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Home My Public Portal About2001_09_10 Council Work Session September 10, 2001 Council Chambers, 25 West Market Street, 7:00 p.m. Mayor Webb presiding. Councilmembers Present: George Atwell, Mervin Jackson, Leonard McDonald, David Schmidt, Kristen Umstattd, Robert Zoldos and Mayor Webb. Councilmembers Absent: None Staff Members Present: Bob Noe Town Manager, William Donnelly Town Attorney, Deputy Town Manager Phil Rodenberg, Director of Engineering and Public Works Tom Mason, Acting Director of Planning, Zoning and Development Lee Phillips, Director of Utilities Randy Shoemaker, Chief of Police Joe Price, Director of Finance Paul York, Director of Parks and Recreation Kaj Dentler, Chief of Comprehensive Planning Randy Hodgson, Capital Projects Administrator Nagi Elsewassi, Assistant to the Town Manager Nicole Ard, Zoning Administrator Brian Boucher, Planner Nancy Costa, Tourism Coordinator Marantha Edwards, Assistant to the Clerk Debi Parry, Management Intern Larry DiRe, and Clerk of Council Judy Ahalt. AGENDA ITEMS 1. Agenda for Council Meeting of September 11, 2001 a. SE 2001-04. Mrs. Fakhra Khalid. 108 Pheasant Place SW - Public HearinQ Nancy Costa outlined this special exception application. She stated the Planning Commission is recommending approval with certain conditions as outlined in the staff report. There was further discussion by Council with reference to BOCA code compliance, how does staff ensure compliance, and how to handle violations of the zoning ordinance with reference to the number of children in childcare. The applicant had no comments. b. Potomac CrossinQ RezoninQ ZM-2000-05 and Town Plan Amendment TP-2000-02 Randy Hodgson outlined new information provided by the applicant on this application. He stated the applicant has designated 1.87 acres to the Red Cross. Mr. Hodgson suggested that a new public hearing might be an option since there have been significant changes in this application since it was at the Planning Commission level. Council discussed this option and decided to hold another public hearing on this rezoning and town plan amendment. c. ADDrOvinQ a chanQe order related to the Ida Lee Tennis Center (Phase n in the amount of $23.583.66 Kaj Dentler explained the delay had been due largely to the deep organic soil level encountered on the site by the contractor. Town Council Work Session Minutes for September 10,2001 Page 2 d. Town Attornev Contract Council discussed changes in the proposed Town Attorney contract. Councilmember Zoldos recommended the annual leave be increased to 20 days. Council also asked for clarification on the number of hours spent on outside activities. The requested changes will be returned at tomorrow night's council meeting. e. InitiatinQ amendments to the ZoninQ Ordinance for the definition of dUDlex. administrative review in the H-l District. numbers and dimensions of off-street DarkinQ SDaces. aisle widths. increased buffer requirements and elimination of the 15 Dercent maximum buffer vard. Brian Boucher outlined the proposed changes to the Zoning Ordinance and recommended a joint public hearing with the Planning Commission to expedite these amendments. 2. Proposed schedule for completion of the Draft Zoning Ordinance Brian Boucher reported that under the proposed schedule the Planning Commission would be forwarding the Draft Zoning Ordinance to Council by the end of 2001. 3. Town Branch Flooding Tom Mason stated a capital project has been identified for improvements to lessen future flooding of the Town Branch between South King Street and Monroe Street, however, permanent improvements are two or more years away. He outlined the interim improvements measures to be undertaken as follows: small brush and trees will be cleared between the W&OD Bridge and the end of Monroe Street; silt deposits will be removed from the creek bottom from the W&OD Bridge and Raflo Park; and a build up of the low bank area to contain high water flow. 4. HUD Grant Agreement &. Sub-grant Agreement regarding the Dodona Manor Preservation &. Improvement project. Phil Rodenberg outlined the grant agreement with the U.S. Department of Housing & Urban Affairs for preservation and infrastructure improvements of Dodona Manor. He explained the grant responsibilities of the staff committee. Stephen Price, President of the George C. Marshall Home Preservation Fund, addressed Council advising they are the recipients of a Tea-21 Grant for a site planning of the entire