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Home My Public Portal AboutMinutes-10/30/2013 CITY OF TIFFIN - Minutes Special Council Meeting The Tiffin City Council met in special session on Wednesday, October 30, 2013'at the Tiffin'Fire Department meeting room. Mayor Berner called the meeting to order at 7:00 p.m. Roll Call vote:Joann Kahler, Mike Ryan,Jim Bartels, Peggy Upton, Royce Phillips. Also present: Administrator Jackson, Public Works Director Mehmen. Motion Bartels to approve the agenda, seconded Kahler. All ayes. Motion carried. Discussion and possible action Ireland Avenue—Church: Motion Ryan to withdraw condemnation, second Kahler. All ayes. Motion passed. Mayor Berner indicated to call the City Attorney this morning to cancel condemnation process. Resolution 2013-193 Approving the counter offer from United Grace Methodist Church for the ' relocation of their parking lot and necessary updates due to the Ireland Avenue Project: Upton conflict is to pay more than the appraised value of the land. Ryan believes there is no conflict and wants'to move forward with Ireland. UPton we will pay the church way above and beyond- others may want the same. Mayor Berner said they have been working on a good agreement with the remaining business and there have been multiple public meetings on this topic in the past 6-months and not one person has said anything. Kahler agreed that the public has had opportunity to comment. Ryan indicated that the three church members have been up front, they all considered to condemn in order to get the road built, they have all gone on record there is no conflict, they serve the City of Tiffin and he is comfortable with the process. Upton commented that she does not believe there are ulterior motives. Motion Ryan to approve, second Kahler. Ayes=Kahler, Ryan, Bartels. Nays=Phillips, Upton. Motion passed. Re-passage Resolution 2013-181 Appointment to the Planning&Zoning Commission—Klein- overriding Veto by Mayor: Motion Phillips to override veto, second Upton. Discussion on the basis of the veto and reasoning. Ayes=Phillips, Upton. Nays=Bartels, Ryan, Kahler. Motion to appoint Klein failed. Resolution 2013-185 Appointment to the Planning& Zoning Commission—Moore: Motion Bartels to appoint Moore, second Kahler. Ayes=Bartels, Ryan, Kahler. Nays=Phillips, Upton. Motion passed. Resolution 2013-189 Approving Connor, Edwards & High Development Easements: Motion Bartels to approve, second Kahler. Phillips wanted clarification of the easement. Mayor Berner confirmed'the $750 easement, 2 separate 1" water line stubs from water line to property line, current water line severed, waves all fees this one time to connect, one farm hydrant, capped 2"d service line; High Development will get$1 for the temporary construction and permanent easements. Ayes=Kahler, Ryan, Bartels, Upton, Philips. Motion carried. Resolution 2013-186 Approving Award of Contract for the Jasper Ave Watermain Extension Project to Cornerstone at$183.025.45: Ryan confirmed with Hart-Frederick they are capable of completing the job. Motion Ryan to approve, second Bartels. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Approval of hunting application. Motion Bartels to approve, second Ryan.'All Ayes. Motion passed. Hiring of Public Works Technician: Administrator Jackson recommends Nate VanVoorst. Discussion regarding the candidate and the selection process. Motion Kahler to hire Nate, second Ryan. All Ayes. Motion passed. Motion Ryan to adjourn 7:35 p.m., seconded Upton. All ayes. Motion carried. 41 chon J: :on, City Administrator/Clerk Steven L. Berner, Mayor October 30,2013 • I CLAIMS REPORT VENDOR INVOICE DESCRIPTION AMOUNT AW WELT AMBRISCO CITY HALL BUILDERS RISK $ 368.00 BANKERS TRUST COMPANY GO BOND 2012A INTEREST& FEES $ 45,702.50 BANYAN DATA SYSTEMS WINUB METER DEVICE SUPPORT $ 295.00 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $ 706.20 COLLINS,TERESA MILEAGE REIMBURSEMENT $ 20.00 CUSTOM HOSE AND SUPPLIES HYDRANT HOSES FOR FLUSHING $ 416.57 DATA TECHNOLOGIES 2014 LICENSE& FEES $ 1,797.18 DB REPROGRAPHICS INC CITY HALL SPEC BOOKS $ 1,095.98 DEARBORN NATIONAL LIFE INSURANCE $ 91.00 FUTURE LINE TRUCK EQUIPMEN CUTTING EDGES/PLOWS/LIGHTS $ 1,634.61 FUTURE LINE TRUCK EQUIPMEN WIRING FOR TRUCK LIGHTS $ 1,010.92 GAZETTE COMMUNICATIONS CLASSIFIED PUGLIC WORKS ASST. $ 552.60 GAZETTE COMMUNICATIONS HRG FOR BICYCLE PARKING $ 14.93 GAZETTE COMMUNICATIONS HRG FOR PRIVATE SEWAGE DISPOSL $ 16.86 GAZETTE COMMUNICATIONS HRG TO ADOPT LIGHTING ORDINANC $ 15.41 GAZETTE COMMUNICATIONS MINUTES FROM 10/9 MEETING $ 64.53 GAZETTE COMMUNICATIONS NOTICE HRG ACCESS ORDINANCE $ 16.37 GAZETTE COMMUNICATIONS HRG TO ADOPT SUDAS $ 14.45 GAZETTE COMMUNICATIONS FISCAL REPORT ENDING JUNE 2013 $ 212.15 GAZETTE COMMUNICATIONS MINUTES FROM 10/23 MEETING $ 86.69 GRACE EXCAVATION MOWING 9/23 TO 11/10/13 $ 12,485.00 HART FREDERICK CONSULTAN ENGINEERING FEES $ 27,614.43 HR GREEN WATER/CONSTRUCTION OBSERVATION $ 8,041.67 IOWA CITY LANDSCAPING TREES PLEASE $ 1,087.50 IOWA CITY READY MIX, INC CONCRETE FOR BBALL FIELD AREA $ 213.70 IOWA DEPT OF REVENUE-SALES SALES TAX ASSESSMENT JUNE 2013 $ 92.84 IOWA INTERSTATE RAILROAD, L'SIGNAL MAINTENANCE AGREEMENT $ 187.68 IOWA LAWN MAINTENANCE 1/2 OF SIDEWALK/REITIN @REDBIRD $ 2,500.00 JACKSON, MICHON MILEAGE REIMBURSEMENT $ 278.55 JOHNSON COUNTY REFUSE INC GARBAGE/RECYCLING $ 4,167.00 LINDER TIRE SERVICE TIRE REPAIR/SKIDLOADER $ 52.73 LINN COUNTY REC ELECTRICITY $ 252.62 LL PELLING RETAINAGE JASPER AVE PAVING $ 4,670.67 LOWES BUSINESS ACCOUNT GARDEN WEASEL/TRIMMER FOR PARKS $ 139.15 LYNCH, MICHAEL& RAIBER GENERAL, PRIVATE SEWER ORD,CONFLICT OF INTERE. $ 6,724.50 MASTER METER SYSTEMS INC ANNUAL SUPPORT VEHICLE READ $ 1,500.00 MATHESON=LINWELD MONTHLY WELDING RENTALS $ 65.73 MATT PARROTT&SONS ENVELOPES $ 230.00 MEADE SYSTEMS INC METAL CULVERT $ 355.20 MID-AMERICAN ENERGY GAS CHARGES $ 100.73 MORGANS SERVICE REVERSE WARNING BEEPER $ 105.26 < - ,PACE SUPPLY < < - < < PARKS/PLUGS FOR BASE < < . C < $ < 50.00 < < < < < PURCHASE POWER POSTAGE $ 1,539.98 QUILL PRINTER INK CARTRIDGES $ 114.96 RING'S APPLIANCE REFRIGERATOR FOR RENTAL PROPERTY $ 150.00 SCHIMBERG CO SPOOLING/WATER PLANT $ 165.32 SHAULL,AMY MILEAGE REIMBURSEMENT $ 9.72 SHAY, BRIAN BLDG INSPECTIONS $ 3,786.25 SOUTH SLOPE COOPERATIVE TEI TELEPHONE CHARGES $ 388.16 STATE HYGIENIC LAB WATER/SEWER TESTING SUPPLIES $ 176.00 STEVE'S ELECTRIC WATER PLANT PHONE LINE REPAIR-STRUCK BY LIGHTI $ 180.00 THE TRUCK STOP TRUCK REPAIRS/MAINTENANCE $ 875.32 THE TRUCK STOP TRUCK REPAIRS/MAINTENANCE $ 494.91 US CELLULAR CELL PHONES/SHOPS $ 213.41 VANTAGE POINT, LLC PRELIMINARY DESIGNS CITY HALL $ 900.00 WOODRUFF CONSTRUCTION 1_11 CITY HALL CONSTRUCTION MANAGEMENT $ 13,422.95 TOTAL ACCOUNTS PAYABLE $ 147,463.89 { 4 ICCT00 Wed-Oct 30, 2013 2:17 PM *** CITY OF TIFFIN 1A^-*** OPER: AS PAGE 123 03.13 UTILITY BILLING APPLIED DEPOSIT REGISTER DEPOSIT DEPOSIT AUNT NO/CUSTOMER NAME SERVICE APPLIED REMAINING 102 WA 103.61 46.39 ' ',0206002„i6.1111 WA ' 29.42' 120.58 40446002+ ...1P WA 57,58 92.42 056910240111111111111w WA 150.00 0654002 1 $ ...JL < WA 128.12 21.88 0047001 .. . WA 2.10 147.90 0055001 WA 42.39 107.61 0086001111111111■11, WA 50.76 99.24 0089001 WA 2.83 147.17 0930001 WA 5.15 144.85 • TOTAL 571,96 928.04 SERVICE CODE TOTALS WA 571.96 928:04 TOTAL 571.96 '928.04 • II, \g\ CLAIMS REPORT VENDOR INVOICE DESCRIPTION ACTION SEWER&SEPTIC SERVICE WATER JETTED NEAR KIMBERLITE ALLIANT ENERGY E MARENGO RD ALLIANT ENERGY 811 E MARENGO RD ALLIANT ENERGY 809 E MARENGO RD ALLIANT ENERGY TIFFIN STREET LIGHTS ALLIANT ENERGY ROBERTS FERRY RD ALLIANT ENERGY 99 BROWN ST/SEWER ALLIANT ENERGY 111 BROWN ST/WTR TREATMENT ALLIANT ENERGY ROBERTS FERRY/WTR TOWER ALLIANT ENERGY 210 MARENGO RD ALLIANT ENERGY 201 MAIN ST/SIREN ALLIANT ENERGY 201 MAIN ST/CITY HALL ALLIANT ENERGY 221 MAIN ST/GARAGE ALLIANT ENERGY 201 RAILROAD ALLIANT ENERGY 313 MARENGO RD CARGILL INC SALT FOR WATER PLANT • • CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS CEDAR RAPIDS PHOTO COPY CO COPY CHARGES CITY CONSTRUCTION GROUP LC CITY HALL COOK APPRAISAL LLC JONS ICE CREAM UPDATE/REVIEW • DATA TECHNOLOGIES TRAINING DELTA DENTAL OF IOWA DENTAL INSURANCE DORSEY&WHITNEY LLP LEGAL- URBN RENEWAL,AUDIT PREP& LMI ECICOG COMPREHENSIVE PLAN GAZETTE COMMUNICATIONS SPCL MEETING 10/30/13 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS IOWA FINANCE AUTHORITY SRF IOWA ONE CALL DIGGING PROTECTION LL PELLING 2013 CAP IMPROVEMENTS- PAVING LYNCH, MICHAEL& RAIBER LEGAL-SUDAS,WLW RIDGE TRN LN, IRELAND u`" MATT PARROTT&SONS WINDOW ENVELOPES-2500 MRS APPRAISALS DONS ICE CREAM APPRAISAL PRESS-CITIZEN MEDIA HEARINGS 10/1/13 NOTICE RING'S APPLIANCE REFRIGERATOR-CITY HALL. RIVER PRODUCTS ROADSTONE SIGNSHOP OUTFIELD DISTANCE MARKERS • SNI SOLUTIONS SALT/PRE-TREATMENT FOR ROADS TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION VISA VISA/CREDIT CARD VISA TABLES-CITY HALL WELLMARK MEDICAL INSURANCE TOTAL ACCOUNTS PAYABLE . . - , .. . , . . , AMOUNT $ 237.80 $ 17.61 $ 34.29 -. . , . 