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1 1 @ @ITEM 2002 -01 -10 City Council Minutes Mayor Walter W. Parker called the January 10, 2002 City Council meeting to order and welcomed the newly elected officials. The following members of Council were present: James G. Burke, Jr., Jack Youmans, Jason Buelterman, Walter Crawford, Jr., Whitely Reynolds and Richard Barrow. City Manager Tom Cannon and City Attorney Edward Hughes were present. Deacon Eddie Atkins gave the invocation, which was followed by the Pledge of Allegiance. The first visitor to address Council was Henry Levy. Levy gave an update and a little history on the Park of the 7 Flags and said the plans will be submitted to Atlanta for approval and then out to bid. Levy told Council Charlie Waggoner has 15 of the benches and 2 flag poles donated so far. Levy also addressed Council on the Toll Road issue stating that the Planning Commission has recommended a study. This study would cost between $50 to $100 thousand. Bernie Goode requested permission to hold a Volksmarch on Tybee allowing dogs on the beach for that one day, January 27. Goode said he has already discussed this with Cannon. Bill Lovett addressed Council on the issue of a change order for the Waste Water Treatment Plan in the amount of $193,000 to replace the separating wall that is falling in. Mallory Pearce requested that Council not to re -enact the Weed Ordinance. Reynolds said that he would like to look at this ordinance closer, there has to be an easier way to enforce. Sallie Keller questioned the designated historic district stating that she had no notification of any change. The city was supposed to set up workshops, make guidelines and educate the public before any action. Nothing has been done. Hughes answered that at Youmans request he investigated and the City has not designated any districts. Hughes told Keller she might be in the Federal Historic District. Keller asked who applied? Hughes answered anybody can request to be placed on the Federal Historic District, maybe the Historical Society or the consultant. DNR is mailing a list of owners that were notified. Crawford said he speaks in favor of what Keller said, there are 3 historic districts on Tybee, but not by local legislation, a large majority of citizens registered discontent, this concerns a lot of people. Jim Kluttz told Council that there are 3 historic districts on Tybee: Fort Screven in the early 80's; the Strand and Back River about 3 years ago. The Historical Society hired a consultant, who has long ties to Tybee, had a public hearing, did inventory of structures to document historical value. Kluttz said there is a process that you must go through, to Atlanta then to D.C. The purpose of being on the National Register is recognition and possible tax breaks, it does not affect anybody. Crawford said that less than 20 people showed up for the public hearing, people living in the areas need to have an opportunity to say how they feel. Kluttz said there is some confusion and it needs to be straightening out. Hughes said he will provide Council information that he gets from DNR. Crawford said Hughes will get to the bottom of it. Billy Dalzel told Council that he petitioned for a minor subdivision. A note on the recorded plat would state no building permit until house is removed. Was told this was approved. Dalzel said this has turned in to a grand mess and to please take a look and grant whatever I need in order to sell the lot. Hughes said that the November minutes 1 are unclear on the contingencies and that he and Ms. Hodges were reluctant to go ahead without Council knowing. The following department heads gave a short summary of the past years activities: Police Chief Jimmy Price, Water Sewer Director Mike Gibboni, Fire Chief Jimmy Brown, MIS Director Vivian Maxey, Finance Director Greg McLean, Parking Director Frankie Conaway, Community Development Director Elizabeth Hodges and Jimmy Bostwick standing in for DPW Director William Pye. Mayor Parker opened the meeting for business legally presented. Burke moved to approve the Volkswalk, but to restrict the dogs on the beach. Youmans seconded. Vote by Council was unanimous. Burke moved to accept the change order for the Waste Water Treatment Plant in the amount of $193,000 for Aqua South. Youmans seconded. Vote by Council was unanimous. Burke moved to approve Hughes suggestion for Dalzel. Youmans seconded. Vote by Council was unanimous. Mayor Parker opened the following public hearings, asked for comments, and closed the hearings according to law. Frances Woodward of 10 13th Lane petitioned Council for a variance for extension on non - conforming use structure, PIN 4- 7 -5 -9. Woodward said it would be to allow them to improve the deck and place a driveway under structure. Youmans moved to approve. Barrow seconded. Vote by Council was unanimous. Stuart Clay of 402 15th Street petitioned Council for a variance for extension on non - conforming use structure, PIN 4- 7 -20 -6. Burke moved to approve. Crawford seconded. Vote by Council was unanimous. Demetrios Tsoulos of 1218 Bay Street petitioned Council for a variance for extension on non - conforming use structure, PIN 4- 21 -15 -1. Tsoulos said they would enclose the existing porch if approved and that his house sits on part of a city street. Crawford moved to approve. Youmans seconded. Vote by Council was unanimous. Larry Weeks of 12 2nd Avenue petitioned Council for a variance for extension on non - conforming use structure, PIN 4- 3- 17 -14. Weeks said they would like to enclose an existing porch and change the entrance into the house. Burke moved to approve. Youmans seconded. Vote by Council was 5 in favor (Burke, Youmans, Buelterman, Crawford and Barrow). Reynolds abstained. Elizabeth Hodges presented the petition from Judith Milton 1405 2nd Avenue variance for extension on non - conforming use structure, PIN 4- 7- 19 -13. Hodges said that the primary structure is in the setback. Reynolds moved to approve. Crawford seconded. Vote by Council was unanimous. Jerry and Elizabeth Bacon of 1319 Chatham Avenue petitioned Council for a variance for extension on non - conforming use structure, PIN 4- 11- 4 -10A. There will be no expansion only want to add a dormer window. Burke moved to approve. Youmans seconded. Vote by council was unanimous. Michael Roach of 3 2nd Terrace petitioned Council for a variance for extension on non - conforming use structure, PIN 4- 4 -5-4. Roach said he wishes to raise the house; the house was built in 1909. Crawford moved to approve. Buelterman seconded. Vote by Council was unanimous. 