HomeMy Public PortalAbout2016_tcmin0913 COUNCIL MEETING September 13, 2016
Council Chambers, 25 West Market Street, 7:30 p.m. Mayor Butler presiding.
Council Members Present: Kelly Burk, Thomas Dunn, II, R. Bruce Gemmill, Katie
Sheldon Hammler, Suzanne Fox, Marty Martinez and Mayor Butler.
Council Members Absent: None.
Staff Present: Town Manager Kaj Dentler, Town Attorney Barbara Notar, Deputy
Town Manager Keith Markel, Director of Economic Development Marantha Edwards,
Director of Capital Projects and Public Works Renee Lafollette, Deputy Director of
Planning and Zoning Brian Boucher, Transportation Engineer Calvin Grow, Land
Acquisition Manager Keith Wilson, IT Project Manager John Callahan and Clerk of
Council Lee Ann Green.
AGENDA ITEMS
1. CALL TO ORDER
2. INVOCATION was given by Council Member Dunn
3. SALUTE TO THE FLAG was led by Melaki Felder
4. ROLL CALL
a. Roll Call showing all members present.
5. MINUTES
a. Regular Session Minutes of September 12, 2016.
On a motion by Council Member Dunn, seconded by Council Member Hammier,
the regular session minutes of July 26, 2016 were approved by a vote of 7-0.
b. Work Session Minutes of August 8, 2016.
On a motion by Council Member Dunn, seconded by Council Member Gemmill,
the work session minutes of August 8, 2016 were approved by a vote of 7-0.
c. Regular Session Minutes of August 9, 2016.
On a motion by Council Member Fox, seconded by Council Member Hammier, the
regular session minutes of August 9, 2016 were approved by a vote of 7-0.
6. ADOPTING THE MEETING AGENDA
On a motion by Council Member Gemmill, seconded by Council Member Dunn, the
meeting agenda was adopted as presented by the following vote:
Aye: Burk, Dunn, Fox, Gemmill, Hammier, Martinez and Mayor Butler
Nay: None
Vote: 7-0
1 I Page
COUNCIL MEETING September 13, 2016
7. PRESENTATIONS
a. Proclamation—Hispanic Heritage Month
On a motion by Council Member Dunn, seconded by Council Member Hammler,
the following was proclaimed:
PROCLAMATION
Hispanic Heritage Month
September 15-October 15, 2016
WHEREAS, September 15 through October 15, commemorating the
anniversary of independence for seven Latin American countries, is designated
by the Federal government as a time to recognize the achievements and
contributions of Hispanics in this Country; and
WHEREAS, our country draws its strength from the contributions of a
diverse people; and
WHEREAS, this month's theme, "Honoring our Heritage, Building our
Future", reminds us of all the ways Hispanics have enriched our community,
shaped our character and will continue to do so into the future; and
WHEREAS, Leesburg's Hispanic community continues to make
significant cultural and economic contributions to our Town; and
THEREFORE, the Mayor and Council of the Town of Leesburg in
Virginia hereby proclaim September 15 - October 15, 2016 as Hispanic Heritage
Month and encourage all residents to join in recognizing and preserving the
contributions made by Hispanic Americans.
PROCLAIMED this 13`'' day of September 2016.
b. Proclamation— Constitution Week
On a motion by Council Member Hammler, seconded by Council Member Gemmill,
the following was proclaimed:
PROCLAIVIA. TION
Constitution Week
September 17-23, 2016
2 I Page
COUNCIL MEETING September 13, 2016
WHEREAS, The Constitution of the United States of America, the
guardian of our liberties, embodies the principles of limited government in a
Republic dedicated to rule by law; and
WHEREAS, September 17, 2016 marks the two hundred twenty-ninth
anniversary of the framing of the Constitution of the United States of America by
the Constitutional Convention; and
WHEREAS, It is fitting and proper to accord official recognition of this
magnificent document and this memorable anniversary, and to the patriotic
celebrations which will commemorate it; and
WHEREAS, Public Law 915 guarantees the issuing of a proclamation
each year by the President of the United States of America designating September
17 through 23 as Constitution Week: and
WHEREAS, the tradition of celebrating the Constitution was started
many years ago by the Nations Society of the Daughters of the American
Revolution (NSDAR). In 1955 the Daughters petitioned Congress to set aside
Sept. 17-23 annually for the observance of Constitution Week. Congress later
adopted a resolution to do so and Public Law 915 was signed into law on August
2, 1956 by President Dwight D. Eisenhower.
