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Home My Public Portal AboutMinutes-06/08/2011 Tiffin Regular Citytouncil Meeting Wednesday June 8, 2011 Springmier Library CCA Middle School 6:30pm Call to Order II. `Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. Community, B. Sheriff Department Representative,. C. Tiffinfest Report V. Approval of Minutes May 11, and 25, 2011 VI. Approval of Receipts and Expenditures VII. Old Business A. Lot#31 and #48 Timber Ridge Estates B. Speed Limit Roberts Ferry Rd. C. Joint Meeting w/Johnson County Board of Supervisors VIII. New Business A. Resolution 2011-19 Five Year Renewal IDOT Highway Maintenance Agreement B. Resolution 2011-20 Renewal Alcohol License Casa Tequila C. Resolution 2011-21 ECICOG Regional Solid Waste Plan 2011-2017- D. Resolution 2011-22 2011-2012 Johnson County Sheriff Department Agreement E. Annual Cigarette Permit Renewals 1. Resolution 2011-23 Caseys Renewal 2. Resolution 2011-24 Kum and Go Renewal 3. Resolution 2011-25 Morgan's 4. Resolution 2011-26 The Depot Tiffin F. Review of Storm Water, Open Space and Maintenance Ordinance Update G. Parking and Truck Size Ordinance Revisions IX. Projects: A. Ireland Avenue Extension Project 1. IDOT Update 2. Property Acquisitions 3. City Owned Property Disposal B. Trails Phase Four C. Villages D. Rolling Hills Phase Four X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism 1. Resolution 2011-27 Slim's Alcohol Permit Tiffinfest C. Library Board Representatives D. Attorney 1..Homeowner Agreements for Land Adjoining Retention Pond Woodfield Ridge E. Engineer F. Public Works G. City Clerk H. Mayor Pro-tern 1. RAGBRI Accommodation's' I. Mayor 1. Water Tower and Financing 2. Other XI. Adjournment TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6:32 pm on Wednesday, June 8, 2011 at Springmier Library. toll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent: Mike Gericke. Also present were Attorney Steve Greenleaf, Engineer Doug Frederick Brett Mehmen, Public Works and City Clerk Ruth Demuth. Motion by Council person Petersen and seconded by Council person Ball for approval of agenda as presented. Any following actions requiring a vote are approved by Ayes unless so noted other and absences noted. Four Ayes. Gericke absent. Community Forum: Council person Petersen requested to be heard on record to request additional language to clarify his view of the alleged false accusations made against him after the April 2011 City Council meeting, to include that he was falsely accused of spending$5,000 dollars of city funds for Jasper Avenue improvements, but his findings only showed less than$1,500 in engineering costs, which he claims that the Mayor authorized him to seek an estimate for such work. Council members agreed to allow the additional language on the matter. Council person Weipert asked that individual or individuals, who continues to write anonymous letters regarding matters of City of Tiffin would identify themselves or attend the City- Council meetings so the specific issues of concern can be addressed or they can be given correct information. The Johnson County Sheriff Deputy representative reported on activity within city during past month. Council person Bartels, Tiffinfest Committee, reported on committee planning progress.Attorney Greenleaf reported on his pursuit to locate Justin Gourley andrecover Tiffinfest property and website administration. Motion made by Council person Bartels and seconded by Council person Petersen for approval of minutes to May 11 and 25, 2011 City Council meetings.-Four Ayes and absent Gericke. Motion made by Weipert and seconded by Bartels for approval of receipts and expenditures as presented. Council person Petersen asked discussion of receipts and expenditures could be placed on July Work Session agenda. Ayes: Ball, Bartels,Weipert. Nay: Petersen. Old Business: Motion made by Petersen and seconded by Bartels to leave real estate asking price on Lots#31 and#48 in Timber Ridge at current listing prices and ask Realtor to attend July regular City Council meeting for further discussion on Lots. Ayes: Four. Absent: Gericke. 