HomeMy Public PortalAbout20210506Packet.pdfCITY COUNCIL WORKSHOP
MAYOR CITY MANAGER
Shirley Sessions Dr. Shawn Gillen
CITY COUNCIL CLERK OF COUNCIL
Barry Brown, Mayor Pro Tem Jan LeViner
John Branigin
Jay Burke CITY ATTORNEY
Nancy DeVetter Edward M. Hughes
Spec Hosti
Monty Parks
CITY OF TYBEE ISLAND
SPECIAL COUNCIL MEETING
AGENDA May 06, 2021 at 1:45 PM
Call to Order
Items for Consideration
1. Approval: Film Permit, Paramount Worldwide Productions, "The in Between", May 10 -
13, 2021
Adjournment
Individuals with disabilities who require certain accommodations in order to allow them to observe and/or
participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are
required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable
accommodations for those persons.
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File Attachments for Item:
1. Approval: Film Permit, Paramount Worldwide Productions, "The in Between", May 10 - 13,
2021
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Item #1.
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Item #1.
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Item #1.
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Item #1.
CITY OF TYBEE ISLAND
Beach Permit
Please note that in addition to a Beach Permit, a Special Events Application is required for persons/organizations wishing to host an event
upon public and/or private property where: 1) municipal services are reasonably anticipated, actually required, or requested,
2) special permitting which includes but is not limited to, parking, use of location, or vendor permits not for the non-profit hosting the event.
Is this event… ___ Open to the Public* ___ Private Invitation Only
*Is there an admission fee for attendees? ___No ___Yes (describe)
Applicant Organization:
Organization’s Contact Person and/or Individual Applying for the Permit:
Address: City: _________________ State: ______ Zip:___________
Telephone: ________________ Fax: ______________ Mobile: _______________ Email:
Event Name: ________________________________________________________________________________________________
Event Date: _________________ (Begin Time) _____________________ (End Time) ___________________ to include set-up and clean-up)
Event Description: ___________________________________________________________________________________________
Insurance Coverage By (if applicable) : __________________________________________________________________________
Beach Area (Please specify from map of beach cross-over locations) : ________________________________________________
Expected Attendance: _____ (#) _________Tybee Residents ___________ Tourists and Others
Describe your restroom, sanitation, and/or garbage arrangements: __________________________________________________
Describe any additional items you will set-up including decor, arch, chairs, tents, etc. : (Any structure larger than 10’ X 10’ requires
additional permitting with applicable fees.)
__________________________________________________________________________________________________________
Special notes: Any release of helium balloons and/or Chinese lanterns is prohibited on Tybee Island, it is very harmful to
wildlife and is a violation of the city’s littering ordinance. The city also does not allow any amplified sound on Tybee
s Beaches.
A /etter of Authorization from *eorgia 'epartment of 1atural 5esources http://coastalgadnr.org/sendemail) may be
necessary with beach usage and/or if the ³event´ impacts the Shore Protection -urisdiction.
I have received a copy of the beach rules and ordinances. I agree to abide by these rules and laws. Applicant specifically
agrees to hold harmless the City of Tybee Island from all liability whatsoever, to provide proof of liability insurance covering
this event, and that the city is not a co-sponsor for this event.
Signature: _____________________________________________ Date: ______________________________________
Payment Information
Administrative Fee (25) paid : Date ______________________________ Card Check Cash
7he 2 administrative fee is non-refundable, but may be transferred to a later date. 7his fee is not a user fee. 7he beach is a public place,
and the &ity is unable to guarantee that your beach location will be private.
Credit/Debit Card Information
_____________________________________ _____________________________________
Name as it Appears on Card Credit Card Number
_____________________________________ _____________________________________
Expiration Date of Card Billing Zip Code
----------------------------------------------------------------------------------Approval-------------------------------------------------------------------------------------
Facilities / Special Events Coordinator: ____________________________________ Date: _____________________________
Robyn Rosner, Facilities / Special Events Coordinator
City of Tybee Island: P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
rrosner@cityoftybee.org – Phone : (912) 472-5045 – Fax: (912) 786-9539
x
x
Paramount Worldwide Productions, Inc.
3110 Maple Drive NE Atlanta GA 30305
770-824-4570 TIBlocations@gmail.com
The In Between
May 10 5:00am May 12 5:00pm
Film
Accord
150 0 0
Gulick St, Center Ave Beach walkway, Taylor Street Beach walkway.
5563 0537 0689 1410
x
RaShawn Cash
3030509/24
April 19, 2021
3 Restroom Trailers, 2 Dumpsters
May 5- May 12 7:00 PMMay 10-13
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Item #1.
Chapter 12 - BEACHES AND WATERWAYS
ARTICLE I. - IN GENERAL
Sec. 12-1. - Use of municipal beaches and facilities.
(a) Rules and regulations. All persons entering upon the public beaches, or structures erected thereon,
shall comply with the following rules and regulations, and failure to do so shall constitute a violation
of this article:
(1) Swimming area. It shall be unlawful for any person to swim outside of the area extending 50
yards from the water's edge.
(2) Placement of litter. It shall be unlawful to throw, place, deposit, sweep or scatter, or cause to be
thrown, placed, deposited, swept, or scattered, any paper, food, cigarette butts, bottles, cans,
trash, fruit peelings or other refuse upon the beaches or structures erected thereon. Beach
goers must have their trash in a container at all times.
(3) Glass or breakable containers. It shall be unlawful for any person to take or carry upon the
beaches or structures erected thereon any glass or breakable containers.
(4) Pets. It shall be unlawful for any person who owns, is in control of, or is in ch arge of, any dog or
other pet, to allow or take that dog or other pet upon the beaches or structures erected thereon.
This does not include properly certified guide dogs, or similar animals assisti ng the blind, deaf,
or other physically handicapped persons.
(5) Motorized vehicles. It shall be unlawful for any person to take any motorized vehicle on to the
beaches or structures erected thereon. This includes automobiles, trucks, motorcycles, all -
terrain-vehicles and similar motor driven vehicles and craft. This does not include properly
marked emergency vehicles while in the course of an emergency operation, or
maintenance/utility vehicles in the employ of the city or similar governmental entity and engaged
in a legitimate operation.
(6) Motorized watercraft. It shall be unlawful for any person to operate any motorized watercraft,
such as a jet ski, motorboat, and similar craft, within 1,000 feet of the waterline on any part of
the beach between the north and south rock jetties.
(7) Fires. It shall be unlawful for any person to build or maintain any type of open fire on the beach,
including any type of charcoal fire, whether or not in a grill or similar container.
(8) Disturbing dune vegetation. It shall be unlawful for any person to pick, gather, remove, walk in
the dunes, or otherwise disturb the vegetation present on sand dunes, including sea oats.
(9) Surfboarding and fishing. Surfboarding and fishing shall be permitted only in designated a reas.
No person shall operate a surfboard/paddle board unless it is equipped with an appropriate
leash which is used at all times. No person shall fish except in areas designated for such
purposes. Fishing is prohibited within the 60-foot right-of-way on Alley #3 Back River boat ramp.
(10) Commands of lifeguards. It shall be unlawful for any person to deliberately disobey any
reasonable command of a duly appointed and identified lifeguard while in the legitimate
performance of his duty, such commands being intended to ensure the safety of persons using
the beach and any structures erected thereon.
(11) Disorderly conduct; endangerment of self or others. It shall be unlawful for any person to
come upon the beaches or structures erected thereon, and individually or in concert with others,
do any act or create any condition which does or is calculated to encourage, aid, abet, or start a
riot, public disorder or disturbance of the peace; and it shall not be necessary to prove that that
person was solely responsible for that riot, public disorder or disturbance of the peace, but only
that his appearance, manner, conduct, attire, condition, status or general demeanor was a
motivating factor that resulted in the riot, public disorder or disturbance of the peace. Any
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Item #1.
person who refuses when commanded by a police officer or other enforcement official of the city
to leave the beach or structures erected thereon immediately, shall be guilty of an offense for
refusal to obey the order or command of a police officer or other enforcement official of the city,
and deemed to be a rioter or disturber of the peace. It shall also be unlawful for any person to
come upon the beaches or structures erected thereon and act in any way which is likely to
cause endangerment to himself or others.
