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HomeMy Public PortalAboutMinutes-02/09/2011 Tiffin Regular City Council Meeting Wednesday February 9, 2011 Springmier Library CCA Middle School 6:30pm Call to Order II. Roll Call of Council Members III. Approval of Agenda' IV. Community Forum A. B. Sheriff Department Representative C. Tiffinfest Report V. Approval of Minutes January 12 and 26, 2011 VI. Approval of Receipts and Expenditures VII. Old Business A. Public Hearing Sale of City Land 1. LDR Land Sale of Lots Resolution 2011-05 B. Ireland Avenue Extension Project 1. Design Plan Sent to IDOT 2. Ted Spivey Property 3. Right of Way Purchases 4. Tim Spivey Property 5. Bid Letting Date 6. City Property C. Allen Driveway D. Woodfield Ridge Retention Ponds` E. Investment Policy Resolution 2011-03 VIII, New Business A. Sidewalks to Tunnel Hwy 6 B. Fill Board Vacancies 1. Board of Adjustments C. Special Exception Use Application 1. Set Public Hearing and Board of Adjustments Meeting D. Slim's Winter Volleyball Tournament IX.. Projects: A. Trails 1. Phase Four 2. Phase Three Low Spot 3. Phase Three Retention Payment B. City Park Improvements 1. Bleachers Resolution 2011-06 Approve Purchase 2, Soccer Fields X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism 1. Easter Egg Hunt—Late April 2. Farmers Market 3. Garage Sale Day 4. Clean Up Day C. Library Board Representatives D. Attorney 1. Villages Park Land 2. DNR Issues E. Engineer 1. Villages 2. Woodfield Ridge Part Three 3. Adopting Statewide Urban Design and Specifications F. Public Works 1. Erosion Control Roberts Ferry Rd. and Goldfinch Dr. G. City Clerk 1. Budget 2. Resolution 2011-07 Bad Utility Debt Write-off H. Mayor Pro-tem I. Mayor 1. Fy11-12 Personnel Evaluations—February 2011 XI. Adjournment TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6:30 pm on Wednesday, February 9, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Jim Bartels, Mark Petersen, Travis Weipert. Absent Mike Gericke. also present were Attorney Steve Greenleaf, Engineer Mike Hart and Doug Frederick, Public Works Brett Mehmen, Clerk Ruth Demuth. Motion by Council person Bartels and seconded by Council person Ball for approval of agenda as presented. All following actions by City Council vote approved and carried by all Ayes unless so noted other with absences noted. Community Forum: Resident Tom Fay complimented Public Works for the snow plowing after the major storm, but asked that cul-de-sacs be plowed sooner than current schedule. Steve Berner, representing Solon State Bank was present and voiced his criticism of Mayor Phillips and City Clerk Demuth and City Council members for current investment policies of Public Funds. Berner read his comments on his views of investing funds. Residents voiced complaints on other residents not clearing sidewalks on Roberts Ferry Rd after major snow storm on school route. No Sheriff Department representative was present. Peggy Upton, representing Tiffinfest Committee updated Council on planning progress. Motion by Weipert and seconded by Bartels for approval of minutes of January 12 and 26, 2011 meetings. Motion made by Ball and seconded by Bartels for approval of receipts and expenditures. Ayes: Ball, Bartels, Weipert. Nay: Petersen. Motion by Ball and seconded by Weipert to open Public Hearing on Sale of City Land. Several residents owning property near Lot#48 in Timber Ridge Part Two attended and voiced comments in favor of city retaining Lot#48 for future park land and leaving in natural green space. No objections were voiced in selling of Lot#31. Residents questioned area if retained as park on maintenance and safety. Motion by Ball and seconded by Weipert for closing of Public Hearing. Motion by Weipert and seconded by Ball to read Resolution 2011-05 biy title only. Motion by Council person Ball introduce for approval Resolution 2011-05 Selling of Real Estate Owned by City of Tiffin in Timber Ridge View Part Two Lot#31, motion seconded by Weipert. Ayes: Ball, Bartels, Petersen, Weipert.Absent: Gericke. Council members moved further discussion on Lot#48 to March Work Session. Engineer Frederick detailed progress and timeline for Ireland Ave Extension Project. Attorney Greenleaf updated Council on progress of obtaining Right of Way proposals for project. Motion by Ball and seconded by Bartels to authorize Attorney Greenleaf and Council person Petersen to approach owner of property to purchase. Motion by Ball and seconded Bartels to authorize Mayor and City Clerk to pursue bids for the removal of city owned properties and other properties for project. Attorney updated Council on Allen Driveway release: Motion by Ball and seconded by Weipert to authorize Mayor to sign release form as presented by Allen's attorney and release payment. Ayes: Ball, Weipert. Nay: Petersen. Abstain: Bartels. Absent: Gericke.Attorney affirmed motion passes. Resident Matt Klein, presented a fourth estimate for Woodfield Ridge retention pond remediation. Further discussion of Project planned for February 21, 2011 Budget Work Session. Motion by Bartels and seconded by Weipert to read Resolution 2011-03 by title only. Motion by Council person Ball and seconded by Council person Weipert to introduce Resolution 2011-03 Approving City's Investment Policy for approval. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Motion by Petersen to move all funds invested at Hills Bank to Solon State Bank. No second to motion and motion failed. Sidewalk from Robert's Ferry Rd to tunnel under Hwy 6 discussed. Engineer Frederick estimated project at$220,150. Further discussion tabled until March 23, 2011 Work Session. Board of Adjustments appointment tabled until March 9, 2011 regular City council meeting. Motion by Petersen and seconded by Bartels to set Public Hearing and Board of Adjustments meeting for March 16, 2011 at Fire Meeting Room for Little Clippers Child Development Center Special Exception Use application to expand business to adjoining lot. Council was reminded of Slim's Winter Volleyball Tournament for Saturday, March 5, 2011.No objections to event were presented. Engineer Frederick updated Council on progress of Trails Phase Four. Motion by Bartels and seconded by Ball to introduce for approval of Resolution 2011-08 Approving Plans and Authorizing Submittal of Plans to IDOT for Trails Phase Four. Ayes: Ball, Bartels, Petersen, Weipert. Absent: Gericke. Frederick reported that final IDOT audit of Trails Phase Three would be conducted the last week of February. Discussion on low spot on Trail moved to March 23, 2011 Work Session. Motion by Petersen and seconded by Weipert to approve final payment to City Wide Construction for$4116.18. Motion by Weipert and seconded by Bartels to read Resolution 2011-06 by title only. Motion by Weipert and seconded by Ball to introduce Resolution 2011-06 Authorizing the Purchase of Bleachers and Grills for City Parks of Tiffin, Iowa for $18,522.25 from All Inclusive REC,LLC with Parks General Funds. Ayes: Ball, Bartels, Petersen,Weipert.Absent: Gericke. Discussion of Soccer Field Improvements placed on Budget discussion for February 21, 2011 Work Session. Mayor Phillips reported on Tiffin Community Fund. Board is in process of raising funds to build another Picnic Shelter. Council members set date of Easter Egg Hunt for Saturday, March 16, 2011 at Tiffin Ball Fields. Council person Petersen ! updated Council on progress of 2011 Farmers Market and reported to present additional information in March 2011. Date set for City Wide Garage Sale date of first Saturday of May. Second Saturday of May slated for Clean Up Date. Date will be verified with Johnson County Refuse. Council person Weipert appointed as City representative on Springmier Library Board had no updates available to report. Attorney Greenleaf reported that release of park land from Villages Development might be possible in August 2011. No updates on DNR issues until release of park land. Greenleaf suggests delaying Council action on Firearms issue until clarification on issue decided by area cities on issue. Engineer Hart reported on progress of site plan review on Villages Development Part Two. Suggested that Woodfield Ridge Part Three placed on hold until confirming information on development received from Developer. Engineer suggested to Council members that City needs to update Design Standards to adopt new Statewide Urban Design and Specifications standards. Motion by Ball and seconded by Petersen to authorize Engineer Hart and Public Works Mehmen to begin reviewing and recommending updates to Planning and Zoning Commission. Public Works Mehmen reported that erosion project on Robert's Ferry Road to begin as soon as weather permits. February Work Session placed on Monday, February 21, 2011 for FY Budget 2011-2012. Financial reports received by Council members to review prior to Work Session..Motion by Ball and seconded by Weipert to read Resolution 2011-07 by title only. Motion by Weipert and seconded by Ball to introduce Resolution 2011-07 Authorizing The Write-Off of Uncollected Utility.Bad Debt for approval. Discussion held on issue. Mayor Phillips reported to Council that Utility Department had exhausted all sources to recover bad debt on utility account from 2008 through current date for the amount of$7,300.07. Suggested by Council members to attempt to collect delinquent accounts in the event that any of the individual return to Tiffin before allowing new accounts. It was reported that policy was already in place. Ayes: Ball, Bartels, Petersen, Weipert.Absent: Gericke. Mayor pro tem Ball reported on Johnson County Trails meeting and placement of signage directing individuals to trails. Mayor Phillips reported that personnel evaluations would be conducted prior to March 23, 2011 Work Session. Council person Bartels volunteered to assist with process. Motion by Ball and seconded by Weipert for adjournment at 9:45 pm. Attest: Royce Phillips, Mayor: / ')..4 IA' Submitted by: Ruth Demuth, City Cle a. • •