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HomeMy Public PortalAboutMinutes-03/30/2011 • City of Tiffin Work Session Wednesday March 30, 2011 S pringmier,Library Middle School 6:30 pm I. Call Work Session to order II. Roll Call of Council Members III. Approval of Agenda IV. Items of Discussion A. Shoemaker-Haaland Presentation B. Timber Ridge Lots 1. Lot #31 2. Lot#48 C. 2011 Mowing Contract D. Woodfield Ridge Retention Pond E. Ireland Avenue Extension Project 1. Ted Spivey House 2. Tim Spivey Property 3. Remaining ROW Acquisitions F. City Manual G. Soccer Fields H. Sidewalk to Tunnel I. Water Tower J. Investment Committee Report K. RAGBRI' V. Training Time VI. Future Discussion VII. Adjournment 1 TIFFIN CITY COUNCIL WORK SESSION MEETING- Mayor Phillips called meeting to order at 6:30pm.Wednesday, March 30, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, and Travis Weipert. Absent: Mike Gericke. Also present were City Clerk Ruth Demuth. Aotion by Council person Weipert and seconded by Council person Bartels for approval of agenda. All following actions required for vote by City Council vote approved and carried by`all Ayes unless so noted other with absences noted. Representatives of Shoemaker-Haaland Professional Engineers, Joshua Root, Ryan Kunz and Mike Welsh, presented brief overview of engineering services provided for capital improvement projects. Questions asked and discussion held on various local projects supervised and conducted by firm. Handout reviewed on various projects. 2011 Mowing Proposals bid tab reviewed. Five separate proposals were submitted. Grace Excavation low bid and DeNeve Enterprises second to lowest bid. Discussion held on scope of mowing and various incidental projects also quoted on proposals. Formal action of two year contract set for regular city council meeting on April 13, 2011. Discussion held on sale of Lot#31 as approved by City Council on February 9, 2011 at regular City Council meeting for Mayor and City Clerk to proceed with sale of property. Mayor Phillips reported that he would list Lot#31 with local real estate agent and resident, Tracey Reiten, with Lepic-Kroegers Realtors. Further discussion held on the future plans for the Lot#48. Councilors discussed the option of leaving the east half of the lot in natural green space and possibly selling of the west half of the lot for the building of Zero Lot housing units, since the lot is currently zoned R-2. Councilors discussed the fact that the city has lost a considerable amount of money on the lawsuit and it is reasonable to expect a monetary gain on the lot. Concerns were raised,on the aesthetic appearance of units built to blend in with the neighborhood. Councilors did not feel it would be reasonable to spend funds to develop a park at this time and to leave the east half as natural area.Was reported to Councilors that Iowa Code requires disposal of city property to be sold to the highest bidder. It was noted that area was included in the mowing contract as a special item. Councilors directed Mayor Phillips to obtain estimates and ideas from Ms: Reiten to bring back to the regular City Council meeting on April 13, 2011 for formal action. Matt Klein, resident on Woodfield Ridge Outlot One, inquired of plans for the retention pond: Councilors asked Klein to coordinate with City Clerk to organize bids for proposals on retention pond repairs and improvements based on estimates gathered from various contractors. Mayor Phillips would communicate with City Attorney on progress of obtaining easements for the project. Discussion held on the progress of obtaining property and ROW for the Ireland Avenue Extension Project.The Attorney representing Ted and Tim Spivey and City Attorney were finalizing the details for their acquisitions. Further discussion held on the progress of the Iowa Department of Transportation of reviewing the plans for the Hwy 6 preliminary designs. It was reported that the letters were sent to the occupants of the rental units of the May 31, 2011 vacate dates and moving 6. assistance. Discussion held on the removal of city properties. Councilors directed Mayor and City Clerk to proceed with soliciting bids for the removal of the houses and trees on the city properties. Questions were raised regarding the asbestos and possible lead paint removal. If deemed necessary in the presence of asbestos and lead paint, only contractors with proper certification would be allowed to conduct removal. Discussion held on the mandatory city manual under development and guidance of Council person Weipert. The City Employee section of manual discussed regarding the current and future benefits, PPE clothing allowances, work schedules, and communication devices. Mayor Phillips explained to Councilors of the DNR stipulations for the use of the future soccer fields. No monetary gain can be obtained from the use of the field. Councilors asked that Public Works secure contractor to remove the stumps as previously approved from the property. Mayor and City Clerk asked to prepare bid for proposal of rough grade and seeding. Question rose regarding the placement of the field entrance off Jasper Avenue for future parking lots. Discussion held on the future of sidewalk to the tunnel under Hwy 6. Suggested to place on Capital Improvement Plan for fiscal year 2012-2013. It was suggested to review plans to bring the sidewalk from the west at the entrance of the Deer View Estates development to the tunnel entrance. Further discussion held on`re-filing for Safe Routes to School Grant through Iowa Department of Transportation for project with revised plans. Mayor Phillips updated Council members on meetings with bond council attorney, consulting financial planners, and bonding company regarding the financing of the Water Tower. Discussion held and additional meetings planned regarding the planning of the Water Tower. Council person Ball as a member of the Tiffin Investment Committee reported on meetings with Solon State Bank and Hills Bank regarding the future investments of city funds. Discussion held on the suggested investment ideas presented. Formal action to be approved at regular city council meeting April 13, 2011. Councilors discussed the impact of RAGBRI on the city on July 29, 2011.. Suggested that additional portable restroom units be secured and placed in areas and signage directing "would be"campers to park areas. Further discussion will be held on April 27, 2011 Work Session. Inquiry made on the+placement of the stop signs at the intersection of E Second St and Brown St. Councilors wish to proceed with changes as previously approved. Motion made by Petersen and secon.-. . Ball for adj.. t:30pm. Attest to: Royce Phillips, Mayor: .;,,_ , i 'yam IFF Submitted by: Ruth Demuth, City Cle ��