(12) Nudity. No nudity on beaches.
(13) Beer kegs. The presence of beer kegs on the beach is often associated with underage
drinking, littering, public intoxication and disorderly conduct and because such activities are in
direct conflict with family recreation, such containers and similar devic es for dispensing of large
quantities of alcoholic beverages are expressly prohibited.
(14) Jumping or diving from pier or public structure. It shall be unlawful for any person to jump or
dive from any pier or public structure except those that might be specifically built for that
purpose and as may be specifically authorized in connection with a properly authorized special
event.
(15) Walking or climbing on public structures. It shall be unlawful to walk or climb upon the rocks,
jetties, or other manmade structures which are marked with appropriate signage.
(16) Bathing in restroom facilities prohibited. It shall be unlawful for anyone to use public restrooms
on the pier, the beach, strand, or adjacent areas, except where a shower facility exists and is
operational, to bathe or attempt to bathe, shower or wash by use of the sinks in bathroom
facilities or other fixtures therein, except for showers, and further sink facilities shall not be used
for rinsing, washing off except for a person's face and han ds. No such fixtures or facilities shall
be used for the washing off of property including, but not limited to, clothing, toys, coolers,
recreational equipment, chairs, floats, and any similar items, nor for cleaning of fish, shells,
sand dollars, or other sea animals or items, living or dead.
(17) Removal of live animals. It shall be unlawful to remove any non-regulated live animals
including shells, sand dollars and hermit crabs and other invertebr ates from the beach. Nothing
herein shall be construed as prohibiting recreational fishing or crabbing for blue crab as
permitted by the Department of Natural Resources fishing regulations.
(l8) Sales or soliciting sales on the beach. It shall be unlawful for any person to sell or offer for sale
any goods, wares, merchandise, or food on the beach, or to solicit from any person for the
purchase of any goods, wares, merchandise, or food on the beach.
(19) Obstructions and equipment on the beach prohibited. It shall be unlawful for any person to
leave an item of personal property unattended on any portion of the sand beach from 9:00 p.m.
until 7:00 a.m. except as otherwise permitted by law or by permit granted by the city manager
on application. City personnel are authorized to remove any unattended personal pro perty,
including any type of personal property including, as way of example and not limitation, tents
(including frames), canopies, cabanas, umbrellas and other shading devices, picnic tables,
volleyball nets, beach chairs, coolers, kayaks, canoes, catamarans, floats, sail boards, surf
boards, kits, jet skis, sail boats and other water craft.
(b) Exception to the rules. Exceptions to any of the above rules and regulations may be allowed by way
of a special permit granted by the mayor and council or by a permit granted by the city manager
pursuant to his or her authority to grant a commercial film production permit. In the case of the
overnight storage of unattended personal property, a permit to do so may be granted when special
circumstances exist as determined by the city manager who shall be authorized to issue such
permits.
(c) Enforcement of rules and regulations. Enforcement of these rules and regulations shall be by
employees of the city polic e department or the city marshal and/or the designees of either the police
department or the city marshal. The police department employees and the city marshal and the
designees of either are authorized to require persons using the beach or structures erec ted thereon
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Item #1.
to obey reasonable commands designed to protect the public and public property, and the failure to
obey any lawful command of those individuals shall be a violation of this section.
(d) Penalty for violation. Any person convicted of violating any of the provisions of this section shall be
punished by a fine not to exceed $1,000.00 or imprisonment for a term not exceeding six months and
to perform community service for a period not exceeding 60 days, any or all such penalties in the
discretion of the judge. When found by an employee as described abo ve, the person responsible for
the violation will be issued a citation and subpoena which names the violation and establishes a date
for the violator to appear in court to answer the charge. Violators may elect to pay the fine without
appearing in court; such action shall constitute a plea of guilty to the charge. When confronted with a
violation, enforcing officers may exercise discretion to the point of transporting violators without delay
to the police station for the purpose of posting bond in order to ensure their appearance in court.
(e) Penalty for pet prohibition . The fine for the offense of violating subsection (a)(4) of this section
prohibiting pets on the beach, shall not be less than $200.00 for the first offense plus applicable
court fees, and not less than $400.00 for subsequent offenses, plus applicable court fees for any
subsequent offense occurring within a 12-month period of a preceding offense.
(f) Penalty for litter. The fine for the offense of violating subsection (a)(2) of this sect ion prohibiting litter
on the beach, shall be not less than $100.00 plus applicable court fees and not less than $200.00 for
subsequent offenses plus applicable court fees for any subsequent offense o ccurring within a 12-
month period of a preceding offense.
(g) Penalty for abuse of restroom facilities. The fine for the offense for violation of subsection (a)(16) of
this section prohibiting bathing in inappropriate restroom facilities, shall be $100.0 0 plus applicable
court costs.
(Code 1983, § 9-5-1; Ord. No. 2005-11B, 6-21-2005; Ord. of 6-8-2006; Ord. of 4-26-2007(1);
Ord. of 6-11-2009(1); Ord. No. 29-2011A, 7-28-2011; Ord. No. 33-2011, 8-11-2011; Ord. No.
36-2011, 9-8-2011; Ord. No. 41-2014, § 1, 8-14-2014; Ord. No. 12-2015, § 1, 4-9-2015; Ord.
No. 26-2015 , § 1, 9-10-2015; Ord. No. 16-2016 , § 1, 6-23-2016)
Sec. 12-2. - Shark fishing prohibited.
(a) It shall be unlawful for anyone to fish for sharks of any species on or from any of the public beaches,
docks or piers of the city.
(b) Violations shall be punishable by fines not to exceed $300.00 and/or imprisonment not to exceed six
months and/or to perform community service for a period not exceeding 60 days, any or all such
penalties in the discretion of the municipal judge.
(Code 1983, § 9-6-1)
Secs. 12-3—12-27. - Reserved.
ARTICLE II. - WATERCRAFT
Sec. 12-28. - Powered (motorized) watercrafts—Restrictions; penalty.
(a) It shall be unlawful for any person owning, borrowing, leasing, or renting a powered (motorized)
watercraft to:
(1) Ingress or egress the waters surrounding the city other than at the municipal boat ramp on the
Back River at Chatham Avenue, a private residential dock, or a commercial marina; or
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Item #1.
(2) Approach closer than 1,000 feet from the mean high water mark of the m unicipal beach
extending from the rock jetty at Nineteenth Street north to the rock jetty at the confluence of the
Atlantic Ocean and the Savannah River at Fort Screven.
(b) It shall be the duty of the lifeguards and/or other city officials to notify the coast guard or the
department of natural resources concerning violations of this section, and where possible, within the
city limits, the chief of police or any law officer shall have the arresting authority for violators of this
section. The provisions of this section shall not apply to the use of a powered (motorized) watercraft
engaged in an activity authorized under state law.
(c) Any person violating any of the provisions of this section shall, upon conviction before the court of
the city, be fined not less than $100.00, nor more than $300.00.
(Code 1983, §§ 7-3-6, 7-3-7)
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Item #1.
PO Box 2749, Tybee Island, Georgia 31328; www.cityoftybee.org
COMMERCIAL FILM PRODUCTION APPLICATION
Thank you for considering Tybee Island as the ideal location for your production. The City of Tybee Island
recognizes that productions have a significant economic impact and can contribute to the vitality of the community.
With the Citizens of Tybee Island’s quality of life in mind, this document has been developed to assist commercial
production companies in planning safe and successful projects in a manner that has minimal disruption to local residents
and businesses that may be impacted by the activity.
By keeping the public’s best interest in mind, persons/firms/companies wishing to engage in commercial film
production activity upon public or private property which seek permission to conduct certain activities prohibited under
local law, which requires state or federal permitting or approval, require city services, and / or require public parking
must first be granted approval from the City Manager or the Mayor and City Council.
Consideration for approval by the City Manager:
a. Productions taking place for one (1) to five (5) days which:
i. will have no activity on the beach and / or within the State’s Shore Protection Jurisdictional Area;
ii. impact less than two city blocks; and,
iii. request a maximum of twenty five (25) parking spaces shall complete and submit this application in its
entirety at least five (5) business days prior to beginning of activity for consideration by the City
Manager.
b. Productions taking place for one (1) to five (5) days which will have activity on the beach and / or within the
State’s Shore Protection Jurisdictional Area shall complete and submit this application in its entirety at least
twenty (20) business days prior to beginning of activity for consideration by the City Manager.
