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Home My Public Portal AboutMinutes-02/27/2013 (2) CITY OF TIFFIN Minutes Regular City Council Meeting Wednesday, February 27, 2013 Springmier Library at CCA Middle School The Tiffin City Council met in Regular Session on Wednesday, February 27, 2013 at the Springmier Library in the CCA Middle School. Mayor Berner called the meeting to order at 6:32 p.m. Roll call vote: Mike Ryan,Joan Kahler,Jim Bartels, Peggy Upton, Royce Phillips.Also present: Engineer Frederick, Attorney Michael, Public Works Mehmen (arrived at 6:38 p.m.) and Administrator Jackson.Absent: none Motion made by Ryan, seconded by Bartels to approve the agenda.All ayes. Motion carried. Community/Citizen Forum Dorsey&Whitney/Northland Securities: presented to Council specific TIF scenarios regarding spending down unencumbered funds and, if there is a remaining balance on June 30, 2013,what the options are at that point. Option#1: make a declaration and amending the TIF debt certification to the county auditor's office. Option#2: use the funds to pay down debt obligations via internal loans and declare the monies for that specific purpose. A Presentation re: Comprehensive Plan—will attend the 03/13/13 meeting. Cancelled due to inclement weather._ Resident Huff:Addressed Council and thanked Public Works for doing a great job keeping the streets clean, but the City is not enforcing the cleaning of the sidewalks.Council would like to review the Ordinance regarding the side walk cleaning at the next council meeting. Public Hearing Mayor Berner opened the public hearing on Amending the Municipal Code of Chapter 99,Sewer Usage Charge System,to include Exception Under 99.10 Payment of Bills at 7:38 p.m. Council Person Upton motioned to open the public hearing,seconded by Bartels.All ayes. Motion carried. No community input and no written comments received. Mayor Berner closed the public hearing at 7:38 p.m. Motion by Ryan,seconded by Kahler to close the public hearing.All ayes. Motion carried. Mayor Berner opened the public hearing on Division 2 of Water Tower Project to include: 16-inch main to the new water tower and the 12-inch main from the water treatment plant to Ireland Avenue at 7:39 p.m. Council Person Kahler motioned to open the public hearing, seconded by Upton.All ayes. Motion carried. No community input and no written comments received. Mayor Berner closed the public hearing at 7:39 p.m. Motion by Ryan,seconded by Kahler to close the public hearing.All ayes. Motion carried. Mayor Berner opened the public hearing on Fiscal Year 2014 Annual Budget at 7:39 p.m. Council Person Kahler motioned to open the public hearing, seconded by Ryan.All ayes. Motion carried.Tiffin Fire Association members were present and requesting a 5% increase in budget. Council Person Bartels r , commented the previous budget for the library was$22,000. Mayor Berner closed the public hearing at 7:43 p.m. Motion by Upton, seconded by Bartels to close the public hearing.All ayes. Motion carried. Mayor Berner opened the public hearing on Changing the Animal License/Tag due date to January 1 yearly at 7:43 p.m. Council Person Ryan motioned to open the public hearing,seconded by Upton.All ayes. Motion carried. Administrator Jackson informed council the change will be from fiscal year to calendar year. No community input and no written comments received. Mayor Berner closed the public hearing at 7:45 p.m. Motion by Ryan, seconded by Upton to close the public hearing.All ayes. Motion carried. Payables Motion by Kahler, seconded by Bartels to approve the payables.Ayes=Kahler, Ryan, Bartels, Upton. Nays=Phillips. Motion carried. Unfinished Business Ordinance 2013-321 Amending the Zoning Ordinance No. 2007-287 and Any Amendments Thereto Adding the Permitted Use of Indoor Automobile Sales and Service in an M-2 Zoning—3rd reading: Motion made by Kahler, seconded by Ryan to approve 2013-321.