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HomeMy Public PortalAbout2015_tcmin0224 COUNCIL MEETING February 24, 2015 Council Chambers, 25 West Market Street, 7:30 p.m. Mayor Umstattd presiding. Council Members Present: Kelly Burk, David Butler, Thomas Dunn, Suzanne Fox, Katie Sheldon Hammler, Marty Martinez and Mayor Umstattd. Council Members Absent: All present. Staff Present: Town Manager Kaj Dentler, Deputy Town Manager Keith Markel, Town Attorney Barbara Notar, Director of Parks and Recreation Rich Williams, Assistant Town Manager Scott Parker, Director of Finance and Administrative Services Clark Case, Information Technology Manager Annie Carlson, Library Manager Alexandra Gressitt, Airport Manager Scott Coffman, Economic Development Director Marantha Edwards, Director of Public Works Tom Mason, Chief of Police Joseph Price, Director of Utilities Amy Wyks, Director of Plan Review Bill Ackman, Director of Planning and Zoning Susan Berry Hill, Director of Capital Projects Renee Lafollette, Research and Communications Manager Betsy Fields, Management Analyst Jason Cournoyer, Management Analyst Lisa Haley, IT Project Manager John Callahan and Executive Associate I Tara Belote. AGENDA ITEMS 1. CALL TO ORDER 2. INVOCATION: Vice Mayor Burk 3. SALUTE TO THE FLAG: Council Member Butler 4. ROLL CALL: Showing all members present. Council Member Martinez left the meeting at 10:12 p.m. 5. MINUTES a. Work Session Minutes of February 9, 2015 On a motion by Council Member Martinez, seconded by Council Member Butler, the minutes of the work session meeting of February 9, 2015 were approved by a vote of 7-0. b. Regular Session Minutes of February 10, 2015 On a motion by Council Member Martinez, seconded by Council Member Butler, the minutes of the regular session meeting of February 10, 2015 were approved by a vote of 7-0. 6. ADOPTING THE MEETING AGENDA On the motion of Council Member Martinez, seconded by Council Member Butler, the meeting agenda was approved by the following vote: Aye: Butler, Burk, Dunn, Fox, Hammier, Martinez, and Mayor Umstattd Nay: None Vote: 7-0 7. PRESENTATIONS a. Certificates of Appreciation—Project Warmhearted 1 I Page COUNCIL MEETING February 24, 2015 On a motion by Council Member Hammler, seconded by Council Member Dunn, Certificates of Appreciation were approved for the following for spearheading Project Warmhearted, an effort to provide hats, mittens and scarves to those in need: Maddi Peyton Hayli Maloney b. Presentation of Middleburg Bank Donation to Friends of Leesburg Public Art Gary Shook, of Middleburg Bank, presented a donation to the Friends of Leesburg Public Art to be used for the public art project at Raflo Park on Harrison Street, SE. c. Certificate of Appreciation—Middleburg Bank On a motion by Council Member Hammier, seconded by Council Member Dunn, a Certificate of Appreciation was presented to Gary Shook, Middleburg Bank, in appreciation of their generous donation to the Friends of Leesburg Public Art. d. Economic Development Commission Annual Report Jim Sisley, Chair, and Don Chapman, Vice Chair, presented a report outlining the Commissions' activities over the past year. e. Fiscal Year 2016-2017 Budget Kaj Dentler presented the Fiscal Year 2016-2017 budget to Council. Key Points: • First year of a two year budget; however, state code only allows for one year to be appropriated. • Five Core focus areas— Organizational efficiency, technology and automation, customer service, employee development, and long term financial sustainability. • Organizational efficiency—consolidation of the Department of Finance with Information Technology and Human Resources. • Organizational efficiency—consolidation of the Departments of Public Works and Capital Projects. • Long term sustainability plan includes debt service reserve and capital asset replacement fund. • Fiscal reserve will be increased to 20% over the next five years. • Town will undergo a change to self-insurance for employee healthcare. • Real estate taxes are not the number one source of revenue for the town— intergovernmental sources are the largest source of revenue (state and federal). • Budget proposes maintaining an 18.3 cent tax rate. • Maintaining the current tax rate will eliminate the need for a tax increase in coming years due to debt service payments. • Three utility positions made necessary by the agreement with Panda Energy will be recouped from revenue to be paid by Panda Energy. • Proposed budget meets the Council's fiscal policy. 