Consideration for approval by the Mayor and City Council:
a. Productions taking place for six (6) or more days or productions that require activity which includes traffic
control on multiple city blocks and / or limit access to the beach and / or on the beach within an area greater
than 22,500 square feet shall complete and submit the application at least twenty eight (28) days prior to a
regularly scheduled City Council meeting.
NOTE: Monthly City Council meetings typically take place the second and fourth Thursday.
Applications are considered on a first come, first served basis and shall not conflict with annual island events or activities
already approved. No more than one production in the same location will be permitted due to limited infrastructure
and city resources.
Today’s Date: Application Fee Submitted (per type circled below):
The production company is responsible to pay an additional non-refundable $500 to have a special City Council meeting
arranged in order to expedite consideration of the application. Please confirm by checking one of the following options:
□ REQUESTING □ NOT REQUESTING
The Commercial Film Production Application fee, as noted above, is due at the time of application submittal and
is non-refundable.
The application will be reconsidered for approval if substantial changes are made or additional needs are
requested. Proposed activity may be delayed and additional fees may apply.
Permit applications for beach use and / or facility reservations are administered separately.
Type of Production Base Fee
Number of Days for Production Activity
(Productions with activity beyond one day are to
pay $100 per day above the base fee.)
Total
Still Photography (no city services) $100
Commercial $275
Music Video $325
Corporate Video $275
Television Show $375
Documentary / Feature Film $450
6 $1,650
4/20/2021
6 $2,700
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Item #1.
Page 2 of 12 updated: 11-20-17; original approval: 7-14-16
SECTION 1: GENERAL INFORMATION (attach additional pages as necessary)
1. Name of Production:
2. Production Company:
3. Production Representative (Local Contact Person):
The individual listed above must be on site during production activity and readily available
at all times to address concerns.
4. Local Address: City: State: Zip:
5. Contact Phone: Email:
6. Phone Number and / or Website for Public information:
SECTION 2: REFERENCES
1. Provide information regarding the production representative’s previous production experience(s).
2. Provide two (2) references excluding City of Tybee Island officials and staff:
a. Name:
Address:
Phone:
b. Name:
Address :
Phone:
3. List any additional contact person(s) and their phone numbers involved in assisting with this production.
Due to increased demand on resources and to the protection of natural habitats please refer to Section 5 for
potential restrictions of production activity locations and time periods.
1. Date(s) and time(s) of production activity:
Anticipated rain dates for activity:
a. Beginning of Setup: Date/Time period
b. Completion of Teardown: Date/Time period
2. Location(s):
a. A drawn to scale, detailed site plan of the area(s) requested for production with all structures
depicted is required at time of application submittal.
3. Provide a brief synopsis of the production:
4. Estimated number of people involved in production:
Personnel Crew Extras
Other (please explain)
5. Will activities with this production impede traffic flow? □ Yes (provide explanation below) □ No
SECTION 3: PRODUCTION DETAILS (attach additional pages as necessary)
The In Between
Paramount Worldwide Productions, Inc
RaShawn Cash
3110 Maple Drive NE Atlanta GA 30305
TIBLocations@gmail.com770-670-0163
May 5 - May 7 7AM - 7PM
May 10 5AM - 11:30PM
May 12 7AM - 7PM
TBD
/ May 11 6AM - 3AM
North Beach Between Gulick Street Vehicle Access and Taylor St walkway, The Battery Brumby, and Tybee Lighthouse
After surviving a car accident that took the life of her boyfriend
a teenage girl believes he’s attempting to reconnect with her from the after world.
120 30150
x
Brian O'Neill
323-646-8334
6 years in film, as a ALM, Key ALM and Location Manager
Pambria Beachem
770-710-9174
Brian O'Neill (323.646.8334) ;Donny Martino (323.833.1520)
May 5-7th, 9th
May 10 5AM- 4AM/ May 11th 6 am- 4AMMay 11 May 12
May 10
May 13
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Item #1.
Page 3 of 12 updated: 11-20-17; original approval: 7-14-16
6. Will activities require closure of public streets? □ Yes (provide explanation below) □ No
a. Describe activity:
b. List requested streets:
7. Will activities require public parking to be used? □ Yes (provide explanation below) □ No
a. Provide details under Section 4.
8. Will commercial trucks be utilized during activity? □ Yes (provide explanation below) □ No
a. Describe activity:
b. List requested locations:
9. Describe any use of amplified sound, location, and effective times:
10. Check all that apply during production activity (additional permits may be required):
□ Animals on site
□ Use of generators
□ Stunt work
□ Smoke / fire /
pyrotechnic effects
□ Fireworks
□ Amusement rides
□ Simulated weapon use
□ Falling / jumping from height
□ Temporary structures
□ Temporary dumpster
□ Building changes
□ Removal / trimming of
vegetation
□ Other:
Provide details:
SECTION 4: CITY SERVICES REQUESTED – REFERENCE SECTION 5 FOR DETAILS
□ Department of Public Works (DPW) Request(s):
□ Parking requests (include a map plotting locations as described below):
□ Police Detail requests:
a. Please describe:
b. Will additional security be hired? □ Yes (provide details below) □ No
Provide details:
□ Fire Detail/Ocean Rescue requests:
a. Please describe:
SECTION 3: PRODUCTION DETAILS CON’T. (attach additional pages as necessary)
Equipment Quantity Exact Location Days & Hours Requested
Traffic Cones
Barricades
Traffic Barrels
Type of Parking Area Exact Location(s) Use for Parking (i.e. working, crew,
production/staging, base camp, extras…)
Days & Hours
Requested Quantity
Private Commercial
Public Parking
x
x
x
Working Truck, which carries equipment.Basecamp trailers for Actor’s .
50 North Beach Parking/
Lighthouse/ Battery Brumby
May
Creating 4-6 Bonfires for the scene. Scene with Lifeguard coming out of water. Will need someone
there for that.
2 For safety precautions
We will out source to have security guards watch over crew equipment
Commercial trucks to be parked nearby for Crew Equipment
Meddin Dr, Tybee
Island, GA 31328.
Crew Parking 5/10- 5/11, 5 am
Basecamp, Working Trucks 5/6-5/12, 5am
150
20
Considering Public Parking behind Hotel Tybee as well.
Signage Removal & Relocation of Lifeguard Chair 6 signs Taylor and Center Walkway
May 10th at 6amMay 13th at 8 am
Life Guard Chair will be moved closer towards the water for shooting May 10th-13th
- Page 13 -
Item #1.
Page 4 of 12 updated: 11-20-17; original approval: 7-14-16
This section provides information and standard requirements that have proven to be useful during production activity
and serves as a guide for all companies desiring to obtain a commercial film production permit on Tybee Island. The city
assumes no liability arising or resulting from the determinations of respective minimum staffing levels or the
requirements for any production. Because no two production requests are the same, requirements may vary for each
production. The Community Development Office reserves the right to require additional city services and/or
monetary deposits that may not be noted, but determined necessary. Production activity taking place in residential and
/ or commercial areas, inclusive of filming, parking, set dressing, load-in and load-out in these areas of Tybee Island
require a production permit or shall be cited as a violation for the production company.
Possible restrictions: The City Manager or Mayor and City Council reserve the right to restrict production
activity based on the anticipated impact to the community and demand on resources. Additionally, the
City Manager or Mayor and City Council reserve the right to restrict production activity in Downtown
and beach areas between Tybrisa (16th) and 18th Streets based on anticipated economic
impact of businesses during peak tourism season (spring and summer).
The guidelines are subject to change and may be enforced as conditions of the permit.
Production Scouting
The City of Tybee Island’s Community Development Office shall be contacted prior to scouting locations for
possible production activity in order to discuss city policies and parking regulations.
Process of Application Consideration
1. Whether the production representative is capable or incapable of executing the planned production.
2. Whether budgetary considerations at the time of application create such a burden upon the city’s financial
resources that it would not be practical for the production to take place at the time requested.
