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Home My Public Portal AboutMinutes-03/13/2013 (2) - _:: CITY OF TIFFIN-Council Meeting Minutes The Tiffin City Council met in regular session on Wednesday,March 13,2013 at the Springmier Library at the CCA Middle School.Mayor Berner called the meeting to order at 6:30 p.m.Roll Call vote:Mayor Berner,Joan Kahler,Mike Ryan,Jim Bartels, Peggy Upton,Royce Phillips.Also present:Brett Mehmen,Attorney Raiber,Engineer Frederick and Administrator Jackson. Motion Upton to approve the agenda,seconded Ryan.All ayes. Residents asked about the Community Garden. Council Person Kahler expressed concern of cars running stop sign on HWY 6 by school,requested more police presence. TiffinFest is July 13th.Next meeting is Tuesday,March 19th at 7:00 p.m.in the Springmier Library in the CCA Middle School. MSA PowerPoint presentation Comprehensive Plan. Runge discussion re:possible purchase of University of Iowa property. Mayor Berner opened the public hearing for Amending the Ordinance to allow for Late Fees and NSF fees at 7:12 p.m.Motion Upton to open,seconded Ryan.All ayes.Motion carried.No written comments or responses received.Mayor Berner closed the public hearing at 7:12 p.m.Motion Ryan to close,seconded Upton.All ayes.Motion carried. Motion Kahler to approve the minutes,seconded Bartels.All ayes.Motion carried. Motion Ryan to approve financial reports and payables,seconded Kahler.Ayes=Upton,Bartels,Ryan,Kahler.Nays=Phillips. - Motion carried. Ordinance 2013-323 Amending Zoning Map for Willow Ridge-3`d Reading:Motion Ryan to approve,seconded Kahler. Ayes=Kahler,Ryan,Bartels;Upton,Phillips.Ordinance passed. Teacup pig discussion:Council opposed having teacup pigs in residential areas where is it is not zoned for Ag usage. Resolution 2013-027 Delegating Responsibility to City Administrator/Clerk to Implement the Requirements of Chapter 22, Iowa's Public Records Statute.Motion Ryan to amend the Resolution to change reasonable amount of time,instead of five days,seconded Kahler.Voting for Amendment:Ayes=Upton,Bartels,Ryan,Kahler.Nays=Phillips.Motion passed.Motion Ryan to amend the faxing charge to$.25 per page,seconded by Upton.Voting on 2nd Amendment:All Ayes.Motion passed.Motion, Upton to approve the Resolution,as amended,seconded Ryan.Ayes=Upton,Bartels,Ryan,Kahler.Nays=Phillips.Resolution passed. Ordinance 2013-324 Amending the Municipal Code of Tiffin,Iowa,Chapter 99,Sewer Usage Charge System,to Include an Exception Under 99.10 Payment of Bills-2°d reading:Motion Ryan to approve,seconded Upton.Ayes=Kahler,Ryan,Bartels, Upton,Phillips.Second reading passed. McKibbin discussion:Administrator Jackson gave background regarding a garage on their property.Motion Phillips to sell the footage necessary for$1 due to their inconvenience,seconded Ryan.The City will need a public hearing,a Resolution and a signed easement.All ayes.Motion passed. Discussion regarding Employee Benefits:Motion Ryan to have a work session on 04/17/13 at the'Fire Department Meeting Room at 6:30 p.m.,seconded Upton.All ayes. Resolution 2013-040 Accepting the Preliminary Plat of Willow Ridge:No action on item at this time. Resolution 2013-034 Approving the Alcohol License Renewal for the Depot:Motion Upton to approve,seconded Ryan.All ayes. Motion carried. Resolution 2013-035 Approving Award of Contract for the Division 2 Water Tower Project:Motion Kahler to approve Dave Schmitt Construction in the amount of$289,762.50,seconded Ryan.All ayes.Motion passed. Burn dates:Motion Ryan to set burn dates April 15`h to May 15th,seconded Upton.Ayes=Upton,Bartels,Ryan,Kahler. Nays=Phillips.Motion passed. Resolution 2013-036 Phillips lobbying trip April 17-18 discussion and possible action:Motion Upton to approve Phillips attending,seconded Bartels.Ayes=Upton,Bartels. Nays=Kahler,Ryan.Phillips did not vote due to conflict of interest.With a tie vote the motion was denied. •. Resolution 2013-037 Approving Business Cards for Council Members:Motion Upton to approve,seconded Ryan.Ayes=Phillips, Upton,Bartels,Ryan. Nay=Kahler.Motion passed. Ordinance 2013-325 Amending the Municipal Code,Chapter 56,Dog and Cat Licenses to change the dates under Section 56.01 and 56.04-1st reading:Motion to approve Upton,seconded Kahler.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.First reading passed. Addition of Native Wine Endorsement to Casey's Liquor: Motion Upton to approve,seconded Ryan.All ayes.Motion passed. Resolution 2013-038 Authorizing the Mayor and City Administrator/Clerk to sign an Access Easement Agreement with The Villages L.C.:Motion Upton to approve,seconded Ryan.All ayes.Motion passed. Resolution 2013-039 Setting a date for Public Hearing for Rezoning of Walker Tracts for the C-2B portion to be realigned with Highway 6 and the middle 85 lots from R-1A to R-1C:Motion Ryan to approve the date of 03/27/13 for public hearing, seconded Upton.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Motion passed. Ordinance 2013-326 Amending the Municipal Code of Tiffin,Iowa,Sections 92.03 and 92.04 of Chapter 92 to include a Late Payment Fee and a Non-Sufficient Funds Charge-1st reading:Motion Upton to approve,seconded Kahler.Ayes=Upton,Bartels, Ryan,Kahler,Phillips.First reading passed. • Resolution 2013-041 Authorizing the Mayor.and City Clerk to sign Easement documents for the Water Tower Project:Motion Kahler to approve,seconded Ryan.All ayes.Motion passed. Resolution 2013-042 Authorizing City Hall to put out Request For Proposals for Architects to interview and hire for City Hall drawings,design,plans and specifications:Motion Kahler to approve,seconded Ryan.Ayes=Upton,Bartels,Ryan,Kahler Nays=Phillips.Motion passed. Resolution 2013-043 Authorizing City Hall to put out Request For Proposals for Architects to interview'and hire for Concession Stand drawings,design,plans and specifications:Motion Bartels to amend the Resolution from Council Person to Parks/Public Works person,seconded Ryan.Vote on amendment all ayes.Vote on Resolution-Motion Kahler to approve,seconded Ryan. Ayes=Kahler,Ryan,Bartels,Upton Nays=Phillips Motion passed. Resolution 2013-045 Setting a Date for Public Hearing on proposed Plans,Specifications,Form of Contract and Estimated Cost for the construction of the 2013 Capital Improvement Project:Motion Upton to approve the date of 03/27/13 for the public hearing,secorded Ryan.Ayes=Upton,Bartels,Ryan,Kahler.Nays=Phillips.Motion passed. Resolution 2013-044 Setting the Date for the Bid Letting and Award for the 2013 Capital Improvement Project:Motion Kahler to approve the date of 04/10/13,seconded Ryan.All ayes.Motion Ryan to amended Resolution and put the sidewalk to tunnel back on list&can allocate those funds,second Upton.Ayes=Upton,Bartels,Ryan,Kahler.Nays=Phillips.Motion passed. Per Code of Iowa Section 21.50)and 21.5(c).Motion Bartels to enter into closed session at 9:38 p.m.,seconded Ryan.All ayes. Motion carried.Motion Ryan to go back into open session at 10:00 p.m.,seconded Upton.All ayes.Motion carried. Motion Ryan to have the Mayor and City Clerk continue good faith efforts to get an easement and necessary steps to move forward with Ireland Avenue,seconded Bartels.All ayes.Motion passed. Motion Ryan to adjourn at 10:02 p.m.,seconded Upton..Carried Unanimously. I .