HomeMy Public PortalAbout20190410 - Minutes - Board of Directors (BOD)
April 10, 2019
Board Meeting 19-10
*Approved by the Board of Directors on April 24, 2019
REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
April 10, 2019
APPROVED MINUTES*
REGULAR MEETING
President Siemens called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Karen Holman, Zoe Kersteen-Tucker, Yoriko
Kishimoto, Pete Siemens, and Curt Riffle
Members Absent: None
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant
General Manager Susanna Chan, Assistant General Manager Brian
Malone, Chief Financial Officer/Director of Administrative Services
Stefan Jaskulak, District Clerk/Assistant to the General Manager Jennifer
Woodworth, Engineering and Construction Manager Jay Lin, Senior
Capital Project Manager Felipe Nistal, Senior Real Property Agent Allen
Ishibashi
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Riffle moved, and Director Hassett seconded the motion to adopt the agenda.
VOTE: 7-0-0
Meeting 19-10 Page 2
CONSENT CALENDAR
Public comment opened at 7:02 p.m.
No speakers present.
Public comment closed at 7:02 p.m.
Motion: Director Riffle moved, and Director Cyr seconded the motion to approve the Consent
Calendar.
ROLL CALL VOTE: 7-0-0
1. Approve March 27, 2019 Minutes
2. Claims Report
3. Award of Contract with LSA to provide Biological/Cultural, Environmental
Review, and Permitting Services for the Alpine Road Trail Improvements and La Honda
Creek Loop Trail (R-19-44)
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with LSA to provide services to
support two Measure AA capital projects for a base amount not to exceed $163,600.
2. Authorize a 15% contingency of $24,540 to be awarded if necessary to cover unforeseen
conditions, for a total contract amount not-to-exceed $188,140.
4. Adopt a Resolution Accepting State Funding Allocated for the Upper
Guadalupe/Los Gatos Creek Watershed to Restore Upper Pond and Mud Lake and
Construct Phase II Trails within Bear Creek Redwoods Open Space Preserve (R-19-42)
General Manager’s Recommendation: Adopt a resolution authorizing the General Manager to
file an application and execute a funding agreement with the California Natural Resources
Agency for state funding to assist with the restoration at Upper Pond and Mud Lake, and
construction of Phase II trails, at Bear Creek Redwoods Open Space Preserve.
BOARD BUSINESS
5. Report from the Bond Oversight Committee to the Board of Directors for the
review period from July 1, 2017 to June 30, 2018 (R-19-43)
Chief Financial Officer/Director of Administrative Services Stefan Jaskulak introduced Measure
AA Bond Oversight Committee Chair Denise Gilbert.
Ms. Gilbert presented the annual report that covered the review period from July 1, 2017 to June
30, 2018, including the process used by the Bond Oversight Committee (BOC) to select and
review a representative group of Measure AA transactions. Additionally, this year staff
converted the BOC’s review guidelines into a checklist for each sampled transaction, which
created a more efficient process. Also the BOC discussed potential improvements to the process
Meeting 19-10 Page 3
for the next year, such as additional supporting documentation and updates to the District’s
financial system that till assist in verifying labor reimbursement and credit card charges. Ms.
Gilbert reported the BOC found that all transactions reviewed related to the Measure AA bond
language.
The Board members thanked the members of the BOC for their service and staff for following
the parameters set by Measure AA.
Director Kersteen-Tucker suggested promoting the BOC’s annual accountability report to
demonstrate transparency.
Public comments opened at 7:20 p.m.
Bruce Tolley spoke in favor of the District promoting how the Measure AA funds were used.
Additionally, Mr. Tolley stated that the BOC is not an audit committee.
Public comments closed at 7:21 p.m.
Director Kishimoto suggested including information regarding the high level of qualifications of
the committee members.
Motion: Director Riffle moved, and Director Holman seconded the motion to accept the
Measure AA Bond Oversight Committee report for FY2017-18.
VOTE: 7-0-0
6. Authorization to Solicit Bids for the South Area Field Office Project (R-19-41)
General Manager Ana Ruiz explained staff does not typically seek Board authorization to solicit
bids; however, due to the scale and important nature of this project, staff is bringing this item to
the Board.
Senior Capital Project Manager Felipe Nistal presented the staff report providing an overview of
the project’s history and milestones to date. Mr. Nistal outlined the advantages of purchasing the
240 Cristich Lane property to act as a South Area Field Office, including existing infrastructure,
relative low cost as compared to new development, and potential for expansion if eventually
needed. Mr. Nistal described the current conditions of the site and proposed floor plans and
improvements.
