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HomeMy Public PortalAbout2007_09_24 Council Work Session September 24, 2007 Council Chambers, 25 West Market Street, 7: 50 p.m. Mayor Umstattd presiding. Councilmembers Present: Kelly Burk, Kathryn Sheldon Hammier, Susan Horne, Marty Martinez, Ken Reid, Kevin Wright and Mayor Kristen Umstattd Councilmembers Absent: Council Member Martinez arrived at 9: 10 p.m. Staff Present: Town Manager John Wells, Town Attorney Barbara Beach, Assistant to the Town Manager Nicole Ard, Assistant to the Town Manager Kathy Leidich, Chief of Police Joe Price, Airport Director Tim Deike, Director of Finance Norm Butts, Director of Economic Development Betsy Fields, Director of Planning Zoning and Development Susan Swift, Director of Engineering and Public Works Tom Mason, Director of Capital Projects Management Nagi Elsewaissi, Chief of Comprehensive Planning David Fuller, Senior Engineer Asghar Pariroo, Environmental Planner Irish Grandfield, Comprehensive Planner Scott Parker, and Deputy Clerk of Council Debi Parry. AGENDA ITEMS 1. Questions on Tuesday Agenda Items Council Meeting of September 24, 2007 a. Accepting the Performing Arts Task Force Report Ara Bagdasarian, Performing Arts Task Force, read the following statement into the record: "The Performing Arts Task Force request that the Leesburg Town Council include funding for the professional performing arts center feasibility study and business plan in accepting the report of the Performing Arts Task Force to Council as presented on September 10, 2007. The funding for the professional study should be allocated from contingency funds and will not exceed $35,000. To recap from the presentation given to you, the Town Council on September 10, 2007 the inevitability of a performing arts center in Loudoun County is certain. The Town should act decisively and proactively to take the next step in moving the creation of a performing arts center in and/or around the Town or risk losing the economic and community benefits impacted from the proximity of this community amenity. In addition, the request for funding the professional performing arts center feasibility study and business plan is directly aligned with the business development strategy adopted by Council in May 2007, specifically aligned with the destination for arts, entertainment and dining objectives." Mr. Bagdasarian stated the Downtown Improvement Association (DIA) is looking at a special district for arts, entertainment, and dining in the Downtown. He stated the Economic Development Commission (EDe) is also Town Council Work Session of September 24. 2007 Page 2 in the process of recommending a Tourism Zone, which would also enable some redevelopment. Further, he continued: "There will be no long-term financial commitment from the Town following this study as all activates will be diverted to the private sector through the formation of a SOlC3 organization." Council Member Burk stated at the last meeting it was suggested the Task Force go before the Board of Supervisors and she would like to take that suggestion off the table. Vice Mayor Horne stated there is opportunity to raise private sector funds, not for the feasibility study, but for construction and programming. She stated the Town's investment in this will reap rewards for us down the road. Further, she stated it is unreasonable to say there will be no long-term financial requirement from the Town as it may be necessary in the future for things such as utilities versus actual cash. Council Member Hammier stated the new high school site has the potential to be a performing arts mag net school and there may be an opportunity for a partnership. She expressed her support for this request. Council Member Burk stated her discussions with the School Board have indicated the school will not be a performing arts magnet; however, it will have an enhanced auditorium. Council Member Reid stated his discussions with the School Superintendent have indicated concern if this is a performing arts mag net the talent pool will be drained at the other High Schools. Council Member Wright thanked Mr. Bagdasarian for his efforts. He asked the urgency of spending the money now before we see the results of the Downtown Market Study. Mr. Bagdasarian stated since there are other mechanisms in play there is urgency to put our stake in the ground and move forward with this project. He stated he has seen the preliminary results of the Downtown Market Study which supports the creation of a performing arts facility. Council Member Wright stated the County Government Center RFP requested other amenities such as a performing arts center and asked if any of the contenders are offering to construct this facility as part of their proposal. Mr. Wells stated some of the sites have the capability for a performing arts site; however, that may be a part of the negotiations as the process moves forward. Council Member Wright stated if this is an economic development initiative the funding should come from the economic development budget as opposed to the contingency fund. Town Council Work Session of September 24. 