3rief discussion held on speed limit on Roberts Ferry Rd north of intersection of Goldfinch Dr. Motion made by Ball and seconded by Petersen to leave speed limit at current 25 mph limit. Ayes: Four. Absent: Gericke. Discussion held on agenda items for joint meeting on June 22, 2011 with Johnson County Board of Supervisors at Springmier Library. New Business: Motion made by Weipert and seconded by Bartels to read Resolution 2011-19 by title only. Council person Weipert introduced Resolution 2011-19 Five Year Renewal with IDOT Highway Maintenance Agreement, and seconded for approval Council person Ball. Ayes:four. Absent: Gericke. Motion made by Council person Weipert to read the following seven resolutions by title only and seconded by Council person Ball. Council person Ball introduced Resolution 2011-20 Renewal Alcohol License Casa Tequila and seconded by Council person Weipert. Ayes: Four. Absent: Gericke. Motion made by-Council person Weipert to introduce Resolution 2011-21 ECICOG Regional Solid Waste Plan 2011- 2017 and seconded by Council person Bartels for approval. Ayes: Four. Absent: Gericke. Council person Ball introduced Resolution 2011-22 Fiscal 2011-2012 Johnson County Sheriff Department Agreement, and seconded by Council person Weipert for approval. Weipert suggested placing further discussion of law enforcement on July 2011 work session agenda. Ayes: Four. Absent: Gericke. Motion by Council person Weipert to introduce for approval all four resolutions for cigarette annual renewals and seconded by Council person Ball. Resolution 2011-23 Casey's General Store Renewal, Resolution 2011-24 Kum & Go Renewal, Resolution 2011-25 Morgans Service Renewal and Resolution 2011-026 The Depot Tiffin Renewal. Ayes: Four. Absent: Gericke. Review and discussion of Storm.Water, Open Space And Maintenance update agreed to be placed on July 2011 Work Session work session. Council members requested discussion of parking and truck size ordinance revisions be placed on July 2011 work session agenda. Council person Petersen volunteered to discuss with owner of vehicle parking of commercial truck on Redbird Run and report back at July 2011 meeting. Projects: Engineer Frederick reported on progress of Ireland Avenue Extension Project and dealings with Iowa Department of Transportation.Attorney Greenleaf reported on progress of obtaining property acquisitions for project. Progress on removal of trees and houses on project updated. Meeting with school personnel scheduled for Thursday, June 9, 2011, to update progress of project. Frederick reported on Trails Phase Four IDOT letting to be held on June 21, 2011. Inquiry made regarding the low spot on Trails Phase Three resolution. No new information had been received from Villages on twelve plez buildings in Phase Two. Enigneer reported that Croel Redi-Mix had not completed punch list yet. It was reported that Croel Redi-Mix had'been contacted and requested to remedy tall grass on undeveloped lots in Rolling Hills. City was told issue would be resolved when lots dried out from excessive rains. ;ouncil person Ball reported that the concessions scheduled by Tiffin Community Fund had been rained out. Fundraiser efforts for new picnic shelter continue. Motion made by Ball and seconded by Petersen to read Resolution 2011-27 by title only. Council person Ball introduced Resolution 2011-27 Renewal of Alcohol Permit to Slim's for Tiffinfest, and seconded by Council person Bartels for approval. Ayes: Four. Absent: Gericke. Report given by Council person Weipert, appointed as City Council representative on Springmier Library Board. Discussion held and inquiries made on open board seat on Library Board. Mayor Phillips rewuested a current list of Library Board members. Attorney Greenleaf reported on his dealings with homeowner regarding the Woodfield Ridge retention pond. Inquires made on Homeowners organizing an association. Council members suggested contacting Matt Klein regarding a Homeowner Association and for more details on retention pond. Brett Mehmen, Public Works, reported on the damage to the Water Well motor falling into the well again. Mehmen detailed process with City Engineer Mike Hart on issue and recovering the motor and filing claim with EMC Insurance. Report given on pavement repairs made by Strep Construction and storm water line repairs at Deer View Estates covered by maintenance bonds. Report given on numerous complaints from residents on tall grass and weeds. Homeowners have been contacted for resolution of complaints. Council person Ball reported on RAGBRI scheduled to pass through city on July 29, 2011. Six additional restroom facilities to be placed in park area reserved. Motion made by Bartels and seconded by Ball.to authorize Mayor Phillips to continue working with Northland Securities to secure financing for future Water Storage facilities. Ayes: Four:Absent: Gericke. Motion by Weipert and seconded by Ball for adjournment . 8:25pm. . Attest: , _ • ttesfi Royce Phillips, Mayor: A _ Submitted by: Ruth Demuth, City Cler a i • I +