site. Further, they have obtained $400,000 from the National Parks Service through their "Save Americas Treasures Program" for interior restoration of the house. Mr. Price thanked Council for their continued support of the restoration of Dodona Manor. Town Council Work Session Minutes for September 10,2001 Page 3 S. Business &. Professional and Occupational License and Water &. Sewer Code Amendments Paul York clarified the code amendment for water and sewer deposits is to set forth the requirement for water and sewer deposits for all new residential and small commercial customers. The amendment to the Business, Professional and Occupational licenses is to provide consistency with surrounding jurisdictions with reference to the due date and the calculation of license fees. Councilmember Zoldos recommended these code changes be included on the Town's website once they are adopted. 6. Wilson/Pershing Project Neighborhood Survey Nagi Elsewassi explained the existing road conditions of the Wilson/Pershing neighborhood. He stated neighborhood input meeting was held, followed by a survey to all property owners. As a result of the survey, it is recommended that the final design stage for both Pershing and Wilson Avenues is widening to 36 feet and installing curb and gutter on both sides of the road. Mayor Webb disclosed that she has family members living in this neighborhood but has no financial interest. It was determined that since this project is in the CIP budget, there is no legislation required. Councilmember Schmidt asked that consideration be given to saving as many trees as possible by realigning the sidewalk. 7. Parking Paul York discussed short term solutions to the downtown parking demand problem which include: relocate jury parking to county owned parking lots; relocate all employee parking to the roof level; relocate Loudoun Transit from Liberty Street and require town vehicles to park there; step up enforcement efforts; reconsider charging hourly parkers in the garage. In the long term a comprehensive parking demand analysis will be preformed to assess the need for additional parking facilities. Council discussed when the county will be able to move in to the new courts complex and when Loudoun Transit will vacate the Liberty Street lot. Councilmember Schmidt asked that a resolution be introduced to increase the fee for discount fees for spaces rented on a monthly basis from $25 to $35. There was further discussion with reference to free parking in the garage. 8. Proposed Town Code Revisions; Section 13-18. Organization; Establishment of Planning Commission Committees Lee Phillips outlined the proposed revisions to the Town Code to align with revisions to the Planning Commission bylaws regarding the establishment of committees. Town Council Work Session Minutes for September 10, 2001 Page 4 Mayor Webb asked that a further revision be incorporated to include the election of chairman and vice-chairman of the Planning Commission on a fiscal year basis. 9. Annual program for street milling, resurfacing, and concrete repairs Tom Mason discussed the streets recommended for pavement milling, resurfacing, and repairs in the FY 2002 road maintenance program. 10. Other Business Mayor Webb advised Council that she would be adding to tomorrow night's agenda a Certificate of Appreciation for Alan Stanford. Councilmember McDonald commented that he would be adding an appointment to the BAR. Council discussed a letter from the town manager on streamlining minutes for boards and commissions. Council was in agreement with Mr. Noe's proposal and asked that he proceed with notifying the boards and commissions. Councilmember Zoldos asked the status of enforcement in Kincaid Forest with reference to town decals. Further, researching a possible cross-reference of personal property tax records with registered owners of vehicles. Mayor Webb asked for a report at a future meeting. Councilmember Schmidt asked for a correction to the July 24, 2001 minutes with reference to a vote on RESOLUTION # 2001-135. Councilmember Schmidt discussed the Rt. 621 park naming and suggested soliciting public comment in the form of a newspaper advertisement. Councilmember Zoldos asked that his comments on Resolution #2001- 146(Town Manager's employment contract) be included as an attachment to the August 14, 2001 minutes. Mayor Webb thanked Chief Price for their efforts in apprehending a fugitive over the weekend. The meeting adjourned at 8: 56 p.m. <' tI/ tf~ erk of Council