�q Michon Ja► ity Administrator/Clerk Steven L. Berner, Mayor March 13,2013 • e ' s� ' 'o- City of Tiffin Payables 3/15/13 Vendor Description Invoice Total Total CARUS PHOSPHATES WATER TREATMENT CHEMICALS $706.20 $706.20 CONSUMERS COOPERATIVE DIESEL FUEL $1,253.12 CONSUMERS COOPERATIVE UNLEADED GASOLINE $374.00 'CONSUMERS COOPERATIVE DIESEL FUEL $1,406.25 $3,033.37 DATA TECHNOLOGIES BANK RECONCILE REMOTE SUPPORT $340.00 DATA TECHNOLOGIES BUDGET ASSIST REMOTE SUPPORT . $170.00 $510.00 FUTURE LINE TRUCK.EQUIPMENT PLOW EDGES_FOR_F550& INTERNATIONAL $403.01_$403.01 GAZETTE COMMUNICATIONS FEB 13 COUNCIL MINUTES $149.46 $149.46 GOEDKEN,TRAVIS MILEAGE REIMBURSEMENT 1/1-2/28 $23.05 $23.05 HART FREDERICK CONSULTANTS IRELAND EASEMENTS/ROW PLATS PREP $79230 HART FREDERICK CONSULTANTS IRELAND FINAL IDOT CHANGES $510.00 HART FREDERICK CONSULTANTS IRELAND ACQUISITION PLATS $255.00 HART FREDERICK CONSULTANTS IRELAND IDOT APPS AND PERMITS $807.50 HART FREDERICK CONSULTANTS WOODFIELD RIDGE PH3 INSPECTION $892.50 HART FREDERICK CONSULTANTS INDUSTRIAL PARK MAIN ADMIN $680.00 HART FREDERICK CONSULTANTS JOE JOHNSON SITE PLAN REVIEW $212.50 HART FREDERICK CONSULTANTS CONCEPT WILLOW RIDGE REVIEW $722.50 HART FREDERICK CONSULTANTS IRELAND REIMBURSABLE FEES $352.75 HART.FREDERICK CONSULTANTS ATTEND COUNCIL MEETINGS $680.00 HART FREDERICK CONSULTANTS OLD TOWN WATERMAIN DESIGN $4,880.00 HART FREDERICK CONSULTANTS CIP DIVISION 2 SIDEWALK/TUNNEL $3,827.50 HART FREDERICK CONSULTANTS CIP DIVISION 3 ISLAND REMOVAL $1,432.50 HART FREDERICK CONSULTANTS CIP DIVISION 4 POTTER PARK $1,220.00 HART FREDERICK CONSULTANTS CIP DIVISION 5 ROBERTS FERRY $470.00 HART FREDERICK CONSULTANTS CIP DIVISION 6 JASPER N. HMA $640.00 HART FREDERICK CONSULTANTS CIP DIVISION 7 KIMBERLITE EXIT $4,921.25 HART FREDERICK CONSULTANTS CIP DIVISION 8 W JASPER S LOT $2,942.50 HART FREDERICK CONSULTANTS CIP DIVISION 9 GRADING JASPER $3,776.25 HART FREDERICK CONSULTANTS CIP PROJECT ADMINISTRATION $51.75 HART FREDERICK CONSULTANTS WATER SYSTEM PRESSURE UPGRADE $2,380.00 HART FREDERICK CONSULTANTS WALKER TRACTS REVIEW $361.25 HART FREDERICK CONSULTANTS SITE PLAN LOT 7 DEERVIEW REVIEW $403.75 HART FREDERICK CONSULTANTS SITE PLAN LOT 6 DEERVIEW REVIEW $170.00 HART FREDERICK CONSULTANTS CITY HALL CONCEPT AT 210 GRANT ST $340.00 $33,722.00 • AA , I •_ TI I i ■ : D . : _: . e ► ►T a 4 JACKSON, MICHON MILEAGE REIMBURSEMENT 2/1-2/28 $48.59 $48.59 JOHNSON COUNTY REFUSE INC FEBRUARY RECYCLING CONTRACT $3,703.50 $3,703.50 JOHNSON COUNTY SHERIFF MARCH MONTHLY CONTRACT $4,398.34 $4,398.34 LINN COUNTY REC SIGN AT JASPER/HWY 6 $43.43 ar- LINN COUNTY REC SIGN $39.37 LINN COUNTY REC SECURITY LIGHTS ONLY $121.50 $204.30 LYNCH, MICHAEL&RAIBER GENERAL LEGAL FEES $5,490.50 LYNCH, MICHAEL& RAIBER IRELAND AVE DESIGN& ROW $2,169.00 $7,659.50 LATHESON-LINWELD MONTHLY WELDING RENTALS $61.08 $61.08 MID-AMERICAN ENERGY NATURAL GAS MAINTENANCE BLDG $537.68 MID-AMERICAN ENERGY NATURAL GAS SEWER PLANT $339.75 MID-AMERICAN ENERGY NATURAL GAS 210 GRANT ST $54.42 $931.85 MORGANS SERVICE REPAIRS ON F550 $894.27 $894.27 RIVER PRODUCTS ROADSTONE $4,222.26 $4,222.26 S&G MATERIALS SAND $354.95 $354.95 SHAULL,AMY MILEAGE REIMBURSEMENT 2/1-2/28 $6.44 $6.44 HAY, BRIAN FEBRUARY