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HomeMy Public PortalAbout10-08 Toshiba Business Solutions for Police Department 1st Reading: February 10, 2010 2nd Reading: March 10, 2010 Public Hearing: March 10, 2010 Adopted: March 10, 2010 Effective Date: March 10, 2010 Sponsored by: City Manager Ordinance No. 10-08 A ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA ACCEPTING THE QUOTE FROM TOSHIBA BUSINESS SOLUTIONS FOR AN E—STUDIO 5520C HIGH SPEED COLOR COPIER FOR THE POLICE DEPARTMENT, PATROL AREA FOR A FORTY-EIGHT (48) MONTH LEASE PAYABLE FROM ACCOUNT 19-524440; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDE' FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Opa-locka("City")Police Department Patrol area requires the use of a print and high speed scanning technology for its operations; and WHEREAS,pursuant to Article III, Section 28 of the City's Code of Ordinances, the City Manager has determined that this procurement of technology is necessary; and WHEREAS,the City Manager is requesting authorization from the City Commission of the City of Opa-locka("City Commission") to accept the quote from Toshiba Business Solutions. NOW, THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA AS FOLLOWS: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby accepts the quote from Toshiba Business Solutions and authorizes the City Manager to expend funds for the forty-eight(48) month lease to Business Solutions for an E—Studio 5520C High Speed Color Copier for the Police Department,in the annual amount of Three Thousand Eight Hundred Fifty-Two Dollars and Eighty- Four Cents ($3,852.84)payable from account number 19-524440. Ordinance No. 10-08 Section 3. SEVERABILITY. If any portion,section,phrase or clause of this Ordinance is held invalid by a court of competent jurisdiction, such ruling shall not affect the validity of the remainder of this Ordinance. Section 4. EFFECTIVE DATE. This Ordinance shall become effective immediately upon passage by the City Commission. PASSED AND ADOPTED this 10`h day of March, 2010. PH L. KELLEY ,MAYOR Attest to: Approved as iform .nd legal su ciency: af I A 14 •EB•RAH .. IRBY JOS T'' .1! 'LLER, ESQUIRE CITY CLER INT:11 IM C Y ATTORNEY Marc 10 2010 DAT Moved by: HOLMES Second by: JOHNSON Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES THE MIAMI HERALD I MiamiHerald.com SUNDAY,FEBRUARY 28,2010 17ND o{Caws• NOTICE TO THE PUBLIC CITY OF OPA-LOCKA, FLORIDA 0 „, e° a o _ NOTICE IS HEREBY GIVEN that at the Regular Commission Meeting on Wednesday,March 10,2010 at 7:00 p.m.in the City Commission Chambers,777 a. p -• Sharazad Boulevard,the City Commission will consider the following ordinances for final adoption: u- Z T O m a SECOND READING ORDINANCES/PUBLIC HEARING: >. U I- v V CD _ AN ORDINANCE OF THE CITY COMMISSION OF THE CITYOFOPA-LOCKA,FLORIDA TO AMEND THE CITY COMMISSION AGENDA RULES AND PROCEDURE, SECTION 2-45 TO CREATE A NEW NUMBER 10"REPORT FROM MIAMI-DADE COUNTY FIRE RESCUE DEPARTMENT';PROVIDING FOR INCORPORATION N ; OF RECITALS;PROVIDING CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY AND CODIFICATION;PROVIDING FOR AN EFFECTIVE DATE(first iri rn 4 reading held on February 10,2010).Sponsored by T.H. • r.