1 1 William Hedgcorth and Brucie Westerman petitioned Council for a setback variance at 5 Linton Street PIN 4 -3 -4 -5 in order to place stairs for a second access to the home. It would be 3'10 " into the setback. Barrow moved to approve. Crawford seconded. Vote by Council was 3 in favor (Buelterman, Reynolds and Barrow); 3 opposed (Burke, Youmans and Crawford); Mayor broke the tie by voting in favor of the variance. After a long discussion on the Land Development code amendment of Section 3- 090 Schedule of Development concerning setbacks, Crawford moved to defer any decision at this time. Youmans seconded. Vote by Council was 4 in favor to defer action (Burke, Youmans, Buelterman and Crawford); 2 opposed (Reynolds and Barrow). Hughes said this must be advertised before it comes back to Council. Youmans moved to deny the Land Development amendment on Section 2 -010B Definition Fence. Burke seconded. Vote by Council was 5 in favor of denial (Burke, Youmans, Buelterman, Crawford and Barrow); 1 opposed (Reynolds). This vote also applies to Section 5 -2 -21 Definition Fence and Section 3 -151 Allowable height, placement and material. It was agreed that further study is needed on these amendments. Hodges presented the petition form Peter Hand, 1318 Venetian Drive for a front yard setback variance stating that Hand wanted to make a single family resident into a duplex. Burke moved to deny. Youmans seconded. Vote by Council was unanimous. Crawford moved to accept the November 15th, the December 13th with corrections, and the January 2nd minutes as presented. Buelterman seconded. Vote by Council was unanimous. Lawanna Tsoulos was elected to serve out the term of Whitley Reynolds on the Planning Commission. The term expires on January 31, 2003. Downer Davis, Dick Smith, Barry Brown and Bill Remeta were elected to serve on the Planning Commission for a two -year term, expiring January 31, 2004. Lenny Mathis told the Council that the Savannah Sand Gnats would like to have a "Salute to Tybee Island" night. Ken Shepherd explained the program. Buelterman asked if this could be the same night as Jimmy Buffet. Mathis said that they would try and coordinate this to be on the same night. Youmans moved to approve a Cost of Living Adjustment for the employees in the amount of 2.5% beginning January 17, 2002 pay period. Barrow seconded. Vote by Council was unanimous. Youmans moved to approve the addition of two job descriptions for the Department of Public Works. Crawford seconded. Vote by Council was unanimous. Hughes explained the reason Sections 9 -3 -31 through 9 -3 -34 Beach Equipment Rental was on the agenda stating that the past Council requested that this be on the January agenda. Youmans moved to adopt the ordinance as written and have the rental areas at the end of street to the middle of block each way. Crawford seconded. A long discussion was held with Attorney Harold Yellin representing Sea Breeze rentals. Yellin said that they have a 3 -year contact with Beachside Colony. Voting in favor of the motion was Youmans and Crawford. Burke abstained from voting. Youmans moved to not sell any more locations. Crawford seconded. McLean said 7 so far. Crawford asked to whom and what locations. McLean said 3 to Chandler and 4 to Burke. McLean said that the renewal notices were sent of early December. Hughes asked to be allowed to investigate and get back to Council. Crawford moved to table pending legal review and 1 1 to sell no more spaces. Vote by Council was 5 in favor (Youmans, Buelterman, Crawford, Reynolds and Barrow); 1 abstained (Burke) Crawford moved to adopt the ordinance on Family Medical Leave on its 1" reading. Burke seconded. Hughes said this is just updating what is already on the books. Hughes will send a form to personnel, which is required by the Federal government. Vote by Council was unanimous. Burke moved to adopt Section 2 -3 -29 (a)(1) Oaths on 1st reading. Crawford seconded. Vote by Council was unanimous. Barrow moved to adopt the Resolution on 4 year staggered terms to remain at 2 year terms. Youmans seconded. Vote by Council was unanimous. Crawford moved to adopt the resolution for the Coastal Georgia Beach Preservation and Maintenance BM. Burke seconded. Vote by Council was unanimous. Hodges presented Council will a fee schedule for the "Palms Up Fund ". After discussion Crawford moved to accept the proposal with a cap of $1,500 to expire in 90 days, this will be adequate time to study and review the ordinance. Youmans seconded. Vote by Council was unanimous. Reynolds asked that the ordinance on Weeds be put off until further study. Buelterman announced that he has set a meeting on Youth Issues on Island for February 21st at 7 P.M. at City Hall. Burke moved to adopt the Homestead Exemption Resolution. Youmans seconded. Vote by Council was unanimous. Youmans moved to adopt a Resolution for DNR for the purchase of land at Lazaretto (Austin property). Barrow seconded. Vote by Council was unanimous. Youmans