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HomeMy Public PortalAbout20010830CCMeeting1 @ @ITEM 2001 -08 -30 Special Called City Council Minutes Mayor Walter Parker called the meeting to order at 7 P.M. The following members of Council were present: James Burke, Jack Youmans, Shirley Sessions, Pam O'Brien and Mallory Pearce. Anne Monaghan was out of town. City Manager Tom Cannon and City Attorney Edward Hughes were present. Mayor Parker opened the meeting for business legally presented stating that the 2 items on the agenda were 2001 Millage Rate and the question on the gym/pool for referendum. Burke moved to set the Millage rate for 2001 at 4.500. Sessions seconded for discussion. Parker said that he slight roll back of 4.656 would keep the income constant. Finance Director James King said that there is more to the five -year history than you see before you. King said that for each $1,000 of the assessed value it cost $4.65. King had information sheets for each Council member that are attached and becomes a part of these minutes. O'Brien asked about the budget needs for next year — infrastructure, etc. Cannon said that he spoke with Michael Gibboni, Water Sewer Director, and he estimates about $500,000. and that is operation and capital. Youmans said that water sewer has nothing to do with the millage; they have to operate on their own income. O'Brien asked Cannon about budget needs for 2002. Cannon said that he has not met with William Pye, Director of Public Works, but has discussed certain issues with Bill Lovett of H, G. B. & DeY about storm drainage. Cannon said his estimate is $700,000 a year with water sewer included for the next 10 years, and the City needs to look for other sources of income. Maybe talk with Representative Burke Day about a 1% sales tax for Tybee Island by changing that State law. Parker informed Council that there would have to be an amendment to the Constitution. Youmans stated that storm drainage is to be paid out of SPLOST. Burke asked King how 4.500 would affect the budget vs. the 4.656. King answered about $32,000 less. Vote by Council was 2 in favor (Burke and Youmans0; 3 opposed (Sessions, O'Brien and Pearce). Pearce moved to adopt 4.656 as the millage rate for the year 2001. Sessions seconded. Vote by Council was 3 in favor (Sessions, O'Brien and Pearce); 2 opposed (Burke and Youmans). Mayor Parker announced that there is $435,000 in the reserve Gym account and that $9,900 is added each month — these monies come from the rental of space on the water towers for the cell phone companies. Parker said he does not know how much longer these revenues will be coming to the City. Burke said the City could build the pool at no cost by using the $435,000. Youmans said that is earmarked for a gym and that there is also money from the SPLOST available towards a gym. Youmans said he and Cannon went to Bryan County and looked at a gym they built for $500,000. and we could pay for that tomorrow. Parker said to keep in mind the maintenance and operation of the gym, Chatham is in trouble because they did not include in the budget. O'Brien asked the yearly estimate on the M &O. Cannon answered around $200,000 and it is in the referendum question. Hughes said that a decision is needed tonight because this must go to the Justice Department before it can be placed on the ballot and that usually takes about 60 days. Youmans said this will allow the citizens to decide. O'Brien asked if it fails can the City use the reserve for something else. Hughes said yes, but in the motion to accept the leases it was noted that the 1 1 proceeds go towards a gym, the SPLOST money would have to stay with the gym because it was earmarked in the agreement Pearce moved to adopt the resolution. O'Brien seconded. Vote by Council was unanimous. Mayor Parker adjourned the meeting. Mayor Walter W. Parker 1 1 R E S O L U T I O N WHEREAS, the fiscal year of the City of Tybee Island begins on January 1 and ends on December 31; and WHEREAS, Title 3 of the Code of Ordinances for the City of Tybee Island, Georgia, and specifically Section 3 -2 -11 provides in part that the millage