THEREFORE PROCLAIMED by the Council of the Town of Leesburg
in Virginia that the week of September 17 through 23 is CONSTITUTION
WEEK in the Town of Leesburg and ask our citizens to reaffirm the ideals the
Framers of the Constitution had in 1787 by vigilantly protecting the freedoms
guaranteed to us through this guardian of our liberties.
PROCLAIMED this 13`'' day of September, 2016.
c. Proclamation—Blood Cancer Awareness Month and Lymphoma
Awareness Day
On a motion by Council Member Martinez, seconded by Council Member Hammler,
the following was proclaimed:
PROCLAIVIATION
BLOOD CANCER AWARENESS MONTH
September 2016
LYMPHOMA AWARENESS DAY
September 15, 2016
3 1 Page
COUNCIL MEETING September 13, 2016
WHEREAS, Lymphoma is the most common form of blood cancer and
the third most common cancer of childhood; and
WHEREAS, more than 80,000 new cases of lymphoma are diagnosed
each year in the United States, including 1,900 in the State of Virginia; and
WHEREAS, a cure for lymphoma can only be realized through advanced
cancer research; and
WHEREAS, awareness and education are powerful tools in the race to
find a cure for lymphoma; and
WHEREAS, the health and vitality of the people of the Commonwealth
of Virginia are significantly enhanced by local efforts to increase communication
and education pertaining to blood cancers; and
WHEREAS, the Lymphoma Research Foundation offers a wide range of
support services and programs for people with lymphoma, their loved ones and
caregivers.
WHEREAS, Lymphoma Awareness Day helps to raise general awareness
of the disease and provides hope to all those affected by a lymphoma diagnosis;
and
THEREFORE, BE IT PROCLAIMED by the Mayor and Council of the
Town of Leesburg in Virginia that September is Blood Cancer Awareness Month
and September 15, 2016 is Lymphoma Awareness Day in the Town of Leesburg
and all citizens are urged to support the efforts to find a cure for these diseases
and to offer support to those who have been affected by them.
PROCLAIMED this 13`'' day of September, 2016.
d. Certificate of Recognition— Scott Coyne (Leesburg Days Inn)
A Certificate of Appreciation was presented to Scott Coyne for his efforts to
bring visitors to Leesburg.
e. Certificates of Recognition—Virginia Storm
A Certificate of Appreciation was presented to Norman and Mardesky
Blowe for bringing the Virginia Storm to Loudoun County and Leesburg.
f. Certificates of Appreciation—Keep Leesburg Beautiful(Girl Scout Troop
2183)
Certificates of Appreciation were presented to the following members of
Girl Scout troop 2183 for their demonstration of civic responsibility by
participating in the Keep Leesburg Beautiful clean up event.
4 I Page
COUNCIL MEETING September 13, 2016
Deanna Cain Rachel Gorman
Lily Kilduff Kaitlin Vasquez
Meghan McConchie
g. Certificates of Appreciation—Keep Leesburg Beautiful (Loudoun County
Goat Club Members)
Certificates of Appreciation were presented to the following members of
the Loudoun County Goat Club for their demonstration of civic responsibility by
participating in the Keep Leesburg Beautiful clean up event.
Carly Campbell Amy Brown
Kathy Brown Ryan Virts
Amelia Huddleston Cindy Huddleston
Erin Davis Kim Williams
h. Certificate of Appreciation—Keep Leesburg Beautiful—Chloe Alexia
Taylor
A Certificate of Appreciation was presented to Chloe Alexia Taylor for her
demonstration of civic responsibility by participating in the Keep Leesburg
Beautiful clean up event.
i. Certificates of Appreciation—Keep Leesburg Beautiful(Girl Scout Troop
354)
Certificates of Appreciation were presented to the following members of
Girl Scout Troop 354 for their demonstration of civic responsibility by participating
in the Keep Leesburg Beautiful clean up event.
j. Certificates of Appreciation—Keep Leesburg Beautiful(Girl Scout Troop
6658 and 3495)
Certificates of Appreciation were presented to the following members of
Girl Scout Troops 6658 and 3495 for their demonstration of civic responsibility by
participating in the Keep Leesburg Beautiful clean up event.