moved to have Hughes write a resolution stating that the City of Tybee Island does not want CAT service. Youmans said Representative Burke Day is planning to hold a town meeting on this issue in February. Burke seconded. Vote by Council was unanimous. Burke moved for the City to operate with the 2001 fiscal budget. Youmans seconded. It was noted that he department heads said they can live with the 2001 budget. Cannon explained why there was a surplus in the 2001 budget expenses. Cannon said that he met with department heads and told them to keep the spending down. Barrow asked if there was a percentage for the cuts. Canon said he met with the incoming council in December and that 20% was requested. McLean has information about a 20% cut in the Council packet. Cannon recommended that Council review the 2002 budget information from McLean. Barrow said the incoming council did ask for a cut, but we need to study before the decision. Barrow suggested a workshop. Crawford aggress with Barrow, the 20% was a staring point, suggest using 2001 budget instead of 2002 to operate the city on at this time. Buelterman said Youmans has a problem with the line items within the 2002 budget. Voting in favor of the motion to use the 2001 budget were Burke, Youmans and Crawford. Opposing were Buelterman, Reynolds and Barrow. Mayor Parker broke the tie in voting with the opposing members of Council. The 2002 budget will be used. Youmans said that he would like something in writing from Hughes turning down the $19,000 grant form CZM for the ecology specialist. Parker said this person was to be used in a certain way. Crawford said $16,000 a year for 3 years. Barrow asked if this 1 grant could offset someone on staff now. Hodges stated she regrets that this has come up and that no one in house has the qualifications necessary and that it will impact the workload. Youmans said that there are numerous people. Parker said that by turning down this grant it will make the City look bad. Cannon is to check with DNR. No one will be hired until Cannon is finished checking with DNR June Johnson presented Council with an 80 -page report on the citizen's survey. Johnson told Council that there were 1,104 responses. Parker told Johnson she did a good job. A discussion was held on eliminating the parking fees during the winter months. Some employees would have to be laid off. The revenue lost would be about $70,000. Parker asked what the benefits would be? Barrow answered that getting a ticket on Tybee is being compared to Ludowici as a speed trap. We are trying to promote the island. Youmans asked the percentage of complaints. Parker answered very few. Burke said the City would like a better parking plan, better attitudes for the employees, need to be friendly, better image, maybe some type of flowered uniform shirt. Buelterman moved to deny the ordinance. Youmans seconded. Allen Jacks, Director of the MSC, said he hears a lot of complaints. Voting in favor of denying were Youmans, Crawford, Buelterman and Reynolds. Opposing were Burke and Barrow. Youmans moved to adopt Section 10 -1 -37 Same — Display on Vehicles: design, etc. on its second reading. Burke seconded. Vote by Council was unanimous. Burke moved to adopt the Georgia Municipal Association Retirement ordinance on its second reading. Buelterman seconded. Vote by Council was unanimous. Burke moved to approve the renewal for an alcohol beverage license for Tango. Crawford seconded. Vote by Council was unanimous. Reynolds motioned to go into executive session to discuss litigation and personnel. Buelterman seconded. Vote by Council was unanimous. Mayor Parker reconvened the regular meeting. Parker appointed Crawford to replace O'Brien on the CUTS Advisory Committee. Parker appointed Barrow to the YMCA Board. Youmans was appointed by the Mayor to continue on the Chamber Board. As there was no further business to come before Council Mayor Parker adjourned the meeting. Clerk of Council Mayor Walter W. Parker 1 rci3— di—e0We 1e. 1' rKUM F1U111) 1 NUJKt'UKH I tU KM IU IT6tt HUSSEY, GAY, BELL & DEYOUNG, INC. CONSULTING ENGINEERS January 23, 2002 AquaSoluth Construction, Inc. P.O. Box 747 Pooler, Georgia 31322 RE: TYBEE ISLAND WWTP Gentlemen: 1-1.1U/1U y foir ESTABLISHED 1958 A Bell Company Forwarded herewith is an executed copy of Change Order No. 2 for the above referenced project for your files. Please call if you have any questions. Sincerely, BEASLEY MANAGER - CONSTRUCTION DIVISION IB /nal Enclosure Cc: Tom Cannon w /enclosure Bill Lovett w /enclosure Bob Henning w /enclosure 329 COMMERCIAL DRIVE (314081 • P.O. aoX 14247 • SAVANNAH. COEORt3IA 31416 -1247 • TELP.PHONE 912.354,4626 • FACSIMILE 912.354.6734 623 O'ccnti(tn1, y.l.. t }nlua+riIlk.1;i;+a1111•r. t1i111 {ekliluni : 7711.3:1f,,1 13:1. ivsinlihe. zi1J.;1;- 7.1131 t2! + A.,1•1:117111,' ili% •1?1/2111 P.(. 1!.». 7>r '1:Irp1 nrv: 1:.1i: 7111! u. 1.1 1',u hail ' :M1.4.71114, 1.19l: W W W.hgbd.com 71'11111111111V t)ta1d, 131\11. 1 ?f1. K..