rate for annual ad valorem tax upon all real and personal property within the City shall be established each year by Resolution of the Mayor and Council; and WHEREAS, the Mayor and Council desire to set the millage rate for the year beginning January 1, 2001 and ending December 31, 2001 in compliance with the terms of the laws of Georgia and the Ordinances of this City; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Tybee Island, in open meeting assembled, that the millage rate of the fiscal year January 1, 2001 through December 31, 2001 be set at 4 o 451 mils. ADOPTED this day of A , 2001 Mayor Walter W. Parker 1 1 1 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND CALLING A BOND ELECTION IN AND FOR THE CITY OF TYBEE ISLAND TO BE HELD ON NOVEMBER 6, 2001, AND FOR OTHER PURPOSES WHEREAS, the Mayor and Council of the City of Tybee Island (the "Mayor and Council "), the governing body of the City of Tybee Island (the "City "), a municipality and a political subdivision of the State of Georgia, deems it necessary and in the best interests of the City to incur bonded debt for the purposes set out in the notice of said election which is attached hereto as Exhibit A and which is hereby authorized to be published. NOW, THEREFORE, be it resolved by the Mayor and Council of the City of Tybee Island in meeting assembled and it is hereby resolved by authority of same that: I. An election is hereby called to be held in the City of Tybee Island on November 6, 2001, at which election there shall be submitted to the qualified voters of the City of Tybee Island, for their determination. the question of whether City of Tybee Island General Obligation Bonds shall be issued for the purposes shown in said notice of said election which is attached hereto as Exhibit A. II. The bonds shall be general obligations of the City of Tybee Island. The principal amount of the bonds to be issued shall not exceed $1,500,000. The maximum rate or rates of interest on such debt shall not exceed six percent (6.00 %) per annum. The maximum amount of principal to be paid in each year during the life of the debt shall be as shown in the notice of said election which is attached hereto as Exhibit A. III. Due provisions shall be made at the holding of said election so that those voting at said election who favor the issuance of such bonds may vote for the issuance thereof, and those voting at said election who oppose the issuance of such bonds may vote against the issuance thereof, and the question to be voted on in said election shall appear on the ballots or ballot labels in substantially the following form: YES NO Shall the City of Tybee Island issue general obligation bonds in principal amount not to exceed $1,500,000 to pay the cost of acquiring, constructing, and equipping a gymnasium, swimming pool and activities center complex, the payment of principal and interest on which is projected to require a millage increase of approximately 1.4 mills during the life of the bonds, exclusive of operating and maintenance costs which are estimated to be approximately 5200.000 annually, as shown in the published advertisement of this election? IV. The Board of Elections of Chatham County is hereby appointed and reaffirmed as the Election Superintendent for the City of Tybee Island. 1 1 V. The election hereby called shall be held in accordance with the provisions of O.C.G.A. § 36 -82 -1, et seq., by the same persons, in the same manner, and under the same rules and regulations that elections for officers of the City of Tybee Island are held, and the managers of such election shall make returns thereof to the Board of Elections of Chatham County, as Election Superintendent, and to the Mayor and Council, which, in the presence of and together with the managers of said election, shall consolidate said returns and declare the result of said election, and the City Clerk and the Election Superintendent shall be, and hereby are, requested to publish the notice of said election in terms of law in the newspaper in which sheriffs advertisements for Chatham County are published for a period of not less than 30 days