2 I Page COUNCIL MEETING February 24, 2015 9. PETITIONERS The Petitioner's Section was opened at 8:20 p.m. Barry Smith/Janice Reardon, Greater Washington Metro Muscular Dystrophy Association—Fill the Boot Program. Ms. Reardon stated the Fill the Boot program is their largest fundraising program nationally. She stated the money raised provides clinic grants for those who are uninsured to receive services. She stated they have an equipment loan program to provide durable medical equipment to the families that need it. Mr. Smith stated that due to the change in legislation prohibiting roadside solicitation, they lost $110,000 that could have been collected. He proposed a permit process to allow roadside solicitation in certain circumstances. Council directed this to be added to a future work session for discussion. Rod Leper, stated he is the president of the Loudoun Career Firefighters Association. He stated he is in support of the Muscular Dystrophy Association and their proposal to allow solicitation for permitted groups along roadsides in the Town of Leesburg. He stated the cost of medical care is a financial burden to the families and the money raised during these fundraisers is important to help them. Pat Scannell, stated he represents Makersmith, a new Loudoun County non-profit that promotes the Maker movement in Loudoun County. He thanked the Council and the town for providing Ida Lee for them to show the documentary film "Maker". He stated the movie helped them connect with 75 area residents and town leaders to explain a little more about what the Maker movement is about. He stated the showing and press releases related to it was directly responsible for 100 new members. He invited the Council to participate in the Mayor's Maker's challenge. He stated this is an effort to have communities like Leesburg promote maker activities in the community. He described some of the activities of the challenge. He stated they are on track to open a maker space in the county and noted this will be the only maker space in Loudoun County and one of only four in northern Virginia. He stated the town will benefit from the leadership created with the maker space by diversifying the local economy and creating a brighter, more livable community for the residents. Andrew Borgquist stated he is here to address the same issue that has brought him before Council on numerous occasions. He stated it is not only important to be fiscally sound but sound in behavior towards other members of the community. He stated his support for the Leesburg Police Department. He stated town management responded to his situation in a manner that was unfair. He stated that through a FOIA request, he found inaccuracies that have not been addressed by management. He stated the inability to make sure that things like this do not happen again start with Mr. Dentler. The Petitioner's Section was closed at 8:46 p.m. 10. APPROVAL OF THE CONSENT AGENDA On a motion by Council Member Martinez, seconded by Council Member Butler, the following items were moved for approval as the Consent Agenda: 3 I Page COUNCIL MEETING February 24, 2015 a. Authorizing an Agreement and Approving a Performance Guarantee and Water and Sewer Extension Permits for Crescent Place—Phase 1, 2&3(TLPF 2014-0025) RESOLUTION 2015-028 Authorizing an Agreement and Approving a Performance Guarantee and Water and Sewer Extension Permits for Crescent Place—Phase 1, 2, &3(TLPF 2014-0025). b. Approving a Substitute Performance Guarantee for Courthouse Square(TLPF 2012- 0011) RESOLUTION2015-029 Approving a Substitute Performance Guarantee for Courthouse Square(TLPF 2012- 0011) c. Making a Reduction of the Performance Guarantee for Public Improvements Installed at PMW Farms, Section 6(TLCD 2011-0001) RESOLUTION2015-030 Making a Reduction of the Performance Guarantee for Public Improvements at PMW Farms, Section 6(TLCD 2011-0001). d. Performance Guarantee and Water and Sewer Extension Permits for Lowe's Infrastructure Plans—Russell Branch Parkway Extension RESOLUTION 2015-031 Approving Performance Guarantee and Water and Sewer Extension Permits for Lowe's Infrastructure Plans—Russell Branch Parkway Extension e. Amending the Fiscal Year 2015-2020 Capital Improvement Program to Add Hope Parkway Extension Project RESOLUTION 2015-032 Amending the Fiscal Year 2015-2020 Capital Improvement Program to Add Hope Parkway Extension and Appropriating Funding to Construct the Project f. Electronic Participation for Council Member Dunn to Attend the March 10. 2015 Council Meeting MOTION 2015-005 I move to allow Council Member Dunn to Participate Electronically in the Council Meeting of March 10, 2015 The Consent Agenda was approved by the following vote: Aye: Burk, Butler, Dunn, Hammler, Martinez, Wright and Mayor Umstattd Nay: None Vote: 7-0 4 I Page COUNCIL MEETING February 24, 2015 10. PUBLIC HEARINGS a. Bond Issuance The public hearing was opened at 8:47 p.m. Clark Case introduced Doug Gephardt, Associate Vice President of Davenport& Company, the town's financial advisors, and Thomas William(TW) Bruno of McGuire Woods LLP, the town's bond attorney. Key Points: • Propose $50.7 million issuance of General Obligation bonds. • The public hearing and approval of the resolution are required by law. • Bond includes $2.5 million for completion of Hope Parkway. • Includes $3 million for current Capital Improvements projects that are already underway. This $3 million was scheduled to be issued through bonds in the later half of 2016 or early 2017. Rapid completion of projects have necessitated seeking bond money earlier than originally scheduled. • Further, it does not make sense to go back to the bond market again in 2016/2017. • Includes $5.5 million for recapitalization of the Capital Projects Fund. • Includes $0.5 million for cost of issuance. • Remaining$39 million is refinancing money which will be used to retire bonds that are already issued—does