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HomeMy Public PortalAboutMinutes-08/10/2011 Tiffin Regular City Council Meeting Wednesday August 10, 2011 Springmier Library CCA Middle School 6:30 pm I. , Call to Order II. Roll Call of Council Members Ill. Approval of Agenda IV. Community Forum A. Community B. Sheriff Department Representative C. Tiffinfest Report V: Approval of Minutes, July 13 and 27„2011 VI. Approval of Receipts and Expenditures VII. New Business A. Block Party Close Robin Ct Resolution 2011-34 B. Fence for Sewer Plant C. Bonding for Street Repairs 1. Resolution 2011-35 VIII. Old Business A. Award Contract for Tree Removal for Ireland Avenue Extension Project 2. Resolution 2011-33 B. Parking C. Woodfield Ridge Retention Pond `IX. Projects: A. Ireland Avenue Extension Project 1. IDOT Update 2. Property Acquisitions 3. City Owned Property Disposal B. Trails Phase Four C. Villages X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism C. Library Board Representatives D. Attorney E. Engineer F. Public Works 1. 2011-2012 Street Repairs 2. Water Well Repairs 3. Approval of Sewer Rehab Invoice Resolution 2011-36 G. City Clerk H. Mayor Pro-tem I. Mayor 1. Water Tower and Financing 2. Public Measure Special Election Mayor Term of Office 2. Other XI. Adjournment TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6:30 pm on Wednesday, August 10, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen and Travis Weipert. Also present.were-Attorney Steve Greenleaf, Engineer Mike Hart, Brett Mehmen, Public Works-and City Clerk Ruth Demuth. Motion by Council person Bartels and seconded by Council person Weipert for approval of agenda as presented. All Ayes. Community Forum: Dale Lind, voiced concerns of speed limit through the city on Hwy 6. Lind cited a dangerous situation he had encountered while traveling through the city and asked the City Council to consider lowering the speed limits within the city on Hwy 6. Mayor Phillips explained that the City Council would probably choose to lower the speed limit if at all possible, but Hwy 6 is a federal highway and the City has no authority to set speed limits on Hwy 6. The IDOT has guidelines they must follow for setting the speed limits. Rory Smith, voiced his dissatisfaction with`restricted parking signs placed by the city on Redbird Run south of Goldfinch Dr. Smith expressedathat he feels that he is being discriminated against. Kristina Bevans voiced her concerns for requesting parking restrictions on Redbird Run to the north of Goldfinch Dr. Bevans asked the Council to restrict parking on one side of Redbird Run from Goldfinch Dr. to Oakdale Blvd. City Council was reminded of their decision at July 2011 regular meeting to not change any parking restrictions. Mayor Phillips reminded Council members and public that Parking issue was already on Agenda for discussion. Deputy Gary Kramer, Johnson County Sheriff Department, reported on law enforcement status in city during prior month. Jim Bartels reported on-financial status and committee planning for 2012 Tiffinfest. Motion by Weipert and seconded by Bartels for approval of minutes for July 13 and 27, 2011 City Council meetings. All Ayes. Motion by Weipert and seconded by,Ball for approval receipts and expenditures. Ball inquired of $6,000 payment to Clear Creek Amana School District. Reported that the payment is the quarterly payment for the Library for fiscal year 2011-2012. Ayes: Ball, Bartels, Gericke, and Weipert. Nay: Petersen. New Business: Motion made by Ball and seconded by Weipert to read by title only Resolution 2011-34. Motion by Weipert and seconded'by Gericke for approval of Resolution 2011-34 To Close Robin Ct Between Nightingale Dr. and Blue Jay Ct For Annual Block Party. All Ayes. Public Work Brian Detert presented three proposals for installation of fencing around sanitary sewer lagoons for the safety of the public. Motion by Bartels and seconded by Gericke to award the contract to Life Time Fence Company Inc for $14,695.00 from the sanitary sewer funds. All Ayes. Motion by Ball and seconded by Weipert to'read by title only Resolution 2011-35. Motion by Gericke and seconded by Weipert to introduce for approval Resolution 2011-35 with change in title from $46,000 to $48,000 to read Resolution for`Approval to Allow A Three Year Maintenance Bond for City Street Repairs Under$48,000. Discussion held on requested change. Attorney Greenleaf explained reasonable need for change. Engineer Hart was asked if two or three year maintenance bond would be appropriate. Hart expressed that a three year bond would provide more adequate protection for workmanship and materials for City. All Ayes. Old Business: Extensive discussion held on awarding tree removal contract for city owned property at 251 & 301 W Marengo Rd and 320 Railroad St for clearing for Ireland Ave Extension Project. Report of Asbestos Inspection completed by Hawkeye Environmental LLC wa's presented to Council members for review and discussed. Discussion held on the need for contracting only with contractors registered with Iowa Dept of Labor. Motion made by Ball and seconded by Weipert to, reject all four proposals presented at July 27, 2011 Special Meeting, direct City Clerk to obtain proposals for the Asbestos Abatement for 251 W Marengo Rd and 320 Railroad St. Develop Informal Quote proposal for the removal of trees and houses on the 251 and 301 W Marengo Rd properties after the Asbestos Abatement. Proposal also to include fill dirt and IDOT required compaction. All Ayes. Council members resumed discussion on parking issues on Redbird Run. Suggestions made to restrict parking on,west