3. Whether the activity, as planned, may create an undue burden upon the public and staff resources of the city.
4. The timing of the proposed production activity.
5. The historical experience, if any, of production activity in the past years.
6. The effect the proposed activity will have upon the city’s resources and public health and safety, and frequency.
7. All city department heads affected by said activity must review and confirm acceptance of the application prior
to the application being approved by the City Manager or the Mayor and City Council. All relevant fire and life
safety issues must be adequately addressed.
8. A commercial film production permit may be withheld when the directors of city departments, in good faith,
believe that the proposed activities will endanger the public health, safety, welfare, and / or damage property.
9. After reviewing the comments of all affected departments of the city, based on the specifics of the production
activities, approval or rejection to proceed with the application process will be granted.
10. Requests for filming on weekends or holidays are reviewed on a case-by-case basis. Locations for production
activity are reserved on a first-come, first-serve basis, regardless of the size or scope of the production.
Consideration of Application
1. In order to ensure a smooth review process for permission of requested production activity, the production
representative will first meet with the city’s Facilities / Special Events Coordinator, then
applicable city department personnel and City Manager to review the application so that all concerns and details
are addressed and agreed upon. Following these meetings, the application, if applicable, will be submitted for
City Council consideration.
2. The City Manager may at her / his discretion approve production activity as outlined on page 1 of this
application. The City Manager may at her / his discretion approve small scale production activity if the activity is
solely on private property.
3. The City Manager, in consultation with directors of affected departments, may also impose any necessary
restrictions or conditions to be observed in accordance with public safety, environmental and administrative
considerations involved in the application.
SECTION 5: INFORMATION & PRODUCTION GUIDELINES
- Page 14 -
Item #1.
Page 5 of 12 updated: 1-13-21; original approval: 7-14-16
Community Development Department
1. Temporary structures may not be anchored in the ground. If damage is done to city property, applicable fines
and / or fees shall be billed to and paid by the production company.
2. Removing, excessive trimming and/or cutting of vegetation or trees are prohibited unless approved by and
coordinated with the proper permitting office. In most instances, a city permit will be required.
Facility Reservation Office
1. Reservation applications for use of beach areas and city owned facilities are required through the Facilities
Coordinator for approval.
2. The production representative granted a permit shall comply with all applicable laws, ordinances and policies
pertaining to approved beach and / or facility application.
3. The production representative granted a permit shall be responsible for its contractors and subcontractors
adhering to all applicable laws, ordinances, and policies pertaining to approved beach and / or facility
applications.
Fire Department
1. In the interest of public safety, the Tybee Island Fire Department must review and approve aspects of the
production activity that may include, but not limited to, fireworks or pyrotechnics, emergency vehicle access,
and use of open flame in accordance with city ordinances and all permit requirements. The Fire Chief will
determine whether or not department personnel are needed and the production company shall pay directly for
said services.
2. The Fire Chief must approve requested participation by the Fire Department directly.
3. The Fire Chief must approve use of Ocean Rescue Headquarters and Lifeguard Stands.
4. Water activities and/or stunts will require the presence of off-duty Tybee Island Ocean Rescue lifeguard(s).
5. The production company shall be solely responsible for coordinating with the Fire Chief, the hiring and
compensating of necessary personnel in association with activity.
6. Fees will be assessed and invoiced for use of department vehicles in association with production activity.
Parking Services Division
Most productions require some level of parking arrangements. When a company requires public parking in city parking
lots, arrangements must be made with the city’s Parking Services Division, in conjunction with the Community Development
Office at the time of application review with departments. Due to the high demand for parking
spaces in the City of Tybee Island, the Parking Services Division will only rent parking spaces for vehicles essential to
production and/or to clear parking spaces for the production (no visible vehicles in the shot). All production vehicles
must park in legally designated parking spaces and/or lots. Vehicles parked in unauthorized areas (i.e. handicapped
spaces, loading zones, fire lanes, lanes of traffic, unlicensed lots, residential zones, etc.) without official authorization
will be fined and/or removed.
1. The production company shall effectively demonstrate that they have maximized the use of private commercial
parking prior to requesting use of public parking.
2. In most cases, the city may provide public parking spaces only for essential unit vehicles. When public parking is
approved for use and / or restricted, costs as noted below will be invoiced accordingly:
APPLICABLE DAY HOURLY RATE / SPACE
Monday thru Thursday Half-Price Regular Rate of $3.50 / hour / space
Friday thru Sunday $4 / hour / space
Hourly rates per space will be doubled without written notice and city approval 48 hours in advance.
3. The production company shall use off-street parking, as available, for non-essential vehicles (i.e. crew parking).
The production company may be required to use a remote parking location and arrange for suitable shuttle
service for locations where off-street parking is not available (i.e. residential locations). At all times parking shall
be organized to minimize the disruption to the area.
4. Request for use of parking lots or spaces must be submitted in detail for approval with the application.
5. Requests for production vehicles parking shall be included in the application request for consideration.
SECTION 5: INFORMATION & PRODUCTION GUIDELINES CON’T.
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Item #1.
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6. Requests for public parking spaces that have a direct impact on a business or resident(s) may be required to be
accompanied by a notification letter confirming communication with the affected business/property owner/
manager prior to the request for parking being approved. The Community Development Office, in
conjunction with the City Manager’s Office, may make determinations of needed documentation on a case-by-
case basis.
7. By city ordinance, no person(s) may camp or sleep in vehicles in public areas nor may a vehicle stop or park with
engine running for longer than ten minutes, except when necessary to refrigerate perishable items and / or for
passenger buses that remain occupied by other than the driver.
Street Closures
If roads are to be blocked or traffic disrupted in any manner, the production representative must directly coordinate
with the Tybee Island Police Department during regular working hours.
1. Public streets shall not be closed unless:
a. adequate alternate routes are available,
b. adequate access to adjacent businesses is assured,
c. transit can be maintained on the portion of the street to be closed, or can be maintained on adjacent
streets.
2. Major streets shall not be closed during high volume traffic periods.
a. When traffic cannot be effectively diverted onto other streets, traffic shall be stopped only
intermittently and for no longer than three continuous minutes during each 10-minute period.
b. Occupants of properties within a street closure or within any area a film company is filming are to be
informed of the activity by the production company. In a residential area, residents in any block where
filming is occurring or which is occupied by production vehicles shall be advised of the proposed activity.
Reference the Notification Section for information.
Adequate access to the area shall remain open at all times for emergency service personnel and emergency vehicles to
ensure safety.
Police Department
1. Any person or organization shall comply with security and safety guidelines set by the Tybee Island Police
Department.
2. The Chief of Police must approve requested participation by the Police Department directly.
3. Traffic Control/ Driving Shots
a. All productions that require any amount of pedestrian and / or vehicle traffic control must include
detailed information within the application for consideration. The off-duty officer in accordance with the
permit shall directly coordinate all traffic interruption on-site.
4. The production company shall be solely responsible for coordinating, with the Chief of Police, the hiring and
compensating of necessary personnel in association with activity.
5. Fees will be assessed and invoiced for use of department vehicles in association with production activity.
Public Works Department
1. The site of the production activity must be restored to its original condition or additional charges will apply.
2. Please note that any production that is found illegally dumping debris/trash will be fined. In addition, any
production leaving debris/trash behind at any production location will be billed for the time, labor and
equipment used by the Public Works Department to clean up the area.
3. Upon completion of work, all materials and debris shall be entirely removed and the right-of-way left in a
condition satisfactory to the Director of Public Works. Any costs for cleanup by the city will be charged to the
permit holder.
4. Fees will be assessed on a per hour rate and determined by the city if production activity requires the use of the
electrical service, equipment owned by the City of Tybee, and / or labor.
5. It is the responsibility of the production company to provide adequate toilet facilities during activity as
appropriate. Location(s) of said stations shall be indicated on provided site plan. One chemical toilet for every
200 people is recommended.
SECTION 5: INFORMATION & PRODUCTION GUIDELINES CON’T.
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Item #1.
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6. Electrical needs are the sole responsibility of the production company. Generators shall not run during evening
hours nor disrupt the peace and quiet in non-commercial areas in accordance with City Code 22-112.
7. The production company shall be solely responsible for coordinating, with the Director of Public Works, the
hiring and compensating of necessary personnel in association with activity.