2007 Page 3 Mayor Umstattd thanked the Task Force for their efforts. She expressed appreciation for the language indicating there would be no long term financial commitment from the Town. b. Approving the Town/VDOT Administrative Agreement for Virts Corner Intersection Improvement Project and authorizing the Town Manager to execute this agreement There was no Council discussion of this item. c. Amending the FY 2008-2012 Capitallmprovement Program for airport projects accelerated land acquisition at the north end of the runway and the southwest end of the runway to improve safety, and to defer the South Apron Expansion Phase II for future funding Council Member Wright verified the funding for this project would be moved to an undetermined year. He expressed concern that delaying funding for this project will delay the revenue it would generate. Mr. Wells stated the revenue situation will have to be evaluated during the budget process; however, staff's first priority is to make the land purehases. d. Supporting the Regional Hazard Mitigation Plan There was no Council discussion of this item. e. Awarding Carr Tank #2 Construction Contract There was no Council discussion of this item. f. Approving Addendum No. 3 to the Hazen and Sawyer Engineering Services Contract to provide services during construction of Carr Tank #2 There was no Council discussion of this item. g. Designating a voting delegate and alternate to the 2007 Virginia Municipal League Business Session There was no Council discussion of this item. h. Parking Ordinance Public Hearing Council Member Wright stated the reference to parking enforcement on private property, specifically dealing with enforcement for handicapped spaces was deleted. Barbara Beach stated that was deleted at the request of the Police Department. Council Member Wright verified the public hearing regarding the permit parking for Cornwall Street is scheduled for October 10. Further, he verified the two ordinances could be merged if Council chose not to vote on this tomorrow night. Council Member Reid verified the standard width for a new street with parking on one si de is 28-feet. He stated Cornwall Street is 21-feet and asked if the road width in the ordinance could be increased to 2S-feet. Town Council Work Session of September 24. 2007 Paqe 4 Ms. Beach stated that amendment would require the ordinance to be readvertised. Council Member Reid stated he is concerned as the ordinance would affect the entire Town. He addressed the parking ordinance Section 10-152.3 regarding commercial vehicles parked on residential streets and asked if the weight limit could be lowered. Ms. Beach stated staff has been working since February on this Ordinance to bring it in line with the State Code. She stated the only policy changes reflected deal with police enforcement on private property. Further, she suggested Council move ahead with making the changes necessary for conformance with the State Code then continue with a comprehensive review of the policy procedures. Council Member Reid stated he would also like to look at issues regarding metered parking and free parking in the municipal garage. Further, he stated these policy issues and commercial trucks parked on residential streets need to be addressed at a future meeting. 2. Work Session Items for Discussion a. HS-5 High School Update Dr. Sam Adamo, Loudoun County Public Schools (LCPS), stated the School Board did receive the Town's letter and shares their concerns regarding the O'Connor property High School site and the preservation of natural resources, low impact design, protection of the trout stream, comprehensive storm water management, the potential for education through outdoor classrooms, and green building design. He stated LCPS is concerned with the Town's recommendation of a 300-foot buffer around the stream as it will significantly impact site utilization. Further, he stated LCPS proposes restoration measures including a 100-foot forested riparian buffer and additional mitigation to contribute to the overall stability of the on-site stream channels to benefit the entire watershed. Dr. Adamo outlined further green building efforts to be utilized in this project. He stated the eminent domain proceedings are scheduled for January 23-25. Council Member Burk asked if LCPS has consulted with environmental groups such as Trout Unlimited and U.S. Fish and Wildlife Service. Dr. Adamo stated to date he has not as LCPS does not own the property and it is difficult to get access to the site. Further, he stated the locationof the school has changed and their concerns are bei ng taken into consideration in the process. Council Member Burk stated the stream is very important as it is the last trout stream we have. She asked why pervious surfaces are not bei ng used for the parking lots. Dr. Adamo stated we are early in the design process; however, pervious services are difficult to maintain. Town Council Work Session of September 24. 2007 Paqe 5 Council Member Burk expressed her appreciation for Dr. Adamo's briefing and asked that he meet with other groups to get their input on measures to protect the trout stream. Vice Mayor Horne thanked Dr. Adamo for his update. She stated the environmental state of this property is very important; however, Council understands the limited resources available to LCPS. Council Member Hammier stated this is an important view-shed and gateway into Town. She stated the plans show a tremendous buffer between the school and Route 15 and verified this is not anticipated to change. Dr. Adamo stated LCPS recognizes this is an important gateway to the Town and therefore attempted to move the building back as far as possible. Council Member Hammier asked if the reduction in the 300 foot buffer would require Council action. Dr. Adamo stated it would not be possible to construct the school as planned if the 300-foot buffer is required. Mr. Wells stated the O'Connor property is not in the