• o Z r o n AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,APPROVING THE VACATION OF ONE BLOCK OF DUNAD AVENUE a) d d e FROM BANU STREET TO PERVIZ AVENUE FOR THE EXPANSION OF SHERBONDY PARK;PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING rn o g FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY AND CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE (first reading held on February 10,2010).Sponsored by C.M. E • AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,AMENDING CHAPTER 2,ARTICLE IV,BY CREATING DIVISION 8 co o M" DRUG FREE WORKPLACE"BY PROVIDING REGULATIONS CREATING A DRUG FREE WORKPLACE;PROVIDING FOR INCORPORATION OF RECITALS; c PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY AND CODIFICATION;PROVIDING FOR AN EFFECTIVE DATE(first reading held S v x ,� m on February 10,2010).Sponsored by D.J. w co ro m a AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,ACCEPTING THE QUOTE FROM TOSHIBA BUSINESS SOLUTIONS E 4 FOR AN E STUDIO 6530C HIGH SPEED COLOR COPIER FOR THE FINANCE DEPARTMENT FOR A FORTY-EIGHT(48) MONTH LEASE PAYABLE FROM m z' ro 5 ACCOUNT 17-513440;PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY; a c g: ; PROVIDING FOR AN EFFECTIVE DATE(first reading held on February 10,2010).Sponsored by C.M. v• H 6 ti_ -°o i AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,ACCEPTING THE QUOTE FROM TOSHIBA BUSINESS SOLUTIONS • E co U : FOR AN E-STUDIO 5520C HIGH SPEED COLOR COPIER FOR THE POLICE DEPARTMENT, PATROL AREA FOR A FORTY-EIGHT(48) MONTH LEASE PAYABLE FROM ACCOUNT 19-524440;PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY;PROVIDING FOR AN EFFECTIVE DATE(first reading held on February 10,2010).Sponsored by C.M. 0 : AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,ACCEPTING THE QUOTE FROM TOSHIBA BUSINESS SOLUTIONS C A FOR AN E-STUDIO 4520C HIGH SPEED COLOR COPIER FOR THE POLICE DEPARTMENT,ADMINISTRATION AREA FOR A FORTY-EIGHT(48)MONTH LEASE eZ N PAYABLE FROM ACCOUNT 19-524440;PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR 0 s SEVERABILITY;PROVIDING FOR AN EFFECTIVE DATE(first reading held on February 10,2010).Sponsored by C.M. N? S."► N $ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,ACCEPTING THE QUOTE FROM TOSHIBA BUSINESS SOLUTIONS 0 FOR AN E-STUDIO 6530C HIGH SPEED COLOR COPIER FOR THE OFFICE OF THE CITY MANAGER FOR A FORTY-EIGHT(48)MONTH LEASE PAYABLE FROM rig ACCOUNT 17-513440;PROVIDING FOR INCORPORATION OF RECITALS;PROVIDING FOR CONFLICT AND REPEALER;PROVIDING FOR SEVERABILITY; . .4:z PROVIDING FOR AN EFFECTIVE DATE(first reading held on February 10,2010).Sponsored by C.M. CU •-• 0 Additional information and/or copies relating to the above items may be obtained in the Office of the City Clerk,780 Fisherman Street,4'"Floor,Opa-locka, 1"Pi• C a Florida.All interested persons are encouraged to attend this meeting and will be heard with respect to the public hearing. i�„� 1 „ PURSUANT TO FS 286.0105:Anyone who desires to appeal any decision made by any board,agency,or commission with respect to any matter considered C..► v:5. at such meeting or hearing will need a record of the proceedings,and for that reason,may need to ensure that a verbatim record of the proceedings is made, 'Q y S which record includes the testimony and evidence upon which the appeal may be based. W aW ;#. DEBORAH S.IRBY,CMC CITY CLERK ,,,D.Looga 4 e � \9 ,. D U D Y R"ORi�EO Memorandum TO: Mayor Joseph L. Kelley Vice Mayor Myra L. Taylor Commissioner Timothy Holmes Commissioner I orothy Johnson Commissioner ' ose Tydus FROM: aran e 'a ters o ';Vitfridgirager DATE: February 2, 2010 RE: FINANCE TOSHIBA E-STUDIO 6530C COPIER Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENT WITH TOSHIBA BUSINESS SOLUTIONS FOR A E-STUDIO 6530C HIGH SPEED COLOR COPIER FOR THREE HUNDRED TWENTY ONE DOLLARS WITH SEVEN CENTS ($321.07)FOR FORTY-EIGHT (48)MONTH LEASE. Description: The Finance Department operation needs have changed and require the addition of several scanners, printers and an increase in printer supplies. The scanner and printer needs are due to the departments