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Home My Public Portal AboutMinutes-03/09/2011 • Tiffin Regular City Council Meeting Wednesday March 9, 2011 Springmier Library.CCA Middle School 6:30pm Call to Order II. Roll Call of Council Members III. Approval of Agenda IV. Community Forum A. B. Sheriff Department Representative C. Tiffinfest Report V. Approval of Minutes February 9 and 21, 2011 VI. Approval of Receipts and Expenditures VII. New Business A.. FY 2011-2012 Budget Public Hearing 1. Resolution 2011-09 Approve Budget 2. Capital Improvement Projects B. Approve Alcohol Permits 1. Resolution 2011- 10 Renewal Casey's General Store#2667 Alcohol Permit 2. Resolution 2011- 11 Renewal The Depot Tiffin Alcohol Permit VIII, Old Business A. Sidewalks to Tunnel Hwy 6 B. Fill Board Vacancies 1. Board of Adjustments C. Special Exception Use Application IX. Projects: A. Ireland Avenue Extension Project 1. Property Acquisition 2. City Owned Property Disposal B. Trails 1. Phase Four 2. Phase Three Low Spot C. City Park Improvements 1. Soccer Fields X. Reports • A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism C. Library Board Representatives D. Attorney 1. Villages Park Land 2. DNR Issues E. Engineer F. Public Works 1. Mowing Contract G. City Clerk H. Mayor Pro-tem I. Mayor 1. Fy11-12 Personnel Evaluations—March 2011 XI. Adjournment TIFFIN CITY COUNCIL REGULAR.MEETING Mayor Phillips called meeting to order at 6:30 pm on Wednesday, March 9, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mike Gericke, Mark Petersen, Travis Weipert. Also present were Attorney Steve Greenleaf, Engineer Mike Hart, Public Works Brett MeI men and Clerk Ruth Demuth. Motion by Council person Gericke and seconded by Council person Ball for approval of agenda as presented. All following votes are approved by Aye unless so noted other and absences noted. Community Forum: No comments in community forum, no Sheriff Department Representative and no Tiffinfest representative. Motion by Bartels and seconded by Weipert for approval of minutes on February 9 and 21, 2011 City Council meetings. Council person Petersen questioned wording on his motion made at February 9, 2011 meeting regarding the transfer of City Funds from the Hills Bank to the Solon State Bank.The recorded tape from such meeting will be made available for review. Ayes: Ball, Bartels, Gericke, and Weipert. Nay: Petersen. Motion by Ball and seconded by Gericke for approval of receipts and expenditures. Inquires were made regarding the purchase of rachet sets by Public Works at Paul's Discount, case of paper towels at Celik Lenoch True Value, repairs for radiator on F550 truck, and US Cellular invoice and payroll reimbursements. Ayes: Ball, Bartels, Gericke, and Weipert. Nay:Petersen. New Business: Motion by Council person Gericke and seconded by Weipert to Open Public Hearing for FY 2011-2012 Public Hearing. Fire Association representative, Gene Charbon, inquired on the decision to not increase the Fire Dept Association budget. Council persons‘reported that due to the requested extra$12, 736 payment made to the Fire Association in June, 2010 for the E-85 equipment and lower increase in property taxes motivated the Council's decision. Mayor Phillips reported that no funds for the equipment were reimbursed to the City from Kum &Go. Council person Ball inquired on the Levy rates of area'communities. Discussion held on Levy rates. • Motion by Ball and seconded by Gericke to close Public Hearing. Motion by Gericke and seconded by Weipert to read Resolution 2011-09 by title only. Motion by Council person Gericke and seconded by Council person Weipert to introduce for approval Resolution 2011-09 A Resolution City Council of Tiffin for Approval 2011- 2012 City Budget Published as Required in Cedar Rapids Gazette and Public Hearing Notices Posted in Four Locations with City Limits. All Ayes. Council"members reminded of Capital Improvement Projects approved for 2010-2011 Budget year and Projects for 2011-2012 Budget year. Motion by Weipert and seconded by Gericke to read Resolutions 2011-10 and 2011-11 by title only. Council person Gericke and seconded by Ball to introduce for approval Resolution 2011-10 A Resolution Approving the renewal of the Alcohol Permit For Casey's General Store#2667 Located Within City Limits. All Ayes. Council person Ball made motion and seconded by Weipert to introduce for approval Resolution 2011-11 A Resolution Approving the Renewal of Alcohol Permit for The Depot Tiffin Located Within City Limits. All Ayes. Old Business: Discussion delayed on sidewalk to tunnel under,Hwy 6 for future meetings and attempt to apply for Safe Route to Schools grant in fiscal year 2012-2013. Motion by Weipert and seconded by Ball to appoint resident Nelson Olivier to the Board of Adjustments Commission. Motion by Weipert and seconded by Gericke to formally