HomeMy Public PortalAboutMinutes-12/14/2011 . ff
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Tiffin Regular City Council Meeting . '
Wednesday December 14, 2011
Springmier Library CCA Middle School '
6:30pm
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I. Call to Order
II. , Roll Call of Council Members r'
III. Approval of Agenda
IV. Community Forum '
A. Community Fund '
B. Sheriff Department Representative
C. Tiffinfest Report
V. Approval of Minutes November 9 and 30,_2011 , .
VI. Approval of Receipts and Expenditures
VII. Old Business
A:. Fringe Area Planning . �'
B. Water Storage and Pressure Upgrade
C. Oakdale Blvd City Land -
'D.: Villages Development Park Land
E. The Depot Tiffin Expansion .
F. Capital Improvement Projects ,
- VIII. New Business ¢- `
A. Water Main to Industrial Park
B. Resolution 2011-58 RISE Grant Ireland'Avenue
C. Bleachers for City Park .
D. City Clerk/Treasurer Resolution 2011-59
E. December Work Session
IX. Projects:
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A. 'Ireland Avenue Extension Project --
- 1. IDOT Update
2. Property Acquisitions .
B. Trails Phase Four ,,. -
1.*Resolution 2011-60 Pay Estimate #3 : 4. _, <
C. Villages . k
'D. Financial Planner Northland Securities ,
X. Reports
A. Tiffin Community Fund
B. Parks, Recreation, Festivals, and Tourism
C. , Library Board Representatives
D.' Attorney .
E Engineer '
F. Public Works ,
G. City Clerk ., '
H. Mayor'Pro-tern .
I. `Mayor '
XI. Adjournment .
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TIEPIN CITY COUNCIL REGULAR MEETING
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Aayor Phillips called meeting to order at 6:30 pm on Wednesday, December 14, 2011 at Clear Creek Amana.Cafeteria.
Roll Call of members present: Chris Ball, Jim Bartels, and Travis Weipert. Absent: Mike Gericke, Mark Petersen
Also present were Attorney Steve Greenleaf, Engineer Doug Frederick, Brett Mehmen, Public Works, Peggy Upton,
Planning &Zoning, Steve Berner and City Clerk Ruth Demuth.
, Motion by Bartels and seconded by Weipert for approval of Agenda as presented.All Ayes. Absent Mike Gericke , Mark
Petersen.
s Community Forum:
John Schneider, Jon's Ice Cream, inquired on IDOT decision on final designs for Ireland Avenue Extension in regards to
accesses. Engineer Doug Frederick explained that IDOT had not made any decisions on the designs and accesses yet.
Mayor Phillips assured Mr. Schneider that the city was aware of his need for accessibility of delivery`trucks for his
business.
Mayor Phillips gave an update on the fund raising efforts by the Community Fund.
Johrison,County Sheriff's Deputy inquired of any issues for the Department that needed addressing.
Darla Bartels summarized the planning status of the Tiffinfest Committee. It was mentioned that the sponsor request
letters were ready for delivery. She spoke of a possible new feature of a rodeo being presented during the 2012 event.
Motion made by Bartels and seconded by Weipert for approval and acceptance of the revenues and expenditures report.
All Ayes. Absent: Mike Gericke and Mark Petersen.
Old Business:
Discussion on Fringe Area Planning tabled. No MSA representative present.
Andrew Marsh, HR Green, presented a Professional Services Agreement for the Water Storage and Pressure Upgrade
Project. Extensive discussion took place over the language and scope of agreement.Attorney Greenleaf explained his
comments and suggested changes in the language. Council members requested changes be made and further
discussion placed on next regular meeting in January 2012. Mayor Phillips suggested to Council members to consider
discussion also held on the Water Main to the Industrial Park Project at this time. Engineer Frederick presented a
concept drawing with an estimated cost. Council members also requested additional information from City Engineer Mike
Hart for'January 2012 city council meeting:
Mayor Phillips asked Attorney Greenleaf as requested at the November 2011 regular City Council meeting, of his
irogress on the Conveyance of Land along Oakdale Blvd. and the parkland conveyance from the Villages Development.
Attorney reported he had no new information to present to Council. Council members suggested he contact Villages
attorney and express the City's displeasure of inaction on completion of parkland conveyance.
Progress on the reconstruction of the Depot was discussed. ' ,
Council members were reminded of need to establish Capital Improvements Projects policy and organize projects for
2012-2013 Budget fiscal year.
New Business:
Motion made by Ball and seconded by Weipert to read Resolution 2011-58 69 title only. Council person Weipert
introduced for approval Resolution 2011-58 A Resolution Supporting and Approving the Revitalize Iowa's Sound
Economy(RISE) Grant Application For The Reconstruction of Ireland Avenue North From Interstate 80
Interchange To The Interstate Railroad Crossings and seconded by Bartels. Council person Ball reported on his efforts
with MPO of Johnson County on developing grant application. Discussion held on scope of project, timelines and
estimated costs for project.All Ayes. Absent: Mike Gericke and Mark Petersen.
Motion made by Weipert and seconded.by Bartels for the approval of purchasing four additional sets of bleachers for City
Park from All Inclusive Rec, LLC for$9,300.00. All Ayes. Absent: Mike Gericke and Mark Petersen.
Motion made by Bartels and seconded by Weipert to read Resolution 2011-59 by title only. Council person Weipert
introduced for approval Resolution 2011-59.A Resolution Approving Appointment of-An Interim City Clerkand
Treasurer'For the City of Tiffin, Iowa, seconded by Council person Ball. Discussion held on appointing Adelia Madden
to fill the interim period until Council so decides to change the position. Attorney Greenleaf suggested approval of
resolution for continuum of city business upon the resignation of current City Clerk and Treasurer Ruth'Demuth on
' December 31, 2011 and re-appointment of position at regular January 2012 meeting. All Ayes. Absent: Mike Gericke and
Mark Petersen.
