HomeMy Public PortalAbout2002_04_08
Council Work Session
April 8, 2002
Council Chambers, 25 West Market Street, 7:00 p.m. Mayor Webb presiding.
Councilmembers Present: George Atwell, Mervin Jackson, David Schmidt, Kristen
Umstattd, Robert Zoldos and Mayor Webb.
Councilmembers Absent: Leonard McDonald
Staff Members Present: Town Manager Bob Noe, Town Attorney William Donnelly,
Deputy Town Manager Phil Rodenberg, Director of Engineering and Public Works Tom
Mason, Interim Director of Planning, Zoning and Development Lee Phillips, Chief of
Police Joe Price, Director of Utilities Randy Shoemaker, Director of Finance Paul York,
Airport Director Doug McNeely, Budget Officer Mike Freda, Chief of Comprehensive
Planning Randy Hodgson, Management Intern Larry DiRe, and Clerk of Council Judy
Ahalt.
AGENDA ITEMS
1. Agenda for Council Meeting of April 9, 2002
a. SDecial ExceDtion SE-2001-08 - Leesbura Station Auto Wash
Randy Hodgson outlined proposed changes to the conditions of approval
for this application. Changes were made to conditions #3, 8, and 10 and
dealt with additional screening, the overall theme for the site, and minor
adjustments as a result of final site engineering and design.
Mr. Hodgson added that staff is recommending approval of this application
including the recent changes. Further, he stated a revised resolution with
these changes would be forwarded for Council consideration tomorrow night.
Councilmember Jackson provided a copy of a petition sent to Council by
Ann Marie Davis from the Oakview development objecting to the location of
the car wash.
Linda Kemp with Reed Smith addressed Council stating she had been
unsuccessful in trying to set up a meeting with Ms. Davis to discuss her
concerns.
b. ProDosed Real ProDertv Tax Increase - Public Hearina
There was no discussion on this agenda item.
c. FY-2003 Budaet - Public Hearina
There was no discussion on this agenda item.
2. Audit Contract
Paul York addressed Council stating that our current audit contract with
Mitchell and Company, P.C. was concluded with completion of the FY 2001 audit.
Further, a RFP has been issued and three firms were interviewed. The selection
committee recommendation is that PBGH, LLC be awarded the FY 2002 audit
contract.
Town Council Work Session Minutes for Aoril 8. 2002
Page 2
Mr. York stated the recommended firm would have GATSBY-34 experience,
which will be helpful in Town compliance with new state regulations.
Council discussed why a local firm is not being recommended.
Bob Noe added that the Government Finance Officer Association recommends
changing auditors approximately every three to five years.
Councilmember Atwell suggested exploring the use of an audit committee.
Council member Umstattd stated she supports the recommended change in
the audit contract.
3. Water system improvements, Phase II, LCSA emergency connection,
Reimbursement Agreement
Director of Utilities Randy Shoemaker addressed Council with a
recommendation for approval of a reimbursement agreement with the developer of
Lansdowne on the Potomac for an emergency water main interconnection with
Loudoun County Sanitation Authority (LCSA). He said the developer would do all
construction and the cost will be shared between the Town and LCSA.
Mr. Shoemaker stated an agreement is currently being drafted by LCSA.
Vice-Mayor UmstaUd expressed concerns with Leesburg citizens being
deprived by supplying water to LCSA.
Mr. Shoemaker assured Council that the agreement would have very specific
terms to address water usage.
4. Leesburg Executive Airport North Apron Expansion Improvements
and West Side Safety Improvements
Doug McNeely discussed proposed addendums to the contract with Campbell
& Paris Engineers for additional funds. These funds are needed to pay for
construction management, utility relocation, and a 5% construction contingency.
He added 98% of the fees are reimbursable to the Town through Federal and State
grants.
5. Preview Items for the April 22, 2002 work session:
a. Stratford Proffer Amendment - ZM-2001-05 Public Hearing
There was no discussion on this item.
b. Cardinal Industrial Park - SE-2001-09 - Public Hearing
There was no discussion on this item.
The meeting adjourned at 7:25 p.m.
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rJtidi u), eNd
J ' dith W. Ahalt
lerk of Council