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HomeMy Public PortalAboutMinutes-10/26/2011 Tiffin Special and Work Session City Council Meeting Wednesday, October 26, 2011 Springmier Library CCA Middle School 6:45 pm L. Work Session I. Call to Order II. Roll Call of Council Members III. Approval.of Agenda IV. Items of Discussion A. Maddie Lane Repairs B. Water Tower C. Fringe Area Planning D. Financial Consultants Report E. Water Main Under 1-80 to Industrial Park F. Portwood's Reimbursement G. P&Z Recommendations for Ordinance Changes H. Lot 48 Timber Ridge Estates I. Woodfield Ridge Retention Pond J. City Employee Manual K. 28E with Library L. Playground at City Park M. Ireland Avenue Project • 1. Right of Way Acquisition 2. Final Design Approval 3. Property Disposal N. City Website ad Facebook O. Robert's Ferry Road P. Capital Improvement Priorities V. Adjournment TIFFIN CITY COUNCIL SPECIAL MEETING Mayor Phillips called meeting to order at 6:30pm., Wednesday, October 26, 2011 at Springmier Library. Roll'Call of members present: Chris Ball, Mike Gericke, Travis Weipert. Absent: Jim Bartels, Mark Petersen. kiso present City Clerk Ruth Demuth. Motion by Council person Gericke and seconded by Council person Weipert for approval of agenda. All Ayes. Absent: Jim Bartels, Mark Petersen. Mayor Phillips explained need for emergency street and drainage repairs on Maddie Lane. Documentation from City Attorney and City Engineer's Office determined that repairs were in deed deemed an emergency and such emergency overrides Chapter 26 of Iowa Code Section 384.103 requiring Competitive Quotation. Motion by Weipert and seconded by Gericke to read Resolution 2011-51 by title only: Motion by Council person Weipert and seconded by Council person Ball to introduce for approval Resolution 2011-51 Approving the Emergency Street Repairs on Maddie Lane to Masterbuilt Concrete Inc. for an amount less than $48,000 with funds remaining in 2011-2012 Streets and Roads Budget and balance of amount from Local Option Sales Tax Fund. All Ayes. Absent: Jim Bartels and Mark Petersen. Motion by Weipert and seconded by Ball for adjournment at 6:39pm. 1- TIFFIN CITY COUNCIL WORK SESSION Mayor Phillips called Work Session to order at 6:40pm., Wednesday, October 26, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Mike Gericke, Travis Weipert. Absent: Jim Bartels, Mark Petersen, Also present City Clerk Ruth Demuth. Motion by Gericke and seconded by.Council person Ball for approval of agenda. All Ayes. Absent: Jim Bartels, Mark Petersen. Four Proposals for Planning and Construction of Water Storage and Pressure Upgrade Project were presented to Council from Hart-Frederick Consultants, HR Green. MSA Professional Services, and Shoemaker& Haaland. Discussion held and further discussion on Project placed on regular Council meeting November 9, 2011. Jim Bartels enters meeting at 7:05pm. Jo updates were presented by MSA Consultants on Fringe Area Planriing. Further discussion placed on agenda for regular meeting November 9, 2011. Jeff Heil, Northland Securities, presented additional financial planning options to Council regarding financing of Capital Improvement Projects. Reports indicate that City has and will have sufficient funding to proceed with planning and construction of Water Storage and Pressure Upgrade Project and continue with Ireland Avenue Extension Project. Council.members inquired on adding extension of waterlines under 1-80 to Industrial Park to Water Storage Project. Heil reported that he will be able to proceed with obtaining bonding for project upon decision of Council on specifications of Project. Council members will review proposals and make a decision at regular Council meeting November 9, 2011. Council members discussed further extension of waterlines to Industrial Park. As earlier discussed with financial planner, members indicated that need for extension had been placed as a higher priority on Capital Improvement Plan in October 2011. Council person Ball reported on discussions with Johnson County MPO planners regarding grants for water projects. Mike Gericke left meeting at 7:30pm. Reimbursement issues for Deer View Development tabled until requested information from Council person Petersen is submitted. Mayor Phillips reviewed Planning and Zoning Commission updates on Zoning and Subdivision Ordinances. Requests for additional mowing on Lot 48 reviewed and discussed. Brett Mehmen, Public Works, reviewed progress on Woodfield Ridge Retention Pond Project. Mayor Phillips reviewed sections of City Manual pertaining to employee,issues with Council members. Recommendations were made and changes will be forwarded to updating. Additional City Manual reviewing placed on November 2011 Work Session. Mayor reviewed 28E Agreement requests from Johnson County Supervisors for Library Services with Council members. Inquiries made on 28E Agreement for Library Services with Clear Creek Amana School District. Playground planning for City Park discussed. Suggested that a budget amount be decided for Capital Improvement Plan. Mayor suggested that Council members review and submit suggestions for planning of playground for construction in 2012-2013 Fiscal Budget Year, contingent upon release of land by Iowa DNR. Tom Scheetz, The Depot Tiffin, inquired of Council members on Ireland Avenue Extension Project in relation to his re-construction of his commercial business. Discussion held on progress of Ireland Avenue Extension with IDOT and the access onto his property. Public Works Mehmen reported that Building Plans have been • approved by Coralville Building Inspector and suggested that relocation of sewer line on property be allowed. Site plan review and comments being completed by City Engineer with Depot's engineering firm, regarding drainage, easements, elevations and accesses. Council person Ball updated Council on progress of Website and Facebook. )iscussion held on Roberts Ferry Road Improvements and continued discussion on Capital Improvement Plan Ind prioritizing projects. Approval of 2012-2013 CIP placed on November 9, 2011 regular meeting. Motion for adjournment by Ball and seconded by Weipert at 8:35pm. All Ayes. Absent: Mike Gericke and Mark Petersen. r ' r Attest to: Royce W. Phillips, Mayor: , Submitted by: Ruth Demuth, City Clerkt / �_� •