The URL can be used to link to this page

Home My Public Portal AboutMinutes-01/12/2011 Tiffin Regular City Council Meeting Wednesday January 12, 2011 Springmier Library CCA Middle School 6:30pm Call to Order II. Roll"Call of Council Members III. Approval of Agenda IV. Community Forum A. B. Sheriff Lonnie Pulkrabek C. Tiffinfest Report V. Approval of Minutes December 8, 15, and 22, 2010 VI. Approval of Receipts and Expenditures VII. New Business A. Resolution 2011-01 Renew Bella Sala Alcohol License B. Resolution 2011-02 Renew Kum & Go Alcohol License C. 2011 Renewals: 1. City Attorney 2. City Engineer 3. Financial Institutions Resolution 2011-03 4. Newspaper of Record 5. Mayor Pro-tern D. Commission Vacancy Appointments 1. Planning &Zoning 2. Board of Adjustments E. Re-Appointment of Commission Members 1. Planning &Zoning 2. Board of Adjustments F. Resolution 2011-04 JCCOG Long Term Streets Planning G. Budgeting VIII, Old Business A. Ordinance 2010-306 Urban Renewal Amendment B. Ordinance 2010-307 Villages Re-Zoning Request C. Roberts Ferry Rd and Goldfinch Dr. Erosion Control D. Allen Driveway IX. Projects: A. Ireland Ave Extension Project B.. Trails 1. Phase Four 2. Phase Three Low Spot C. City Park Improvements 1. Bleachers 2. Soccer Fields 3. 2011 Ball Season X. Reports A. Tiffin Community Fund B. Parks, Recreation, Festivals, and Tourism C. Library Board Representatives D. Attorney 1. LDR Land 2. Lead Mitigation and DNR Issues E. Engineer F. Public Works G. City Clerk H: Mayor Pro-tern I. Mayor XI. Adjournment • TIFFIN CITY COUNCIL REGULAR MEETING Mayor Phillips called meeting to order at 6:30pm. Wednesday, January 12, 2011 at Springmier Library. Roll Call of members present: Chris Ball, Mike Gericke, Mark Petersen, and Travis Weipert. Absent: Jim Bartels JIso present were Attorney Steve Greenleaf, Mike Hart and Doug Frederick, Hart Frederick Consultants, Public Works Brett Mehmen and City Clerk Ruth Demuth. Motion by Council person Weipert and seconded by Council person Gericke for approval of agenda. All following actions by City Council vote approved and carried by all Ayes unless so noted other with absences noted. Community Forum: Cherry Ln Residents were present inquiring on quotes for repair work on retention ponds in Woodfield Ridge. Mayor Phillips reported that issue would be discussed by council at January Work Session. Carl Poe, Expert's Edge, presented his proposal for bleachers for athletic fields. Mayor Phillips reported that Council members had received three proposals and would review and discuss at January Work Session. Council person Jim Bartels entered meeting at 6:50pm. Sheriff Pulkrabek presented to council 2011-2012 budget request on behalf of Board of Supervisors. Discussion held on hours utilized by Sheriff's department and expected need for increase in weekly hours in next budget year. New Business: Motion by Ball and seconded by Gericke for approval of minutes for December 8, 15, and 22, 2010. Motion by Gericke and seconded by Weipert for approval of receipts and expenditures. Inquiries were made of expenditures for shop supplies, holiday decoration repairs and cellular phone expenses and request made for additional information on expenditures. Ayes: Ball, Bartels, Gerick, Weipert. Nay: Petersen. Motion by Weipert and seconded by Ball to read Resolution 2011-01 by title only. Motion by Council person Weipert and seconded by Council person Ball to introduce Resolution 2011-01 Approving Alcohol License Renewal for Bella Sala Reception Facility, for approval. Motion by Ball and seconded by Weipert to read Resolution 2011-02 by title only. Motion by Council person Gericke and seconded by Council person Weipert to introduce Resolution 2011-02 Approving Renewal of Alcohol License for Kum and Go Store#137 for approval. Motion by Weipert and seconded by Ball for re-appointment of Steve Greenleaf as City Attorney for 2011. Discussion held on future expectations. Motion by Weipert and seconded by Bartels for re-appointment of Hart Frederick Consultants as City Engineer for 2011. Discussions held regarding future expectations and completion of projects in timely manner. Mayor Phillips asked Council members to table action on Resolution 2011-03 Approving of Financial Institutions until Council finished action on state mandated Investment Policy. Motion by Gericke and seconded by Petersen to continue publishing requirements with Cedar Rapids Gazette. Mayor Phillips inquired of Council members for appointment as Mayor pro tern for 2011. Council person Ball appointed as Mayor pro tern. Motion by Petersen and seconded by Gericke to formally appoint Kate Fitzgerald to Planning and Zoning Commission to fill vacancy. Motion by Weipert and seconded by Petersen to formally appoint Adam Meeker to Board of Adjustments Commission to fill vacancy. Motion by Bartels and seconded by Weipert to re-appoint Stephanie Surine for another five year term on Planning and Zoning Commission. Motion by Gericke and seconded by Bartels to re-appoint Mary Boyd Doehrmann for another five year term on Board of Adjustment Commission. Motion by Ball and seconded by Gericke to read Resolution 2011-04 by title only. Motion by Council person Ball and seconded by Council person Weipert to introduce Resolution 2011-04 Authorizing Staff to Submit Capital Transportation' Projects and Cost Estimates to JCCOG for Inclusion in Revised Long Range Transportation Plan for approval. Mayor Phillips asked Council members to place review and discussion of 2011-2012 Budget on January 26, 2011 Work Session. Old Business: Motion by Gericke and seconded by Ball to read Ordinance 2010-306 by title only. Motion by Council person Gerick and seconded by Council person Weipert to introduce Ordinance 2010-306 An Ordinance to Declare Necessity to Establish Urban Renewal Area, Pursuant to Section 403.4 of Code of Iowa and Approve Urban Renewal Plan Amendment for 2010 Addition to Tiffin Urban Renewal Area, for second reading. Five Council members being present and having voted Aye, Mayor Phillips declared motion carried for approval of second reading of Ordinance 2010-306. Motion by Ball and seconded by Bartels to suspend rules and proceed with third reading. Motion by Council person Weipert and seconded by Council person Gericke to introduce third reading of Ordinance 2010-306. Five Council members being present and having voted Aye, Mayor Phillips declared motion carried for approval of third reading of Ordinance 2010-306 and be adopted and signifies his approval of same by affixing his signature thereto. Motion by Gericke and seconded by Ball to read Ordinance 2010-307 by title only. Motion by Council person Petersen and seconded by Council person Gericke for second reading of Ordinance 2010-307 An Ordinance Amending Official Zoning Map Ordinance 2007-287 by Amending Villages Part One to Include Phase Two Which will be Developed as PAD and Re-Plat of Lot Four of Phase One and approval. Discussion held on re-zoning request. Council person Weipert expressed his displeasure that no representatives of High Development were present at meeting regarding re- zoning request. Ayes: Ball, Bartels, Gericke, Petersen. Nay: Weipert. Four Council members being present and having roted Aye, Mayor Phillips declared motion carried for approval of second reading of Ordinance 2010-307. Motion by Petersen and seconded by Gericke to suspend rules and proceed with third reading. Ayes: Bartels, Gericke, Petersen. Nays: Ball and Weipert. Motion by Council person Petersen and seconded by Council person Gericke to introduce third reading of Ordinance 2010-307 for final readings and approval. Discussion held on necessity to approve third reading. Ayes: Ball, Bartels, Mike Gericke, Mark Petersen. Nay: Weipert. Four members of Council being present and voted Aye for approval. Mayor Phillips declared motion carried, and ordinance passed and adopted and signifies approval by affixing signature thereto. Brett Mehmen, Public Works; presented estimate for emergency repairs needed to area off Roberts Ferry Road near intersection of Goldfinch Dr. Council person Petersen requested additional bids be obtained for project. Motion by Ball and seconded by Weipert to approve project to JEDD Construction for$3,975.00. Ayes: Ball, Bartels, Gericke, Weipert. Nay: Petersen. Attorney Greenleaf reviewed with Council members revised release form from Attorney Dennis Mitchell representing Ned and Ann Allen, regarding the reimbursement previously agreed upon by City Council for work done on their driveway. Discussion held on revised form. Council person Petersen requested to be placed on record to authorize Attorney Greenleaf to seek an explanation from Attorney Mitchell for need to change release form. Motion made by Ball and seconded by Petersen to direct Attorney Greenleaf to inquire from Attorney Mitchell for need of the revised release form. Projects: Doug Fredericks, Hart Frederick Consultants, presented summary of traffic study information from Snyder and Associates, for Ireland Avenue Extension Project. Discussion held on suggestions for project. Motion by Petersen and seconded by Gericke to authorize Frederick to review final study, make revisions to design plan and submit plans to Iowa Department of Transportation. Frederick will forward final study results to Council members upon completion. Attorney Greenleaf reported that a meeting with IDOT and city officials is planned within next two weeks for continuation of planning Ireland Avenue