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Home My Public Portal AboutMinutes-08/24/2011 Tiffin Special and Work Session City Council Meeting Wednesday, August 24, 2011 Springmier Library CCA Middle School 6:30 pm Special Meeting Call to Order II. Roll Call of Council Members Ill. Approval of Agenda IV. New Business A. Asbestos Abatement Contract V. Adjournment Work Session 1. Call to Order II. Roll Call of Council Members Ill. Approval of Agenda IV. Items of Discussion A. MSA Presentation B. City Administration Discussion C. Fence Permit and Notarized Neighbor Agreements D. Timber Ridge Estate Lot#48 E. Parking on Redbird Run F. Woodfield Ridge Retention Pond G. Manhole Rehabilitation H. Sewer Plant Probe Replacements I. Goldfinch & Nightingale Drainage Issue J. Fringe Area Planning K. Water Tower L. Ireland Ave Project 1. Ted Spivey House 2. Tim Spivey Property 3. Right of Way Acquisitions 4. Property Disposal M. Landscaping East Sign N. Revenues and Expenditures O. Brown St Stop Signs P. Portwood's Reimbursement Q. Four Year Term Mayor R. Research Legal Alternatives S. 28E with Library T. City Manual U. City Website, Facebook V. Burning Ban W. Playground for City Park X. Naming City Parks Y. Sidewalks to Tunnel Z. Soccer Fields V. Adjournment TIFFIN CITY'COUNCIL SPECIAL MEETING Mayor Phillips called meeting to order at 6:34pm., Wednesday, August 24, 2011 at Springmier Library. Roll Call of members present: Chris.Ball, Jim Bartels, Mark Petersen, Travis Weipert.Absent: Mike Gericke. Also present City Clerk Ruth Demuth and P&Z member Peggy Upton Motion by Council person Weipert and seconded by Council person Ball for approval of agenda. All Ayes. Absent: Gericke. Quotes for Asbestos Abatement for 251 W Marengo Rd and 320 Railroad St. were reviewed. Motion made by Council person Weipert and seconded by Council person Petersen to award the contract for the Asbestos Removal to Abatement Specialties for the amount of$5,864.00. Removal is required before the demolition of the city property for the Ireland Ave Extension Project. All Ayes. Absent: Mike Gericke. Motion made by Weipert and seconded by Bartels for adjournment at 6: 36pm. All Ayes. Absent: Gericke. TIFFIN CITY COUNCIL WORK SESSION, Mayor Phillips called special meeting to order at 6:37pm., Wednesday, August 24, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent: Mikie Gericke. Also present City Clerk Ruth Demuth and P&Z member Peggy Upton. Motion by Council person Petersen and seconded by Council person Ball for approval of agenda. All Oyes. Absent: Gericke. Steve Thompson and Doug DeBolt, representing MSA Professional Services, presented to Council members summary of their services they could provide to the City for Administrative and Engineering Services. Questions and inquiries exchanged. Kevin Stocker, representing CAM-PS, presented to Council summary of Administrative Services they could provide for the city and followed with questions and inquiries. Matt Klein and Nelson Olivier, representing neighbors in,Woodfield Ridge regarding retention pond improvements, presented additional information to Council members on ideas for improvements and possible lot line extensions for group for possible future conveyances of land around retention pond. Mayor Phillips agreed to forward information onto the City Attorney and City Engineer. Council members agreed to continue to proceed with soliciting proposals from contractors for improvements. Mark Portwood; Deer View Estates, presented additional ideas to Council and requested Council to consider his request for additional reimbursements for water and sewer improvements made in previous years. Portwood requested a release of retainage funds withheld by the City in 2007. Mayor Phillips stated he would contact the City Attorney on details of the retainage. Further discussion to be placed on September 2011 regular meeting agenda. Council person Weipert asked Council to consider making a change to the Zoning Standards to eliminate the requirement for neighbor agreements for fences or hedges installed on the property lines. Council agreed to pursue request and Weipert agreed to provide an amendment version to Planning and Zoning for review. Brief.discussion held on,city owned Lot#48 in Timber Ridge. No new information received from Realtor. Report given on individuals requesting City to do additional mowing on lot. Mayor Phillips will contact Public Works. Council members discussed and reviewed the request made by a resident regarding parking on Redbird Run. Council members will continue,to review request. s - Mayor Phillips reported that Public Works would like to budget in next fiscal year funding for Manhole Rehabilitation. Rehabilitation will eliminate excessive storm water flowing into sanitary sewer system. Mayor also reported that Waste Work Department was requesting from their current fiscal year ,udget the purchase of six monitoring probes to eliminate the need for an operator to do the monitor readings manually. Mayor Phillips reported he had not been contacted by any of the neighbors between Nightingale and Goldfinch Dr, adjacent to the drainage concerns presented earlier in the year, regarding assistance for resolution. Council members agreed to table any future discussion on concern. Council members discussed Fringe Area Planning in the two mile radius around the city. Concerns were discussed and suggested that city council begin planning steps in dealing with possible advancements by Coralville into Tiffin's planned area. Members will begin research and suggested further discussion at September Work Session. Russell Meade, CPA, at 3522 Half Moon Avenue SE, in two mile radius, made a request for Council comments for a Conditional Use Permit for a commercial business office at his home. Council members agreed they will formally provide to Johnson County Planning and Zoning favorable comments at regular meeting on Wednesday, September 14, 2011 in accordance to the Johnson County Unified Development Ordinance. Mayor reported that work still in planning stage with financial consultants toward planning for future Water Storage Project. Northland Securities plan to attend September 2011 Work Session to present .. suggested financial planning. Mayor reported that Attorney will close on Tim Spivey properties on Friday, August 26, 2011. Attorney continues to work with residents on property acquisitions for Ireland Ave Extension.`Council members discussed Code of Ordinances, Chapter 123 and reviewed suggestions made by IDOT to not allow houses to be moved on Hwy 6. Council members agreed to demolish 251 and 301 W Marengo Rd property in award of contract for disposal of trees and houses to be possibly awarded at regular City Council Wednesday, September 14, 2011 meeting. Council members discussed suggestions made by Public Works for landscaping around east entrance sign. Members suggested not doing any additional landscaping and continue to mow berm. No discussion held on revenues and expenditures.. Brief discussion held on stop signs on E. Second St and Brown St. intersection. Council agreed to leave signage as currently in place. Mayor Phillips reviewed with Council procedures necessary to request a Public Measure on next election for change in term of Mayor from two years to four years. Brief discussion held on soliciting additional legal representation for the City. Council members will research and provide suggestions at September Work Session. No discussion held on an inquiry made of Council members appointed as Library Board , representatives for the City regarding updating the 28E Agreement with the Clear Creek Amana School District. Mayor Phillips reported on progress of City Manual. Council member Chris Ball reported on his progress of updating the City Website and Facebook. He encouraged Council members to review and forward suggestions. Motion by Weipert and seconded b Petersen for adjournment at 8:55pm. All Ayes. Absent: Gericke. Attest to:Royce Phillips, Mayor: dr ;A 111)_•1, - ` wv . - r -� - Submitted by: Ruth Demuth, City Clerk. �! .I r