8. Fees will be assessed and invoiced for requested services/equipment and use of department vehicles in
association with production activity.
Additional Agencies
Georgia Department of Natural Resources
An issued Letter of Permission (LOP) from Georgia Department of Natural Resources is required for any activity
on the beach and / or within the Shore Protection Jurisdictional Area (i.e. beach side parking lot areas, etc.)
fifteen (15) business days prior to activity. The production is subject to cancellation if the LOP is not received by
the City of Tybee Island prior to the noted deadline. Requests may be submitted at
http://coastalgadnr.org/sendemail.
In the case of duplicate permits (i.e. application approval from the city and/or an issued LOP), the more
restrictive provisions of any permit will control.
The city will notify DNR Enforcement when activity taking place conflicts with the issued LOP. Fines may apply.
Georgia Department of Transportation
The Georgia Department of Transportation shall be contacted when production activity impacts their
jurisdiction. Contact information is available at http://www.dot.ga.gov/AboutGDOT/Districts.
Chatham County
Chatham County shall be contacted when production activity impacts their jurisdiction and / or the Pier and
Pavilion located at Strand Avenue. Contact information is available at
http://www.chathamcounty.org/Home/Department-Contacts.
Tybee Island Marine Science Center
Turtle nesting season on Tybee Island is May 1 through October 31. A conservation program of the Marine
Science Center is the Tybee Sea Turtle Project. Volunteers with the Turtle Project protect and monitor the
island’s nesting sea turtles. Production representative shall coordinate with the Marine Science Center
regarding proposed beach activity during turtle nesting season. Contact information is available at
http://www.tybeemarinescience.org/contact-us/.
United States Coast Guard
The USCG shall be contacted at 912-786-5440 when production activity includes fireworks. Approval for such
activity is required at least 135 days prior. This is in addition to approvals required by the City of Tybee Island
with input from the Tybee Island Fire Department.
Residential / Commercial / Beach Areas
1. Production representative must provide written documentation confirming notification provided to
merchants and / or residents prior to the Commercial Film Production Application being submitted for
consideration of approval. Documentation shall include signatures of merchants notified when possible.
2. It is the responsibility of the production representative to negotiate compensation with residents and / or
businesses when they are impacted directly by the activity.
3. Cast/crew may not trespass onto private property without consent. All personnel must remain within the
boundaries of the property that has been permitted for filming.
4. Residents / Merchants shall never be prevented from access (street, driveway, and sidewalk) to their home /
business as a result of film production, except for brief periods when scenes are being shot.
5. Public access to and on the beach shall not be restricted as a result of film production, except for brief periods
when scenes are being shot.
6. Productions may not impede normal residential services such as garbage collection and street cleaning.
7. At no time may production disrupt regular mail service.
SECTION 5: INFORMATION & PRODUCTION GUIDELINES CON’T.
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Item #1.
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8. Move-ins, move-outs and any related noisy activities of a production company shall occur only during the
following periods: 7am – 8pm by city ordinance.
9. Late night and early morning filming between the hours outside of those in (8) will not be permitted unless
permission is granted with the application based on the production representative providing required
documentation of notification.
10. A production company will place on the sidewalk in the area of filming, an information sign advising the public of
the name of the film and noting that they may be inconvenienced while walking through the area.
Notifications
1. Productions that require completed notification and/ or signature documentation are strongly encouraged to
begin notifying residents and / or merchants at least six weeks in advance. A sample of the documentation for
distribution shall be included with the application at time of submittal. Complete documentation shall be
provided to the Community Development Office no less than two (2) weeks prior to the start of a
production with six (6) or more days of production activity and seven (7) days prior to the start of a production
with five (5) or less days of production activity.
2. Notification shall include:
a. name of the production company
b. name of the production representative with contact phone number and email address
c. date(s) and time(s) the film company will be working in the area
d. a summary of the activity which will impact the area
e. map indicating areas for activity (including parking)
f. phone number of the city’s Community Development Office
g. phone number of the Savannah Film Commission Office.
3. Production representative is required to provide notice by reasonable means available, including, but not limited
to, cellular phone or other telephonic means, e-mail, fax, hand-delivery, mail or other traceable delivery service
(i.e. FedEx, UPS, courier service or certified mail). Federal law prohibits distribution in mailboxes.
4. A map created by the production company must be included with the original notification letter upon delivery of
the application to the Community Development Office. This map shall clearly identify distribution
streets by name & block (i.e. 700 block), and indicate all addresses receiving notification.
5. In the instance of a failure to successfully deliver notification letters, the production representative must
document to the Community Development Office as to the number of attempts at making contact
and provide documented attempts using recognized methods (certified mail, etc.).
6. Production representative must inform all affected properties of any schedule changes made after distribution
of original notification letters. At all times the Community Development Office reserves the right to
require proof of notification as a condition of the permit.
7. No two productions are the same, and the city may require production company to meet additional
requirements depending on the nature and scope of activity.
Signage
1. Each vehicle belonging to the production company shall display proper identification on the dashboard including
a contact person and telephone number.
2. Signage to direct cast/crew or any other production elements is permitted only by specific production
company’s permitted use and must be removed immediately upon completion of permitted activity. An invoice
for costs incurred by the city for any removal of left signage will be forwarded to the production representative
and must be satisfied before issuance of any further permits.
3. When filming occurs in a commercial area with limited passage on the right-of-way (including beach crossovers),
the production company must provide proper wayfinding signage indicating businesses are open and provide an
alternate route that will not negatively impact business activity.
4. When filming occurs where pedestrians who are not associated with the production will be present, the
production company must provide proper wayfinding signage and off-duty officers shall be stationed
throughout the set in order to direct pedestrians politely and safely through or around set.
SECTION 5: INFORMATION & PRODUCTION GUIDELINES CON’T.
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Item #1.
Page 9 of 12 updated: 11-20-17; original approval: 7-14-16
Anti-Litter
1. If catering is done at a location, a method must be established for the removal of used cooking oils, gray water
or any other solvents from the activity site. The production company will incur costs imposed by the city,
county, and state if any solvents are left or discarded at the activity site.
2. Release of helium balloons and/or Chinese lanterns is prohibited on Tybee Island. It is very harmful to wildlife
and is a violation of the city’s littering ordinance.
3. All smoking refuse must be properly disposed of in marked ‘butt-cans’ or other specifically designated
receptacles.
4. All debris in production activity area(s) must be contained at all times. The production company will be charged
an hourly rate and dumping fee determined by the city if any debris is left and disposed of by the Public Works
Department.
Amusement Rides
1. Separate from the insurance required by the City of Tybee Island, proof of insurance from the company
providing amusement rides in conjunction with the production activity is required two weeks prior to use.
Financial
1. The production representative shall be financially responsible for any cleaning, replacement and repair to
municipal property or its accompanying articles after completion of activity.
2. The production representative shall be financially responsible for extra personnel hours incurred by the city as a
result of the aforementioned.
3. A deposit of 50% shall be made upon receipt of all estimated costs. Payments of invoices are due upon receipt.
Miscellaneous
1. No production activity which involves the use of explosives, pyrotechnics, fire, smoke-making machines or other
special effects may be undertaken unless specifically approved in accordance with City Code 12.1 and the
Department of Natural Resources.
2. Production company shall maintain minimal noise levels at all times and adhere to City Code 22-112. During
filming activity, vehicle engines and generators shall be turned off as soon as possible, crew shall refrain from
unnecessary shouting and production radio volumes shall be conducive to effective communication without
being obtrusive to the surrounding neighborhood. If complaints of excessive noise levels occur, the production
representative shall attempt to identify, correct and/or modify the noise source. Failure to do so shall result in
immediate relocation of activity as appropriate.
3. When blockage of pedestrian right of way (including beach crossovers) is anticipated, production representative
must submit a site plan showing exact locations and specified times of access restrictions with the application
for approval.
4. ADA compliant crossovers must be used to safely cover all cables placed on streets and sidewalks.
5. Credits of all productions shall include the City of Tybee Island, Georgia as a production location.
6. The official logo of The City of Tybee Island shall be used in the credits of all productions. The logo may be
obtained from the City of Tybee Island’s Information Technology Department.
