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Home My Public Portal AboutMinutes-11/09/2011 Tiffin Regular City Council Meeting Wednesday November 9, 2011 Springmier Library CCA Middle School 6:30pm I.' Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. Community Fund B. Sheriff Department Representative C. Tiffinfest Report V. Approval of Minutes October 12 and 26, 2011 VI. Approval of Receipts and Expenditures VII. Old Business A. Fringe Area Planning B. Water Storage and Pressure Upgrade 1. Resolution 2011''=52 C. Oakdale Blvd City Land D. Villages Development Park Land E. The Depot Tiffin Expansion VIII. New Business A. Trail Phase Four Dedication B. Enterprise Fund Transfer Resolution 2011-53 C. November Work Session D. Harassment Complaint City Employees E. Fringe Area Planning Johnson County P&Z RE: Land Sale Half Moon Rd. IX. Projects: A. Ireland Avenue Extension Project 1. IDOT Update 2. Property Acquisitions B. Trails Phase Four C. Villages X. Reports A. Tiffin Community Fund ' B. Parks, Recreation, Festivals, and Tourism C. Library Board Representatives D. Attorney 1.Pursuant to Code of Iowa Chapter 21.5(1)c City Council may elect to retire to Closed Session for purpose of discussing acquisition of real estate property for Ireland Avenue Extension. E. Engineer F. Public Works 1. 2011-2012 Street and Curb Repairs °- 2. Water Well Repairs G. City Clerk 1. Budget Training Seminar 2. Municipal Leadership Training H. Mayor Pro-tern I. Mayor Xl. Adjournment • .• TIFFIN CITY COUNCIL REGULAR MEETING a " Mayor Phillips called meeting to order at 6:30 pm on Wednesday, November 9, 2011 at Clear Creek'Amana Cafeteria. toll Call of members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen and Travis Weipert. Also present were Attorney Steve Greenleaf, Engineer Doug Frederick, Brett Mehmen, Public Works, Peggy Upton, Planning&Zoning, Shawna Colvin, Planning and Zoning, Steve Berner and Mike Ryan and City Clerk Ruth Demuth. KGAN News also in attendance taping meeting. Motion by Ball and seconded'by Weipert for approval of Agenda with request to eliminate discussion on Employee Harassment.All Ayes. Community Forum: Shirley Yeries, Springmier Library, presented request for purchase of computers for the Springmier Library for public use. Steve Berner requested of Council members to not approve any additional training for City Clerk. Citizen asked for information to form a flag football league at City Park. Suggested that he contact Public Works in spring. Mike Ryan introduced himself as a newly re-elected City Council member and thanked the current Mayor and Council „, members for their service to the city. r fi No Sheriff Department'representative present for updates. Peggy Upton updated Council on Tiffinfest Planning Committee. " Motion by Bartels and seconded'by Gericke for approval of minutes to October 12 and 26, 2011 meetings. All Ayes. Motion by Weipert and seconded by Ball for approval of Revenues and Expenditures. Four Ayes. Nay: Petersen.' I Old Business: Doug DeBolt, MSA Professional Services, updated Council on progress on Fringe Area Planning Project and requested direction from Council on progressing`to next step in planning. Council person Ball suggested to proceed with cost matrix and research for southerly area of'city. Extensive discussion among Council members held on proceeding with Water Storage and Pressure Upgrade Project. Project proposals reviewed by members. Council person Petersen requested decision to select Consulting firm for planning be delayed until January 2012. Brett Mehmen, Public Works, reported of DNR concerns with low pressures and requests Council not to delay project. Motion made by Weipert and seconded by Bartels to read Resolution 2011-52 by title only. Motion by Ball and seconded by Weipert to introduce for approval Resolution 2011-52 Resolution Approving . Water Storage and Pressure Upgrade Project and Awarding Contract for Engineer on Project.Ayes: Ball, Bartels, Weipert. Nay: Mike Gericke, Mark Petersen. Motion by Ball and seconded by Weipert to-extend contract to HR Green to start planning project.Ayes: Ball, Bartels, Weipert. Nays: Gericke, Petersen. Mayor Phillips asked Attorney on progress of land conveyance of park land located south of Oakdale Blvd to homeowners fronting"Cherry Ln. in Woodfield Ridge Estates. Motion by Weipert and seconded by Gericke to direct City Attorney