HomeMy Public PortalAbout20001017ABMeeting1
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@ @ITEM 2000 -10 -17 Personnel Advisory Board Minutes
The Personnel Advisory Board met at 2 P.M. in the Court House on Van Horn to
hear the appeal made by Steven C. Tallent on his dismissal from the Tybee Island Police
department. The following members were present: Kathryn Williams, Jay Cox, Mary
Frances Hankins, Henry Meyers and Bobby Phillips.
City Attorney Edward Hughes explained that this is the 1St hearing to be held
before the Personnel Advisory Board and that the board came about because of the 1995
Charter change from a Mayor /Council form of government to a managerial type of
government. Hughes passed out ordinances and procedures to the board stating that
Attorney Bill Simon has agreed that all five board members can participate in the hearing
today as the procedures only call for three to sit. Hughes said that this board is ruled by
the open meeting laws of the State of Georgia. The board may hear evidence in open,
closed to deliberate and discuss, but the vote must be taken in open meeting. Hughes said
that the Police Department will present their evidence and that Mr. Tallent can cross -
examine any witness. Mr. Tallent's attorney is Bill Simon. Chief Price testified that Mr.
Tallent was dismissed from employment on October 3 for misrepresentation of status of
doctors report and for failure to return to work.
The Personnel Board listened to both sides with questions and answers being
fielded by both attorneys. A court reporter was present to take down word by word
proceedings.
Kathryn Williams moved to enter into closed session to discuss and deliberate.
Bobby Phillips seconded. Vote was unanimous.
Bobby Phillips moved to convene regular session. Kathryn Williams seconded.
The board gave a unanimous vote.
Kathryn Williams motioned that the board was against termination of Steven C.
Tallent from the Police Department. Vote by the board was unanimous. Williams said
that it is their feeling that Tallent has given 17 years of his life to the community, the
grounds for termination are not strong enough to destroy a career. Williams stated that
the board feels that Tallent is still not well and that the City should offer their employees
counseling and retraining and in that way Tallent could return to his job.
Bobby Phillips moved to adjourn the hearing. William seconded. Vote by the
board was unanimous.
Clerk of Council/Personnel Director
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Date October 26, 2000
To Mayor and Council
From Jackie
Re Budget Adjustment
I need Council to approve the following adjustment to the 2000 budget in order to
purchase the software/hardware from Incode in the amount of $83,330.
There is $36,000 in the 2000 budget for the software in line item 106060.9020 and
$18,000 in line item 207029.9060
I am requesting that $25,000 from line item 106060.9000 land and building $2,400. from
106060.6030 Liability; $500. from 106060.6114 hosting officials and $1,500 from
106064.6130 Art Association to 10606.99020 Machine and Equipment.
Thank you.
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INCODE Summary of Total Cost
Software License 34,500.00 G /L, BUDG/PREP,CHECK REC, A/P, BL, FA, P /R, CC, W/S
Training Cost 17,468.00
Travel Expense 3,207.00
Data Conversion 10,629.00 Conversion of Active Data File, (Budget, Payroll, NP, Water)
INCODE Hardware 1,685.00 Receipt Printer and Bar Code scanner for Central Collections.
Third Party Software 625.00 AcuCorp Run Time user license for Windows
Total INCODE 68,11°4.00 Total Annual Maintenance INCODE 8,963
Total Datamatic HandHelds 15,216.00 Total Annual Maintenance Datamatic 1,742
TOTAL PURCHASE PRICE BOTH SYSTEMS 83,330.00 TOTAL ANNUAL MAINTENANCE BOTH SYSTEMS 10,705
C -2 Review Citizens Committee
11 -8 -00
Open Meeting Minutes and Recommendation
Meeting began at 7:30PM. A sign up and phone number sheet was past around
for initialing. The Chairman and four members were present together with
communication submitted by Mike Deal for his recommendations. After an hour
of
round table discussion together with review of discussion from prior meetings, the
following recommendations for C -2 setbacks were proposed by motion, second, and
unanimous vote:
Front Set Backs
Side Set Backs
Rear Set Backs
10 feet
6 feet
6 feet
It was requested that special note be given to the overwhelming support for proposing
setbacks that would allow small businesses to develop walk -in traffic space where lots
are minimum. Since there is a limited amount of C -1 and C -2 space available for
business, and since there is a real benefit to be gained by promoting small business for
our tourist community, it is the belief of the committee that setbacks should not
discourage but encourage the business development.
Although numerous other related zoning concerns were discussed, the charge for this
committee was for setback recommendations only. Therefore, the committee is
complying accordingly.
Said meeting was adjourned at 8:45PM
Sincerely,
Chris Solomon
Chairman
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Wastewater Treatment
Notes from 10/3/00 Workshop with HGBD Inc.
Short-Term
• Pursue seasonal permit
• Ordinance re: # of tap -ins (to avoid exceeding treatment capacity; a self- imposed
moratorium vs. a DNR- imposed moratorium)
• Secure SRF financing for improvements
• Proceed with improvements
• Develop non -point source plans
• Continued emphasis on storm water management
Long -Term
• Evaluate need for a 2MGD permit
• Establish and consider alternatives based on needs (e.g. treatment on island,
contract service)
Prepared by Pam O'Brien, 11/8/00
cc: mayor & council, Tom Cannon, Bubba Hughes
attachments: - 9/6/00 letter from Peter Maye, DNR
- 6/29/00 faxes (2) regarding seasonal permit application
Georgia Department of Natural Resources
One Conservation Way, Brunswick, Georgia 31520 -8687
Lonice Barrett, Commissioner
Environmental Protection Division
Harold F. Reheis, Director
912/264 -7284
September 6, 2000
Mr. Toni Cannon
City Manager
403 Butler Avenue
Tybee Island, Georgia 31328
RE: Wastewater Treatment Facility
Tybee Island, Chatham County
Dear Mr. Cannon:
We understand that the plans to upgrade the City's wastewater treatment facility have been
delayed due to its desire to finance through the State Revolving Fun (SRF). Although we certainly
understand and support the city's application for SRF funding, we are concerned about the stress
being placed on the existing treatment facility.
During the month of July the average daily flow through the facility was 0.915 over 91% of the facility's permitted capacity. Since the proposed upgrade 1a mgd
to complete , you will be facing p p p�rade will take over a year
avoid possible permit violations next ts eummuer�it would be without
rudent formprovements in place. To
sewer connections very carefully. With the densification that is taking place on Tybee,exce ding
its available treatment capacity is a real possibility. This could result in all want to avoid. n permit violations, something
We ask that you please take this into consideration when approving new development.
Sincerely,
A_
Pe t`t . Maye, P.E.
Operations Manager
cc: Honorable Walker Parker, Mayor City of Tybee Island
City Council, City of Tybee Island
Page 1 of 1
report to council 9-30-00.xls/vmm
City of Tybee Island
REPORT TO COUNCIL - 9-30-00
OPERATING BUDGET
FUND 10: General Fund
Budgeted 1 MTD
YTD
Balance
Percent
I
Revenues
5,822,400.00 ; 258,791.22
3,579,325.18
2,243,074.82
61%
Expenditures
5,822,400.00 ' 375,396.81
3,309,734.22
2,512,665.78
57%
Revenues minus Expenditures
0.00 (116,605.59)
269,590.96
FUND 20: Water/Sewer
Budgeted 1 MTD 1 YTD
Balance
Percent
Revenues
4,055,444.00 26,440.51
i 841,308.63
3,214,135.37 '
21%
Expenditures
4,055,444.00 68,681.60 1,207,414.29
2,848,029.71
30%
Revenues minus Expenses
0.00 (42,241.09)1 (366,105.66)1
37„
:' ::::,,--
FUND 30: Special Purpose Sales Tax
Budgeted
MTD 1 YTD Balance 1 Percent
Revenues
50,197.00 32.95 75,119.93 (24,922.93)1 150%
Expenditures
50,197.00 0.00 90,949.80 (40,752.80): 181%
Revenues minus Expenditures
0.00 32.95 (15,829.87)
-Iv
FUND 32: Splost 1998
Budgeted 1 MTD 1 YTD 1 Balance 1 Percent
Revenues
723,200.00 11,847.20 491,155.15 232,044.85 68%
Expenditures
723,200.00 159.18 379,402.23 343,797.77 52%
Revenues minus Expenditures
0.00 11,688.02 1 111,752.92
FUNDS: Irk GRAND TOTALS"
Budgeted 1 MTD 1 YTD
Balance J Percent
Revenues
10,651,241.00 297,111.88 ; 4,986,908.89
5,664,332.11 47%
Expenditures
10,651,241.00 444,237.59 I 4,987,500.54
5,663,740.46 47%
Revenue minus Expenditures
0.00 (147,125.71)1 (591.65)
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Page 1 of 1
report to council 9-30-00.xls/vmm
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STATE OF GEORGIA )
COUNTY OF CHATHAM )
AFFIDAVIT
PERSONALLY appeared before the undersigned attesting officer,
duly authorized to administer oaths, 1.44/1 jegfra. Koh , who
after being duly sworn, deposes and on oath states the following:
(1) I was the presiding officer of a meeting of the Tybee Island
City Council held on the f day of ,r14q,,...4.,,,,, 2000.
(2) That it is my understanding that O.C.G.A. § 50- 14 -4(b)
provides as follows:
When any meeting of an agency is closed to the public
pursuant to subsection (a) of this Code section, the
chairperson or other person presiding over such meeting
shall execute and file with the official minutes of the
meeting a notarized affidavit stating under oath that the
subject matter of the meeting or the closed portion
thereof was devoted to matters within the exceptions
provided by law and identifying the specific relevant
exception.
(3) The subject matter of the closed meeting or closed portion of
the meeting held on the 4' of /'Vdvew$,44",- 2000, which was
closed for the purpose(s) of 4, 7 �sx- r-'o„, ye-yle- cco-,,,,ief
J as allowed by
O.C.G.A., Title 50, Chapter 14, was devoted to matters within
those exceptions and as provided by law.
(4) Any unrelated matters which were mentioned or attempted to be
offered for discussion during the closed portion of the
meeting were ruled out of order and not discussed.
(5) This affidavit is being executed for the purpose of complying
with the mandate of O.C.G.A. § 50- 14 -4(b) that such an
affidavit be executed.
This T day of , 2000.
Sworn to and subscribed
before me this 'f day
of nt ,�,1,i,L 2000.
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g: \common \emh\ 14536 \affidav A 1
.110e4112-1-4;It....,
ayor /Presiding Officer