Town and the discussion we are having is assuming the property would be brought into the Town. He stated the action taken by Council provided for the extension of utilities to the property, but left open the decision of whether the site would be brought into the Town's boundaries. Council Member Wright asked the Town's buffer requirement for streams. Irish Grandfield stated the Town Plan calls for a greenway corridor at least 100-feet wide from the stream on each side for all streams that drain greater than 100-acres. He stated the Zoning Ordinance requires a lS0-foot buffer on each side for streams that drain greater than 640-acres. Further, he stated the Ordinance would only apply to tributary one and not tributaries two or three. Council Member Wright asked if thought has been given to protection of the tributaries as the road crosses them. Dr. Adamo stated we are looking at a span structure with a natural bottom. Council Member Wright thanked Dr. Adamo for LCPS's response to the Town's letter and encouraged him to continue to work on the environmental issues. Council Member Reid asked if this will be a performing arts magnet school. Dr. Adamo stated the school will have a mag net component; however, the nature of the program has yet to be determined by the School Board. Town Council Work Session of September 24. 2007 Paqe 6 Council Member Reid stated two of the worst storm water drainage areas in the Town are schools. He expressed concern with the lack of vegetation on school sites, particularly Cool Spring and Tolbert Elementary Schools. Further, he asked as the 150 foot buffer only applies to tributary one does our ordinances provide specific protection for trout streams. Mr. Grandfield stated there is no mention in the Town Plan or Ordinance regarding the impact of a buffer on a trout stream. Dr. Adamo stated they would treat each of the tributaries equally. Virginia McGuire, Environmental Advisory Commission, stated this is an opportunity to make the protection of this stream a joint effort between LCPS and interested parties. She stated there are a lot of offers of volunteer assistance and it is important for these individuals to be included in the process before it moves forward. Mayor Umstattd thanked Dr. Adamo for his report. She echoed the importance of a partnership between LCPS and the interested parties. Further, she expressed concern that if the school does not move forward on this site more cattle would be plaeed on the land and the state of the trout stream will continue to decline. Council Member Burk thanked Dr. Adamo for his continued partnership with the Town. b. Airport Commission Finance Briefing Mayor Umstattd thanked Mr. Dennis Boykin and Mr. Tom Toth for their briefing on the Airport during the Chamber of Commerce luncheon. Tom Toth, Airport Commission, outlined the current financial situation of the Leesburg Executive Airport. He stated in Fiscal Year 2008 the Airport is expected to bring in $1,153,918 in revenue and spend $886,493 in operating expenses for a total gain from operations of $267,424. Further, he estimated the depreciation of capital assets for FY 2008 at $698,585; however, this is a non-cash entry and should not be an issue when discussing the airport budget. Mr. Toth stated the debt service for FY 2008 is $446,806 and the last debt service payment is scheduled for 2021. He stated the Leesburg Hanger Condo Association (LHCA) owns 50 hangers at the airport; however, the lease is scheduled to expire in 15 years and at that time it is estimated the income from these hangers will be $360,000. Further, he stated the State estimates the Airport generates $40,000,000 in economic benefit. Council Member Burk verified the hanger leases were negotiated in the 1980s. She asked if construction of the new hangers will add debt to the Town's budget. Mr. Toth stated the new hangers will add debt; however, staff is looking at wa ys to make this project budget neutral. Town Council Work Session of September 24. 2007 Page 7 Council Member Burk asked if the airport will ever be out of debt. Mr. Toth stated the airport will always be in debt; however, the large sum of debt we are carrying now for items such as the terminal is being paid off. Vice Mayor Horne expressed appreciation for the Commission's hard work on this issue. She stated it is important to remember we are surrounded by competitive airports and our continued investment ensures the capacity of the airport to grow and attract the type of businesses we want. Council Member Hammier stated it is her understanding the Leesburg Executive Airport could not stay competitive if we were to raise the personal property tax on airplanes to the level that is charged for automobiles. Mr. Toth stated we already have a large barrier with the Air Defense Identification Zone surrounding the airport which hurts transient traffic coming through. He stated adding additional difficulties would force more pilots to use other airports. Council Member Hammier verified the Instrument Landing System (ILS) will attract more base aircraft to the airport. She asked given the economic impact the airport to the region, should the Commission approach Loudoun County for funding and/or support. Mr. Toth stated he believes Loudoun County is a great benefactor of the airport and they should provide assistance to the airport. Further, he stated the Commission has been looking at wa ys to get the County more i nvolved. Council Member Wright stated it is important to note the Town's share of the depreciation number is only two to