BUILDING INSPECTIONS $11448.75 $1,448.75 SOUTH SLOPE COOPERATIVE MONTHLY CHARGES $398.90 $398.90 STATE HYGIENIC LAB WATER&WASTEWATER TESTING SUPPLIES $166.00" $166.00 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $8,083.34 $8,083.34 US CELLULAR FEBRUARY CONTRACT 242.28 242.28 VISA COUNCIL SUPPLIES $7.10 VISA MANAGEMENT LUNCHEON $12.00 VISA STAPLES OFFICE ORDERS $71.44 VISA STAMPS WHEN METER OUT OF INK $322.00 VISA POSTAGE METER INK $88.48 VISA OFFICE CHAIR AT PUBLIC WORKS $74.03 VISA SODA WATER FOR LAB WORK $13.20 VISA INK FOR PRINTERS AND MISC SUPPLY $99.81 $688.06 `WALKER WELDING CUTTIN EDGES &_G RAD $561;951 $73,128.99 City of Tiffin Payables 3/29/13 t Vendor Description Invoice Total Total 1 ALLIANT ENERGY 210 GRANT ST $16.18 � r., p -. ALLIANT ENERGY 201 RAILROAD ST $178.08 ALLIANT ENERGY 313 MARENGO RD $16.97 ALLIANT ENERGY 809 E MARENGO RD $16`97 ALLIANT ENERGY 201 MAIN ST-CITY HALL $315.42 ALLIANT ENERGY 221 MAIN ST GARAGE $298.72 ALLIANT ENERGY TIFFIN STREET LIGHTS $1,374.06 ALLIANT ENERGY ROBERTS FERRY RD $34.22 • ALLIANT ENERGY ROBERTS FERRY RD WATER TOWER $49.00, ALLIANT ENERGY 210 MARENGO RD $17.22 • ALLIANT ENERGY 201 MAIN ST-SIREN $28.88 ALLIANT ENERGY E MARENGO RD $16.97 ALLIANT ENERGY 111 BROWN ST-WTR TRMNT PLANT $1,794.39 ALLIANT ENERGY 99 BROWN ST-SEWER $2,515.07 $6,672.15 . CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $475.80 $475.80 CEDAR RAPIDS PHOTO COPY CO B&W COPIES c, $62.37 ICEDAR RAPIDS PHOTO COPY CO COLOR COPIES r�� $297.97 $360.34 CITY TRACTOR CO. SEAT SPRING FOR JD TRACTOR $6.60 CITY TRACTOR CO. PTO SWITCH FOR JD TRACTOR $31.25 $37.85 DATA TECHNOLOGIES DATA TECH USER GROUPMEETING - $95.00 $95.00 DELTA DENTAL OF IOWA DENTAL INSURANCE $274.54 $274.54 FASTENAL COMPANY MISC NUTS AND BOLTS $94.01 $94.01 FUTURE LINE HYDRAULICS, INC INTERNATIONAL PLOW, ELECTRIC REPAIR $792.16 $792.16 GAZETTE COMMUNICATIONS NSF LATE FEE PUBLIC HEARING $14.76 GAZETTE COMMUNICATIONS FEB 27 COUNCIL MEETING MINUTES $92.34 $107.101 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS $1,762.00 $1,762.00 j IOWA MUNICIPAL FINANCE OFFICER IMFOA 2013 SPRING MEETING $100.00 $100.001 1 IOWA PATCH ASPHALT PATCH FOR POTHOLES $437.50 $437.50 ILENOCH &CILEK ACE-IOWA CITY PAPER TOWELS FOR SHOP/STREETS $29.99 $29.99 LOWES BUSINESS ACCOUNT PARTS FOR LAWN WATER METERS $209.59 LOWES BUSINESS ACCOUNT 7-POLE END CAR/RV CONNECTOR $7.99 LOWES BUSINESS ACCOUNT FORD IMPLEMENT GRADE SPRAY PAINT $9.34 LOWES BUSINESS ACCOUNT ASPHALT PATCH FOR POTHOLES $79.92 LOWES BUSINESS ACCOUNT 12 MO 300CC UTILITY BATTERY $34.99 LOWES BUSINESS ACCOUNT NUTS, BOLTS,WASHERS $2.61 LOWES BUSINESS ACCOUNT DUCT, PACKING AND MASKING TAPE - $27.74 LOWES BUSINESS ACCOUNT ASPHALT PATCH FOR POTHOLES -• $99.90 $472.08 LYNCH, MICHAEL&RAIBER WOODFIELD RIDGE&ORDINANCE REVIEWS $4,688.00 LYNCH, MICHAEL&RAIBER IRELAND AVE DESIGN &.ROW $329.00 LYNCH, MICHAEL&RAIBER WATER TOWER EASEMENT LEGAL $889.00 $5,906.00 MAGUIRE IRON, INC 4TH PAYMENT ON CONTRACT $332,785.00 $332,785.00 IMENARDS PARTS FOR LAWN WATER METERS $67.35 $67.351 MRS APPRAISALS 201 COLLEGE ST APPRAISAL SUMMARY $400.00 • MRS APPRAISALS 221 W MARENGO RD UPDATE REPORT ; ° $300.00 {" MRS APPRAISALS 113 COLLEGE APPROASAL SUMMARY $300.00 $1,000.00 PAUL'S DISCOUNT OF IOWA CITY PARTS FOR LAWN WATER METERS $35.88 $35.88 SLED SHED CHAINSAW PARTS FOR REPAIR $39.57 SLED SHED; CHAINSAW PARTS AND CHAINS $61.77 $101.34 WELLMARK MEDICAL INSURANCE $1,985.10 $1,985.101 ZEP SALES&SERVICES SHOP CLEANING SUPPLIES $167.57 $167.57 $353,758.76 $353,758.76 •