immediately preceding the day of the election, and the notice of the election shall be in substantially the form attached hereto as Exhibit A. VI. If said issue of bonds is authorized, the Mayor and Council of the City of Tybee Island will levy a tax sufficient in amount to pay the principal of said bonds at their respective maturities and the interest thereon as the same become due as required by the Constitution of the State of Georgia. VII. The City Clerk is hereby authorized and directed to deliver to the Election Superintendent, a certified copy of this resolution. VIII. All resolutions or parts of resolutions, if any, in conflict herewith shall be and the same hereby are repealed. RESOLUTION APPROVED AND ADOPTED, this August 30, 2001. CITY OF TYBEE ISLAND By: C \DOCUMENTS AND SETTINGSUBROWN\LOCAL SETTINGS\TEMPORARY INTERNE2 F1LES \OLK21RES- CALL.WPD 1 1 EXHIBIT A NOTICE OF BOND ELECTION TO THE QUALIFIED VOTERS OF THE CITY OF TYBEE ISLAND 1. Notice is hereby given by the Mayor and Council of the City of Tybee Island, governing body of the City of Tybee Island (the "City "), and by the Board of Elections of Chatham County, as Election Superintendent for the City of Tybee Island, that on November 6, 2001, an election will be held in the City to determine the question of whether general obligation bonds shall be issued to provide funds needed to pay the cost, in whole or in part, of acquiring, constructing, and equipping a gymnasium, swimming pool and activities center complex in the City. The approval of such question shall constitute authorization for the Mayor and Council to purchase such property, real or personal, and any interest therein, including easements. rights -of -way and franchises needed in connection therewith or necessary therefor or incident thereto, and to pay expenses incident thereto. 2. The question to be voted on in said election shall appear on the ballots or ballot labels in substantially the following form: YES NO Shall the City of Tybee Island issue general obligation bonds in principal amount not to exceed $1,500,000 to pay the cost of acquiring, constructing, and equipping a gymnasium. swimming pool and activities center complex, the payment of principal and interest on which is projected to require a millage increase of approximately 1.4 mills during the life of the bonds, exclusive of operating and maintenance costs which are estimated to be approximately $200,000 annually, as shown in the published advertisement of this election? 3. The bonds shall be general obligations of the City of Tybee Island. The principal amount of the bonds to be issued shall not exceed $1,500,000. The maximum rate or rates of interest on such debt shall not exceed six percent (6.00 %) per annum. The maximum amount of principal to be paid in each year during the life of the debt shall be as follows: Principal Year Amount Maturing 2002 $265,000 2003 285,000 2004 300,000 2005 315,000 2006 335,000 4. Reference is hereby made to the Official Code of Georgia Annotated § 36- 82 -1(d) which provides in part that any brochures, listings, or other advertisements issued by the Mayor and C 'DOCUMENTS AND SETTINGSUDRO \VN \LOCAL SETTINGSVTEMPORARY INTERNE FILES \OLK2\RES -CALL WPD Council of the City or by any other person, firm, corporation or association with the knowledge and consent of the Mayor and Council of the City shall be deemed to be a statement of intention of the Mayor and Council of the City concerning the use of bond funds. 5. Due provisions shall be made at the holding of said election so that those voting at said election who favor the issuance of any such bonds may vote for the issuance thereof, and those voting at said election who oppose the issuance of such bonds may vote against the issuance thereof. 6. The election shall be held in accordance with applicable law by the same persons, in the same manner, and under the same rules and regulations that elections for officers in the City of Tybee Island are held. 7. The polls will be open from 7:00 a.m. until 7:00 p.m. on the election day, Tuesday, November 6, 2001. 