8. PETITIONERS
The Petitioners section was opened at 8:05 p.m.
Dave Milburn, 702 Hetzel Terrace, stated he is in favor of the Crescent Parke
development. He stated everyone has an opinion, either for or against and every
opinion is protective of someone's interests. He stated Hobie has put together a plan
that has worked in a good way to bring growth to the town and in keeping with the old
town feel. He stated it is important to do things in a graduated manner in keeping with
the traditions of the town.
Cheryl Settlemyer Beebe, 470 Kornblau Terrace, stated she is a new resident of
Leesburg in Crescent Place. She stated she also works in Loudoun County. She stated
she is in favor of the application because of the benefits it brings to the town. She stated
5 I Page
COUNCIL MEETING September 13, 2016
she loves the improvement that Crescent Place has brought to the area. She stated she
feels certain that by accepting this plan, there will be another neighborhood that will be
significant vitality to the town.
Bob White, stated he represents the interests of Courthouse Square. He stated he
hopes that Council will find a way to resurrect this plan. He stated that this project sits
at the south end of the Crescent District and his project anchors the north end of the
same strip of developable area. He stated this area has tremendous potential and there is
an opportunity to create a walkable environment.
Gwen Armstrong, 304 Patterson Court, NW, addressed Council regarding
"everyday kindness". She stated a small act of kindness can have a larger effect. She
stated that acts of kindness need to be done every day regardless of what has been done
the day before.
John Percun, Sr., 419 Kornblau Terrace, stated he moved from Cleveland to
Virginia several years ago. He stated there is a sense of community here in Leesburg.
He stated he stands behind what Hobie is trying to do because it brings so much to the
town.
Rob Lyden, 1414 Harle Place, SW, stated he would like to ask the Council to
take another look at the application as revised. He stated he has lived in Leesburg for a
long time. He stated he looked at both the original application and the revised
application and the revised application offers an opportunity for the town to get a high
quality, high density residential district in that area of town. He stated if the Council
does not approve this application, another developer will come in under the new rules.
Russell Yergin, Virginia Knolls, stated he is in favor of the Crescent Parke
application being reconsidered. He stated many of the complaints that the community
had were addressed by Mr. Mitchel.
Victoria Yergin, Virginia Knolls, stated that the Virginia Knolls community asks
to reignite dialogue on the project for the following reasons and it should be revisited
after the election. She stated the reason for the "no" votes had no relationship to key
elements. She stated the residents of the neighboring areas did not have any interest in
signing the petition against the project because they are in favor of the project. She
stated this is a good application that does not put any additional traffic on the road and
protects the residents by the marriage of residential and residential and shields them
from commercial installations right outside their back doors.
Michael Seate, 229 Town Branch Terrace, stated this is important for Leesburg
and the future of the city.
Chris Rajca, 208 Primrose Court, SW, stated he has lived in Loudoun for 55
years. He stated he intends on staying in this town. He stated he does not want to see
all the quality development in the county occur at One Loudoun, which does not bring
6 I Page
COUNCIL MEETING September 13, 2016
anything to the town. He noted that everything that Hobie does, he does well. He
stated you know this is going to be a success.
Ralph Ferriolo, 216 Edwards Ferry Road, stated that he is thrilled to see this
being reconsidered. He stated that the people who are moving into Crescent Place are
moving in because of the lifestyle that Leesburg offers. He stated they are not looking to
just sit there after work and Crescent Parke offers much the same thing.
Hobie Mitchel, stated that the plan submitted in August reduces the number of
residential units from 380 to 344 and eliminated the area that would be developed on in
Izaak Walton Park—2.33 acres. He stated that will remain parkland. He stated the
units that were residential above retail would be made age restricted, age 55+. He stated
this reduces the number of school children; however, they did not reduce the proffers.
He stated the money would be reallocated to make repairs to the pond on Izaak Walton
Park, if the town owns the park, but if the town does not own the park, it can be
converted to transportation improvements. He stated they will also be changing the
commercial phasing. He stated this application deserves another look. He requested
that the Council move to reopen the application so that they can talk to staff and hold
another public hearing.
