HomeMy Public PortalAbout20191211 - Minutes - Board of Directors (BOD)
December 11, 2019
Board Meeting 19-31
*Approved by the Board of Directors on January 22, 2020
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, December 11, 2019
APPROVED MINUTES*
SPECIAL MEETING – CLOSED SESSION
Vice-President Holman called the special meeting of the Midpeninsula Regional Open Space
District to order at 6:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko
Kishimoto, Pete Siemens, and Curt Riffle
Members Absent: None
Staff Present: General Manager Ana Ruiz
Public comments opened at 6:00 p.m.
No speakers present.
Public comments closed at 6:00 p.m.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code
Section 54957(b)(1)
Title of Employee: General Manager
ADJOURNMENT
Vice-President Holman adjourned the special meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 7:03 p.m.
Meeting 19-31 Page 2
REGULAR MEETING
Vice-President Holman called the regular meeting of the Midpeninsula Regional Open Space
District to order at 7:05 p.m.
Vice-President Holman reported the Board met in closed session, and no reportable action was
taken.
General Counsel Hilary Stevenson confirmed with President Siemens that there is a meeting
agenda posted at his location, that the location is reasonably accessible to the public, such that
any member of the public could participate, and that no members of the public are currently at
the teleconference location that would like to participate in the public comment portion of the
meeting.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko
Kishimoto, Pete Siemens, and Curt Riffle
Members Absent: None
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant
General Manager Susanna Chan, Assistant General Manager Brian
Malone, Chief Financial Officer/Director of Administrative Services
Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer
Woodworth
ORAL COMMUNICATIONS
Gorka Sandowski spoke in favor of allowing e-bikes in District preserves.
ADOPTION OF AGENDA
Motion: Director Kishimoto moved, and Director Hassett seconded the motion to adopt the
agenda.
VOTE: 7-0-0
CONSENT CALENDAR
Public comment opened at 7:09 p.m.
No speakers present.
Public comment closed at 7:09 p.m.
Motion: Director Kersteen-Tucker moved, and Director Riffle seconded the motion to approve
the Consent Calendar.
Meeting 19-31 Page 3
VOTE: 7-0-0
1. Approve November 20, 2019 Minutes
2. Claims Report
BOARD BUSINESS
3. Award of Contracts to Two Firms for On-Call Environmental Consulting Services
(R-19-158)
Planner III Aaron Peth provided the staff presentation describing the upcoming projects requiring
CEQA review and the types of CEQA consulting services needed. Mr. Peth described the
process used to solicit the various firms to provide CEQA services and the qualifications of the
two firms selected.
Director Riffle inquired if using the on-call CEQA firms will help save staff time and shorten the
project process.
Mr. Peth reported that the proposed contracts are designed to save staff time, which will help
shorten the time needed to complete District projects.
Director Hassett requested clarification regarding how tasks will be distributed to the two firms
and spoke in support of making sure funds are allocated evenly.
Mr. Peth explained tasks will be assigned and reported that the contract budget balance is a
factor in selecting which firm will work on a specific project.
Vice-President Holman requested additional clarification regarding how projects will be
assigned.
General Manager Ana Ruiz reported that various factors are taken into account when assigning
tasks, including expertise, availability, and available balance. Using these factors, staff will
rotate assignments accordingly.
Vice-President Holman requested that for future reports a list of qualified respondents be
included with the Board report.
Public comments opened at 7:29 p.m.
No speakers present.
Public comments closed at 7:29 p.m.
Motion: Director Kersteen-Tucker moved, and Director Cyr seconded the motion to authorize
the General Manager to enter into contracts for on-call environmental consulting services with
AECOM and Ascent Environmental for amounts not-to-exceed $100,000 each through the end
of Fiscal Year 2021-22.
Meeting 19-31 Page 4
VOTE: 7-0-0
4. Renewal of Geographic Information Systems (GIS) Software Licenses (R-19-160)
GIS Program Administrator Jamie Hawk provided an overview of the District’s use of enterprise
GIS, which creates staff efficiency by allowing the District to centralize data and information,
creating a collaborative platform for gathering information, and expanding access to data and
analysis for staff use. Additional user licenses are needed in order to increase the number of
users gathering information for District use.
Director Hassett and Vice-President Holman spoke in favor of more detailed ward maps to help
voters understand in which ward they reside.
Public comments opened at 7:38 p.m.
No speakers present.
Public comments closed at 7:38 p.m.
Motion: Director Riffle moved, and Director Kersteen-Tucker seconded the motion to authorize
the General Manager to renew a Three-Year Small County and Municipality Government
Enterprise License Agreement with Environmental Systems Research Institute, Inc., for an
amount not to exceed $137,500.
VOTE: 7-0-0
INFORMATIONAL MEMORANDUM
• MAA13 Cloverdale Coastal Ranch Land Conservation Opportunities: Work Completed
to Date, Timeline, and Next Steps
INFORMATIONAL REPORTS
A. Committee Reports
No Committee reports
B. Staff Reports
Assistant General Manager Brian Malone provided an update on an evaluation of a road near
Blackberry Hill Road as requested by nearby residents. The road is not a viable option as an
escape route because it does not exit the preserve. Mr. Malone also provided an update related to
fire prevention options in the Fremont Older area.
Ms. Ruiz reported a future parks bond workshop being organized for spring 2020 with more
information to be provided when available and provided updates on recent meetings with elected
officials and agencies to partner and leverage resources.
C. Director Reports
Meeting 19-31 Page 5
The Board members submitted their compensatory reports.
Director Riffle thanked staff for their work supporting the La Honda Public Access Working
Group.
The members of the Board thanked staff for their efforts planning and presenting at the Board
retreat on Monday.
Director Kishimoto spoke regarding the upcoming Green Streets Conference tentatively planned
for February.
ADJOURNMENT
Vice-President Holman adjourned the regular meeting of the Board of Directors of the
Midpeninsula Regional Open Space District at 7:52 p.m.
SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FINANCING AUTHORITY
President Siemens called the meeting of the Midpeninsula Regional Open Space District
Financing Authority to order at 8:00 p.m.
ROLL CALL
Members Present: Pete Siemens, Yoriko Kishimoto, Jed Cyr, Larry Hassett, and Santa Clara
County Supervisor Joe Simitian
Members Absent: None
Staff Present: Executive Director Ana Ruiz, General Counsel Hilary Stevenson,
Financing Authority Secretary Jennifer Woodworth
1. Acceptance of the Annual Financial Report of the Midpeninsula Regional Open
Space District Financing Authority for Fiscal Year Ending June 30, 2019 (R-151)
District Controller Mike Foster provided the staff presentation describing the formation and
purpose of the Financing Authority.
Motion: Director Simitian moved, and Director Kishimoto seconded the motion to accept the
Annual Financial Report.
VOTE: 5-0-0
President Siemens adjourned the meeting of the Midpeninsula Regional Open Space District
Financing Authority at 8:05 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk