HomeMy Public PortalAbout2002_04_22
Council Work Session
April 22, 2002
Council Chambers, 25 West Market Street, 7:00 p.m. Mayor Webb presiding.
Councilmembers Present: George Atwell, Mervin Jackson, Leonard McDonald,
David Schmidt, Kristen Umstattd, Robert Zoldos and Mayor Webb.
Council members Absent: None
Staff Members Present: Town Manager Bob Noe, Town Attorney William Donnelly,
Deputy Town Manager Phil Rodenberg, Director of Engineering and Public Works Tom
Mason, Interim Director of Planning, Zoning and Development Lee Phillips, Chief of
Police Joe Price, Director of Utilities Randy Shoemaker, Director of Parks and
Recreation Kaj Dentler, Capital Project Administrator Nagi Elsewassi, Chief of
Comprehensive Planning Randy Hodgson, Tourism Coordinator Marantha Edwards,
Assistant to the Town Manager Nicole Ard, Budget Officer Mike Freda, Planner Nancy
Kitchens, Management Intern Larry DiRe, and Clerk of Council Judy Ahalt.
AGENDA ITEMS
Council member Atwell introduced Touko Virckkola a fellow Rotarian visiting on
a study group exchange program from Finland.
1. Agenda for Council Meeting of April 23, 2002
a. Considering the budget, General fund in the amount of
Utilities Fund in the amount of $ , Airport Fund in the
amount of $ , and Capital Projects Fund in the amount
of $ , setting the tax rate and making appropriations for
the fiscal year ending June 30, 2003.
Mayor Webb advised this item would be deferred, as there will be another
budget worksession on May 1st, 2002.
b. Requesting the Leesburg area transportation projects be eligible
for bond funding resulting from the Northern Virginia sales tax
referendum on November 5, 2002.
Phil Rodenberg outlined a recommendation that Council formally request
the Route 7 projects it desires to be eligible for bond funds resulting in the
Northern Virginia sales tax referendum.
Mayor Webb asked that the priority listed Sec. led) be clarified to say,
"Battlefield Parkway between Sycolin Road and Route 7."
Mr. Rodenberg stated he would contact the Board of Supervisors to
request broadening the language to include Leesburg projects.
c. Making an appointment to the Parks and Recreation Advisory
Commission.
Councilmember Zoldos advised that he would be nominating Perry Ballard
to fill a vacancy on the Parks and Recreation Advisory Commission. A
resume will be provided at tomorrow night's meeting.
Council Work Session Minutes for April 22. 2002
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d. Stratford proffer amendment - ZM-2001-0S Public Hearing
Nancy Kitchens outlined this proffer amendment application to increase
the maximum height for multi-family structures in the Stratford planned
development.
She stated the Planning Commission has recommended denial since it had
not been determined by the FAA that this height increase would be a hazard
to aviation. However, a favorable determination has since been received from
the FAA.
Further, staff has recommended approval since there is no conflict with
the Zoning Ordinance or Town Plan.
There was a discussion with reference to residents opposed to the blocked
view and pilot concern with the building height.
Councilmember Schmidt asked staff to provide a typical apartment
building height.
Lyle Werner, Planning Commission member, addressed Council. She
stated that the Planning Commission had concerns with the precision
instrument landing approach of airplanes. Further, it is their opinion that the
9-foot ceiling height can be achieved without the additional overall building
height.
Bill Keefe, with Walsh, Collucci, addressed Council on behalf of the
applicant.
Mr. Keefe stated the pitch of the roof is crucial to the design of these
luxury multi-family units. He further stated they have met with the Stratford
homeowners to address their concerns.
Councilmember McDonald asked staff to provide a map that will show the
lineup with the centerline of the airport runway in relation to the multi-family
unit site.
Councilmember Schmidt asked if the extended roof height would have an
effect on the assessed value?
Mayor Webb asked that staff provide the original site plan at the public
hearing tomorrow night.
Councilmember Schmidt asked that a history of the application be
provided for the public hearing.
e. Cardinal Industrial Park, Lot 11 - SE-2001-09 - Public Hearing
Nancy Kitchens outlined this special exception application for a parking lot
expansion for vehicle display.