re-appoint resident Luke Hruby to represent city on Johnson County Emergency Management. Special Exception Use application presented by Little Clippers Child Development Center was discussed. Shane Rairdon, co-owner of Little Clippers answered questions by Council members regarding intended use of expansion lot. Council members were reminded of date of Board of Adjustments Commission Public Hearing and meeting for Wednesday, March 16, 2011 at Tiffin Fire Dept Meeting Room. Mayor Phillips explained to Council members Board of Adjustments responsibilities as per Iowa Code. Motion by Weipert and seconded by Petersen to recommend'to BOA approval of Special Exception Use application as recommended by Planning and Zoning with contingency that owner follow all ordinance requirements for the building on the lot, that the two lots are legally tied as one lot and'that current accesses to business are retained. Projects: Mike Hart, City Engineer, updated Council members of progress of Ireland Avenue Extension Project. No decision has been made by Iowa Department of transportation on Hwy 6 and Ireland Ave design plans. Attorney Greenleaf°explained his'progress on property acquisition for Project. Offers have been extended to Ted And Tim Spivey for property. Motion by Bartels and seconded by Weipert to authorize Mayor and City Clerk to execute Agreements with Ted and Tim Spivey: Greenleaf explained challenges with railroad regarding lien and title search for the railroad property on south side of Railroad St. Engineer Hart reported that IDOT bid letting may be rescheduled for fall of 2011. Discussion held on timeline for the disposal of city owned property on Project. Council members asked Mayor Phillips to contact occupants of rental property to extend move out date to end of May 2011. Discussion held on methods of disposing of properties. Discussion on progress of Trails Phase Four held on timeline for the IDOT bid letting date, removal of trees on Projects, construction plans, and re-planting of trees for endangered Indiana Bat. Currently IDOT bid letting for Trails scheduled for May 2011. Motion by Ball and seconded by Weipert to authorize Public Works and City Engineer to remove trees from Project before April 15, 2011. Reported that Iowa Department of Natural Resources offering"Trees for Kids and Trees for Teens"grant for re-planting.trees. Suggested that city apply for grant. Engineer Hart reported that"low spot"on Trail Phase Three will be resolved when contractor begins work on Phase Four Trail. Motion by Weipert and seconded by Bartels to begin procedure to obtain proposals for the rough grade, grinding stumps, and seeding for City Park Improvements on future Soccer Fields. Council decided to delay the fine grading and drainage resolution for current and next budget year. Reports: Mayor Phillips reported on progress of Tiffin Community Fund for fund raising for future picnic shelter. Council members reminded of Easter Egg Hunt on Saturday, April 16, 2011 at 10:00am at the ballfields. Travis Weipert, City Council member appointed to represent City on Springmier Library Board, reported on. Library Board meeting. Attorney Greenleaf reported on Villages parkland and DNR Reap issues. Attorney reported that on small piece of land along Roberts Ferry Rd has been deeded to City from LDR Developer. Engineer Hart inquiried on financing progress and decisions to begin major planning of Water Tower Project. Location of Water Tower discussed. Mayor Phillips reported that additional financing resources being researched. Brett Mehmen, Public Works, reported on meetings and tours with contractors bidding on two year 2011 and 2012 mowing contract. Bidders were requested to return proposals to City Hall by March 22, 2011. Two competitive proposals were opened and reviewed by Council members for 2011 Sewer Rehabilitation Project. The current proposals are for Summerhays St and portion of sewer line north of Marengo Rd/ Hwy 6. Motion by Weipert and seconded by Gericke to award the contract to low bidder Visu-Sewer, Inc. for$56,640. City Clerk Demuth reported on information received from Iowa Department of Transportation delaying the reconstruction of the 180 and 1380 interchange. Mayor pro tern Chris Ball reported that he would be setting up appointments during School Spring Break to visit additional financial institutions for investing city funds. Ball reminded Council members of RAGBRI corning through area on July 29, 2011. Even though Tiffin is not a designated stop, there is possibility of riders passing through Tiffin. Discussion held on providing extra portable restroom facilities for day. Mayor Phillips reported that he had not completed the annual personnel evaluations. Motion by Weipert and seconded by Gericke for adjournment at 8:05pm. Attest: Royce Phillips, Mayor: ,1,. , `L-4 Submitted by: Ruth Demuth, City Clem • Y