Senior Real Property Agent Allen Ishibashi explained the City of Campbell’s requirement for an
irrevocable offer of dedication. This is a requirement of the District being issued a conditional
use permit.
Mr. Jaskulak discussed the available funding for infrastructure improvements, including
purchase and improvements at 240 Cristich Lane and 5050 El Camino Real.
Mr. Nistal reported on the value engineering exercise completed by staff and the District’s
architect, Terry Martin & Associates, to lower the project costs potentially saving the District
over $400,000.
Meeting 19-10 Page 4
Director Hassett inquired whether it would be less expensive to leave the south wall as it is rather
than reskinning the entire building with galvanized corrugated metal.
Terry Martin, from Terry Martin & Associates, reported there is extensive damage to the metal
surrounding the entire building; however, there may be an option to repair and waterproof some
sections of the corrugated metal for potential reuse.
Director Hassett inquired why galvanized metal is being used.
Mr. Martin reported the project team looked at other options, but the corrugated metal material is
less expensive. The District may also choose to powder coat or otherwise treat the material to
protect it. This decision may be made later in the project based on the contractor’s cost.
Director Holman suggested installing more public-facing signage.
Director Siemens spoke against using corrugated metal on the front of the building.
Director Hassett spoke in favor of preserving and reusing as much of the existing material as
possible.
Director Hassett inquired whether there would be electric vehicle charging stations and/or bike
racks on the site and expressed support for ensuring the site is prepared for installation of electric
vehicle charging stations in the future.
Director Riffle inquired regarding how the project balances with the District’s climate action
plan and commitment to green standards.
Mr. Martin explained the current building is very inefficient and the planned upgrades will
follow California Green Building Standards, which make the building much more efficient.
Ms. Ruiz also commented that the District’s decision to purchase and repurpose an existing
building has a much lower impact on the environment than the alternate option to building a new
building in another location.
Director Hassett suggested inclusion of an outdoor seating area for staff.
Director Kersteen-Tucker spoke in support of the proposed simple and functional design for the
building.
Director Holman inquired regarding use of permeable paving materials and potential addition of
shaded areas.
Mr. Martin explained that non-permeable paving will be used, but water will be able to be
recaptured through installation of a bioswale. Shaded areas may be added later but are not part of
the current facility improvement project.
Ms. Ruiz also explained that District staff can install various types of landscaping after the
construction phase is completed.
Meeting 19-10 Page 5
Mr. Nistal commented on the weight limitations on the skin of the building explaining heavier
materials would require additional building upgrades. Those additional building upgrades would
trigger additional regulations and limitations on the site, which is why staff recommends use of
corrugated metal.
Public comments opened at 8:38 p.m.
No speakers present.
Public comments closed at 8:38 p.m.
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to authorize the
General Manager to solicit construction bids for South Area Field Office Project.
VOTE: 7-0-0
INFORMATIONAL MEMORANDUM
• BCR Public Access Vault Toilet Construction Update
INFORMATIONAL REPORTS
A. Committee Reports
Director Kishimoto reported the Planning and Natural Resources Committee met on April 9,
2019 to discuss the wildlife and livestock protection amendment to the grazing policy.
B. Staff Reports
Ms. Ruiz reported she and other staff met with representatives of the San Jose Water Company
to discuss potential sale of property to the District and conservation easements, such as in the El
Sereno area and for Highway 17 trail connections. Ms. Ruiz provided an update on the Santa
Clara Valley Water District’s work at Rancho San Antonio and reported the Army Corps of
Engineers is reviewing work near potential cultural historic resources and there may be potential
delays to projects.
C. Director Reports
The Board members submitted their compensatory reports.
Director Kersteen-Tucker reported her attendance at the Redwood City Chamber of Commerce
Progress Seminar in Monterey. Director Kersteen-Tucker reported she and staff met with District
tenants and members of the San Mateo County Farm Bureau to discuss rangeland management.
Director Riffle commented that the San Mateo Farm Bureau does not represent the entire
agricultural community in the area and stated the District and Board should continue to reach out
to the entire agricultural community.
Meeting 19-10 Page 6
Director Kishimoto reported her attendance at a meeting of the Santa Clara Valley Water District
Water Commission.
Director Holman reported her attendance at her first Bay Restoration Authority meeting as a
member.
ADJOURNMENT
President Siemens adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:57 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk