HomeMy Public PortalAbout050_010_20180823Minutes.pdfCity Council Minutes, August 23, 2018
Consideration of Items for Consent Agenda.
Mayor Buelterman called the consent agenda to order at 6:30PM on August 23, 2018. Those
present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and
Jackson Butler. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City
Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council.
Mayor Buelterman listed the following items on the consent agenda:
Minutes, Regular City Council Meeting, August 8, 2018
Alcohol License Request: Special Event — Beer and Wine — Tybee Pirate Fest, October 5,
6, and 7, 2018
Municipal Court Prosecution Agreement, Andre Pretorius and the City of Tybee Island
Memorandum of Agreement, OneGeorgia Authority and City of Tybee Island
Resolution, Appointment of Andre Pretorius as Prosecuting Attorney of the Municipal
Court of Tybee Island
Resolution, Second Moratorium, Demolition Permits of Historic Structures in the South-
end Business Overlay District, to extend 90 days.
Appointment of Richard "Ricky" Stewart, Engineer and Director of Infrastructure
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
Call to Order
Posting of the Colors and Pledge of Allegiance — American Legion Post 154
Invocation — Pastor David Laughner
Recognitions and Proclamations
Mayor Buelterman and Todd Smith recognized the Volunteers from the Rescue and
Search Efforts, August 2018. Mayor Buelterman thanked each one for their commitment to the
community.
Chief Robert Bryson gave a brief video presentation regarding Operation Starlight that was
developed through the Tybee Island Police Department and volunteers. Chief Bryson explained
the City of Tybee competed against other municipalities throughout Georgia and won the
competition. The Tybee Island Police Department was awarded the Curtis McClung Award as well
as a $1,000 cash prize. Mayor Buelterman thanked Chief Bryson for his hard work and
accomplishments.
Chief Robert Bryson introduced the following new staff members and promotions within the
Department:
Officer Bryant Sims — Full time
Officer Ishmael Marshall — Fuli time
Candace Woodard — Part time
Korra Jaglinski — Park time
Walter Hat-trich — City Marshal
Taylor Griesback, Assistant City Marshal
Zachary June — Sr. Police Officer
John Price — Sr. Police Officer
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Mr. Hughes stated the City has not technically received an Anti Litem Notice and the Statute of
Limitation has run. Ms. Freeman stated her claim was for the value of the magnolia tree. Mayor
Buelterman confirmed with Mr. Hughes he would contact GIRMA and report back to Mayor and
Council. Once this is done and discussions are held, Mayor and Council will contact Ms. Freeman.
Mayor Buelterman thanked Ms. Freeman.
Wanda Doyle made a motion to approve the consent agenda. Jackson Butler seconded. Vote
was unanimous, 6-0.
Consideration of Bids, Contracts, Agreements and Expenditures
American Legion Post 154 Agreement. Wanda Doyle recused. Mr. Hughes outlined the
recommended changes in the Agreement which include: (1) amount not to exceed $76,900 for
electrical work; (2) hour notification for reservation requirement was removed and the
reservation must be coordinated directly with the American Legion Post 154; and (3) the facility
will be made available to the City for at least 12 events per calendar year. Barry Brown made a
motion to approve based on Mr. Hughes recommendations. Monty Parks seconded.
Discussion: Mr. Hughes clarified when the Post incurs expenses they present in invoice form to
the City for reimbursement. Vote was unanimous to approve, 5-0.
Alan Robertson, AWR Strategic Consulting, LLC, Independent Contractor
Agreement. WITHDRAWN
Hurricane Response — Emergency Sandbags, Dunes, $300K Emergency Allocation.
Dr. Gillen stated the funds would come from the State and the City is permitted to build the dune
after turtle season is completed from the Pier to 19th Street. Phase II, November 2019, of the project
will be from Center Street around to Gullick Street where the City has proposed to build a
structured dune This will coincide with the next re-nourishment, which will be done with federal
dollars. Dr. Gillen continued, for this season and next, the City is proposing to have Guardian
Systems shore up the gaps in the dunes per emergency basis. The estimated cost for this service is
$300,000. Once the sand is in place, it would be ei ther left or placed further into the dunes. He is
asking Mayor and Council for authorization as staff needs the lead time once a hurricane is
declared approaching Tybee Island. Dr. Gillen stated currently there is a bid out for the sand and
Guardian Systems is the sole provider of these particular sand bags. Mayor pro tem Brown asked
Dr. Gillen who in fact makes the decision to move forward with the emergency sand bags. Dr.