planned migration to scanning all financial information into a central searchable records management system in order to reduce offsite storage cost and reclaim office file space. The Information Technology Department researched several copiers from different vendors and concluded the Toshiba E-Studio 6530C offers the greatest level of technology, cost savings and ease of use while allowing the consolidation of the departments needs for printers and high capacity scanning. The City will also be able to acquire a check for $1,220.00 for a E- Studio 6530c incentive program by approving the contract prior to October 31, 2009. Copier Term Monthly Cost Copy Cost(Black/Color) Toshiba E6530c 48 Month $321.07 $0.0065/0.04 Xerox W7675 60 Month $469.42 $0.0087$/0.0869 Delta Minolta C550 60 Month $236.60 $0.01/$0.06 Sharp MX-7100 60 Month $269.32 $0.007/$0.065 Current Copier and Printer Supplies Proposed Copier Term Monthly Cost Monthly Savings New Scanner&Printer Supply 48 Month $428.92 Toshiba E6530c(new) 48 Month $321.07 $161.05 Toshiba E6530c+Incentive 48 Month $1,220.00 Credit $186.46 Financial Impact: Budgeted, Account 17-513440 Rental and Lease 1 OPP LOCk t 9 f C V D 9AORGYEp Implementation Time Line: 15 days Legislative History: None Recommendation(s): Staff recommends approval Attachment(s): 1. Toshiba Quote 2. Xerox Quote 3. Delta Business Solution (Canon/Minolta) 4. Sharp Quote 5. Toshiba E-Studio 6530c Specifications Prepared by: Nelson Rodriguez, Information Technology Director End of Memorandum 2 co n o � � 0 o ~o rn co a) tT N C7 f4 LD Q h ilk M ^CN C1 cu co unO� o wa'1Q)• m ,_,1 M t+9 49-el 1429-4 ,�, 4t}4fr f o 0 CO (ND Q1 u") vt N h N M [" N M U 'V '(`' O� N . N NJ Cr)f"� dy' C I QJ I N. ‘Ik Q 4i4 49� 429- E4 429-4f!- �� q. 4Pr --■ CV, N 0 Z M (Y)-1)2* 4fi- .-r 429- - 4f} 421- 4{4 c t G eu L. fa• ii Cr .0) L 9 RI 0 g a ® ..-i D V� >, Q ,1 Q 0 Rt 10 pa N a u- x trf .41 W a a el I a� o 41 ` $ 12u ca RI d (n r CO >CD C 70. c ` O "g `c' a N O O o QJ > O L T S : C � Q1 C 1$E C L. Q � $RI oE = 3 - a $_ �. 0. G Z Cu L C L CU .id JV ul Ca c 11) O O xN Z I" . C ID in LL W I N 2 ("NJ > oe U7 c 0 ,. QH 2 W W cd W 0 04;W 9 o MN ...J Q ® Q . 0 Q va L � (1jj t Z J M < Q1 W V Z u LA. w a ao X04 ° � C �' �. H v L1. Pim a' Q w g: tial EY, 0 Uc...D * V Q ..,,__... _._tea t Lease Pricing PROPOSAL xet cox Presented to Ctty of Opa Locka City Manager By lona Forbes On 5/812009 Pricing per Marion County Public Schools RFP No.3029J0,expiring 9130/09 Pricing Includes Supplies,Excluding Paper and Staples State or Local Government Negotiated Contract:072265900 Solution Prruiucl Ucscriplion Atiaca.anetrl!ntorm,uian trade tirtosm,1;uii (tt:+lucslcrl pent !wall Date 1.W7675PC(WC 7675 COP-PRNTR) •Adv Finisher•2l3hole Lease Term: 60 months •Toshiba E•studio 900 5!812009 -Pdcoplscn Ntwk Cntt Purchase Opuon: FMV Return to Vendor(CRP) •Customer Ed -Malys!Services Monthly Pricing Rent tcasr: Prim(li ugev Main who ice Platt Fediin 1.W7675PC 5469.42 1:SW All Prints $0.0087 •Consumable Supplies Included for all pants 2:Color All Prints $0.0979 -Pricing Fixed for Term I Total $459.42 Minimum Payments(Excluding Applicable Taxes) Al intormanon in this proposal is considered conUdennat arid is for the sole use of City of Opa LoGea CC.y Manager. If you would like to acquire the solution descebed in this proposal,we woucd be happy to offer a Xerox order agreement. Ti)ccirx3 is su pjec..to aetlt approval arid is vatic until 1,1712009. i tVi I f/� a. For any questions please tmtact true at{954)x99-0791 WS 0/95557 0c!8i200 10:351i Confidential•Copyaight°2008 XEROX CORPORATION_All tights reserved. Page 1 c Sharp MX-7001N Multifunctional