♦ 1 "'1 llt. Yk;INird. St Icicpiulln:• N.; t ti14:1,.yU I'oc• ill. LS1,h.v1 :'�n� 1 1 1 ...Y tai ._V■• iG• l J 1 1 %VI 1 1 VW Awn, VIYl 1 LL/ I V 1 1 LLL 1• G/J/ 1 G• am Company Hussey, Gay, Bell & DeYoung, Inc. Consulting Engineers P.Q. Box 14247 Savannah, Georgia 31416 Contractor's Name & Address: Change Order AquaSouth Construction, Inc. P.O. Box 747 Pooler, Georgia 31322 Date: January 11, 2002 Job No. Change Order No. Two (2) RE: TYBEE ISLAND WASTEWATER TREATMENT PLANT Description of Work to be Added, Deleted or Substituted: Emergency repairs to Aeration Basin. See attached. Justification: Requested by the Owner. Revised Completion Date: Original Contract Amount $2,324,999.00 Total Add Previous Change Order... $ 51,221.00 Total Add This Change Order $ 192,440.00 Revised Contract Amount $2,568,660.00 This change order amends above referenced contract and is subject to all terms and conditions stated In original contract. Recommended By: Accepted By: Date: January 11, 2002 ey, Gay, Bell & DeYoung, Inc. Contractor. quaSouth Construction, Inc. Harold Walker, P ident Approved By: Owner: City of Tybee Island, Georgia Date: 1/14/02 Date F•tb -el -dU 1 ; 1y rNUM HUt$l) i NUJIF'LIP H 1 LU ITYBEE ISLAND WASTEWATER TREATMENT PLANT CHANGE ORDER NO. 2 January 11, 2002 1 I U I1'btt F'.04/1>"1 ADD the following to the contract: 1. Dewater and Clean Aeration Tank 2. Demolition 3. Tank Repairs 4. Bypass Pumping (Maintain Plant Operation) TOTAL CHANGE ORDER NO. 2 LUMP SUM LUMP SUM LUMP SUM LUMP SUM $ 21,240.00 $ 17,900.00 $ 86,600.00 $ 66,700.00 $192,440.00 1 1 rCD- G1-GrJrJC. lc• 17 rrut•I rtuD. • 1I1WtKru -i I GU a uaSouth c+oc,s'TRUCT�ON !NC. ". January 2, 2002 Mr. Inman Beasley Hussey, Gay, Belt & DeYoung, Inc. P.O. Boor 14247 Savannah, Georgia 31416 Re; Tybee Island WWfP Proposed Change Order No. 02 Aeration Tank Repairs Dear Inman; 1U 1 7 Litt r.t413/11‘1 Hatted L Weer. President short X. Becx; Vies Presidem Operations Wads 17. Wooariae, Saltier Project Mango Enclosed for your review please find our revised cost breakdown for the aeration tank repairs at the Tybee Island WW1'P. As a result of our recent meeting and subsequent discussions concerning this matter, we have modified our proposal as follows: o Eliminated well paint dewatering as it was conveyed to us that the tank is not in danger of floating when drained o Eliminated the allowance for grit removal and disposal. Should the City want to remove any grit from the lank, we will remove the grit end place it in containers that will be provided by the City. The City will then be responsible for all transportation and disposal costs. o Revised the cost for administration, equipment and small tools that was previously carried as a line item in our initial cost estimate. These costs have now been apportioned within the remaining work items o Provided for the repair of the existing five sluice gates and fabrication and installation of one new sluice gate Revised Coot Breakdown' Aeration Tank Repairs 1. Dewater and Clean Aeration Tank 521,240.00 This item includes transfer of the mixed liquor from the tarok and cleaning the tank to provide a safe work area. 2. Demolition 217,900.00 This item includes demolition and disposal of the existing block wall and asbestos curtain, removal of aeration equipment, demolition of existing bollards. and removal of existing sluice gates. 3. Tank repairs $80,600.00 This item includes new precast concrete baffle wall with supports, new stainless steel aerator guides, reinstallation of existing meellalnicat aerators, and repair of five existing sluice gates, and fabrication and installation of one new sluice gate JAN- -e2 -2202 15: PP P.O..Box 747. 124 Eason Drive V tooter, Georgia 31322 Tct. (912) 965 -12SO • Fax (912) 935.1044 Email: mail squeamish- coin " 1 1 1 . . f t r r . r . . . v V a . f&. �% 3 1 . 3 4 3 1 I I V I 3 1 1 3 . . 4 4 ' 4 3 V _ , _ l l % l V I " 4 1 - 1 1 1 3 . L 1 V 1 1 L L I . ( 2 ) 4 . B y p a s s P u m p i n g ( M a i n t a i n P l a n t O p e r a t i o n ) $ 6 6 . 7 0 0 . 0 0 T h i s i t e m i n c l u d e s a l l n e c e s s a r y t e m p o r a r y b y p a s s - p u m p i n g a n d t e m p o r a r y a e r a t i o n o p e r a t i o n s s o t h a t t h e a e r a t i o n t a n k c a n b e t a k e n o u t o f s e r v i c e . W e h a v e d i s c u s s e d t h e p r o p o s e d o p e r a t i o n o f t h e p l a n t w i t h M k e G i b b o n i a n d B o b W h e l c h e l . A l l a r e i n a g r e e m e n t t h a t o n e o f t h e n e w c l a r i f i e r s m u s t b e t u r n e d i n t o a t e m p o r a r y a e r a t i o n b a s i n w h i l e t h e r e p a i r w o r k i s b e i n g p e r f o r m e d . O u r p r o p o s a l i n c l u d e s t h e c a s t o f a l i t e m p o r a r y f a c i l i t i e s . T o t a l C o s t $ 9 9 2 , 4 4 0 . 0 0 P l e a s e c a l l m e i f y o u h a v e a n y q u e s t i o n s o r r e q u i r e a n y a d d i t i o n a l i n f o r m a t i o n . T h a n k y o u . V e r y y o u r s , a q u a S o u t h C o n s t r u c t i o n t n c , W i l l i a m C . g o b b i n g P r o j e c t M a n a g e r J A N - 0 2 - 2 0 0 2 1 5 : 2 2 Q ? f r . e r a . i w J cc..vc ac• cV 1 I\L111 1 IUL.L' iITwUl'rlr t-1l GL uaSouth January 29, 2002 Mr. Inman Beasley Hussey, Gay, Bell & DeYoung, Inc. P.O. Box 14247 Savannah, Georgia 31416 Re; Tybee Island WVVrp - Change Order No. 02 Aeration Tank Repairs - Plan of Operation Dear Inman: IU 1 imm= P.urflei Jiarold J. Walker, President Robert K. Beck. Vice President Operations Wade 13. Wogdring, Senior Project Manager Enclosed for your review please find six (6) copies of our revised Plan of Operatics: for the aeration tank repairs. These modifications were in response to comment• by Bob WhelcheJ and Jennifer Ginner of your office. In summary, the additions to the original plan are as follows: o We have added the flow rates for the 15 hp and 35 hp submersible pumps o Flow control valves will be installed on all temporary pump discharge piping o We have acquired two 15 hp floating aerators for placement in the existing; clarifiers o We have included 24 / 7 manned operation during the course of the work Please contact us if you have any questions or require any additional information. Very truly yours, aquaSouth Construction Inc. William C. gobbing Project Manager P.O. Box 747 • 124 Eason Drive • ?color, Georgia 31322 Tel. (912) 965.1250 • Fax (912) 965 -1044 Email: mail@+aquasouth,con 1 1 1 ci -euvc lc • G1 rmur{ num. i nt-u [rUnn i tJ • I U I mitt r. CcV I City of Tybee Island, Georgia Repairs to Existing Aeration Tank Plan of Operation / Work Sequence Background aquaSouth