Jim Sisley, stated he is 23-year resident of Loudoun and Leesburg. He stated he
lived in Reston and the difference between Reston and this town is that Leesburg has a
soul. He stated Reston is a massively planned community and continues to grow and
deliver new residents and lots of traffic. He stated this is not a project like Reston. He
stated the comparison to what Crescent Place was before is between night and day. He
stated he would love the Council to find a way to reopen consideration of this project.
The Petitioners section was closed at 8:57 p.m.
9. APPROVAL OF THE CONSENT AGENDA
On a motion by Council Member Dunn, seconded by Council Member Gemmill, the
following consent agenda was proposed:
a. National Capital Region Water and Wastewater Agency Response
RESOLUTION 2016-114
Authorizing Execution of the National Capital Region Water and Wastewater
Agency Response Network(NCR WARN)Mutual Aid Agreement
b. Public Improvements at Oaklawn Landbay B
RESOLUTION 2016-115
Accepting the Public Improvements, Releasing the Performance Guarantee and
Approving a Maintenance Guarantee for Oaklawn Landbay B(TLPF2014-0024)
7 I Page
COUNCIL MEETING September 13, 2016
c. Authorizing an Agreement, Approving a Sewer Extension Permit and Waiving a
Performance Guarantee for Loudoun County Courthouse Expansion Phase III,
Pennington Lot Church Street Extended and Garage
RESOLUTION 2016-116
Authorizing an Agreement and Approving a Sewer Extension Permit and Waiving
a Performance Guarantee for the Loudoun County Courthouse Expansion Phase
III, Pennington Lot Church Street Extended and Garage(TLPF2016-0004)
d. Battlefield Parkway Trail Across the Route 15 Bypass Project
RESOLUTION 2016-117
Authorizing the Town Manager to Execute an Agreement with the Virginia
Department of Transportation for Funding of the Battlefield Parkway Trail Across
the Route 15 Bypass Project and Amending the Fiscal Year 2016-2021 Capital
Improvement Program to Appropriate Funding to Fiscal Year 2017 for the Project
e. Initiating Resolution for Town Code Amendment for Payment Methods for
Metered Parking in Town
RESOLUTION 2016-118
Initiating an Amendment to the Town Code to Account for Automated Payment
Options at Town Parking Meters
f Fee Waiver for the 250`"Anniversary of The Old Stone Church Site
MOTION 2016-020
I move that Council approve a waiver of fees associated with the Police Department
staffing as well as the event application fee for the 250`"Anniversary Celebration of
The Old Stone Church Site event held September 10, 2016
The Consent Agenda was approved by the following vote:
Aye: Burk, Dunn, Fox, Gemmill, Hammier, Martinez and Mayor Butler
Nay: None
Vote: 7-0
10. PUBLIC HEARINGS
a. Amending TLZM 2016-0002 and TLSE 2016-0002 Johnson Mini-
Warehouse
The public hearing was opened at 9:00 p.m.
Brian Boucher gave a brief presentation on the two related items.
Key Points:
• Proffer amendment that amends the Village at Leesburg proffers.
8 I Page
COUNCIL MEETING September 13, 2016
• Special Exception would allow a mini-warehouse use on Landbay D.
• Proffer amendment seeks to amend the restricted uses to allow the mini-
warehouse and a commuter parking lot.
• A portion of Landbay D is limited by easements so building on it would
be problematic.
• Staff recommends approval.
• No cash contributions are needed or proffered.
• Planning Commission recommended approval 5-0-2.
• All use standards and conditions are met for the special exception
application.
• Requested modifications are appropriate.
Council Comments/Questions:
• Dunn: Confirmed that there will be no vehicles, boats, or trailers stored
outside the building. Further, he suggested a slight mansard roof to give
the building more character.
• Hammier: Questioned whether the draft resolution includes the
architecture aligning with the Village at Leesburg.
Boucher: Stated that it is not specifically stated in the motion.
• Fox: Questioned why these two Landbays are specified in the application.
Boucher: Stated that both Landbays D and E are in the I-1 and have the
ten use proffer limitation.