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none.Ordinance passed. Ordinance 2013-322 Adopt the 2009 International Building Code, 2009 International Residential Code, 2011 National Electrical Code, 2009 International Fuel Gas Code, 2009 International Mechanical Code, 2009 International Plumbing Code, 2009 International Property Maintenance Code, and 2009 International Fire Code and Amending the Municipal Code of Tiffin, Iowa,Chapter 155, Building Codes, to Include an Exception Under 155.02 Fire Safety Provisions and Update the Building Code Provisions, and Amending Provisions of the Municipal Code of Tiffin, Iowa,Chapter 156, Housing Code,to Update Building Code Provisions—3rd reading: Motion made by Bartels,seconded by Ryan to approve 2013-322. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. Ordinance passed. Ordinance 2013-323 Amending Zoning Map for Willow Ridge—2nd reading: Motion made by Ryan, seconded by Kahler to approve 2013-323.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. 2nd reading passed. Concession Stand discussion and possible action: motion to adjourn until the 03/13/13 meeting. Contacted for a few financials and need some moth time. Motion made by Kahler, seconded by Ryan to approve.All ayes. Motion passed. City Hall discussion and possible action: Mayor Berner indicated that the Credit Union space will be vacated and available for one year at the regular commercial rental rate.Council Person Kahler would like to get bids for the Locker location as soon as possible because it is already available. Council Person Ryan mentioned that at City Park the ball diamonds might need to be expanded or that area needs to fully be available for a community center,and the Grant Street property or the Locker location would make a suitable location. Public Works Mehmen commented that when the new water plant was built the current city hall was to be a temporary location, now it's been six years. Motion made by Kahler to designate the Locker location for a city hall,seconded by Ryan. Further discussion regarding unknows like:flooding, insurance, etc. Council person Ryan withdrew his second from the motion. Motion died due to lack of a second. City Engineer said will provide Council with a flood map. Motion made by Upton A • to have a work session to discuss a city hall location,seconded by Bartels.Ayes=Phillips, Upton, Bartels, Ryan. Nays=Kahler. Motion passed. 210 Grant Street discussion and possible action:Administrator Jackson said a fair price for rental would be$1,000 per month.The Attorney can do a monthly lease and wording of a 60-day notice to vacate. Council Person Ryan made a motion to have the City Clerk and Mayor proceed to rent the property on a month-to-month basis with the help with the City Attorney for$1,000 per month, seconded by Kahler. All ayes. Motion passed. Resolution 2013-025 Eliminating one Public Works Part-Time Position and creating one Public Works Full-Time position with Medical and Dental Benefits: Mayor Berner indicated this Resolution is in response to the Council recommendation to move forward at the last meeting. Motion made by Kahler, seconded by Ryan to approve 2013-025.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. Motion passed. New Business Ordinance 2013-324 Amending the Municipal Code of Tiffin, Iowa,Chapter 99,Sewer Usage Charge System,to Include an Exception Under 99.10 Payment of Bills—1st reading: Motion made by Bartels, seconded by Ryan to approve 2013-324.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. First reading passed. Resolution 2013-026 Adopting the City of Tiffin's Annual Budget: Motion made by Ryan, seconded by Kahler to approve 2013-026. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. Motion passed. Resolution 2013-027 Delegating Responsibility to City Administrator/Clerk to Implement the Requirements of Chapter 22, Iowa's Public Records Statute:Attorney suggested item should be tabled until the next meeting. Mayor Berner indicated the State Statute indicates a "reasonable amount of time"to complete requests for public records. Upton would like the FOIA form and Ordinance updated. Motion made by Upton to adjourn this item until the 03/13/13 meeting, seconded by Ryan.All ayes. Motion to adjourn passed. Resolution 2013-028 Setting a Public Hearing to amend the Ordinance for allowing Hunting in Zoned areas R1E and R1A:Attorney made a request to table until the next council meeting. Council Person Phillips commented that R1A needs to have a minimum square footage indicated. Council Person Upton said the information in the Resolution is vague and needs to be more specific to be actually effective. Audit/Examination discussion and possible action:Administrator Jackson indicated that we can schedule our Audit/Examinations for the next three years. It would be most convenient to have them in December,when it is our slowest. Motion made by Ryan,seconded by Upton to approve an audit in December 2013 &exams the following years. All ayes. Motion passed. Resolution 2013-029 Setting a Public Hearing to amend the Ordinance to allow for a late fee and an NSF fee: Motion made by Upton,seconded by Ryan to approve public hearing for 03/13/13.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. Motion passed. Resolution 2013-030 Setting a date for public hearing and letting of the 2013 Capital Improvement Projects: Motion made by Ryan, seconded by Upton to approve public hearing for 03/27/13. Administrator Jackson pointed out that letting is part of the process so council is aware.Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion passed. Resolution 2013-031 Approving and Accepting of Infrastructure which Includes all Street, Water Mains, Sanitary Sewer and Storm Sewer, except for Sidewalks as per the Final Plat of Woodfield Ridge-Part Three: Motion made by Upton to adjourn this discussion item until a Special Meeting on Wednesday, March 6, 2013 at 5:30 p.m. at the Springmier Library in the CCA Middle school,seconded by Bartels.All ayes. Motion passed. Resolution 2013-032 Amending the 2013 Financial Investment Policy to have a One Year Cap of Funds at Solon State Bank in the Amount of$5,000,000: Council Person Upton indicated that County Auditor Weipert has been doing great things with money. Motion by Kahler to approve,seconded by Ryan. Ayes=Ryan, Kahler. Nays=Phillips, Upton, Bartels. Motion failed. Motion by Upton, seconded by Ryan to adjourn the meeting at 9:17 p.m.All ayes. Motion carried unanimously. Michon Jac, on, City Administrator/Clerk Steven L. Berner, Mayor February 27,2013 City of Tiffin Payables 3/1/13 Y Y Vendor Description Invoice Total Total ALLIANT ENERGY 99 BROWN ST-SEWER $2,696.83 ALLIANT ENERGY 111 BROWN ST-WTR TRMNT PLANT $2,137.37 ALLIANT ENERGY TIFFIN STREET LIGHTS $1,380.43 ALLIANT ENERGY 201 MAIN ST-CITY HALL $363.43 ALLIANT ENERGY 221 MAIN ST GARAGE $221.42 ALLIANT ENERGY 201 RAILROAD ST $210.09 ALLIANT ENERGY ROBERTS FERRY RD WATER TOWER $58.82 ALLIANT ENERGY ROBERTS FERRY RD $42.57 ALLIANT ENERGY 201 MAIN ST SIREN $35.45 ALLIANT ENERGY 210 MARENGO RD $19.68 ALLIANT ENERGY 313 MARENGO RD $19.31 ALLIANT ENERGY E MARENGO RD $19.31 ALLIANT ENERGY 809 E MARENGO RD $19.31 $7,224.02 CEDAR RAPIDS PHOTO COPY CO COLOR COPIES $422.11 CEDAR RAPIDS PHOTO COPY CO B&W COPIES $52.10 $474.211 CEDAR VALLEY HUMANE SOCIETY SHELTER STRAY DOG $130.00 $130.00 DATA TECHNOLOGIES