Construction has been requested by the City of Tybee island to perform certain repairs to the existing aeration tank at the wastewater treatment facility. The work will be performed with the aeration tank out of service, WPDES Permit levels of treatment will be maintained by utilizing the existing clarifiers as contact tanks and temporarily converting one of the new clarifiers to an aeration basin. The second new clarifier will be put on line to treat aerated effluent from the temporary aeration basin. The effluent will de disinfected using the existing chlorination facilities. Upon completion of the aeration tank repairs (approximately two weeks), the plant will retum to normal operation. Temporary Facilities o install temporary 15 hp (400 gpm) submersible pumps and float switches in existing clarifiers. Check valves and gate /plug valves will be installed on all temporary discharge piping o Construct temporary bypass on 20" aerated effluent line o Install temporary 15 hp aerators in existing clarifiers (additional 10 hp aerators will be available to supplement the 15 hp's should additional aeration capacity be required) o Construct temporary raw sewage influent line from existing influent Tine to existing splitter box o Install temporary 35 hp (1500 gpm) submersible pump and float switches in new Clarifier No. 2 o install two temporary 25 hp aerators in new Clarifier No. 2 o Plug Clarifier No. 2 16" effluent line 1 1 1 rc - cl -cYJUC 14.41 rr ul•I mum, t riLumrum i 1 tU (2) Iu IYt1tt r.140J /1J Plan of Operation The raw sewage flow (approximately 0.5 mgd or 350 gpm) will be diverted from the existing influent line to the existing splitter box and flow into the existing clarifiers that have been turned into aerated contact tanks. Aerated effluent from these tanks will be pumped to new Clarifier No. 2, which will serve as a temporary aeration tank. The 35 hp submersible pump in Clarifier No. 2 will pump aerated effluent into the splitter box inlet to new Clarifier No. 1. Sludge will be retumed to the existing clarifiers (contact tanks) from Clarifier No. 1 through the new Moyno pumps and the new 8" waste sludge line at the rate of approximately 1000 gpm. There will be no wasting of sludge during the aeration tank repair operations. Clarified effluent will be discharged into the new 20" effluent line and flow through the UV and parshall flume structures and the existing chlorine contact tank. Chlorine will be used for disinfection as the new UV system wilt not be functional at this time. The City of Tybee Island will perform NPDES monitoring. Contingency Plan The following steps will be taken to ensure that adequate treatment is provided during the aeration tank repairs: o Additional backup pumps will be on site to ensure continuous operation o The aeration tank repairs will be staged in such a manner as to permit immediate reactivation of the tank in the event of an emergency o The plant will have 24 hour / seven day attendance while this work is being performed 1 1 1 1_u GA, cc,vc ..c• cc rRU1-1 nu GU 411 Jr'r urr, 1 cu • (3) Work Sequence Repairs to the aeration tank will be performed in such a manner as to provide the ability to reactivate the tank in the event of an emergency. The proposed work sequence is as follows: o Dewater and clean tank o Remove grit (if required) o Remove easterly aerators (2), install new stainless steel guide poles and hardware, reinstall aerators o Install flap gate on 12" BFP discharge line o Remove westerly aerators (2) o Remove and dispose of existing wall o Install refurbished slide gates o Install new wall o Install new stainless steel guide poles for westerly aerators o Reinstall westerly aerators o Put tank on line r•te! /1l9 TOTAL P.1© 1 1 "I do solemnly affirm that I will faithfully and impartially perform the duties of a Planning Commission member for the City of Tybee Island and that I will support and defend the Charter of said city, the Code of Ordinances, the by -laws created by the Planning Commission, as well as the Constitution and laws of the State of Georgia and of the United States of America." Term expires January 31, 2003 Lawanna Tsoulos Term expires January 31, 2004 Downer Davis Dick Smith Bill Remeta Barry Brown This 15th Day of January 2002. Mayor Walter W. Parker 1 1 1 RESOLUTION WHEREAS, the City of Tybee Island has traditionally maintained the system of concurrent two year terms of office for all elected officials, and WHEREAS, the Mayor and Council of the City of Tybee Island passed a resolution to consider requesting the General Assembly to provide for four year staggered terms of office, and WHEREAS, public hearings were held in connection with such requests and the Mayor and Council have been persuaded as a result of such hearings that maintaining the traditional two year concurrent terms of office for all elected officials is the best course of action and that therefore local legislation is unnecessary. NOW THEREFORE BE IT RESOLVED by the Mayor and Council duly assembled in open meeting that the resolution previously passed by Council in November, 2001, calling for a request to the local legislative delegation to enact legislation calling for a referendum on converting to four year terms of office for elected officials, be rescinded; and BE IT FURTHER RESOLVED, that the local delegation of the General Assembly be advised of the rescission of the November, 2001 resolution and that the City wishes that the legislative delegation take no action which would alter the current two year concurrent terms of elected officials. 1 BE IT SO RESOLVED, this 0 day of ATTEST: Lf..