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HomeMy Public PortalAbout2002_04_22 Council Work Session April 22, 2002 Council Chambers, 25 West Market Street, 7:00 p.m. Mayor Webb presiding. Councilmembers Present: George Atwell, Mervin Jackson, Leonard McDonald, David Schmidt, Kristen Umstattd, Robert Zoldos and Mayor Webb. Council members Absent: None Staff Members Present: Town Manager Bob Noe, Town Attorney William Donnelly, Deputy Town Manager Phil Rodenberg, Director of Engineering and Public Works Tom Mason, Interim Director of Planning, Zoning and Development Lee Phillips, Chief of Police Joe Price, Director of Utilities Randy Shoemaker, Director of Parks and Recreation Kaj Dentler, Capital Project Administrator Nagi Elsewassi, Chief of Comprehensive Planning Randy Hodgson, Tourism Coordinator Marantha Edwards, Assistant to the Town Manager Nicole Ard, Budget Officer Mike Freda, Planner Nancy Kitchens, Management Intern Larry DiRe, and Clerk of Council Judy Ahalt. AGENDA ITEMS Council member Atwell introduced Touko Virckkola a fellow Rotarian visiting on a study group exchange program from Finland. 1. Agenda for Council Meeting of April 23, 2002 a. Considering the budget, General fund in the amount of Utilities Fund in the amount of $ , Airport Fund in the amount of $ , and Capital Projects Fund in the amount of $ , setting the tax rate and making appropriations for the fiscal year ending June 30, 2003. Mayor Webb advised this item would be deferred, as there will be another budget worksession on May 1st, 2002. b. Requesting the Leesburg area transportation projects be eligible for bond funding resulting from the Northern Virginia sales tax referendum on November 5, 2002. Phil Rodenberg outlined a recommendation that Council formally request the Route 7 projects it desires to be eligible for bond funds resulting in the Northern Virginia sales tax referendum. Mayor Webb asked that the priority listed Sec. led) be clarified to say, "Battlefield Parkway between Sycolin Road and Route 7." Mr. Rodenberg stated he would contact the Board of Supervisors to request broadening the language to include Leesburg projects. c. Making an appointment to the Parks and Recreation Advisory Commission. Councilmember Zoldos advised that he would be nominating Perry Ballard to fill a vacancy on the Parks and Recreation Advisory Commission. A resume will be provided at tomorrow night's meeting. Council Work Session Minutes for April 22. 2002 Page2 d. Stratford proffer amendment - ZM-2001-0S Public Hearing Nancy Kitchens outlined this proffer amendment application to increase the maximum height for multi-family structures in the Stratford planned development. She stated the Planning Commission has recommended denial since it had not been determined by the FAA that this height increase would be a hazard to aviation. However, a favorable determination has since been received from the FAA. Further, staff has recommended approval since there is no conflict with the Zoning Ordinance or Town Plan. There was a discussion with reference to residents opposed to the blocked view and pilot concern with the building height. Councilmember Schmidt asked staff to provide a typical apartment building height. Lyle Werner, Planning Commission member, addressed Council. She stated that the Planning Commission had concerns with the precision instrument landing approach of airplanes. Further, it is their opinion that the 9-foot ceiling height can be achieved without the additional overall building height. Bill Keefe, with Walsh, Collucci, addressed Council on behalf of the applicant. Mr. Keefe stated the pitch of the roof is crucial to the design of these luxury multi-family units. He further stated they have met with the Stratford homeowners to address their concerns. Councilmember McDonald asked staff to provide a map that will show the lineup with the centerline of the airport runway in relation to the multi-family unit site. Councilmember Schmidt asked if the extended roof height would have an effect on the assessed value? Mayor Webb asked that staff provide the original site plan at the public hearing tomorrow night. Councilmember Schmidt asked that a history of the application be provided for the public hearing. e. Cardinal Industrial Park, Lot 11 - SE-2001-09 - Public Hearing Nancy Kitchens outlined this special exception application for a parking lot expansion for vehicle display. She stated the Planning Commission has recommended conditional approval. Council Work Session Minutes for April 22. 