three percent. Further, he asked why land can not be Iisted as an asset. Mr. Wells stated the land is an asset; however, it is not depreciable. Council Member Reid asked staff to outline the two aircraft taxes. Tim Deike stated the taxes that are charged to aircraft owners are $0.35 times gross take off weight and a personal property tax. Council Member Reid stated there is a misnomer in the community regarding the size of the Airport's deficit; however, he would like the Airport Commission to examine the feasibility of an increase in fees for the FY 2009 budget. Further, it would be helpful to see what other airports of this size charge. Mayor Umstattd thanked the Airport Commission for their report. She stated she continues to be impressed by the efforts to exceed our expenses through operational revenues. c. Request to Congressman Wolf for funding of an additional post office Town Council Work Session of September 24. 2007 Paqe 8 Charles Waddell, former Virginia State Senator, read the following statement into the record: "For several years now I have been appalled by the existence of the obsolete facility that services as the primary Leesburg Post Office on Catoctin Circle. For a Town the size of Leesburg the physical building, access and parking are a disgrace. The employees there are efficient, friendly and helpful but you can't make silk out of asow's ear. The line inside of the lobby sometimes reaches out the door as customers wait patiently to be serviced by a clerk. I have met with the Post Master and talked to many of the employees who work at the Catoctin Circle facility and they all expressed concern about the inadequacies of the building and lack of parking. It has ceased bei ng just an obsolete facility but has in recent months and years become a safety hazard. Postal patrons turning into the Post Office parking lot are being backed up onto Catoctin Circle and plaeed in danger of rear end collisions by other vehicles traversing that busy street. I can't speak to the number of incidents at this location but the situation there appears to be an accident waiting to happen. My wife and I are fearful each time we enter the parking lot as vehicles waiting to park jockey for position and subsequently cause severe backups. I have asked the Post Master for additional information concerning the inadequate physical facilities for the rural carriers, city carriers and c1erks that exist at the Catoctin facility. He acknowledges that they have major problems but so far I have not received the information I requested to help with my presentation. Perhaps the Town Council will have more leverage than a retired old Senator. A few months ago I was at an event in Lovettsville with Congressman Frank Wolf and spoke to hem about the Leesburg Post Office matter. He said he would be glad to intervene if the Leesburg Town Council would pass a resolution or motion to solicit his help. I have also spoken with Paul Reagan, the Administrative Assistant to Senator Jim Webb, on this issue and was given essentially the same answer. While I do not live in the Town Iimits I am served by the Leesburg Post Office and as an old rural mail carrier myself, I ask for your help in getting this matter moving again. I'm sure with limited space within the Town; you may have had problems finding a suitable location with decent access. I trust you will redouble your efforts in working with the postal authorities to solve this problem quickly and before someone is seriously injured or worse entering the parking lot off Catoctin Circle." Mayor Umstattd stated Council can choose to pass aresolution tomorrow night or authorize her to send a letter. Further, she stated any correspondence related to this matter should have Senator Waddell's letter attached. Town Council Work Session of September 24. 2007 Page 9 Council Member Burk expressed support for a resolution tomorrow night. Council Member Hammier stated she would like to look into the possibility of limiting Leesburg addresses to Leesburg residents. Mr. Wells stated the issue isn't whether Leesburg has sufficient service, rather it is the areas outside of Leesburg which can not be adequately served by smaller post offices in the surrounding area. Council Member Hammier stated it would be helpful to know the number of post offices servicing other Towns our size. She stated as an Exeter resident she recalls discussion regarding the post office location there; however, it was never constructed. Council Member Wright stated the Town is underserved and the service area for this facility is huge. He stated Reston had a similar situation and the post office and sorting facility were separated to create more room for the employees and create parking. Council Member Reid thanked Senator Waddell for his leadership on this issue. He asked if it is possible to have the post office constructed in the Exeter Shopping Center as it is now moving forward. Mr. Wells stated the Town would not be the procuring agent for the land; however, the key point is there was originally funding in the Federal Capital Improvement Program for this project and the next step is to get that money resto red so this is a viabie project. Council Member Hammier stated whether the post office has to be in Leesburg is a separate issue as the residents may be better served if it is plaeed closer to the constituents who are driving a great distance to this facility. Mr. Wells stated Mr. Mason has begun preliminary discussions with the post office staff and it is important to get information on how boundaries are drawn. He stated we know we have a problem on Catoctin Circle and there may be more than one solution. d. County Referral SPEX 2007-00032 - County referral for Phase II of the Loudoun County Adult Detention Facility Scott Parker stated staff has prepared draft referral comments regarding Phase II of the Loudoun County Adult Detention Facility along Sycolin Road in Loudoun County. Further, he stated the comments are due September 30. Council Member Burk stated the mental health facility is proposed for Phase III and verified staff received no indication of when it will be constructed. Town Council Work Session of September 24. 