Project regarding acquisition of property. Frederick reported that design plans have been submitted to IDOT for Phase Four Trails. Frederick reported that final IDOT audit completed on Trails Phase Three and presented to Council a concept drawing of low spot and proposed future little league ball fields. Council members asked Frederick to further develop resolution for low spot drainage. Discussion on bleachers for ball fields moved to Work Session January 26, 2011. Frederick presented concept drawing of future soccer fields. Discussion held on revising fields on concept drawing and Frederick will forward revisions to Council members. Motion by Weipert and seconded by Gericke to retain scheduling fees at same rates as 2010 season. Discussion held on concerns for poor drainage on Field Three. Coaches have complained that grading was not done correctly and water does not drain off field. Council members asked Public Works for estimate to resolve drainage problems. Reports: Mayor Phillips reported that Tiffin Community Fund is applying for grants and funding to build additional picnic shelter on park land south of Hwy 6. No report was given on Tiffinfest planning. No new information given on Library Board. Next meeting is planned for Tuesday, January 18, 2011. Attorney Greenleaf reported that lots from LDR lawsuit are now deeded to city. Council members requested Public Hearing be placed on regular Council meeting for February 9, 2011 regarding sale of two lots received from LDR lawsuit. Greenleaf reported that lead remediation has been completed on park land to be deeded to city by High Development in Villages. It was reported that Owner is in process of completing legal requirements for deed of park land. Mike Hart, City Engineer, reported that a Council member had requested an estimate be developed on sidewalks to and from tunnel under Hwy 6. Mayor Phillips suggested that a minimum estimate be developed for sidewalk from Roberts Ferry Rd to tunnel and south from tunnel to school property. Hart reported on communication with John Danos, with Dorsey Whitney, regarding future renewals of Urban Renewal Districts within city. Brett Mehmen, Public Works, reported on soliciting bids for 2011 sewer lining project in old part of city and inquired on progress of planning for new Water Tower. Mehmen reported on low pressure problems at number of residents on north end of city. City Clerk asked Council to consider allowing Iowa City Landfill & Recycling Center to place collection containers for safe . collection of CFL bulbs at no cost to city. Letter received from IDOT, regarding Hwy 6 improvements from Iowa County to western Tiffin city limits during 2011 construction season, reviewed. Phillips inquired on availability of Council members to attend annual Legislative Day on Tuesday, January 25, 2011. M n made -.a'all and seconded by Bartels for adjournment at 9:25 pm. dE.,/,‘ 0- 7 , , , ,. Su mi . d by: Ruth Demuth, City Clerk Mest: -o e Phil IV Mayor * Revenues 1,796.21 Debt Services 165.43_ Employee Benefits 20:918.85 General Funds 9,907.43 Local Option Tax 3,754.13 Recycle 7,549.28 Road Use Tax Money 21,654.04 Sewer 16,889.65 TIF Funds- 29,694.19 Water 112,329.21 • Expenditures 6,182.69 Alliant Energy 295:47 Apache Hose 3,273.49 Cargill Inc 1,603.99 Carus Phosphates 170.49 Cedar Rapids Photo Copy 242.76 Collection Service Center 1,403.33 Consumers Cooperative 12,546.44 David A. Vaudt, Auditor for Iowa 507.61 Delta Dental 8,617.50 Dorsey Whitney 191.85 Energy Sales Inc 1,242.25 Farm Plan Theisens 5,339.91 Federal Deposit 225.00 Freeman Construction Inc 35.82 Future Line Hydraulics 264.00 .Future Systems Inc 246.13 Gazette Communications 73.33 Hach Company 2,610.00 Iowa Dept of Revenue 30,540.00 Iowa Finance Authority 45.90 Iowa One Call 4,516.77 IPERS 107.99 Janelle Johnston 35.00 Johnson County Recorder 3,574.75 Johnson County Treasurer 72.50 Julie and Adam Sychra 10.00 Julie Sexton 179.94 Linn Co. REC 267.56 Lowe's 2,641.25 Lynch Greenleaf& Michael 34.60 Matheson. Linweld •= 106.86 Mer ards '583.20 MidAmerican Energy 111.65 Mileage Reimbursement 147.71 Morgans Service 8,000.00 Ned and Ann Allen 56.69 NSF Check 3.49 Paul's Discount 16,907.10 Payroll Wages 128.16 PayTrace P 0.61 Postage 78.98 Plumbers Supply 177.55 Schimberg Co. 765.00 Seelman Construction 29.08 Shazam Inc. • 73.89 Shelly & Dustin Zeimet 815.52 Solon State Bank 408.87 South Slope Coop Tele Co. 212.99 Staples 45,159.37 Summers Enterprise 7,083.33 Tiffin Fire Dept Assoc 299.86 U S Cellular 1,669.33 VISA 152.50 Walker Welding 3,651.55 Wellmark 173,721.61 Annual Wages: Ruth Demuth 44,723 Brian Detert 47,153 Keith Detert 30,798 Francine Freeman 1,953 Laurene Kincade 573 Caroline Koon 33,695 Brett Mehmen 57,481 Anthony Walls 24,701