not constitute a net increase in the town's debt. $35 million will refund utility fund bonds and$4.2 million will be used for refunding general fund bonds. Reissuing the bonds at a lower interest rate saves the town approximately 9% or$4.6 million over 20 years (the remaining life of the bonds). Retirement of the principal will occur on the same schedule. • Only$11.5 million is new money. • Savings are calculated on current interest rates—if rates become unfavorable, the bonds will not be issued. Council Comments/Questions: • Glad that the town will save so much money in interest. • By refinancing, the bonds start at a new date? Staff answer: The retirement schedule will be the same. It does not extend the length of the bond. Only additional cost will be closing costs, which are included in the numbers presented. • How can employee salaries be amortized for employees that perform functions for Capital Projects and Public Works? Staff answer: Only employee salaries are charged for employees that work solely on capital projects—salaries are allocated to the project itself. • How are percentage interest savings calculated when the interest rate fluctuates? Staff answer: Interest rates are approximate and will be calculated at the time of bid acceptance. 5 I Page COUNCIL MEETING February 24, 2015 • Will these rates be locked in? Staff answer: Yes, the town wants to get out of short term financing before the rates rise. These rates will be fixed. • With the merging of Capital Projects and Public Works, does this have any bearing on the issuance? Staff answer: No. • In the staff report, it indicates that the town had previously expected to issue $5.5 million in taxable bonds, but the bond attorney has indicated all the new money may be issued as tax exempt bonds. Why did we initially think they would need to be taxable bonds? Are tax exempt bonds more attractive to purchasers? Bond attorney: The reason the town thought that the new money issuance would be taxable was they took an extremely conservative approach to what was being financed—specifically the recapitalization of the capital projects fund because some of those expenses stretched back a few years. There are specific federal tax laws relating to bonds that limit what you can and cannot do with old expenditures. McGuire Woods is very comfortable that the town can benefit from tax exempt bonds. • So, it was the age of the bonds that made staff believe they had to be taxable? Staff answer: It has to do with Internal Revenue Service rules for when you have to declare that you are going to reimburse project costs from the bond issue—there is a certain date that you have to declare your intention and then you have a certain period of time in which to do it. In doing research, the way the resolutions were written in 2009 and 2011, allows the town to come back and reimburse those expenses to ourselves later, even out of later bond issues. Staff originally worked from the assumption that once the 2009 and 2001 bonds were gone, we could not go back to the 2009 and 2011 resolution. But research shows us that we can reimburse those project costs that the town was financing out of its own money from this issuance. There were no members of the public wishing to address this public hearing. The public hearing was closed at 9:01 p.m. On a motion by Council Member Martinez, seconded by Council Member Butler, the following was proposed: RESOLUTION 2015-033 Authorizing the Issuance of General Obligation and Refunding Bonds, Series 2015 Council Comments/Questions: • This will save the town money—the payment structure will be the same, but the payments will be lower. • This will refinance approximately$39 million and get approximately$11 million in new money? Technically these are separate issuances? 6 I Page COUNCIL MEETING February 24, 2015 Staff answer: Yes. But we g o to market at the same time to share the cost of issuance. • Hate to see the town borrow more money. Would prefer to divide the question on the refinancing of the $39 million refinancing from issuance of $11 million in new money. • Is it possible to divide the question? Bond attorney: The way the resolution is structured, on a combined basis, because the plan was to do both the new money issue and the refunding issue at the same time. The resolution can be split to pass two separate resolutions —95 percent can be the same because it is a boilerplate authorization. • Would the town incur additional attorney's fees? Bond attorney: The resolution would need to be divided and it would not take very long. It would not increase overall costs by very much. • Splitting the question does not mean the bond issue would be split. • What would end up getting cut out, if we did not do the $11 million in new money? Staff answer: You would run out of money starting in October several projects. Reallocation of amounts could be moved around between the different projects. Winding down construction would occur starting in September/October. • A significant number of the projects that would not be able to be completed are those where the public has been patiently waiting for completion. Council Member Dunn made a motion to divide the question. The motion failed