8. The last day to register to vote in the election is October 9, 2001. Anyone desiring to register may do so by applying in person at the Chatham County Voter Registrar's Office, 415 W. Broughton Street, Room 105, Savannah, Georgia, or at Tybee Island City Hall, 401 Butler Avenue, Tybee Island, Georgia, or by any other method authorized by Georgia law. This .M , 2001. tJ To be published: CITY OF TYBEE ISLAND By Mayor (Form) Chairman Board of Elections of Chatham County, as Election Superintendent for the City of Tybee Island C \DOCUMENTS .AND SETTINGSUBROWN\LOCAL SETTINGS\TEMPORARY INTERNE4 FILES\OLK2\RES- CALL.WPD 1 1 CLERK'S CERTIFICA1'11 The undersigned City Clerk of the City of Tybee Island, keeper of the records and seal thereof, hereby certifies that the foregoing is a true and correct copy of a resolution approved and adopted by majority vote of the Mayor and Council of the City of Tybee Island in meeting assembled on August 30, 2001, the original of which resolution has been entered in the official records of the City of Tybee Island under my supervision and is in my official possession, custody and control. I further certify that the meeting was held in conformity with the requirements of Title 50, Chapter 14 of the Official Code of Georgia Annotated. (SEAL) City Clerk The undersigned Chairman of the Board of Elections of Chatham County, as Election Superintendent, hereby certifies that the foregoing is a true and correct copy of the original, a duplicate of which has been entered in the official records of my office. Board of Elections of Chatham County, as Election Superintendent By: Chairman C. DOCUMENTS AND SETTINGSUBROWN\LOCAL SETTINGS\TEMPORARY INTERNET FILES\OLK2\RES- CALL.WPD The Tybee Island City council do hereby announce that the millage rate will be set at a meeting to be held at Tybee City Hall on Thursday August 30th at 7:00 o'clock. Pursuant to the requirements of O.C.G.A. 48 -5 -32 do hereby publish the following presentation of the current year's tax digest and levy along with the history of the tax digest and levy for the past five years. CITY 1996 1997 1998 1999 2000 2001 REAL & PERSONAL 98,361,098 142,988,884 148,552,669 160,028,314 215,910,773 248,463,306 MOTOR VEHICLES 7,320,880 8,368,720 9,328,160 9,880,400 11,015,746 11,822,840 MOBILE HOMES 74,000 50,680 73,240 61,200 80,800 76,000 TIMBER -100% 0 0 0 0 0 0 HEAVY DUTY EQUIPMENT 0 0 0 0 0 0 GROSS DIGEST 105,755,978 151,408,284 157,964,069 170,651,291 227,007,319 260,362,146 LESS M &O EXEMPTIONS 208,868 252,453 224,195 263,159 455,585 9,342,748 NET M &O DIGEST 105,491,588 151,155,831 157,729,874 170,388,132 226,551,734 251,019,398 GROSS M &O MILLAGE 13.62 10.07 10.07 9.86 7.95 7.65 LESS ROLLBACKS 5.12 3.57 3.57 3.36 3.19 2.99 NET M &O EXEMPTIONS 8.50 6.50 6.50 6.00 4.76 4.656 NET TAXES LEVIED 896,678 982,468 1,025,244 1,022,329 1,076,190 1,168,746 NET TAXES $ INCREASE - 15,293 85,790 42,776 -2,915 53,861 92,556 NET TAXES % INCREASE -1.7% 9.6% 4.4% -0.3% 5.3% 8.6% 16.00 14.00 12.00 10.00 8.00 6.00 4.00 2,00 0.00 Miflags History 1995 1996 1997 1998 Year 1999 2000 2001 —.-- GROSS M &O MILLAGE —a— LESS ROLLBACKS NET M &O EXEMPTIONS 1 1 1 CITY REAL & PERSONAL MOTOR VEHICLES MOBILE HOMES TIMBER - 100% HEAVY DUTY EQUIPMENT GROSS DIGEST LESS M &O EXEMPTIONS NET M &O DIGEST GROSS M &O MILLAGE LESS ROLLBACKS NET M &O EXEMPTIONS NET TAXES LEVIED NET TAXES $ INCREASE NET TAXES % INCREASE 2000 2001 DIFFERENCE 215,910,773 11,015,746 80,800 0 0 248,463,306 11,822,840 76,000 0 0 227,007,319 260,362,146 455,585 9,342,748 226,551,734 251,019,398 7.95 7.65 3.19 2.99 4.76 4.656 1,076,190 1,168,746 32,552,533 .807,094 -4,800 33,354,827 8,887,163 24,467,664 92,556 53,861 92,556 38,695 5.3% 8.6% NET M &O DIGEST MILLAGE (per thousand) NET TAXES LEVIED ALLOWANCE FOR UNCOLLECTABLES TOTAL UNCOLLECTABLES NET TAXES LEVIED EXEMPTIONS ** Stephens -Day & Tybee Homestead TAXES TO BE COLLECTED 2001 Taxes collected to date: TOTAL FOR YEAR $ 251,019,398 $ 4.656 $ 1,168,746 $ 10% $ 116,875 $ $ 1,051,871 $ $ 383,988 $ $ 667,883 $ $ 473,810 $ $ 1,141,693 251,019,398 4.76 1,194,852 10% 119,485 1,075,367 383,988 691,379 473,810 1,165,189 DIFFERENCE $ 26,106 $ 2,611 $ 23,495 $ 23,495