7. A statement referencing that permission for production activity was granted by the City of Tybee Island and, if
applicable, Department of Natural Resources must be included in the credits to ensure the public is aware that
specific activities (i.e. nongovernmental vehicles on the beach, open flames on the beach, etc.) are only
permissible with prior authorization. Wording shall be agreed to upon prior to completion of activity.
SECTION 5: INFORMATION & PRODUCTION GUIDELINES CON’T.
- Page 19 -
Item #1.
Page 10 of 12 updated: 11-20-17; original approval: 7-14-16
Community Assistance
Tybee Island is proud of its community’s spirit of giving and collaboration. We invite production companies who film on
Tybee Island to contribute to the community’s non-profit organizations as appropriate. We appreciate any efforts you
make to assist our community in better understanding the production process. The Community Development
Office can assist in facilitating appointments for members of cast or crew with the production to talk to students at our
local school and meet with members of our community.
The City of Tybee Island makes every effort to improve the quality of life for our residents and merchants. Productions
are encouraged to consider assisting in civic initiatives. If a production is capable of making lasting contributions
to the community, the city will be happy to help facilitate these efforts.
Enforcement
1. A commercial film production permit may be revoked immediately by the City Manager when activities are
believed to be endangering the public health, safety, welfare, and / or damaging property.
2. A commercial film production permit may be revoked within 24-hours of written notice from the City Manager
noting a violation of activity not permitted.
3. A violation of the permitted activity, in accordance with this application, shall be considered a violation of the
city code, enforceable as provided herein. Persons engaged in a production without approval, or otherwise in
violation of the guidelines herein, shall be subject to enforcement by city police or Code Enforcement Officers,
through the issuance of immediate cease and desist orders. Each violation shall constitute a separate offense
for which a separate fine shall be imposed as follows:
a. For the first offense within a 12 month period a fine up to $500;
b. For the second offense within a 12 month period a fine up to $750;
c. For the third offense within a 12 month period and subsequent offenses a fine up to $1,000.
4. The production company will be restricted from receiving a production permit for a six (6) month period of time
when previous violations have occurred.
5. If there are repeat offenses by a production company and / or their representative, the City Manager may
decline to review future production permits from such person or entity for one year, or such other period as the
City Manager deems appropriate.
Moratoria
1. The City Manager or her / his designee has sole discretion to place a temporary moratorium on locations and
neighborhoods that have experienced ‘burn-out’ as a result of previous high volume or large impact production
activity based on the following criteria:
a. History of code violations;
b. Past history of the production company and/ or their representative;
c. Duration of the subject production;
d. Infrastructure and quality of life impacts (e.g. traffic interruptions);
e. Other impacts to adjacent property owners, including exceptional filming activities (e.g., fire effects,
explosions, car crashes, aerial filming, etc.)
Revisions
The Mayor and City Council may adopt revisions to the Commercial Film Production Application. The City Manager may
authorize amendments to the Commercial Film Production Application proposed by staff, and shall present such
amendments to the Mayor and City Council for approval.
SECTION 5: INFORMATION & PRODUCTION GUIDELINES CON’T.
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Item #1.
Page 11 of 12 updated: 11-20-17; original approval: 7-14-16
Indemnification / Insurance
1. The production representative must sign this Agreement at time of submitting application, which provides for
certain indemnification and other legal requirements. Prior to the issuance of the production permit, the
production company shall maintain, at its sole expense, public liability insurance covering all production activity
taking place on / off city properties and resultant use thereof, naming the City of Tybee Island as an additional
insured, in the amount of $1 million. The Certificate of Insurance is required to be provided prior to the
production beginning. Failure to provide insurance will result in the cancellation of production activity.
2. The company is responsible for obtaining necessary insurance as deemed appropriate by the property owner
when private property is being utilized.
3. The production representative shall deliver to the Community Development Office a certificate or
certificates of insurance, as specified above, evidencing the existence of public liability insurance in the
minimum amounts described above. Each certificate shall provide that the city receive not less than thirty (30)
days written notice of cancellation prior to such cancellation. In the event that such insurance is cancelled,
expired or terminated, the production representative shall be required to obtain insurance immediately and
furnish proof to the Community Development Office. If such valid insurance is not obtained within
twenty-four (24) hours after cancellation or termination, the permit shall be revoked for the production and all
associated activity shall cease. The production representative shall be responsible for submitting all certificates
of insurance of its contractors and subcontractors.
ACCEPTANCE AND AGREEMENT
I, as the production representative of the commercial production company, do hereby agree to indemnify and
hold harmless the City of Tybee Island, Georgia, its elected officials, officers, agents, employees and contractors from
and against any and all loss, damage, claim, demand, liability or expense by reason of any damage or injury to property
or person which may be claimed to have arisen as a result of or in connection with any production activity of the
production representative, directors, officers, agents, servants, contractors, and subcontractors, including the
occupancy or use of listed activity locations during the time period of said production.
Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative
negligence on the part of the city relating to such loss or damage, except for loss or damage arising from the sole
negligence or willful misconduct or gross negligence of the city, and shall include all costs, expenses and liabilities
incurred by the city in connection with any such claim, suit, action or cause of action, including the investigation thereof
and the defense of any action or proceeding brought thereon and any other judgment or decree which may be entered
in any such action or proceeding or as a result thereof. These provisions shall survive the expiration or earlier
termination of the use of premises. Nothing in this Agreement shall be construed to affect in any way the city’s rights,
privileges, and immunities as set forth in Georgia Statutes and/or the Constitution of the State of Georgia.
By providing my signature directly below, I agree to the above information and agree to comply with the
information and guidelines specified in this document to ensure that public health and safety is not compromised during
production activity, shall such be granted. In addition, I consent to the jurisdiction of the United States District Court for
the Southern District of Georgia, the State and Superior Courts for Chatham County, the Municipal Court of the City of
Tybee Island, and I agree that all disputes shall be resolved in one of these courts, and waive any objections to
jurisdiction and venue.
Please print:
I, (Production Representative), individually, and as authorized representative of
(Production Company), do hereby agree to the above terms by signing below.
Production Representative’s Signature: Date:
Production Producer’s Signature: Date:
SECTION 5: INFORMATION & PRODUCTION GUIDELINES CON’T.
SECTION 6: ACCEPTANCE AND AGREEMENT
RaShawn Cash Paramount Worldwide Productions
INC
- Page 21 -
Item #1.
Page 12 of 12 updated: 5-23-19; original approval: 7-14-16
INTERNAL USE BELOW.
Staff signatures for city departments listed below indicate the Commercial Film Production Application has been
reviewed and department needs are accepted as requested. All signatures are required prior to application being
submitted for City Council consideration.
DEPARTMENT SIGNATURE DATE
City Manager
Community Development
Finance
Fire
Parking
Police
Public Works
Water & Sewer
COMMENTS:
ADMINISTRATIVE APPROVAL (as applicable):
City Manager: Date:
Community Development Director: Date:
APPLICATION REVIEW VERIFICATION
RECEIVED
SENT OUT FOR INTERNAL REVIEW
FOLLOW UP REVIEW MEETING(S) WITH
PRODUCTION REPRESENTATIVE
RECEIVED
FOLLOW UP REVIEW MEETING(S) WITH
PRODUCTION REPRESENTATIVE
CERTIFICATE OF INSURANCE RECEIVED
RESIDENT NOTFICATION LETTER DISTRIBUTED
ANTICIPATED MAYOR & CITY COUNCIL
CONSIDERATION (AS APPLICABLE)
DETERMINATION: APPROVAL / DENIAL
ANTICIPATED MAYOR & CITY COUNCIL
CONSIDERATION (AS APPLICABLE)
DETERMINATION: APPROVAL / DENIAL
LETTER OF PERMISSION RECEIVED
MEETING WITH CITY DEPARTMENT HEADS &
PRODUCTION REPRESENTATIVE
FINAL APPROVED COPY SENT TO CITY DEPARTMENT
HEADS & SAVANNAH REGIONAL FILM COMMISSION
CITY MANAGER APPROVAL
CITY SERVICES REQUESTS ACCEPTED & CONFIRMED
ANY ADDITIONAL REQUIREMENTS (LIST BELOW)
REVIEW DATE BY CITY OF TYBEE ISLAND
REPRESENTATIVE
FOLLOW UP REVIEW MEETING(S) WITH
RECEIVED
LIST OF BUSINESSES, RESIDENTS, AND ANY OTHER
REQUIRED NOTIFICATIONS RECEIVED
ALL INVOICES FOR CITY SERVICES PAID
DATE
- Page 22 -
Item #1.