• Martinez: Stated that he is excited that a use for the area under the
powerlines is possible.
Molly Novotny, Urban Planner with Cooley Goddard, stated that this
application literally adds two words to the proffers as the goal was to keep the
proffers as clean as possible.
On a motion by Council Member Dunn, seconded by Vice Mayor Burk, the
following was proposed:
ORDINANCE 2016-0-020
Approving Application TLZM2016-0002, Village at Leesburg Land Bays "D"
and "E"to Amend the Approved Proffers for the Site to Allow a Mini-Warehouse
Use and a Commuter Parking Lot Use
The motion was approved by the following vote:
Aye: Burk, Dunn, Fox, Gemmill, Hammier, Martinez, and Mayor Butler
Nay: None
Vote: 7-0
On a motion by Council Member Dunn, seconded by Council Member Fox, the
following was proposed:
9 I Page
COUNCIL MEETING September 13, 2016
RESOLUTION2016-119
Approving Special Exception TLSE 2016-0002, Johnson Mini-Warehouse for a
Mini-Warehouse on 2.37 Acres in Village at Leesburg Land Bay `D"Fronting on
Golf Course Road
Council Member Comments:
• Hammler: Stated the BAR will be looking at this on Monday, but her
feeling is that the architecture should be consistent with the Village at
Leesburg.
The motion was approved by the following vote:
Aye: Burk, Dunn, Fox, Gemmill, Hammler, Martinez, and Mayor Butler
Nay: None
Vote: 7-0
b. Sale of Surplus Properties to St. John Properties
The public hearing was opened at 9:34 p.m.
Barbara Notar introduced Keith Wilson, Land Acquisition Manager, to
the Council.
Keith Wilson gave a presentation on the sale of real property to the
abutting landowner.
Key Points:
• The town acquired the 50 square foot property in 1983 for use as a pump
station.
• The acquisition also included a screening easement and limited use area
around the pump station lot measuring 75 foot distance from each side
and an ingress/egress easement to the lot from Sycolin Road.
• The sanitary sewer pump station constructed on the lot was known as
airport pump station.
• Completion of the first phase of the Lower Sycolin Creek Sanitary Sewer
Conveyance System in 2013 eliminated the need for the airport pump
station.
• The pump station was removed and the area regraded and reseeded.
• The contract purchaser for the surrounding property, St. John Properties,
has submitted a request for the purchase of the lot from the town.
• The lot and ingress/egress easements are no longer needed as a pump
station and the small size and isolated location make it unusable for other
purposes.
• Staff recommends that the property be declared surplus and authorize
conveyance to the abutting landowner.
10 I Page
COUNCIL MEETING September 13, 2016
Council Comments/Questions:
• Fox: Questioned whether the current owner is the owner from which the
property was originally purchased.
Wilson: Stated that the property has changed hands several times over the
ensuing years.
• Hammler: Questioned whether a super majority is needed for sale of this
land.
Notar: Stated that super majorities are only needed for parkland or water
front land; therefore, only a majority is needed.
• Dunn: Questioned whether there are any other possible uses for the -
property.
Wilson: Noted that the ingress/egress easements are narrow and the site
is small and isolated from the main road.
On a motion by Council Member Hammler, seconded by Council Member Fox, the
following was proposed:
RESOL UTION2016-120
Authorizing the Sale and Conveyance of Real Property to the Abutting Owner
Council Comments:
• Hammier: Stated the benefits of approval—releasing the town of
maintenance costs and responsibilities for the lot, returns the property
back to the tax rolls, allows for the possible commercial development of
the abutting property, provides potential revenue from the sale of the
property, and reduces liability exposure.
The motion was approved by the following vote:
Aye: Burk, Dunn, Fox, Gemmill, Hammier, Martinez, and Mayor Butler
Nay: None
Vote: 7-0
11. RESOLUTIONS AND MOTIONS
a. No U-Turn at Battlefield Parkway and Fieldstone Drive, N.E.
On a motion by Council Member Dunn, seconded by Council Member Martinez,
the following was proposed:
MOTION 2016-021
I move that the Town Council direct staffto install a "no U-Turn from 3-6:30
p.m."sign on westbound Battlefield Parkway at Fieldstone Drive, NE and that the
Town Council request the Standing Residential Traffic Committee(SRTC)to
study the area regarding cut through traffic on Battlefield Parkway and Fieldstone
Drive, NE, and report back to the Town Council in three months.