for lack of a second. Council Comments: • The Federal Government is look at ways to get more revenue, so the town should continue to monitor and lobby for the ability to issue tax exempt bonds. • The town will be reimbursed for Hope Parkway by the state. Staff answer: When the reimbursement is received, it will go into the Capital Improvements fund and it would be up to the Council to determine whether to use it for reduction of debt or whether to use it for additional projects without borrowing additional money. • From a long term financial planning aspect, 2017 is the big year when the debt payments become due. Council should be vigilant in preparing for this. • Concerning Hope Parkway, why was it structured that the town would front the money rather than have the developer pay? Staff answer: The original plan was to use state grant money and proffers that the town currently has to front it. As we moved forward, it became apparent that the town does not have the needed$2.5 million to be able to front the money. • Will the reimbursement include the interest on the borrowed money? Staff answer: What we will receive is the proffer that was negotiated with the developer, which should be enough to pay back the construction costs. 7 I Page COUNCIL MEETING February 24, 2015 • What is the money for Hope anticipated interest for the borrowed e Parkwa ? p Y P Parkway? Advisor: Right now, new money bonds are expected to be borrowed over 20 years. Current market estimates are in the vicinity of 3- 3.5% for approximately $85,000 per year. • Is the interest reimbursable? Staff answer: If it is included in the agreement, but the contract may not include that. • Would like to use the money borrowed at this low interest rate to complete projects that we would have otherwise had to borrow money at higher interest rates to complete. The original motion was approved by the following vote: Aye: Burk, Butler, Dunn, Fox, Hammier, Martinez, and Mayor Umstattd Nay: None. Vote: 7-0 b. Amending Chapter 32 of the Town Code Increasing Certain Parking Fees The public hearing was opened at 9:20 p.m. Scott Parker that the proposed amendments are reflective of Council's work session discussion and direction. Key Points: • Will change parking rates in the garage to $1 for all hours, except for the first hour free. • Raise parking meter rates to $1.50 per hour, $0.75 for half hour and a two hour limit for all meters throughout town with the exception of the two meters in front of the post office. • Staff recommends continuation of the parking validation program, which allows the second hour in the garage to be free with appropriate validation from a merchant. • Staff further recommends a maximum rate of$10 per day in the garage. Council Comments/Questions: • Council directed no maximum in the garage. Staff answer: After consideration of the lost ticket fee, staff recommends a $10 maximum. • Critical that the parking garage is less than the meters. • Would have preferred to look at incentives to entice long-term parkers move to less convenient spaces. • There is a belief that eliminating parking fees would spur economic vitality; however, other localities with vibrant economies charge for parking. There were no members of the public wishing to address this public hearing. The public hearing was closed at 9:29 p.m. 8 I Page COUNCIL MEETING February 24, 2015 On a motion by Vice Mayor Burk, seconded by Council Member Martinez, the following was proposed: ORDINANCE 2015-0-005 Initiating Amendments to the Town Code, Chapter 32(Traffic and Vehicles);Article V (Stopping, Standing and Parking), Division 2(Parking Meters), Section 32-173 (Establishment of Meter Zones and Parking Time Limits Therein);32-178(Deposit of Coin; Occupancy of Metered Space;Etc.)and Appendix B(Fee Schedule). Council Comments: • Would rather see the first hour be the validation hour. • Believe that this is ill-advised. A much bigger problem downtown is attracting customers and increasing rates might drive customers away. • Do employees pay taxes on the benefit(free parking)? Staff answer: No. • Agree on the important of attracting customers downtown but also need to work on how to transport customers to the downtown. • Attracting customers to downtown is important, but it is more important to think about what the town is doing to attract people. • Most people have the expectation that there is a fee for parking and will pay if there are things/places that they want to go downtown. The motion was approved by the following vote: Aye: Burk, Dunn, Fox, Hammler, Martinez, and Mayor Umstattd Nay: Butler Vote: 6-1 11. RESOLUTIONS AND MOTIONS a. Environmental Protection Agency (EPA) Settlement Agreement Tom Mason gave a brief presentation on the reasons for the settlement agreement. Key Points: • Underground waste oil storage tank was constructed and installed in 1989 when the Public Works Maintenance Facility was built. • Intended for waste oil from oil changes performed as part of fleet maintenance. • At the time of construction, two ground water monitoring wells were installed to take samples of the ground water to monitor for leaks. • Because the tank is steel, cathodic protection was installed to help prevent rust. • Ground water has been monitored since 1999 as required. • In 2000, the state EPA visited the site and determined everything was in good condition. 