ONSITE TRAINING/TIME/MILEAGE/HOTEL $2,988.26 $2,988.26 ! DELTA DENTAL OF IOWA DENTAL INSURANCE $274.54 $274.54 GAZETTE COMMUNICATIONS BUDGET ESTIMATE PUBLIC HEARING $114.00 GAZETTE COMMUNICATIONS WATER TOWER PUBLIC HEARING $16.18 GAZETTE COMMUNICATIONS SEWER USAGE CREDIT PUBLIC HEARING $15.71 GAZETTE COMMUNICATIONS SEWER EXCEPTION PUBLIC HEARING $14.76 GAZETTE COMMUNICATIONS ANIMAL LICENSE PUBLIC HEARING $14.76 GAZETTE COMMUNICATIONS JANUARY 30 WORK SESSION MINUTES $11.42 $186.83 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS $2,224.16 $2,224.16 HR GREEN PHASE II DESGN BIDDING CONST ADMIN $22,520.00 $22,520.00 IOWA DEPT OF NATURAL RESOURCES IDNR WATER TOWER PERMIT $493.00 $493.00 IOWA LEAGUE OF CITIES JACKSON IA MUNICIPAL PRO INSTITUTE $798.00 $798.00 IOWA PRISON INDUSTRIES DOUBLE ARROW BLACK ON YELLOW $35.30 $35.30 JOHN DEERE FINANCIAL SPRAY PAINTS&SHARPIES $131.62 ' JOHN DEERE FINANCIAL SPRAY PAINT& PUNCH/CHISEL SET $56.25 JOHN DEERE FINANCIAL GLOVES FOR PUBLIC WORKS $21.98 OHN DEERE FINANCIAL HEX HEAD SCREWS $6.49 $216.34 LOWES BUSINESS ACCOUNT WATER LINE PARTS BILLED TO CUSTOMER $172.19 LOWES BUSINESS ACCOUNT SPRAY PAINT& PARTS/SUPPLIES $31.40 LOWES BUSINESS ACCOUNT MAINTENANCE SHED SUPPLIES $28.48 $232.07 1LYNCH, MICHAEL&RAIBER GENERAL LEGAL $6,582.00 I (LYNCH, MICHAEL&RAIBER IRELAND AVE AND ROW LEGAL $1,343.00 LYNCH, MICHAEL&RAIBER WATER TOWER LEGAL $214.50 $8,139.50 LYNCH, MICHAEL& RAIBER TRUST 210 GRANT EARNEST MONEY $100.00 $100.00 LQUILL PRINTER INK AND FAX RIBBON ______ 212z._._$22221 UNITED STATES TREASURY FORM 941 QTR ENDING 12/31 FEE $470.07 $470.07 LWELLMARK _ - __ _ __ MEDICAL INSURANCE _ , __ __ $1,584.23 1,584.23 $48,185.50 $48,185.50 v CITY OF TIFFIN-Special City Council Meeting The Tiffin City Council met in special session on Wednesday, March 6, 2013 at the Springmier Library in the CCA Middle School. Mayor Berner called the meeting to order at 5:32 p.m. Roll call vote: Mike Ryan, Joan Kahler,Jim Bartels,Peggy Upton, Royce Phillips.Also present:Administrator Jackson. Motion Bartels to approve agenda, seconded Ryan.All ayes. Motion carried. Resolution 2013-031 Approving the Final Plat and Accepting Street,Water Mains,Sanitary Sewer and Storm Sewer, except for Sidewalks of Woodfield Ridge-Part Three,a Subdivision of Tiffin,Johnson County, Iowa: Discussion regarding escrow and performance bonds. Motion Ryan to accept an escrow check in lieu of a bond at this time in the amount of$15,000, seconded Kahler.All ayes. Motion passed. Motion Upton to`amend the Resolution to approve the final plat once the City receives , recommendations from the City'Engineer,seconded by Bartels.All ayes. Motion passed.Another motion Upton to amend the Resolution wording in paragraph 6 and add the words"and subdividors agreement" right after"Ordinances," seconded Ryan.All ayes. Motion passed. Motion Ryan to approve Resolution 2013-031 as amended above,seconded by Bartels.All ayes. Resolution passed. Resolution 2013-033 Approving the Subdivision Agreement for Woodfield Ridge, LLC regarding Woodfield Ridge-Part three, a Subdivision of Tiffin,Johnson County, Iowa: Motion Ryan to amend the subdividors agreement(#10)that the City will accept an escrow payment in the amount of$15,000 to ensure performance of the punch list items, seconded by Kahler.All ayes. Motion to amend passed. Motion Ryan to approve 2013-033 as amended, seconded by Kahler.All ayes. Resolution pissed. City Hall discussion and possible action: Motion Kahler to recommend the Locker location as a proposed City Hall site,seconded Ryan.Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion passed. Motion Upton to adjourn at 6:36 p.m.,seconded Ryan..All ayes. Motion carried. App • i • , Mich.V City Administrator/Clerk Steven L. Berner, Mayor March 6,2013