- Page 23 -
Item #1.
April 23, 2021
RaShawn Cash
Paramount Worldwide Pictures, Inc.
3110 Maple Drive NE, 4th Floor
Atlanta, GA 30305
Re: Letter of Permission, Movie Production & Related Activities for The In Between,
Temporary Activities in the State’s Shore Protection Act Jurisdiction, Tybee Island,
Chatham County, Georgia.
Dear Ms. Cash:
This Letter of Permission (LOP) is in response to your revised request dated April 14, 2021 to
film scenes for the above referenced production on Tybee Island, Chatham County, Georgia. The
proposed project includes the staging of props and production equipment and the temporary use
of vehicles and production equipment in State’s Shore Protection Act (SPA) Jurisdiction. The
project within the State’s SPA Jurisdiction will begin no sooner than 15 days after the date on
this letter and be completed no later than sixty (60) days from the issuance of this letter.
Production dates are subject to change due to weather or unforeseen production changes.
As proposed, the production company has identified the following location within the State’s
SPA Jurisdiction with the following activities being proposed:
Gulick Street Beach Access and adjacent North Beach
The North Beach location includes the Gulick Street vehicular access and the beach seaward, and
north of, the area known as the North Beach. Production Company activity will normally occur
from 7am to 7 pm during scheduled prep days and between 4:00 am and 11:00 pm. There are
two scheduled night shoots with a start time of 4am and a wrap time of 3am.
Temporary activities at the North Beach location include the development of five (5) beach sets
that require the strategic placement of production equipment, City of Tybee Island lifeguard
stands, beach props, a controlled bonfire and the use of picture vehicles and production vehicles
seaward of the existing dunes, in the State’s SPA Jurisdiction.
- Page 24 -
Item #1.
The In Between
SPA LOP
Page 2 of 4
Cameras, monitors, lights, sound and related production equipment will be positioned on the
beach, landward of ordinary high water and seaward of the sand dunes. A video village will be
installed using as many as five (5) 10ft. x 10ft. portable tents. The video village will afford crew
a centralized production area. Chairs, tables, video monitors will be temporarily set up to
facilitate production. All tents will be installed the day of production and will be removed at end
of filming for the day. Wooden stakes will be installed to assist crew with rising tide levels and
to keep crew out of the dunes. No unattended production equipment will be left on the beach
after filming. All props, electrical and production equipment will be removed at wrap the day of
filming.
A night shoot will include the use of traditional beach props, a picture jeep, a picture motorcycle,
and as many as six (6) beach bonfires that will be staged on the beach landward of Ordinary
High Water. Appropriate safety precautions will be coordinated through the City of Tybee Island
Fire Department to ensure public safety on set and in the vicinity. This includes a management
plan for containing embers emanating from the production set. The engineered fire would be no
larger than 8 feet in diameter and would be created using fire-retardant materials, a small
propane burner and fake logs. The bonfire area would be sculpted using hand tools only. Real
wood logs would be used to supplement the flames. Cleanup will be completed immediately
after this scene is shot and no remains of synthetic or real wood will remain on the beach. Crew
will re-establish the natural profile of the beach where the fire-pit was constructed and re-
distribute any sand over the area to make it consistent with the natural topography in the
immediate vicinity.
To service the set seaward of the Gulick Street vehicular access, a trailer-based power plant
generator will be positioned in the North Beach parking area. The company will run no more
than six (6) bundled power cables along the existing dune access from the power source. The
power cable bundles will be identified & secured appropriately. No gas or diesel generators are
authorized for use or storage on the dry sand beach in SPA jurisdiction at any time.
All materials, vehicles and equipment associated with the location known as the Gulick Street
vehicular access and adjacent beach will be staged in the North Beach parking lot. During
production, the vehicular access will be closed to the public. Portable restroom(s) will be
temporarily positioned on the North Beach parking lot.
The production crew will operate two (2) stake bed trucks and no more than four (4) gators
(and/or gas powered golf carts) with small trailers for the purpose of hauling production
equipment to this location. The production company intends to use a condor and a camera crane
on set for filming. A stake bed truck will deliver the camera crane to the set, unload the
equipment, and return to the North Beach parking area on Gulick Street until the equipment is
removed. The gators will transport camera equipment, electric cables, lights, grip equipment and
- Page 25 -
Item #1.
The In Between
SPA LOP
Page 3 of 4
props associated with set dressing. If the gators or the lull are gas or diesel powered and need to
be refueled during production, crew will drive vehicle off the beach using Gulick Street access
and refuel on the asphalt road, in a parking spot. An absorption mat will be placed on the ground
in the parking spot to avoid any fuel spillage onto the ground. All fuel storage containers must
remain in the Gulick Street parking lot. Production vehicles are solely for the transportation of
production equipment. All crew and talent will access the set via the one of the public access
dune crosswalks associated with the North Beach parking lot.
General Provisions:
Vehicular access for all production equipment to the North Beach location will occur at Gulick
Street, across temporary, prefabricated mats placed along a designated travel corridor landward
of ordinary high water and seaward of the dunes. Mats will help minimize impacts to the
ecosystem at the location while allowing for vehicular ingress and egress across the dry sand
beach. The travel corridor will be delineated by Department staff and will be built seaward from
the Gulick Street DNR-approved vehicular beach access point. The designated travel corridor
will be identified for all Teamsters on the production team and it will enhance public safety at
the location. Production vehicles will not drive in or enter the sand dune area.
At the end of production, all matting and equipment will be removed, and the beach will be hand
raked in a manner to be consistent with the topography of the immediate surrounding area. The
production crew will also be responsible for re-installing benches, trash cans, and signage
removed while on location.
Public access to the production area will be managed by crew and security. Public access may be
temporarily restricted on the beach north and south of the set, but otherwise, all efforts will be
made to allow reasonable public access to the beach at this location.
Since a portion of the activities will occur during the period of May 1st to October 31st, all areas
must be surveyed daily by a person in possession of a DNR Sea Turtle Cooperators Permit prior
to commencement of any activities. If a nesting site is located, nests must be marked and
avoided. No activity may occur within 20 feet of a nest. Production lights used after dark during
nesting season are required to have red light filters that emit wavelengths greater than 560
nanometers. This includes handheld lights, vehicle lights and production lights.
The Department authorizes the temporary activities in the State’s Shore Protection Act
jurisdiction in conjunction with the film production, The In Between, as depicted in the attached
description and has no objection to the activities, provided best management practices are used to
prevent any additional impacts at the site and to protect jurisdictional shore areas. Any deviations
from the current project description, equipment list or location footprint may require further
review.
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The In Between
SPA LOP
Page 4 of 4
The Department will inspect all areas as described above during and at the termination of the
temporary activities to ensure that those areas are in a condition consistent with the authorization
granted by this LOP. All persons associated with The In Between must remain seaward of the
dunes and dune vegetation during setup, filming and breakdown at the approved location. No
thriving vegetation is to be disturbed during approved activities. Any incidental impacts to the
dunes or vegetation must be restored to pre-activity vegetated and topographic conditions as
determined by the Department.
Any change in the type of activities, date, or locations without prior notification and approval
from this office could result in the revocation of this Letter of Permission and the requirement to
immediately cease all activities followed by removal of the materials and related structures. This
project must comply with all other federal, state, and local statutes, ordinances and
regulations.
Thank you for working with the Department on this project. Please do not hesitate to contact me
or Deb Barreiro 912.266.3695, if you have any questions or concerns.
Sincerely,
Jill Andrews
Chief, Coastal Management Section
Enclosures: Project Description, Production Equipment & Set Map
cc: Robyn Rosner
City of Tybee Island
P.O. Box 2749
Tybee Island, GA 31328
Beth Nelson
Film Savannah
131 Hutchinson Island Rd #101
Savannah, GA 31421
LOP20210050
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Item #1.