9 I Page COUNCIL MEETING February 24, 2015 • In July 2012, the EPA performed a spot inspection. Report from this spot inspection was not received until September 30, 2013. • Report asked for additional information regarding records for groundwater monitoring. • 6-8 months of entries were missing from the log book. • Cathodic protection tests showed a period when cathodic protection was not adequate during repairs, which has been interpreted as a lack of protection. • A settlement agreement was developed for the alleged violations, which are: o Failure to monitor the tank every 30 days during the period when records could not be located. No leakage was detected, so there is no environmental consequences. o No time is allowed for repair of cathodic protection—so from the date it was not functioning until the date of repair is considered a violation. • Agreement has been negotiated and total fines for alleged violations is $7,648, which includes $5,300 for failure to keep monthly monitoring records, $4,000 for interval when cathodic protection was not operable, and an adjustment for cooperation. • Procedures have been changed to ensure this does not happen again. • EPA suggested an additional manual method of determining leakage was initiated Feb. 1. • Consent agreement does not admit or deny anything—only admits jurisdiction for the agreement. • Includes statement of no environmental damage. Council Comments/Questions: • Will the amount be paid in a lump sum? Staff answer: Yes because a payment plan would include interest. Savings in the fuel budget because of lower fuel costs allows the amount to be paid at one time. • Important to state that there was no environmental damage. • Procedures have been changed so that this will not happen again. Staff answer: The town is considering removal of the underground tank and replacing it with an above ground tank. The tank is already 25 years old and the life span of a steel tank is only 30-35 years. • Measurements were done,just not properly recorded. • Was there ever consideration to find a different location for oil storage? Staff answer: This tank is used to hold waste oil from vehicles during maintenance. When the facility was constructed, it was put below ground to make it easier to clean up spilled oil. • Why was Council not informed of the spot inspection? Staff answer: The EPA took quite a while to formulate their report. Until the past few months, the town was not aware that there was anything wrong. Further, the settlement negotiations have been continuing for several months. • The basis for a $7,700 fine was that entries were not written in a log. 10 I Page COUNCIL MEETING February 24, 2015 • EPA employees have been working on this for over 2 / years - coming u p with a$7,000 settlement is not a very effective use of Federal taxpayer money. A letter to congressional representatives pointing this out might be in order. On a motion by Vice Mayor Burk, seconded by Council Member Butler, the following was proposed: RESOLUTION2015-034 Authorizing the Mayor to Execute a Consent Agreement Between the Town of Leesburg and the United States Environmental Protection Agency The motion was approved by the following vote: Aye: Burk, Butler, Dunn, Fox, Hammler, Martinez, and Mayor Umstattd Nay: None. Vote: 7-0 13. UNFINISHED BUSINESS a. None. 14. NEW BUSINESS a. None. 15. COUNCIL COMMENTS Council Member Dunn stated the Rules of Procedure need to be discussed because the rule that says that simple questions require a majority of Council to agree to allow them to be answered limits questions from being addressed. Yet, staff resources can be used when individual council members want to have the town attorney attend meetings with them. Further, individuals with FOIA requests are being called "harassers" of town staff. This is not the correct path as far as transparency, which appears to be being stifled. Council Member Butler disclosed a meeting with the Potomac Station HOA and the developers for Market Square at Potomac Station. He stated he would be making a motion to add language back into the Diversity Commission's duties about "investigating and analyzing". Vice Mayor Burk disclosed a meeting on Feb. 20 a meeting with Hobie Mitchell to discuss Crescent Parke. She stated she attended the YMCA Chocolates Galore fundraiser. She stated she attended the Paxton ribbon cutting and noted that the facility and the people running it are phenomenal. She thanked Middleburg Bank for contributing to the sculpture garden in Raflo Park. She stated that the Youth Job Fair is coming up on March 21 and there has been a lot of interest from businesses, but any businesses that are interested in participating should contact her. Council Member Martinez stated he was at the Paxton Campus for their annual membership meeting and ribbon cutting. He stated this is such a positive group of people with great energy. He stated he would like to see what they can do to help the Muscular Dystrophy Association with their issue. He stated Project Warmhearted is a phenomenal 11lPage