HomeMy Public PortalAboutMinutes-06/26/2011 City of Tiffin
Work Session
Wednesday Janaury 26, 2011
Springmier Library Middle School
6:30 pm
I. Call Work Session to order
II. Roll Call of Council Members
III: Approval of Agenda
IV. Items of Discussion
A. Woodfield Ridge Retention Ponds
A. Ireland Ave Extension
B. Bleachers for City Park
C. Investment Policy
D. Greg Dils Snowblower
E. Pepsi Machines
F. Part Time Office Staff
G. Soccer Fields
H. Sidewalks to Tunnel
I. City Manual
J. Little Clippers 2011 Special Exception Use Application
K. 2011-2012 Budget
VI. Adjournment
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TIFFIN CITY COUNCIL WORK SESSION MEETING
Mayor Phillips called meeting to order at 6:30pm. Wednesday, January 26, 2011 at Springmier Library.
Roll Call of members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, and Travis Weipert.
klso<present were City Clerk Ruth Demuth.
Motion by Council person Weipert and seconded by Council person Gericke for approval of agenda. All following actions
by City Council vote approved and carried by all Ayes unless so noted other with absences noted.
Items of Discussion:
Residents were present inquiring on quotes for repair work on retention ponds in Woodfield Ridge. Three estimates were
presented and reviewed. Discussion held on fixing the outflow structure on Outlot B into the bigger retention pond and
possibly fixing the retention pond on Outlot B first and fixing the retention pond on Outlot C in future. Mayor Phillips asked
Matt Klein to check into a few other local contractors and obtaining estimates for further discussion in February 2011.
Inquiry was made on mowing affected areas if regrading and dredging work is not completed in construction season 2011.
Tom Scheetz, The Depot, inquired on status of Ireland Ave Extension Project in regards to the proposed Hwy 6 accesses
affecting the commercial businesses on Hwy 6. Mayor Phillips reported to Council that the City has been given
authorization to start the land and property acquisitions for the right of way needed for the Ireland Avenue Extension
Project as the outcome of a meeting with the IDOT Land Acquisitions Director do Wednesday. Phillips reported that
Engineer was submitting plan drawings to IDOT with business accesses drawn as previously suggested by the business
owners showing the joint accesses. The IDOT bid date is scheduled for June 2011, if IDOT review of project is approved
in timely manner. Discussion held on timeline and methods for removal of city owned property and suggested that
occupants vacate property by May 1, 2011.
Council members reviewed and discussed the three proposals submitted for the bleacher.replacement for the athletic
fields and two cooking grills. Council members recommended the proposal submitted by All Inclusive Rec. Proposal will
be formally approved at February 9, 2011 regular city council meeting.
Discussion held on the City Investment Policy mandated by Iowa Code for the investment of Public Funds. Suggested by
Council members to appoint a Council member in forming an Investment Committee. Other members of committee to be
the Mayor and Treasurer of City. Formal approval of Policy placed on February 9, 2011 regular City council meeting.
Mayor Phillips presented to Council a reimbursement request submitted by a resident for snow damage from winter of
2010. Council members discussed mailbox damage reimbursements. Council members suggested that residents be
reminded of postal requirements of mailboxes must be six inches behind curb line-to in compliance.
A proposal presented by the Pepsi Company to place machines and maintain in various locations around city was
discussed. The machines are supposedly placed at no cost to the City, but based on volume of sales, there is to be a
small compensation to the city. Council members suggested that a machine could be placed in the center of the ball
fields near the electrical source and at the Railroad St Park, as long as there is not cost to the city.
Mayor Phillips asked Council members to consider hiring occasional part time office assistance in times of need to
continue to provide service to the public., Discussion held and suggested to compile a file of individuals available for
training and to assist.
It was reported to Council that a building permit request for expansion of the Little Clippers Child Development Center was
submitted and a Special Use Request application was made for the Board of Adjustments review. Application would be
placed on Planning and Zoning Commission agenda for February 2, 2011 for a recommendation.
Council members reviewed a rough draft of 2011-2012 Budget form. Discussion held and Council requested to review
main concerns for budget adjustments. Further discussion to be held at February 2011 meetings.
Motion by Petersen and seconded by Ball for adjournment at 8:45pm.
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