* 6;?, si) own Clerk of Council EMH\20 \481 \TYBEE.RESOLUTION 2002. Walter W. Parker, Mayor 1 1 1 RESOLUTION WHEREAS, the City of Tybee Island is an oceanfront community frequently encountering problems with beach erosion due to the natural forces of nature; and WHEREAS, beach renourishment projects are necessary but expensive and benefit not only the City of Tybee Island but all residents of the entire state of Georgia directly and indirectly; and WHEREAS, economic and environmental considerations and concerns benefit from well- maintained beach resources; and WHEREAS, State Representative Burke Day has proposed the introduction of a House Bill to be entitled "The Coastal Georgia Beach Preservation and Maintenance Bill "; and WHEREAS, the Mayor and Council of the City of Tybee Island want to express their strong support for Representative Day's Bill and to urge its consideration and enactment. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Tybee Island duly assembled, that the City of Tybee Island hereby expresses its complete support and endorsement of The Coastal Georgia Beach Preservation and Maintenance Bill and request that it be enacted at the earliest possible time for the benefit of coastal communities and the entire state of Georgia. BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to Representative Burke Day and such other officials as may be deemed appropriate. a:\ common \emh \14536\resolution.erosion This (b day of AT'T'EST: 2002. L R. BROWN F COUNCIL 1 1 EMH\14536\RESOLUTION.NEW 1/02 G:\ common \emh \14536\rssolution.erosion MAYOR WALTER W. PARKER 1 1 1 CITY OF TYBEE ISLAND Mayor Walter W. Parker. Caty Manager Tan Can= CITY COUNCIL . Anne P. Monaghan, Mayor Pro Tem C ierlt of Council James 'Jimmy' Burke Jacquelyn RBrom Pamela J. O'Brien Mallory Pearce City Attors>ey Shirley Sessions Edward laL Frighes Jack Youmans SIGNIFICANT TREE MITIGATION COST SCHEDULE Type of Replacement Tree Cost per 2 Inches (DBH) of Tree Cut* Live Oak $100.00 Magnolia & Savannah Holly $ 85.00 White Oak $ 75.00 All others $ 50.00 Contributions may be made to the City of Tybee's Palms Up Fund in lieu of on -site tree replacement as authorized by the Land Development Code: • Minimum density of 3 trees/4,500 square feet of area is maintained or • Pre-removal density was less than above. *Price includes pick up, planting and 10 days of watering by City of Tybee personnel. Prices may be subject to market price fluctuations. P. 0. Box 2749 - 403 Butler Avenue, Tybee Inland, Georgia 31328 (912) 786 -4573 - FAX (912) 786 -5737 December 10, 2001 1 1 1 RESOLUTION AD VALOREM HOMESTEAD EXEMPTION WHEREAS, ad valorem taxation of real property imposes a burden upon persons on fixed incomes and particularly on senior citizens and all individuals where tax increases result from the appreciation of property values; and WHEREAS, the Mayor and the Council of the City of Tybee Island wish to request that a homestead exemption be enacted so as to reduce the burden imposed upon property owners by local municipal ad valorem taxes; and WHEREAS, under the Georgia law, providing for the homestead exemption for municipal ad valorem taxes will require an act of the Georgia legislature and that a referendum be conducted; and WHEREAS, the Mayor and Council of the City of Tybee Island wish to establish a homestead exemption for municipal ad valorem tax purposes in an amount not to exceed $200,000.00 of the value of the homestead ; and WHEREAS, the Mayor and Council of the City of Tybee Island wish to establish such homestead exemption which is to be an addition to and not in lieu of any and all other presently existing or hereinafter adopted homestead exemptions for municipal ad valorem taxes . NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Tybee Island duly assembled, that the City of Tybee Island requests the local legislative delegation to enact local legislation which will increase the homestead exemption as to municipal ad valorem taxes to $200,000.00 of the value of the homestead and that a G: \common \emh \14536Vesolutlon.AVH 1/02 1 1 1 referendum be held at the November 2002 General Election to determine whether or not the increased homestead exemption should become effective on January 1, 2003. BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to Senator Eric Johnson and Representative Burke Day. This I day o _1 2002. ATTEST: R. BROWN CLE OF COUNCIL EMH\14536\RESOLUTION.AVH1/02 G: \common \emh \14536\rssolutlon.AVH 1/02 1 1 1 A BILL TO BE ENTITLED AN ACT TO PROVIDE A HOMESTEAD EXEMPTION from the City of Tybee Island ad valorem taxes for City purposes in an amount up to but not to exceed $200,000.00 of the fair market value of the homestead; to provide for definitions; to specify the terms and conditions of the exemptions and procedures relating thereto; to provide for applicability; to provide for a referendum, effective dates and automatic repeals; to repeal conflicting laws; and for other purposes. BE IT ENACTED BY THE GENERAL ASSEMBLY OF GEORGIA; SECTION 1. For purposes of this Act, the term: (1) "Ad valorem taxes for City purposes" means all ad valorem taxes for City purposes levied by, for, or on behalf of Tybee Island, Georgia, except for taxes to pay interest on and to retire bonded indebtedness. (2) "Homestead" means homestead as defined and qualified in Code Section 48 -5 -40 of the Official Code of Georgia Annotated. SECTION 2. Each resident of the City of Tybee Island is granted an exemption on that person's homestead from all ad valorem taxes for City purposes in an amount up to but not to exceed $200,000.00 of the value of that homestead. Except as otherwise specifically provided by law, the value of all homestead property in excess of $200,000.00 shall remain subject to taxation. SECTION 3. A person shall not receive the homestead exemption granted by this act unless the person or the person's agent files an application with the tax commissioner of Chatham 1 1 1 County providing such information