April 7, 2021
Ms. Deb Barreiro
Georgia Department of Natural Resources
1 Conservative Way
Brunswick, GA 31520
RE: Letter of request, ‘The In Between’, Paramount Worldwide Productions, filming near
the state’s shore jurisdiction near Gulick Street Vehicle Access Road (North Beach) the at
Tybee Island, Georgia.
Dear Ms. Barreiro,
“The In Between” synopsis:
After bouncing around in foster homes for most of her childhood, seventeen-year-old
Tessa Jacobs doesn’t believe she deserves love—not from her adoptive parents, and
certainly not from anyone at school.
But everything changes when she has a chance encounter with Skylar, a senior from a
neighboring town who’s a true romantic. Their budding relationship quickly leads to the
kind of passion you only see in the movies. As her heart begins to open, Tessa starts to
believe she might be deserving of love after all.
When tragedy strikes, Tessa wakes up alone in a hospital room with no memory of how she
got there. And then she learns the horrifying news: Skylar is dead. As Tessa searches for
answers, Skylar’s spirit reaches out to her from the other side. Desperate to see him one
last time, Tessa must race against the clock to uncover the shocking truth of their
relationship—a truth that might just lead to the afterlife itself.
Paramount Worldwide Productions is requesting permission to film in and around the
state’s shore jurisdiction on Tybee Island, Georgia. We are proposing one filming location
and three beach access location with the following activities at this location:
Key Location – DAY/NIGHT- North Beach – Center Crosswalk and Taylor St. Crosswalk
The following day activities are proposed for our five beach scenes. In one scene our young
female character photographs the beach and notices a male laying out on the beach. Our
two leads have their first date together in another scene where they drive their jeep onto
the beach near the shoreline. There are also walk in talk scene of our actor chatting on the
phone and chatting with our female lead along the beach.
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Our set decorators would like to create four to six bon fires near North Beach Center
crossover. Which would be created out of half cut barrels that we would partially bury in
the sand and fill with wood, to achieve the look of a bon fire beach party. These would also
be mobile for camera. Set dresser would also like permission to use the lifeguard station in
picture, at which we would like to film inside the station and outside the station. Set
dressers would also include party favors to match the scene like: A teen comes onto the
beach with his motorcycle, and other teens walking onto the beach with party favors, etc.
A total of 30 extras are to be expected for this workday.
Access Points – For any of production’s vehicular needs, Production is requesting
permission to access Gulick Street crossover for two stakebeds, an 80’ condor and four
ATVs with carts for filming day. Crew will access the beach on foot by using North Beach
center and Taylor St. pedestrian crosswalk.
While filming, Company is seeking permission to have our generator in a parking spot
within the North Beach parking lot. Cable, the size of a garden hose, and approximately
eight, will be placed on the ground and continue through the Pedestrian Crosswalk,
hugging the side of the Crosswalk. With safety in mind the cables will be out of the way of
pedestrians and harms’ way. Once on the beach the cables will be on the beach and
possibly covered up with the existing sand. Once filming is complete all cables will be
removed. Any disturbed sand will be raked back to its natural state.
For filming purposes, Company is seeking permission to drive two ‘Condor’ or Pettibone
onto the beach using the Gulick Street Vehicle Access Road located next to the North
Beach Parking lot. Once in place near the filming area, Company will build 360 LED lights to
create an even light effect that attaches to the condor. Company will place an absorbing
mat under the Condor/Pettibone to ensure no fuel or oil will spill onto the sand. Once
Company hits any soft or packed sand the Lull will have mud mats or 4x8 sheets of 3⁄4
plywood (see attached photo) placed under the wheels.
In order for Company to work in a safe environment, Company is asking permission to
possibly have three to four light towers on the beach. The light towers will be put in place
using a gator and will be removed from the beach with any incoming tides. Once prep and
strike are complete the light towers will be removed. Once breakdown is complete, all
equipment will be removed from the beach using the Gulick Street Vehicle Access Road. If
the end of Gulick Street Access Road isn’t lit, Company will place a light tower on the road
aside from vehicle traffic to light to make night work safer.
The Company is requesting permission to have a total of four 5-wheeled gators (and or golf
carts) with small trailers attached for the purpose of hauling production equipment and or
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Item #1.
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talent. The gators will be driven by Teamsters and not individual crew members and the
Teamsters will obey all guidelines. For all of the production work taking place on the beach
at this location, production equipment consists of lighting equipment, grip equipment, set
dressing, a camera and dolly track. The gators will be used by camera department for their
camera equipment only, electric for their heavy cables and lights, the grip department with
pipes and drapes and for props. The Vehicles will not drive in or enter the sand dune area.
The gators efficiently move equipment on and off the beach and are needed due to the
size and weight of most of our equipment needs.
While on the beach seaward of the high-water mark, permission to hand rake and/or hand
broom the existing sand to remove any footprints from crew and talent. Proposed area to
be raked is approximately 110 yards x 75 yards and three inches deep. At the completion of
this scene, Production crew will spread out any sand over a large area to make it consistent
with the natural topography and fully restore the area to its natural state. Within this work
area, the Company is asking permission to have the City of Tybee temporarily remove all
signage near or around our proposed set Taylor St. Crosswalk and Center Ave Crosswalk
(beach side).
All equipment needed for filming will access the beach by using the existing Gulick St.
vehicle access.
Our tentative shoot dates while in Savannah are between May 10th and May 12th, 2021.
Weather and actor permitting, the current proposed film days are Monday, May 10 and
Tuesday May 11, 2021. We will be filming these scenes during daylight and sunlight hours
May 10th with approximate crew call time of 10:00AM and will continue until
approximately 11PM. Tuesday May 11, 2021 we will be filming during daylight through the
night with approximate crew call time of 8:00AM and will continue until approximately
3AM. A prep crew would start at approximately 4:00AM on film days.
Company request permission to prep commencing May 6 thru May 7 with the times of
7AM until 7PM. After filming is complete Company will remove all equipment, set
decoration, etc. May 12 and May 13 with the times of 7AM until 7PM. There will be
security covering production property at all times during our time at North Beach Tybee
Island.
All production vehicles will be parked in designated parking lots. Production is seeking
permission to park our approximately thirty Production’s Working Trucks in the North
Beach parking lot please see the overhead below as reference. All of the extras’ personal
vehicles (approximately 100) will be parked in the City of Tybee’s 14th Street Parking Lot or
North Beach parking lot. Basecamp Trucks and equipment will be parked in the North
Beach parking lot.
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If weather is an issue during our proposed filming dates, our schedule could change.
For our filming location, Company is asking permission to temporarily close the beach and
to control the beach to all pedestrians / public access from the low waterline to the soft
sand from the Gulick St. vehicle access to 300 yards beyond our filming site to the north.
Production will post a Production Assistant at each end of this requested closed beach
area. The Production Assistant, when pedestrian approaches our filming area, will explain
to pedestrian(s) what is going on and if they could wait to enter our filming area when our
filming is complete.
Company is also seeking permission to set up Company’s Video Village while filming on the
beach under several 10x10 portable tents. Company is fully aware of no trespassing or
having any equipment in or on the dunes. The video village consists of our producers,
director, script supervisor, and assistant director. There will be a tall wooden director’s
chair for each person. Video monitors will be set up that allows these crew members to
watch what is actually being filmed. These tents will go up day of and will be removed at
end of filming. No filming equipment will be left on the beach after filming, everything will
be removed.
Sincerely,
RaShawn Cash
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Item #1.
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Overheads
Set
Taylor Street Beach
Access WalkwayScenes 7 & 131
Near small danger
post
Bonfire
Center Ave Beach
Access Walkway
Lighthouse
Pedestrian Closure
Pedestrian Closure
Potential
Basecamp/Working
Trucks
North Beach Plaza,
Meddin Dr, Tybee
Island, GA 31328
Lighthouse Set
30 Meddin Dr,
Tybee Island, GA
31328
Construction
Roadblock on
Meddin Dr
Pedestrian
Traffic Reroute
Construction
Zone
Gulick St Closed
The Battery
NORTH
BEACH
Potential Catering
Crew Parking
North Beach Plaza,
Meddin Dr, Tybee Island,
GA 31328
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The In Between Production Equipment
Equipment Mat
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Stakebed
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8
Gators
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80’ Condor Articulating Boom Lift
Dual fuel diesel engine
80 ft articulating arm
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