2002 Page3 Linda Unkefer, the applicant's representative, was present and advised Council the parking spaces would increase by 100. 2. Ida Lee Roof Replacement Nagi Elsewaissi was present requesting approval for a change order to the current Ida Lee expansion contract. The change order is to replace the existing metal roof at Ida Lee Recreation Center. Councilmember McDonald verified the current roof is approximately 10-12 years old. Mr. Elsewaissi explained that replacement of this roof at the same time as the Ida Lee expansion would ensure a watertight joint between the two roofs and would be covered by the same contractor and warranty. Further, the Town will purchase an additional 20-year warranty. Councilmember Schmidt verified the $300,000 for this change order is budgeted. 3. Loudoun Museum Lease Museum representatives Doug Foard and Larry Stipek were present. Management Intern Larry DiRe gave Council a status report on the progress of the lease since the February 25th meeting. He stated the Museum has taken the following action on specific goals as articulated by Council: (a) relocating the Museum gift shop back in the log cabin, (b) locating all administrative and curatorial staff and collections in the Odd Fellows Hall building, (c) conducting a collections inventory, (d) issuing an RFP for a capital campaign firm, and (e) partnering with George Washington University. Further, the Museum has identified four organizational areas that will make them a responsible tenant. Council discussed the need for flexibility of the Museum expansion plans and coordination with the Town's future expansion plans. Councilmember Zoldos suggested a public/private partnership for the expansion of Town Hall and the Museum. The museum representatives agreed that may be a good idea and it will be discussed with their Board. Mr. Foard stated the Museum feels five years would be a reasonable time for their capital campaign. Mayor Webb asked that the capital campaign time period be part of the lease agreement language. 4. Implementation of 800 MHZ Radio System Chief of Police Joe Price provided Council an update on the upgrade and implementation of the 800 MHZ Radio System. Council Work Session Minutes for April 22. 2002 Page4 He informed Council the entire County was operational on April 10, 2002. He stated the system design was by the Town, County, and Motorola. There are eight different talk groups and the Town will continue to maintain its 450 MHZ frequency. Mayor Webb verified the out-of-vehicle issue has been resolved with this new system. Chief Price stated that the Town's cost is $800,000; $400,000 of which is absorbed by Loudoun County. Vice-Mayor Umstattd verified that the Leesburg Support Team would be using the 450 MHZ system. 5. Shellhorn Update Randy Hodgson discussed the latest planning for the Shellhorn tract. He stated there would be a special exception application for the Philip Bolen Park and the Fire and Rescue facility. These are not expected to go to the Board of Supervisors until after the August break. Mr. Hodgson stated the Master Plan now shows changes to the Crosstrail Boulevard alignment, an indoor recreation center, three water tower sites and shops and warehouses. Aref Etemadi stated the Sycolin Watershed design is on hold until annexation and the Burn Building has been moved to the Shellhorn Tract. Also, Loudoun County will consider using a pump and haul system as an interim measure for ball fields. Mayor Webb discussed the Stowers proffer amendment before the Planning Commission and the need for Crosstrails Boulevard as development proceeds. Randy Hodgson said they mentioned an interim solution until Battlefield Drive is completed to Sycolin Road. Mayor Webb reported on her discussion with the Loudoun County Parks and Recreation Department regarding the County's concerns about their future debt service and how any delay of capital projects would affect the ball fields at Shellhorn. Councilmember Zoldos mentioned Mr. Rambo's e-mail stating he responded that we are only running water and sewer to the site after annexation. 6. Preview items for the May 13, 2002 work session a. Citizens Survey Opportunity Mayor Webb encouraged Council to participate in the citizen survey prior to the next meeting. Councilmember McDonald asked for clarification of Item 7 on the April 23rd agenda. Tom Mason clarified the connection with LCSA is an emergency back up only. The Town, LCSA and the developer will share the cost. Council Work Session Minutes for April 22, 2002 The meeting adjourned at 8:27 p.m. ~Ierk of Council Page5