Council members requested not to hold December 2011 Work Session.
Projects:
Engineer Frederick reported on progress of Ireland Avenue Extension Project. Meeting with IDOT District officials
`scheduled on December 15, 2011'on'design plans. John Schneider asked Council to keep in mind'his inquiry ofthe
access to his business. Council members assured Mr. Schneider that they were sensitive his inquiry on the access to his'
business.
Attorney Greenleaf reported on progress of property acquisitions for project. Rita Verry and Ralph Brown completed
during past month. Attorney suggested that Council night consider discussing further property acquisitions in closed
session at regular January 2012 Council meeting.
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Motion made by Weipert and seconded by Bartels to read Resolution 2011-60 by title only. Motion made by Weipert to,
introduce Resolution 2011-60 A Resolution Approving Payment To Metro Pavers, Inc. For Trails Phase Four Pay
Estimate#3, seconded by Council person Ball. Pay estimate#3 to Metro Pavers for the amount of$85,238.52 for Trails
Phase.Four Project. All Ayes. Absent:'Mike Gericke and Mark Petersen. i
)iscussion held on scheduling Jeff Heil, Northland Securities, Financial Planner, at February 2012 City Council meeting.
Council person Weipert, representative on Library Board updated Council on Library progress.:
Reports:
Engineer Frederick reported on discussions on landowner concerns of future traffic on College St Cul de Sac. ,
Brett Mehmen, Public Works, updated Council on water plant'motor repairs. , . '
Mayor pro tem'Chris Ball presented a certificate of appreciation to Mayor Phillips from Metropolitan Planning Organization
of Johnson County. Ball also updated Council on discussions on the future Iowa City Animal Shelter.
Ball suggested that Council members consider appointing representative to ECICOG as a director for 2012. ,
Mayor Phillips expressed his gratitude to the City Council members for their hard work`and cooperation in accomplishing
many goals during the four years as Mayor of Tiffin and wished them well in the years to come.
Motion made by Ball and seconded by Bartels for adjournment at 7:50pm. :
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Signed by: I y _ _
_ 'o e Phi lips, M: • �of Tiffin
Attest t . `
Ru h Demuth, City Clerk
Revenues ' '
8,546.38 Debt Services ,
4,434.67 Employee Benefits
41,619.74 General Funds 4,
5,781.25 Inspection Fees
' 1,069.20 Library Funds 1-4 A
17,185.13 Local Option Tax 4"
4,502.52 Recycle
15,977.64 Road Use Tax Money .
24,761.26 Sewer '
79,505.23 'TIF Funds
•. 31,152.75 . Water
234,535.77 .
Expenditures , ,' r r
150.00 .AerbSaw, Inc i •
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5,124.06 Alliant Energy
130:00 Altorfer Inc.. ,
1,225.14 Carus Phosphates , _ r
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137.96 Cedar Rapids Photo Copy ,. }°
" 34.25 City Electric Supply � •
242.76. Collection Services Center �= t '
2,534.78 Consumer Cooperative •
., 4,682.46 Data Technologies , t -4
551.62 Delta Dental '
462.51 Electric Motors of Ia,Cty
190.85 Fastenal Co.
4,564.92 Federal Deposit .
5.49 Fousseini Fomba
148.30 Future Systems Inc ` .
4 75.14 Gazette Communications ,
5,225.00 Grace Excavation u
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16,470.00 Hart Frederick Consultarts
. 45.00 Imprinted Sportswear - .
675.00 Iowa City Excavating&Grading }
427.80 Iowa City Ready Mix Inc - •
2,767.00 Iowa Dept of Revenue .
14.50 Iowa One Call
649.60 Iowa Patch
64.00 Iowa Prison Industries
4,903.16 IPERS
594.44 John Deere Financial.. • .
35.00 w Johnson County Recorder
d 3,905.42 Johnson County Sheriff ..k . t
250.00 Kris Vannausdle
9.83 Lenoch &Cilek Tru Value
175.49' Linn Co'REC F.
241.41 LoWe's
2,143.50 Lynch.Greenleaf& Michael -
1,500.00 Master Meter Systems , . ..
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50,138.33 Masterbuilt Concrete Inc 4
37.76 Matheson Tri-Gas - , ■
52.55 Mileage Reimbursement ,
0.94 Miscellaneous Expenses
24.32 Miscellaneous Deduction -
277.90 Morgans Service ,
3,840.00 Northland Securities ..
I. 7,042.32 Payroll Wages 4, `
7,282.94 Payroll Wages 1
137.09 PayTrace
• 1,000.00 Pitney Bowes Reserve ,
1. 2,000.00 Ralph Brown .
390.00 Reliance Title Service .
4690.16 �,Rita Very
362.09 River Products Company, Inc.
551.96 S &G Materials ' ' ..
., roInc.11,507.48 SECOR Gu, I
33.00 Sensus , .
30.76 Shazam,.Inc. .
795.52 Solon State Bank . . 4
416.10 South Slope Cooperative Tele
81.70, Staples i 0-
.,' 96.35 Tamra Watkinson
7,083.33 Tiffin Fire Dept Associastion -
359.13 Tiger Direct _ . ,
51.17 Titan Machinery , - ,
231.34 US Cellular "t d
490.78 VISA
„ 2,818.49 Wellmark i
4,055:00 Your Home Doctor-
175.95 Zep Sales &Services
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176,410.85 Totals:
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