2007 Paqe 10 Council Member Wright verified the County is preserving the right of way for Crosstrail Boulevard, Milier Drive and Kincaid Boulevard and the County is not planning to construct these roads as part of this application. Mr. Parker stated he can c1arify the road status with the County. Council Member Reid echoed Council Member Wright's comments. e. Cornwall St reet Residential Parking Ordinance Discussion of this item took place under item 1 h. f. VML-NLC Immigration Update Nicole Ard stated Council asked for a briefing regarding the Virginia Municipal League (VML) and National League of Cities (NLC) activities regarding i1legal immigration. She stated the NLC is the most advanced in their efforts at this point as they have formed a task force and have begun lobbying efforts at the Congressional level. Vice Mayor Horne stated she attended the VML Legislative Committee meeting last Friday and the Committee has appointed a task force to develop a statement on the immigration issue. Further, she stated she was appointed to this task force. Council Member Hammier asked when Council would receive further information on the overcrowding issue. Mr. Wells stated there are a number of issues listed for future consideration and Council only needs to direct staff as to which issues you would like to address and when. Mayor Umstattd stated we have had this discussion before and asked for a staff report on the legal situation we face with the overcrowding issues. She stated her understanding is we have the burden of proof in these situations when they go to court. Council Member Hammier stated at the last meeting Council discussed the possibility of limiting the number of people regardless of their relation. Ms. Beach stated the requirements are outlined in the State Code and can not be changed by Council. She stated she has never been asked to enforce an overcrowding situation in the Town and would like that opportunity prior to reporting on the hurdies that would be faced in court. Susan Swift stated we have not taken any of these cases to court; however, for the last several years we have had 25-30 complaints each year. She stated 14-15 of these have resulted in cases were the complaints were determined to be real. She stated in five of those cases the individuals have complied and the other 10 cases are in various stages of the process. Mayor Umstattd stated it would be helpful to know the public health standards involved and what flexibility we have within State Code. Town Council Work Session of September 24. 2007 Page 11 Ms. Beach stated the Building Code determines square footage per person. She stated when you have overcrowding it can be addressed through Zoning Ordinance, Building Code or Nuisance Ordinance. Further, she stated our Charter Bill granted us the authority to enforce codes we elect to enforce; however, Council has not initiated anything to implement these powers. Mayor Umstattd stated we should pursue the ordinance to implement these powers. Council Member Wright stated we may be better served to defer this discussion to a future meeting. Council Member Hammier suggested Council direct Ms. Beach to bring forward a proposed ordinance for discussion at the next work session. Council Member Reid suggested allowing Council to discuss the ordinance before it is advertised. Ms. Ard stated staff has been modest regarding their efforts and outreach to the community on this issue. She stated Deputy Zoning Administrator Kevin Lawlor has worked closely with a number of non-profit organizations as overcrowding does not only pertain to immigrants, but also to individuals who do have Iimited means. Further, she stated Economic Development Director Betsy Fields has worked with non-profits to provide education and resources to these individuals. Mayor Umstattd stated most of the citizen concern we receive is about overcrowding and she would like to know what we have or do not have the power to change. Mr. Wells stated staff will prepare a briefing regarding what opportunities we have for enforcement given the new powers in the Charter amendment. Council Member Reid stated we need to have a broader discussion regarding Zon ing issues. Further, he stated he has received a number of complaints regarding the day laborer situation. It was the consensus of Council to discuss this issue at the October 9 work session. g. Draft Legislative Agenda for 2008 Nicole Ard stated the draft legislative agenda has been amended to reflect Council's comments from the last meeting. Vice Mayor Horne stated there was a presentation at the VML Legislative Committee meeting regarding the implications of the five percent reductions the Governor is asking each department examine. She stated Council needs to be aware in the upcoming year as the reductions may show up in very strategie areas for this Town. Council Member Hammier asked when the final packet is due. Town Council Work Session of September 24. 