relative to receiving such exemption as will enable the tax commissioner to make a determination as to whether such owner is entitled to such exemption. SECTION 4. The exemption granted by this Act shall be claimed as required for County ad valorem taxes and shall be renewed automatically and continued as provided in the Official Code of Georgia and shall continue as long as the exemption from County ad valorem taxes applies. It shall be the duty of any person granted the homestead exemption under this act to notify the City Treasurer in the event the person for any reason becomes ineligible for this exemption. SECTION 5. The exemption granted by this Act shall apply to all taxable years beginning on or after January 1, 2003. SECTION 6. As soon as is permissible and reasonably practical under the Federal Voting Rights Act of 1965 as amended, and under the general laws of this state, the election superintendent of the City of Tybee Island or of Chatham County, as may be appropriate, shall call and conduct an election for the purpose of submitting this Act to the electors of the City of Tybee Island for approval or rejection. The election may be conducted in combination with the general election to be conducted in November, 2002, and the election superintendent shall cause the date and purpose of the election to be published once a week for two weeks immediately preceding the date thereof in the official organ of Chatham County. The ballots shall have written or printed thereon the words: "( ) YES Shall the Act be approved which provides for a homestead exemption for City of Tybee Island ad valorem taxes for City purposes in an ( ) NO amount up to but not to exceed $200,000.00 of the value of the homestead ?" All persons desiring to vote for approval of the Act shall vote "Yes ", and those persons desiring for rejection of the Act shall vote "No ". If more than one -half of the votes cast on such question are for approval of the Act, this Act shall become of full force and effect immediately. If the Act is not so approved or if the election is not conducted as provided in this section, the remaining sections shall not become effective and this Act shall be automatically repealed on the first day of January following that election date. The expense of the election or the referendum thereon shall be borne by the City of Tybee Island. It shall be the election superintendent's duty to certify the result thereof to the Secretary of State. SECTION 7. All laws and parts of laws in conflict with this Act are repealed. EMH\14536\HOMESrEAD.2ACT 1 1 1 1 RESOLUTION WHEREAS, the City of Tybee Island is a duly incorporated municipality in the state of Georgia being vested with all powers possible for a city to have under the present or future constitution and laws of the state of Georgia; and WHEREAS, the Georgia Department of Natural Resources and the State of Georgia in general encourages the acquisition of property for maintaining natural areas for environmental, conservation and recreational purposes; and WHEREAS, there is located within the City of Tybee Island a large tract of land generally known as the "Austin Tract" which the City believes would be suitable for acquisition by the Georgia Department of Natural Resources. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Tybee Island duly assembled, that the City of Tybee Island through its Mayor and Council does encourage the Georgia Department of Natural Resources to consider the acquisition of property within the City of Tybee Island for preservation of green space, environmental and recreational considerations and affirms that the City will work with the officials of the Department of Natural Resources concerning the development of plans for the use of such property, and other potential properties as might be considered appropriate. BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to the Commissioner of the Department of Natural Resources, Lonnice Barrett, Duane Harris, Dr. Stuart Stevens and Susan Fishbume, as well as to Senator Eric Johnson and Representative Burke Day. G:\ commonlemht145361resolution.new 1/02 1 1 1 BE IT SO RESOLVED this day of _, 2002. / I APIP Al 1EST: EMH\14536\RESOLUTION.NEW 1/02 a: \common \emh \14536\resoiutlon.new 1/02 YOR WAL R W. PARKER 1 1 1 RESOLUTION WHEREAS, the issue of the extension of Chatham Area Transit Bus Service into the City of Tybee Island has once again arisen; and WHEREAS, if such bus service is approved and extended into the City of Tybee Island it will likely require a tax increase to the residents of the unincorporated areas of Chatham County and to residents of Tybee Island; and WHEREAS, it is evident that the extension of such bus service into the City of Tybee Island is not needed for the purpose of transporting persons to and from the City of Tybee Island; and WHEREAS, the City of Tybee Island and its citizens do not wish to be further burdened by payment of Chatham County taxes in exchange for services that are not rendered and /or are unnecessary; and WHEREAS, the City of Tybee Island, through its Mayor and Council, feels that the efforts for extension of Chatham Area Transit into the City should be rejected. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Tybee Island in open meeting duly assembled, do hereby express the position of the City that Chatham Area Transit bus service should not be extended into the City of Tybee Island as doing so will result in an increase in taxes and an additional tax burden upon residents of the City which is completely unnecessary; and BE IT FURTHER RESOLVED that a copy of this Resolution be transmitted to the local legislative delegation and such other officials as may be deemed appropriate. G: \common \emh \14536\resolution.cat 1 1 1 BE IT SO RESOLVED this 1day ATTEST: EMH\14536\RBSOLUTION.CAT Q Acommon \emh \14536\resolution.cat 440 YOR WALTER W. PARKER 1 1 10 -1 -37 Dispaly on Vehicle;Design ORDINANCE NO. It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 10 Motor Vehicles and Traffic, Chapter 1 General Traffic Regulation Art. B Parking Meters, Section37 Same - display in Vehicle: Design, Etc., be amended to read as follows: Section 1. Section 10 -1 -37 is hereby amended to read as follows 10 -1 -37 SAME-- DISPLAY ON VEHICLE; DESIGN, ETC. The decals shall be of whatever design, shape and color, as may be designated by the governing body. Decals shall be permanently displayed on automobiles and other motor vehicles by adhesive bonding to the outside left rcarwi�av* t�wi ` l eli t and for trailers and other things which have no �Cfnx��i, decals shall be permanently displayed by adhesive bonding on the outside rear portion of the trailer or other thing so as to be visible from the left rear area of the trailer or other thing for which the decal has been issued or sold.(Code 1970, Sec. 19 -32 (1997 -121; 11/13/97) Any ordinances in conflict herewith are repealed to the extent of the conflict and this Ordinance shall have application to any violation of the Tybee Island Code of Ordinance of the City of Tybee Island, Georgia. Adopt ' this day of ayor Walter W. Parker 1st Reading: ' ; -- 1.3-0 2nd Reading: 1 lt) 62- Enacted: i _ Page 1 of 1 1 1 1 AN ORDINANCE An Ordinance to amend an Ordinance approved May 1, 1987, as amended, establishing a retirement plan for the employees of the City of Tybee Island, Georgia, and setting forth the joint trust agreement and the contract for the administration of said plan by the City and the Georgia Municipal Employees Benefit System as provided by O.C.G.A. § 47 -5 -1 et seq., so as to improve the plan benefit formula for employees; to provide an effective date; to repeal conflicting ordinances; and for other purposes. BE IT ORDAINED by the Mayor and Council of the City of Tybee Island, Georgia, and it is hereby ordained by the authority thereof: Section 1. An Ordinance establishing a retirement plan for the employees of the City of Tybee Island, Georgia, and setting forth the joint trust agreement and the contract for the administration of said Plan between the City and the Georgia Municipal Employees Benefit System as provided by O.C.G.A. § 47 -5 -1 et seq., is hereby amended by striking Article V, Section la., and inserting in lieu thereof a new Section la., to read as follows: "Section 1. Normal Retirement Benefit. a. A Participant, upon Retirement on his Normal Retirement Date, shall receive a Monthly Retirement Benefit under which payments shall commence on the last day of the month in which his Normal Retirement Date occurs and shall be payable on the last day of each month thereafter during his lifetime. The amount of Monthly Retirement Benefit shall be 1 1 1 determined as one - twelfth (1/12) the sum of: one and one -half percent (1.50 %) of the Participant's Final Average Earnings up to the amount of Covered Compensation for the Participant's applicable year of Termination of employment, plus two percent (2 %) of the Participant's Final Average Earnings in excess of the Covered Compensation applicable to the Participant, multiplied by years of Total Credited Service. However, in no event shall the Participant's Monthly Retirement Benefit exceed 100% of the highest monthly Earnings that the Participant received during the period used for calculating his Final Average Eamings." Section 2. The rights and obligations under the Plan with respect to persons whose employment or term of office with the Employer is terminated for any reason whatsoever prior to the effective date of this amendment are fixed and shall be govemed by such Plan as existed and was in effect at the time of such termination. Section 3. The effective date of this amendment shall be Feb., 1, 20020 Section 4. All ordinances and parts of ordinances in conflict herewith are hereby expressly repealed. [THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK] 2 1 Attest: ORDAINED this 104 d y 1 116 (SEAL) Approved: City Attorney 3 City of Tybee Island, Georgia Mayor 1 1 1 STATE OF GEORGIA COUNTY OF CHATHAM AFFIDAVIT PERSONALLY appeared before the undersigned attesting officer, duly authorized to administer oaths, k%4 `7 ,-2_ 4,40_- _ , who after being duly sworn, deposes and on oath states the following: (1) I was the presiding officer of a meeting of the Tybee Island City Council held on the day of 2002. (2) That it is my understanding that O.C.G.A. § 50- 14 -4(b) provides as follows: When any meeting of an agency is closed to the public pursuant to subsection (a) of this Code section, the chairperson or other person presiding over such meeting shall execute and file with the official minutes of the meeting a notarized affidavit stating under oath that the subject matter of the meeting or the closed portion thereof was devoted to matters within the exceptions provided by law and identifying the specific relevant exception. (3) The subject matter of the closed meeting or closed portion of the meeting held on the /O of 2002, which was closed for the purpose(s) of Jr T re-9-7;0--11 v A-Saw✓Woe/ as allowed by O.C.G.A., Title 50, Chapter 14, was devoted to matters within those exceptions and as provided by law. (4) Any unrelated matters which were mentioned or attempted to be offered for discussion during the closed portion of the meeting were ruled out of order and not discussed. 1 1 1 (5) This affidavit is being executed for the purpose of complying with the mandate of O.C.G.A. § 50- 14 -4(b) that such an affidavit be executed. This /0 day of /4 ay , 2002. Sworn to and subscribed before a this day of , 2002. g: \common \emh \14536\affiday.02 Mayor/Presiding Officer