COUNCIL MEETING February 24, 2015 example of young p eo le doing good thing s. He thanked his neighbor, Ted, for using the snowblower to keep the neighborhood clear of snow. He stated the youth job fair is a great thing. He thanked Vice Mayor Burk for starting it and keeping it going. Council Member Hammier stated it should be made clear what requirements for the jobs offered at the job fair are so that no one is disappointed. She stated there are business owners in the Hub zone making a difference in people's lives such as Bob and Lisa Cusack of Custom Software, who sought out a homeless woman, trained her and gave her a job. She stated in terms of the Economic Development Commission, one of the key goals is streamlining. She stated that staff has done a great job of streamlining business processes and the next hurdle is political processes. She noted that the idea of having some BAR actions handled administratively to streamline the process would be something the EDC could take a look at because it could encourage infill development. She stated she was disappointed that the Board of Supervisors approved a significant number of homes with the Tuscarora Crossing application. She clarified that the proposed tax rate is 18.3 cents and the equalized tax rate is 18 cents. She noted that with respect to the tax rate, single family home assessments are up about 9.3%. She thanked everyone involved with the snowstorm clean up. She reminded everyone to shred all of their paper from a recycling standpoint because they have no control over where the recycled paper ends up—it could go to China or other countries with high identity theft issues. She thanked Delegate Minchew for advocating for the non-partisan redistricting bill, which was tabled. She stated that the bottom line is that voters should be picking their politicians, not the other way around. She stated there needs to be more transparency at the state level. Council Member Fox stated she has no disclosures. She stated the YMCA fundraiser was very well done this year. She stated she appreciated Mr. Dentler's presentation. She stated there was a water main break and the response time was amazing. She stated that a resident wanted her to give OJ in Public Works a shout out. She stated the high priority on customer service is apparent. She respectfully asked Council to keep an open mind about the proposed Diversity Commission. She stated she respects the work and effort that has been put into this, but continues to believe that there are significant legal questions that need answering. She stated it is a good thing to have an alternative choice. 16. MAYOR'S COMMENTS Mayor Umstattd commended Pat Dailey of the George C. Marshall International Center for her work with Arnoud Boulestroud for setting up a student exchange with Leesburg students and the town's sister city in France, St. Cyr sur Loire. She stated she attended the Loudoun County Health Council meeting where a representative of the Sheriff s department addressed them regarding the serious problem of misuse of prescription drugs. She stated that old prescription drugs can end up at teenage parties and to combat this, the Sheriff s office is organizing a "take back" initiative so that citizens can get rid of those out of date prescription drugs. She stated as soon as she receives information on the time and place, she will forward that. She stated that she and Vice Mayor Burk attended the Sakura Japanese Steak and Seafood House ribbon cutting. She stated they also did a ribbon cutting at LoCo Arts Studio located at the Shoppes at Dodona. She stated this studio has rotating artists in residence. 12 I Page COUNCIL MEETING February 24, 2015 17. MANAGER'S COMMENTS Mr. Dentler stated he would like to recognize the snow removal crews. He stated they have worked long hours in cold temperatures to keep the roads clear. He stated the Utility Department has also helped Public Works move snow and has been responding to broken pipes and frozen meters. He noted that the Airport staff, supplemented by other employees who have been crosstrained, have been keeping the runway open and operable. He thanked Betsy Fields and Tara Belote for their communications efforts that go on constantly through any event. He recognized Mary Frye for forwarding the town's main phone line to her personal line and answering the calls even though the office is closed. Mayor Umstattd noted that Council Member Martinez has had to leave because he has a broken pipe in his home. Council Member Hammier stated if you realize you have a broken pipe, make sure you turn the water main off, call the insurance company, and begin the remediation process. She stated if you plan to go out of town, make sure to turn your water off at the main and drain your pipes. Mr. Dentler stated that if you are not sure whether the pipe is in your home or at the street, you can call the police non-emergency number and they will communicate with the Utilities Department. 18. CLOSED SESSION None. 19. ADJOURNMENT On a motion by Council Member Butler, seconded by Vice Mayor Burk, the meeting was adjourned at 10:20 p.m. lot -t? -,C. U stattd, ayor Town of Leesburg AT; � Clerk of Cou 110 2015 tcmin0224 13 I Page