Copier Full Service :t!aintettunce This is a Cost per Copy Full Service Agreement that includes All Parts, Labor, Drum & Toner Color Copies are billed based on cost per copy Color.065/copy No commitment Necessary $& W Copies are based on s'olume bans that can be determined based on need. 1-10,000 ,0079/copy 10,001-20,000 .007/copy 20001-above .0065/copy CDW Shopping Cart Page 1 of 1 CDW CDWG CDW Canada 800.581.4239 r Shopping Cart 6 Items Support Log On 1 Shop CDWG My Account Print This Page s '( 1J" 1 Search for... All Products Browse All Caiager es ---' it—I-1.-tlld.kl 1 ;et Products Services Solutions Center What COW Offers . Saved Carts .■ Save This Cart , E-mail This Cart lx Quantity Product CDWG Availability Price Ext.Price n Fujitsu f1-6130 1459805 In Stock $954.60 $2,863.80 e:) 3 .ti ,r, Servo Phasor 636005 1 127958 In Stork $1,598.99 $1,598.99 l-) 1 '4-46' Xerox 6360 High Yield Black Toner 1128133 In Stock $201.49 $3,223.84 -) 16 • Xerox 6360 High Yield Cyan Toner 1128127 In Stock $321.99 $5,151.84 (-) 16 s Xerox 6360 High Yield Magenta Toner 1128129 In Stock $321.99 $5,151.84 (—) 16 '<�8+ _ Xerox 6360 High Yield Yellow Toner 1128132 In Stock $321.99 $5,151.84 t—,) 16 Click r to remove an item trots your cart Sub-Total $23,142,15 Continue Shopping Shipping Cale: a) Enter a postal code to quickly estimate shipping cost. QuickCart: it) Enter a CD •G part number to quickly add it to your cart. . -_.. 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O O 0ro g a voo rn x 5 a Z H E H G c 2 H a° ' .#*_uj, Lease Pricing PROPOSAL xerox �\J J, Presented to City of Opa Locka City Manager By lona Forbes On 5/8/2009 Pricing per Marion County Public Schools RFP No.3029JD,expiring 9/30/09 Pricing Includes Supplies,Excluding Paper and Staples State or Local Government Negotiated Contract:072265900 Solution Product Description Agreement Infoimtition Iidde Infonndtion Requested : Item Install Ddte I I 1.W7675PC(NC 7675 COP-PRNTR) -Adv Finisher-2/3hole Lease Term: 60 months -Toshiba E-studio 900 5/8/2009 Pr/cop/scn Ntwk Cntl Purchase Option: FMV Return to Vendor(CRP) -Customer Ed -Analyst Services Monthly Pricing Item Lease Print Charges Maintenance Plan Features riiii Hon 1.W7675PC $469.42 1:BW All Prints $0.0087 -Consumable Supplies Included for all prints 2:Color All Prints $0.0979 -Pricing Fixed for Term Total $469.42 Minimum Payments(Excluding Applicable Taxes) <. ` •4v. 1 All information in this proposal is considered confidential and is for the sole use of City of Opa Locka City Manager. If you would like to acquire the solution described in this proposal,we would be happy to offer a Xerox order agreement. / Pricing is subject to credit approval and is valid until 6/7/2009. I•r 4Tq j For any questions,please contact me at(954)499-0791 WS 1195667 05/8/2009 10:35:17 Confidential-Copyright°2008 XEROX CORPORATION.AU rights reserved. Page 1 of 1 February 17, 2009 DELTA BUSINESS SOLUTIONS° City of Opa-Locka, Florida Proposed Solution and Pricing: One (1) New Konica Minolta C550 Copier/Printer/Scanner • Impressions in color and black & white • Includes: • Automatic reversing document feeder • Staple finisher • 3500 sheet paper capacity Lease Agreement: 60 Month term: $236.60 per month. Cost per copy charge: • Any black & white copies: $0.01 per copy • Any color copies: $0.06 per copy Additional items included are: Full Service Maintenance, all parts & labor included, except paper and staples. Includes black drums and color toner. Also included is equipment guarantee, emergency response time guarantee, Replacement guarantee, and loaner protection plan • Delivery and Setup • Network Install and Training