Greenleaf to prepare for the land conveyance process of discussed land. All Ayes. Attorney reported on communication with Villages Development in regards to park land conveyance along Clear Creek. Tom Scheetz, The Depot Tiffin, inquired on progress of Engineer approving siteplan for construction of new store. Doug Frederick, Hart Frederick Consultants, reported that Engineer Hart and Depot's engineering firm, VJ Engineering, continue to work on resolving site plan concerns. Discussion held on issues with site plan and future plans for the shared access for The Depot and Jon's Ice Cream Store. Motion by Ball and seconded by Gericke directing building permit to proceed with Engineer's comments approving site plan to be completed by Thursday, November 10, 2011. All Ayes. New Business: Discussion held on Trails Phase Four dedication. Suggested to plan dedication in spring of 2012 after seeding completed. Dan Stein, Big Country Seed, asked to be heard regarding the concerns of the business owners in the Industrial Park receiving city water service. Business owners expressed concerned of lack of city water service after recent fire at Freeman Construction. Mayor Phillips allowed discussion on concerns. Mayor Phillips-and Engineer Frederick explained that efforts have been in progress to obtain funding for project in past. Lack of development at Villages has hindered funding sources to proceed quicker on`project. Council person Ball explained he had been working with MPO of Johnson County seeking funding sources. Mayor Phillips explained that recent planning with Northland Securities has identified methods for funding for the Water Storage and Pressure Upgrade as well as the water service extension to the Industrial Park. Gericke left meeting at 7:50pm. Motion by Ball and seconded by Bartels to read Resolution 2011-53 by title only. Motion by Weipert and seconded by Ball to introduce for approval Resolution 2011-53 Resolution approving Transfer of Enterprise Funds to General Funds. Discussion held. Four Ayes. Absent: Gericke. ' ' Motion by Bartels and seconded by Ball to approve request by Frank Fleming and Roger Souter for rezoning of one acre lot from Agricultural to Residential Family Estate, located west of Half Moon Rd within two mile radius of city limits per the guidelines of Johnson County Planning and Zoning Board. Four Ayes. Absent: Gericke. Projects: Engineer Frederick updated on IDOT progress in intersection Hwy 6 and Ireland Avenue Extension Project. Discussion held-on IDOT requirements and traffic counts. Inquiry made on adequate spacing for semi-truck turning traffic. Frederick • .r_ y . estimates bid letting for project in spring of 2012."Attorney suggested discussion held on property acquisitions be moved to possible closed session.near end of meeting. , , Engineer reported that major work on Trails Phase Four completed and seeding will proceed in spring of 2012" :' Engineer reported that water and sewer testing completed at�Village Pointe in Villages Development" s� r teports: • , '4 t. Council person Ball"reported that$360 was raised by Tiffin Community Fund through concessions at the Youth Soccer ,��Game`s held this fall, for the fund raising efforts for the next picnic shelter in City Park" Mehmen reported that 2012 baseball season inquiries already being received. , . Library Board member Weipert suggested delaying further discussion on Springmier Library to January.2012 meeting. Engineer reported on additional grading project on Trails Phase Three to be-completed. ' Mehmen, Public Works reported on final costs of Street and Curb Repairs-and emergency repairs conducted on north side of Maddie Lane.» Mehmen suggested that Council budget for repairs to south side of Maddie Ln in next budget planning:'Motion madeby Weipert and seconded by Bartels to read Resolution 2011-54 by title only. Motion by Weipert, and seconded by Ball to introduce Resolution 2011-54 Resolution For Acceptance and Approval of Payment for 2011- 2012 Annual Street and Curb Repairs Project and Emergency Street Repairs Maddie Lane" $12,540:18 for Street and Curb Repairs and $40,237.00 for Maddie Lane, to Masterbuilt Concrete, Inc with funds from 20 11-2012 Streets Budget ' and°remaining funds from Local Option Sales Tax Funds. Four Ayes. Absent: Gericke. Discussion'held on acceptance of two year Maintenance Bond for mentioned Streets Projects. Attorney