She stated the Planning Commission has recommended conditional
approval.
Council Work Session Minutes for April 22. 2002
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Linda Unkefer, the applicant's representative, was present and advised
Council the parking spaces would increase by 100.
2. Ida Lee Roof Replacement
Nagi Elsewaissi was present requesting approval for a change order to the
current Ida Lee expansion contract. The change order is to replace the existing
metal roof at Ida Lee Recreation Center.
Councilmember McDonald verified the current roof is approximately 10-12
years old.
Mr. Elsewaissi explained that replacement of this roof at the same time as the
Ida Lee expansion would ensure a watertight joint between the two roofs and would
be covered by the same contractor and warranty. Further, the Town will purchase
an additional 20-year warranty.
Councilmember Schmidt verified the $300,000 for this change order is
budgeted.
3. Loudoun Museum Lease
Museum representatives Doug Foard and Larry Stipek were present.
Management Intern Larry DiRe gave Council a status report on the progress
of the lease since the February 25th meeting.
He stated the Museum has taken the following action on specific goals as
articulated by Council: (a) relocating the Museum gift shop back in the log cabin, (b)
locating all administrative and curatorial staff and collections in the Odd Fellows Hall
building, (c) conducting a collections inventory, (d) issuing an RFP for a capital
campaign firm, and (e) partnering with George Washington University.
Further, the Museum has identified four organizational areas that will make
them a responsible tenant.
Council discussed the need for flexibility of the Museum expansion plans and
coordination with the Town's future expansion plans.
Councilmember Zoldos suggested a public/private partnership for the
expansion of Town Hall and the Museum.
The museum representatives agreed that may be a good idea and it will be
discussed with their Board.
Mr. Foard stated the Museum feels five years would be a reasonable time for
their capital campaign.
Mayor Webb asked that the capital campaign time period be part of the lease
agreement language.
4. Implementation of 800 MHZ Radio System
Chief of Police Joe Price provided Council an update on the upgrade and
implementation of the 800 MHZ Radio System.
Council Work Session Minutes for April 22. 2002
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He informed Council the entire County was operational on April 10, 2002.
He stated the system design was by the Town, County, and Motorola.
There are eight different talk groups and the Town will continue to maintain
its 450 MHZ frequency.
Mayor Webb verified the out-of-vehicle issue has been resolved with this new
system.
Chief Price stated that the Town's cost is $800,000; $400,000 of which is
absorbed by Loudoun County.
Vice-Mayor Umstattd verified that the Leesburg Support Team would be using
the 450 MHZ system.
5. Shellhorn Update
Randy Hodgson discussed the latest planning for the Shellhorn tract. He
stated there would be a special exception application for the Philip Bolen Park and
the Fire and Rescue facility. These are not expected to go to the Board of
Supervisors until after the August break.
Mr. Hodgson stated the Master Plan now shows changes to the Crosstrail
Boulevard alignment, an indoor recreation center, three water tower sites and shops
and warehouses.
Aref Etemadi stated the Sycolin Watershed design is on hold until annexation
and the Burn Building has been moved to the Shellhorn Tract. Also, Loudoun County
will consider using a pump and haul system as an interim measure for ball fields.
Mayor Webb discussed the Stowers proffer amendment before the Planning
Commission and the need for Crosstrails Boulevard as development proceeds.
Randy Hodgson said they mentioned an interim solution until Battlefield Drive
is completed to Sycolin Road.
Mayor Webb reported on her discussion with the Loudoun County Parks and
Recreation Department regarding the County's concerns about their future debt
service and how any delay of capital projects would affect the ball fields at Shellhorn.
Councilmember Zoldos mentioned Mr. Rambo's e-mail stating he responded
that we are only running water and sewer to the site after annexation.
6. Preview items for the May 13, 2002 work session
a. Citizens Survey Opportunity
Mayor Webb encouraged Council to participate in the citizen survey prior
to the next meeting.
Councilmember McDonald asked for clarification of Item 7 on the April 23rd
agenda.
Tom Mason clarified the connection with LCSA is an emergency back up
only. The Town, LCSA and the developer will share the cost.
Council Work Session Minutes for April 22, 2002
The meeting adjourned at 8:27 p.m.
~Ierk of Council
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