I
11 l Page
COUNCIL MEETING September 13, 2016
Council Member Comments:
• Dunn: Noted that the other measures instituted by Council have worked
well causing people to take other routes.
• Gemmill: Stated he would prefer a time limit and a report back on how it
is working.
• Burk: Questioned whether this will go to the SRTC to study the area.
• Dunn: Stated his understanding is the study by the SRTC will occur after
the sign is installed.
• Hammler: Noted that traffic is consistently blocked at this intersection.
She questioned what enforcement will cost the town.
Dentler: Noted that the police department provides enforcement but
cannot be there all the time.
• Fox: Stated she sees the wisdom in having the no U-Turn sign in place;
however, she expressed concern that drivers will turn into Fieldstone. She
stated the SRTC study is a good suggestion.
Grow: Stated that staff will be monitoring to see if traffic goes into the
subdivisions or going down to the next possible place to make a U-turn
and report back to Council in three to four months.
Council Member Fox offered a friendly amendment to put a time limit for study of
three months on a report back to Council. The amendment was not accepted as friendly.
Council Member Fox offered an amendment to put a time limit for study of three
months on a report back to Council. The motion to amend was seconded by Council
Member Hammler.
Council Comments:
• Hammler: Questioned if the Council could put up signage to keep drivers
from going into the subdivisions to make U-turns.
Grow: Stated that it is staff's feeling that making those turns would take
drivers longer and thus not be a popular option.
• Dunn: Noted that this is about compliance, not enforcement.
The motion to amend was approved by the following.vote::
Aye: Burk, Dunn, Fox, Gemmill, Hammler, and Mayor Butler
Nay: Martinez
Vote: 6-1
Council Member Martinez offered a friendly amendment to put a time limit on the
no U-turn movement of 3—6.:30 p.m. The motion was accepted as friendly.
Council Comments:
• Dunn: Stated that the study should look at whether a no U-turn will be
needed as Plaza Street as well.
12 I Page
COUNCIL MEETING September 13, 2016
The main motion was approved by the following vote:
Aye: Burk, Dunn, Fox, Gemmill, Hammler, Martinez, and Mayor Butler
Nay: None
Vote: 7-0
12. ORDINANCES
a. None.
13. UNFINISHED BUSINESS
a. None.
14. NEW BUSINESS
a. None.
15. COUNCIL COMMENTS
Council Member Fox: Had no comments.
Council Member Hammier: Disclosed a meeting with Peter Kalaris. She stated
she attended the VML Executive Committee Meeting on August 12-13. She mentioned
that she has a neighbor on Whitney Place who has converted their home into an AirBnB
and the Homeowner's Association is looking at this. She stated the General Assembly is
looking at this as well. She stated it causes a great deal of parking aggravation in
residential neighborhoods. She thanked Town Staff for the Annual Dog Swim at
Symington Park. She commended the Mayor for his remarks at the September 11
Observance.
Council Member Martinez: Stated he is proud of his grandson, who joined the
Marines and is currently in bootcamp.
Vice Mayor Burk: Had no comments.
Council Member Gemmill: Disclosed telephone calls from Hobie Mitchel on
August 8, August 9 and September 13.
Council Member Dunn: Had no comments.
16. MAYOR'S COMMENTS
Mayor Butler disclosed a telephone call from Hobie Mitchell on August 20, the
day after he submitted new proffers to Town Staff. He stated the 9-11 ride was great.
He stated he attended both the India and Pakistan Independence Festivals. He stated
Loudoun Live this past weekend was wonderful. He stated that Town Staff may need to
re-look at the microphones.
17. MANAGER'S COMMENTS
Mr. Dentler had no comments.
13 I Page
COUNCIL MEETING September 13, 2016
18. CLOSED SESSION
None.
19. ADJOURNMENT
On a motion by Council Member Dunn, seconded by Council Member Fox, the meeting
was adjourned at 10:06 p.m.
Atji(gy‘
David S. Butler, Mayor
Town of Leesburg
p41
01.
Clerk of C s
2016 tcmin0913
14 I Page