Gillen responded, as soon as either the State, County, or City declares an emergency, he will
contact Guardian Systems. Sand will be placed at DPW and if it is not used in case of a hurricane,
it will be used for the Phase I of the Dune Project. Mayor pro tern Brown expressed his concerns
with spending the money for the sand and there not be a hurricane. Dr. Gillen responded the dunes
need to be built at any rate so it will not be wasted. Mr. Parks asked if the expense for the sand is
reimbursable through FEMA. Dr. Gillen stated no as it is reimbursable through the State Grant.
Mayor Buelterman asked if this sand would be available to residents for sand bags. Dr. Gillen
stated no, Staff would order different sand. Mr. Butler asked if this would be a reoccurring
expense. Dr. Gillen stated only for two seasons as it is hoped DNR will allow the City to leave the
sand bags in place (used to shore up the gaps) for a structured dunes. The following season the
City will not have to shore up the gaps. Mayor pro tern Brown wanted the resident to understand
the Guardian System is protecting the east side of the Island and not the west side. Dr. Gillen
confirmed stating Staff is defending against a frontal assault by a storm surge off the ocean. He is
still addressing the issues on the west side. Dr. Gillen stated with this agenda item, Mayor and
Council is authorizing him to spend the dollars on the contracts. Ms. Doyle asked Dr. Gillen to
include more information in the packet in the future. If there had been documentation included
in the packet that showed estimated cost, what it was for and where it was going, Mayor and
Council would have put this agenda item on the Consent Agenda. She stated this is the same with
the Warwick Agreement agenda item. By having the information in advance, it helps to make
better and quicker decisions. Dr. Gillen acknowledged and will correct in the future. Wanda
Doyle made a motion to move forward. Monty Parks seconded. Vote was unanimous 6-0 to
approve.
Warwick Group Consultants, Fee Increase. Moved to City Council Meeting,
September 13, 2018.
Council, Officials and Attorney Considerations and Comments
George Shaw approached Mayor and Council to give an updated on the Hazard Mitigation
Grant. Mr. Shaw stated the consultants held another public meeting in August to answer
questions by the residents. The original twelve substantially damaged and repetitive loss residents
have moved from GEMA to FEMA for review. The other fifty residents are still with GEMA but
the consultants have submitted all applications. Mr. Shaw reminded Mayor and Council the
contract has expired with F.C. McComb currently, and if the City is awarded the Grant, Staff will
put out an RFP for a Grant Administrator. Mr. Parks expressed his concerns with the Grant
Administrator as he feels they need to have legal experience. Mr. Shaw stated this could be
included into the RFP.
George Shaw discussed the Topo and costs for 5th Avenue (Carie Efird). Mr. Shaw asked
Mayor and Council for their recommendation. It was agreed Ms. Efird would be responsible for
the costs, design and construction.
Wanda Doyle reported the Public Safety Committee is working on several projects currently
to include: (1) Noise Ordinance; (2) Nuisance/Disorderly Household Ordinance; (3) Traffic
Control Plan which will assist with events; (4) New signage for the bike route and markings on
the road; (5) Golf Carts route, leave on Jones; (6) More 4-way stop signs on Jones to slow traffic;
and (7) Leasing of vehicles for the TIPD.
Dr. Gillen gave an update on the Action Item List. Mayor and Council thanked Dr. Gillen for
his update.
Jackson Butler made a motion to adjourn to executive session to discuss personnel and real
estate. Julie Livingston seconded. Vote was unanimous, 6-0.
Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote
was unanimous, 6-0.
Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6-
0.
Meeting adjourned at 10:15PM.
Janet R. LeViner, CMC
Clerk