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HomeMy Public PortalAboutMinutes-09/28/2011 Tiffin Special and Work Session City Council Meeting Wednesday; September 28, 2011 Springmier Library CCA Middle School 6:30 pm Special Meeting I. Call to Order II. Roll Call of Council Members Ill. Approval of Agenda IV. Items of Business A. Woodfield Ridge Retention Pond Repairs 1. Resolution 2011-45 B. Trails Phase Four Pay Estimate #1 Metro Pavers 1. Resolution 2011-46 V. Adjournment Work Session I. Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Items of Discussion A. Financial Consultants Report B. Fringe Area Planning C. City Administrator Discussion D. Water Tower E. Four Year Term for Mayor F. Portwood's Reimbursement G. P&Z Recommendations for Ordinance Changes H. Lot 48 Timber Ridge Estates I. Deerview Pond Cleanup J. City Employee Manual K. 28E with Library L. Ireland Avenue Project 1. Right of Way Acquisition • 2. Final Design Approval 3. Property Disposal M. Consider Legal Alternatives V. Adjournment TIFFIN CITY COUNCIL SPECIAL MEETING Mayor Phillips called meeting to order at 6:30pm., Wednesday, September 28, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent: Mike Gericke. kiso present City Clerk Ruth Demuth. Motion by Council person Petersen and seconded by Council person Weipert for approval of agenda. All Ayes. Absent: Gericke. Quotes for the Woodfield Ridge Part One Outlot B Retention Pond were reviewed. Motion by Ball and seconded by Weipert to read Resolution 2011-45 by title only. Motion by Council person Weipert and seconded by Council person Bartels for approval of Resolution 2011-45 Authorizing the Contractor For The Woodfield Ridge Part One Outlot B Retention Pond Repairs Project to Neuzil & Sons, Inc. for the amount of$43,625 as the low most responsive and responsible bid. Motion by Ball and seconded by Weipert to read Resolution 2011-46 by title only. Motion by Council person Ball and seconded by Council person Weipert to approve Resolution 2011-46 Approving Payment to Metro Pavers, Inc. for Trails Phase Four Pay Estimate#1 for the amount of$27,2445.50. All Ayes. Absent Gericke. Motion by Weipert and seconded by Bartels for adjournment at 6:50pm. All Ayes. Absent Gericke. TIFFIN CITY COUNCIL WORK SESSION Mayor Phillips called Work Session to order at 6:50pm., Wednesday, September 28, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent: Mike Gericke. Also present City Clerk Ruth Demuth. Motion by Council person Bartels and seconded by Council person Petersen for approval of agenda. All Ayes. Absent: Gericke. Jeff Heil and Rusty Fifield, Northland Securities, presented extensive charts, grafts and documentation on possible scenarios for financing the Water Storage Project. Discussion held on methods of financing. Council members requested additional information provided from Northland Securities for October 26, 2011 Work Session. Discussion held on proposal presented by Kevin Stocker for Administrative Services and Council consensus to pass on the proposal and to continue to research options for more local services providers. Council members reviewed and requested four engineering and /or consulting firms be contacted for proposals for the planning and construction of the Water Storage Project and possibly be reviewed October 26, 2011 Work Session. Mayor Phillips reported that Iowa Code would not allow the Public Measure to change the term of Mayor from two years to four years, to be included on the ballot for the&2011 election year, when Council approved Resolution 2011-42 to go into effect in 2016. Formal action will need to be taken to rescind Resolution at regular City Council meeting on October 12, 2011. Extensive discussion held on the request made by Deer View Estates Development for additional infrastructure reimbursements for off-site water and sanitary sewer installed in 2006 and 2007. Financing options discussed. Council person Ball asked Council person Petersen to draft a suggestion to present to Council for possible plans to accommodate developer's request. Discussion held on future real estate plans for city owned land in Timber Ridge Estates. Approval to extend current contract to be approved at regular city council October 12, 2011 meeting. Discussion held on Deer View Estates storm water retention pond and possible resolutions to clean-up area. Further discussion placed on October Work Session. Discussion held on alternative legal options, further discussion set for October Work Session. Motion by Weipert and seconded by B- •r adjournme - 9:15pm. All Ayes. Absent: Gericke. Attest: Royce Phillips, Mayor: 4..2■■ 1 J • I —__ 71111Fri I i.l Submitted by: Ruth Demuth, City Clerk.