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HomeMy Public PortalAbout20001017ABMeeting1 1 1 @ @ITEM 2000 -10 -17 Personnel Advisory Board Minutes The Personnel Advisory Board met at 2 P.M. in the Court House on Van Horn to hear the appeal made by Steven C. Tallent on his dismissal from the Tybee Island Police department. The following members were present: Kathryn Williams, Jay Cox, Mary Frances Hankins, Henry Meyers and Bobby Phillips. City Attorney Edward Hughes explained that this is the 1St hearing to be held before the Personnel Advisory Board and that the board came about because of the 1995 Charter change from a Mayor /Council form of government to a managerial type of government. Hughes passed out ordinances and procedures to the board stating that Attorney Bill Simon has agreed that all five board members can participate in the hearing today as the procedures only call for three to sit. Hughes said that this board is ruled by the open meeting laws of the State of Georgia. The board may hear evidence in open, closed to deliberate and discuss, but the vote must be taken in open meeting. Hughes said that the Police Department will present their evidence and that Mr. Tallent can cross - examine any witness. Mr. Tallent's attorney is Bill Simon. Chief Price testified that Mr. Tallent was dismissed from employment on October 3 for misrepresentation of status of doctors report and for failure to return to work. The Personnel Board listened to both sides with questions and answers being fielded by both attorneys. A court reporter was present to take down word by word proceedings. Kathryn Williams moved to enter into closed session to discuss and deliberate. Bobby Phillips seconded. Vote was unanimous. Bobby Phillips moved to convene regular session. Kathryn Williams seconded. The board gave a unanimous vote. Kathryn Williams motioned that the board was against termination of Steven C. Tallent from the Police Department. Vote by the board was unanimous. Williams said that it is their feeling that Tallent has given 17 years of his life to the community, the grounds for termination are not strong enough to destroy a career. Williams stated that the board feels that Tallent is still not well and that the City should offer their employees counseling and retraining and in that way Tallent could return to his job. Bobby Phillips moved to adjourn the hearing. William seconded. Vote by the board was unanimous. Clerk of Council/Personnel Director 1 1 1 Date October 26, 2000 To Mayor and Council From Jackie Re Budget Adjustment I need Council to approve the following adjustment to the 2000 budget in order to purchase the software/hardware from Incode in the amount of $83,330. There is $36,000 in the 2000 budget for the software in line item 106060.9020 and $18,000 in line item 207029.9060 I am requesting that $25,000 from line item 106060.9000 land and building $2,400. from 106060.6030 Liability; $500. from 106060.6114 hosting officials and $1,500 from 106064.6130 Art Association to 10606.99020 Machine and Equipment. Thank you. 1 1 INCODE Summary of Total Cost Software License 34,500.00 G /L, BUDG/PREP,CHECK REC, A/P, BL, FA, P /R, CC, W/S Training Cost 17,468.00 Travel Expense 3,207.00 Data Conversion 10,629.00 Conversion of Active Data File, (Budget, Payroll, NP, Water) INCODE Hardware 1,685.00 Receipt Printer and Bar Code scanner for Central Collections. Third Party Software 625.00 AcuCorp Run Time user license for Windows Total INCODE 68,11°4.00 Total Annual Maintenance INCODE 8,963 Total Datamatic HandHelds 15,216.00 Total Annual Maintenance Datamatic 1,742 TOTAL PURCHASE PRICE BOTH SYSTEMS 83,330.00 TOTAL ANNUAL MAINTENANCE BOTH SYSTEMS 10,705 C -2 Review Citizens Committee 11 -8 -00 Open Meeting Minutes and Recommendation Meeting began at 7:30PM. A sign up and phone number sheet was past around for initialing. The Chairman and four members were present together with communication submitted by Mike Deal for his recommendations. After an hour of round table discussion together with review of discussion from prior meetings, the following recommendations for C -2 setbacks were proposed by motion, second, and unanimous vote: Front Set Backs Side Set Backs Rear Set Backs 10 feet 6 feet 6 feet It was requested that special note be given to the overwhelming support for proposing setbacks that would allow small businesses to develop walk -in traffic space where lots are minimum. Since there is a limited amount of C -1 and C -2 space available for business, and since there is a real benefit to be gained by promoting small business for our tourist community, it is the belief of the committee that setbacks should not discourage but encourage the business development. Although numerous other related zoning concerns were discussed, the charge for this committee was for setback recommendations only. Therefore, the committee is complying accordingly. Said meeting was adjourned at 8:45PM Sincerely, Chris Solomon Chairman 1 1 Wastewater Treatment Notes from 10/3/00 Workshop with HGBD Inc. Short-Term • Pursue seasonal permit • Ordinance re: # of tap -ins (to avoid exceeding treatment capacity; a self- imposed moratorium vs. a DNR- imposed moratorium) • Secure SRF financing for improvements • Proceed with improvements • Develop non -point source plans • Continued emphasis on storm water management Long -Term • Evaluate need for a 2MGD permit • Establish and consider alternatives based on needs (e.g. treatment on island, contract service) Prepared by Pam O'Brien, 11/8/00 cc: mayor & council, Tom Cannon, Bubba Hughes attachments: - 9/6/00 letter from Peter Maye, DNR - 6/29/00 faxes (2) regarding seasonal permit application Georgia Department of Natural Resources One Conservation Way, Brunswick, Georgia 31520 -8687 Lonice Barrett, Commissioner Environmental Protection Division Harold F. Reheis, Director 912/264 -7284 September 6, 2000 Mr. Toni Cannon City Manager 403 Butler Avenue Tybee Island, Georgia 31328 RE: Wastewater Treatment Facility Tybee Island, Chatham County Dear Mr. Cannon: We understand that the plans to upgrade the City's wastewater treatment facility have been delayed due to its desire to finance through the State Revolving Fun (SRF). Although we certainly understand and support the city's application for SRF funding, we are concerned about the stress being placed on the existing treatment facility. During the month of July the average daily flow through the facility was 0.915 over 91% of the facility's permitted capacity. Since the proposed upgrade 1a mgd to complete , you will be facing p p p�rade will take over a year avoid possible permit violations next ts eummuer�it would be without rudent formprovements in place. To sewer connections very carefully. With the densification that is taking place on Tybee,exce ding its available treatment capacity is a real possibility. This could result in all want to avoid. n permit violations, something We ask that you please take this into consideration when approving new development. Sincerely, A_ Pe t`t . Maye, P.E. Operations Manager cc: Honorable Walker Parker, Mayor City of Tybee Island City Council, City of Tybee Island Page 1 of 1 report to council 9-30-00.xls/vmm City of Tybee Island REPORT TO COUNCIL - 9-30-00 OPERATING BUDGET FUND 10: General Fund Budgeted 1 MTD YTD Balance Percent I Revenues 5,822,400.00 ; 258,791.22 3,579,325.18 2,243,074.82 61% Expenditures 5,822,400.00 ' 375,396.81 3,309,734.22 2,512,665.78 57% Revenues minus Expenditures 0.00 (116,605.59) 269,590.96 FUND 20: Water/Sewer Budgeted 1 MTD 1 YTD Balance Percent Revenues 4,055,444.00 26,440.51 i 841,308.63 3,214,135.37 ' 21% Expenditures 4,055,444.00 68,681.60 1,207,414.29 2,848,029.71 30% Revenues minus Expenses 0.00 (42,241.09)1 (366,105.66)1 37„ :' ::::,,-- FUND 30: Special Purpose Sales Tax Budgeted MTD 1 YTD Balance 1 Percent Revenues 50,197.00 32.95 75,119.93 (24,922.93)1 150% Expenditures 50,197.00 0.00 90,949.80 (40,752.80): 181% Revenues minus Expenditures 0.00 32.95 (15,829.87) -Iv FUND 32: Splost 1998 Budgeted 1 MTD 1 YTD 1 Balance 1 Percent Revenues 723,200.00 11,847.20 491,155.15 232,044.85 68% Expenditures 723,200.00 159.18 379,402.23 343,797.77 52% Revenues minus Expenditures 0.00 11,688.02 1 111,752.92 FUNDS: Irk GRAND TOTALS" Budgeted 1 MTD 1 YTD Balance J Percent Revenues 10,651,241.00 297,111.88 ; 4,986,908.89 5,664,332.11 47% Expenditures 10,651,241.00 444,237.59 I 4,987,500.54 5,663,740.46 47% Revenue minus Expenditures 0.00 (147,125.71)1 (591.65) 1 Page 1 of 1 report to council 9-30-00.xls/vmm 1 STATE OF GEORGIA ) COUNTY OF CHATHAM ) AFFIDAVIT PERSONALLY appeared before the undersigned attesting officer, duly authorized to administer oaths, 1.44/1 jegfra. Koh , who after being duly sworn, deposes and on oath states the following: (1) I was the presiding officer of a meeting of the Tybee Island City Council held on the f day of ,r14q,,...4.,,,,, 2000. (2) That it is my understanding that O.C.G.A. § 50- 14 -4(b) provides as follows: When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception. (3) The subject matter of the closed meeting or closed portion of the meeting held on the 4' of /'Vdvew$,44",- 2000, which was closed for the purpose(s) of 4, 7 �sx- r-'o„, ye-yle- cco-,,,,ief J as allowed by O.C.G.A., Title 50, Chapter 14, was devoted to matters within those exceptions and as provided by law. (4) Any unrelated matters which were mentioned or attempted to be offered for discussion during the closed portion of the meeting were ruled out of order and not discussed. (5) This affidavit is being executed for the purpose of complying with the mandate of O.C.G.A. § 50- 14 -4(b) that such an affidavit be executed. This T day of , 2000. Sworn to and subscribed before me this 'f day of nt ,�,1,i,L 2000. 1 g: \common \emh\ 14536 \affidav A 1 .110e4112-1-4;It...., ayor /Presiding Officer