side south of Goldfinch Dr. and on east side north of Goldfinch Dr. Motion made by Bartels and seconded by Weipert to remove "No Parking" signs from corner on west side of Redbird Run south of Goldfinch Dr. at present time and place issue for further discussion on August 24, 2011 Work Session. All Ayes. Discussion held on Woodfield Ridge Outlot B Retention Pond. Matt Klein was in attendance to represent homeowners for concerns to improve area around pond. Attorney Greenleaf reported on progress of developing agreement with homeowners and legal conveyances of such land. Engineer Hart suggested that additional legal language be added to conveyances to limit structures near pond area. Engineer was directed to develop specifications and estimate for suggested improvements on Outlot B for August 24, 2011 Work Session. Projects: Ireland Ave Extension Project— Engineer Hart reported that recent change in local IDOT Office and additional requests from IDOT possibly slowing down decisions by IDOT of finalizing design specifications for Project. Attorney Greenleaf reported on property acquisition updates for Project. Discussion held on the removal of the 320 Railroad St. property at later date and the acquisition of the Tiffin Locker property. Engineer Hart reported on the progress of the Trails Phase Four to begin on August 22, 2011 and to be completed by first of October 2011. Mayor Phillips reported that High Development anticipates breaking ground on the construction of the four 12-plex units to be built near the Kum°& Go Store off Village Dr. ' Reports: Mayor Phillips updated progress of fundraising by.Tiffin Community Fund for the Picnic Shelter and encouraged residents to participate in this fundraiser. Public Works presented documents to council members for the suggested 2011-2012 street and curb repairs with Engineer's estimates. Motion by Weipert and seconded by Gericke to solicit informal quotes for repairs. All Ayes. Public Works Brett Mehmen reported on the progress with the water well motor damages and repairs. Monitoring and tests have been conducted to identify and resolve recurring problems. Motion by Ball and seconded by Petersen to read.by title only Resolution 2011-36. Motion made by Ball and seconded by Weipert to approve payment to Visu-Sewer inc. for 2011 Sanitary Sewer Rehabilitation Project for $56,610.50 with Local Option Sales Tax. All Ayes. Inquiry made of Council on accumulated earned unused vacation pay out as discussed at Budget planning and suggested by State Auditor's report. Motion made by Weipert and seconded by Gericke to pay out to employees on next regularly scheduled payroll. All Ayes. Discussion held on temporary replacement for Anthony Walls, who left for active military duty until end of February 2012. Motion made by Weipert and seconded Gericke to advertise and hire temporary part time replacement not to exceed thirty hours per week. All Ayes. Motion by Ball and seconded by Weipert to set minimum wage at $12.00 per hour. All Ayes. City Clerk Demuth reminded Council of CCA Homecoming Parade on September 15, 2011. It was reported to Council that mailbox compliance letters had been forwarded to residents; Johnson County Refuse three year contract needed to be renewed; installation for new municipal software has begun; Planning and Zoning Commission had elected Kate Fitzgerald as new Chairperson of Commission; Johnson County Emergency Management handouts were distributed and Council members were reminded that all elected officials need to be minimum trained in NIMS requirements by August 31, 2011; Annual Streets Financial Report must be approved by Resolution at September 14, 2011 meeting and due by September 30, 2011; Annual Debt Obligation report due August 31, 2011 was submitted and copies distributed to Council members; Council reminded that a 28E Agreement needs to be completed with CCA Schools for Library; ball field reservations were scheduled for the.CCA Soccer League starting in August and ending at the end of October 2011, group of baseball coaches attempting to organize Tiffin Baseball Club and ball field reservations scheduled for two August dates; Council reminded of Tree Grant deadline for September 10, 2011 for obtaining funds to assist in the re-planting of trees for Indiana Bat Protection; work has begun on cleaning and listing record retention documents for the preparation of disposal of outdated city records and that the compilation of the Annual Financial Report was in progress and that state has changed form and mandatory reporting is due December 1, 2011. Mayor pro-tem Ball reported on meetings with Johnson County Metro Planning Organization regarding funding of road, street, or trail future projects. Suggestions discussed on identifying major improvement projects°and applying for state and federal funding. Ball will continue to work with MPO Staff TO attempt to obtain funding for Projects. Mayor Phillips reported on progress with Northland Securities regarding financing and Water Storage Project. Phillips related information from County Auditor and inquired of Attorney Greenleaf of his knowledge of Public Measure for election addressing change of Mayor's term from two years to four'years. It was explained that a petition would be needed to be presented to Council and they would need to pass by resolution to forward a request to County Auditor a Public Measure to include any changes to the next'regular scheduled city election on November 8, 2011. Motion by Weipert and seconde• : artels f. : .'o urnment at 9:15pm. All Ayes. Attest to: Royce Phillips, Mayor: j_�l _ `i orn Submitted by: Ruth Demuth, City Clerk: •