Greenleaf ,, explained difficulties encountered by smaller contractor receiving coverage of maintenance bonds" Attorney suggested �4 council amend zoning ordinance dealing with maintenance bonds. Motion by Weipert and seconded by Bartels to accept two year maintenance on repairs conducted by Masterbuilt Concrete Inc. FourhAyes. Absent: Gericke. i Mehmen reported on'progress of Water Well Motor Repairs" Prior approved repairs completed and additional y improvements to be completed to assist in preventing future damages to motor and equipment. ,,x City Clerk reminded Council members and future Mayor and Council members of Budget and Municipal Leadership r b Training available in near future months. .. Mayor pro-tem Ball reported on discussions and meetings with MPO of Johnson County regarding RISE funding . .t possibilities" Ball reported on growing city Facebook interest" Council person Weipert complimented Tiffin Fire Department and extended gratitude for efforts regarding recent Freeman Corstruction fire and other volunteer efforts. Motion by Weipert and seconded by Ball,to retire to`closed session pursuant to Code of Iowa Chapter 21.5(1)c for discussion of real estate property'acquisition for Ireland Avenue Extension Project at 8:15pm. Four Ayes " Gericke Absent" /lotion by Weipert and seconded by Ball'to return at 8:28pm to open session. Four Ayes.Absent: Gericke. Attorney 3reenleaf suggested that no actions need to be made regarding discussion held in closed session. , Motion by Ball and seconded by Weipert to adjourn at 8:30pm. All Ayes. , , 0 00 Att=.t to: Royce Philli', Mayor. ' - 4. a . a.,10-4-AkC Submitted by: Ruth Demuth, City ClerkiTreasurer a a • y f- ,, , . a t a. '' L . €' ,. . R ,, 8.r - r , R Y t 2 +kY ,, 1 4 1 0. . Revenues , 35,845.73 Debt Seri/ices ' , , 11,940.73 Employee Benefits } , t 108,334.01 . General Fund ; 9,579.76 Inspection Fees Y 2,878.92 Library Funds ., 16,418.66 Local Option Tax . ` . . 3,794.21 Recycle , " r ' °.. s 14,279.88 Road Use Tax Money w , �' 22,324.11 Sewer , ,. _ e Pe y r 516,741.95 TIF Funds , 74.697.55 Water 816,835.51 , 4 Expenditure 210.00 Action Services Inc IA ,— .. 360.00 Action Sewer&Service °., . F 150.00 Adam Wright , . 130.37 Aero-Mod, Inc �4 ' 5,277.77 Alliant Energy ' 195.00 , Banyan Data Systems 3 = 403:00 Big Country Seed r 3,393.10 Cargill Inc ^' ', 2,224.59' Carus Phosphates < 210.10 Cedar Rapids Gazette, , . 243.49 Cedar Rapids Photo Copy . ,: 918.85 City of Coralville �' ' 260.00 City Sewer Service 4 - 6,000.00 Clear Creek Athena School 242.76 Collection Services Center ' 3,273.60 Consumers Cooperative 800.00 Cook Appraisal LLC a 72.56 Dale& Billie McKeag = .F , 1 6,028.10 DeLage Landen Financial ` ` , 551.62 Delta Dental g: 20.84 Fastenal Co. 4 4,975.80 Federal Deposit 189.00' Forinash Tools 229.50 Future Line Truck Equipment ' } , ` 151.10 Future Systems Inc'° , r 217.52 Gazette Communications 2;570.00 Grace Excavation a _ #+ 30,133.75 Hart Frederick Consultants' + . ' ,. _ 1,005.76 HD Supply Water --. ., 200.00 la City Area Development ` . 348.30 .,Imprinted Sportswear 95.00 Iowa Dept of Natural Resources . ' 2,772.00 Iowa Dept of Revenue - .. - . 37.80' Iowa One Call . , 338.14 Iowa Prison Industries x 4;099.45 IPERS 527.09 John Deere Financials/Theisens .2 3,905.42 Johnson Co Treasurer Sheriff 21.00 Johnson County Recorder 3,703.50 Johnson County Refuse f ' e r 10.00`, Julie Sexton, 208.00 Legacy Homes.Inc , 720.06 Linder Tire Service 176.92 Linn Co'REC 493.72 Lowe's . 2,817.75 Lynch Greenleaf& Michael 36.80 Matheson Tri-Gas '49.99 Menards 25,814.28' Metro Pavers 229.71 MldAmerican Energy ` Y 22.95. Mileage Reimbursement , ,. 3.90 Miscellaneous Deduction 109.25 Morgan Services k 23,878.02 Neuzil &Sons, Inc , 79.99 Paul's.Discount .. R• 15,288.05 Payroll Wages . ti ' 152.74 PayTrace 192.00 Pitney Bowes .. . 4,261.98' 'PNC Equipment ` 89:10 Quality Traffic Control Q 263.49' River Products rX . 374.50 Roto-Rooter 185.82 Schimberg Co. 3' 26.16.. Shazam,lnc , . 795.52 Solon State Bank 421.76" South Slope Coop Telephone _ - 182.50 Staples r. 882.00 State Hygenic Lab L 200:00 Steve's Electric , 622.53 Stoddard Silencers ' f 1,026.75 Team Laboratory 4 „.. 7,083.33 Tiffin fire Department 1,285.32 Titan Machinery E. 104.06 Treasurer State of Iowa 260.66 U S Cellular `583.40 USA Blue Book 516.61 VISA 3,557.66 Wellmark 3.437.50 Your Home Doctor ° M 182,930.66 Y Y • , • f F a 1, t ,