2007 Page 12 Ms. Ard stated pre-filing starts November 19 so it is important to get the package to our delegation as quickly as possible. Council Member Reid stated he would like to address the antiquated preservation law and would like to see amendments made to the tree preservation law. He expressed support for the request for funding for the Thomas Balch Library. Further, he suggested including a request for the Northern Virginia Transportation Authority to allow one vote for the Towns with the representative rotating among the top five Towns. Vice Mayor Horne asked the date of the legislative dinner. Ms. Ard stated staff is looking at mid-November. She stated tomorrow night Council needs to designate a voting member for the upcoming VML meeting. It was the consensus of Council to designate Vice Mayor Horne as the voting delegate and Council Member Burk as the alternate. h. Loudoun Street Project Update Vice Mayor Horne stated she was asked if we have given thought to maintaining this property as open space. She stated she is not sure how much significant revenue the Town could gain from this project; however, once the open space it lost it is gone forever. Further, she suggested Council ask the parks and recreation staff to look at the feasibility of a park using this open space and perhaps making this one of the first locations for public art. Council Member Burk expressed concern that the task force recommendations came back favorable for a project at this location and wondered if the public would be concerned with this change in course. Mayor Umstattd stated in the mid 1990s the Loudoun Arts Council wanted a sculpture garden there and an agreement was reached that Council would have the final approval of the art, but the Arts Council never moved forward with the proposal. Council Member Hammier stated it is an interesting idea; however, we need to consider the importance of the continuation of the retail in order to draw shoppers further down Loudoun Street. She stated it is important to work with the Leesburg Downtown Business Association on these ideas. Council Member Wright expressed concern that the property would go to the highest bidder and never be developed. He stated the façade of the parking garage is not pleasant and this property was always intended for development. Council Member Reid asked if there was consideration of using the property for Town office space and would that qualify for a public private partnership. Mr. Wells stated three years ago there was an active proposal for Town office space; however, staff and Council decided it was not appropriate to move forward. He stated at that point the Council established a task force Town Council Work Session of September 24. 2007 Paoe 13 to investigate a proposal that would generate a stream of revenue to provide for longer term space needs. Council Member Reid suggested having the property reappraised as it would be a loss to use it simply for a place for public art. Vice Mayor Horne stated she was suggesting establishing a park as a gathering place for residents, public art would not be the primary proposal. Further, she stated a number of people have recommended keeping this as open space as there is Iittle open space in the Downtown. Council Member Reid suggesting having the parks and recreation staff look at the whole Town property as there may be an opportunity for an ice skating rink on the Town Green. Mr. Wells stated it may be beneficial for Council to take a look at the big picture of what is happening around the Town at a future work session. Further, he stated this was a diffjcult project from the beginning. 3. For information only: Preview Topics for September 24, 2007: There was no Council discussion of the following items: a. Form based code consultant and budget approval b. Transportation model c. Approving the Town/FAA ILS Agreement and authorizing the Town Manager to execute it d. Awarding the ILS Civil Engineering Contract e. DCSM Revisions Public Hearing f. Parks and Recreation interim financing New Business a. Utility Rate Advisory Committee Council Member Martinez stated he is nominating Mark Newton for appointment to the Committee. He stated the Committee is meeting tomorrow night and asked that this item be moved to the top of the agenda for a vote to allow Mr. Newton to attend the meeting. b. Standing Residential Traffic Committee Council Member Reid stated there is a vacancy for a North East representative on the Standing Residential Traffic Committee and asked Council to bring nominations forward. c. Joint Town Council/Board of Architectural Review (BAR)Meeting Council Member Reid stated he would like to have a discussion of setting a date for a joint meeting of the Town Council and the BAR. Council Member Wright stated it may be more beneficial for Council Members to meet individually with their appointees to the Board. Further, he stated as the BAR works on their gUidelines it is important to have a full staff review to ensure compatibility with the Town Plan and existing ordinances. Town Council Work Session of September 24. 2007 Page 14 Mayor Umstattd concurred with Council Member Wright's comments as a first approach. Council Member Reid stated he will raise this issue with the BAR again. Council Member Hammier suggested giving the BAR the opportunity to address Council at a future work session. Adjournment On a motion by Vice Mayor Horne, seconded by Council Member Martinez, the meeting adjourned at 10:41 p.m. 2007 _tcwsmin0924