5 .5 $ 16.97 . 5 5 , $ 1,365.94 «4 , $ " 18.25 . $ 2,241.92 5 $ 2,050.87 $ 16.97 * , t , sl ..5 A ,,, $ 17.23 5 . • 5 • $ 18.12 4 . $ 296.82-, , $ 152.80 , . , 5 $ 202.54 . . 5. $ 17.23 e .. $ 3,528.00 . r .. , 0, $ 921.94 5 . 5 . $ 342.16 , c . . ... . 5. $ 70,444.40 5, 5 . $ 600.00 , , , 5 $ 1,503.81' ,. 5, e . $ 305.04 , t 4 $ 13,935.68 .. 4 5 $ 1,036.00 . 5. $ 30.82 ; . ' $ 2,298.60 , 3.4 1 511 i ) , $ 4,692.50 . , $ 34.20 $ 384,819.70 c 4,819.70 A $ 5,568.50 . . , . $ 230.00 . 55 _ = $ 1,000.00 . $ 249.70 . . $ 400.00 5. $ 2,412.11 . . 5 $ 315.00 1 4; . 5 . $ 8,250.00 $ 8,666.67 , _ . 5, ,5 5 $ ' 241.48 .5 — , $ 1,167.48' . 0 $ 1,646.21 i , $ 521,345.36 i 4 u a A . t a , . , . rIHRTRP Wed Nov 20, 2013; 5:13. -! *** CITY OF TIFFIN IA *** 'OPER: AS 1, PAGE 118 I 03.13 UTILITY BILLING APPLIED DEPOSIT REGISTER =- DEPOSIT DEPOSIT ,.. , BUNT NO/CUSTOMER NAME SERVICE APPLIED REMAINING „ , • . , . -03101111Miiiiim u.. WA 4209. 107.91 96 WA 95.04• 54' 2 ' . . .1 143.b2 ) 4 " 4'. 4 1 $0.4' 4' ") . ) • ' 4 4 ' 0766003= ) WA 6:98 ' 0056001,11111111111111111111- WA -17.16 132.24 TOTAL 161.87 438.13 8 1. SERVICE CODE TOTALS . TOTAL 161.87 438:13 _ . ‘• , : ,. • . . IDRP - Thu Nov 21, 2013' 4:31 PM, *** CITY OF TIFFIN fA *4* OPER: AS PAGE i '1.13' US SCHEDULED DEPOSITS REFUND REPORT , . DEPOSIT PEN DEPOSIT INTEREST ,TOTAL DEPOSIT )NT NO ALPHA 10 DATE TIMES AMOUNT marr AMOUNT REFUND CODE i13001 111111111111111.' 2/20/12 1 74.13 :00 74.13 Check , , )84001 111111111011111111111 9/12/12 132.07 .00 132.07 Check ' ' 'REPORT TOTAL ' 2b6.20 .00 i206.26 , . k k WATER 206.20 :1(:11111iiii :::) c.: . , , . . . A 1 A . . , [ 1 . . . . 0 . 0 . t , , 1,- 8 ' 1 . ' / . h -0 / . . k • ; I . / ' . a M , • a > . .> `APPENDIX L ' ' ' . y ) , >,. > . y > PERMIT FEES - (The provisions contained in this appendix are not mandatory unless specifically referenced in the.adopting • ordinance.) TOTAL VALUATION, FEE , $1-to$500 $24 $SOl"td$2,000 $24 for the fast$500,plus$3'for each additional$100 or fraction. thereof,to and including$2,000 $2,001 to$40,000 $69 for the first$2,060;plus$11 for each additional$1,000 or fraction thereof,to and including$40,000 $487 for the first $40,OO1�lio$100;000 $40,000;plus$9 for each additional$1,000 or li fraction thereof,to and including $100,000 $100,001 to$500,000 $1,027 for the first$100,000;plus$7 for each additional$1,000 or I fraction thereof,to and including$500,000 ' $500 001 to`$1,000,000 $3,827 for the first$500,000;plus$5 for each additional$1,000 or fraction thereof,to and including$1,000,000 $1,000,001`:to$5,000,000 $6,327'for the first$1,000,000;plus$3 for$3 additional$1;000 or fraction thereof,to and including$5,000,000 $5,000,001 and over` $18,327 for the first$5,000,000;plus$1 for each`additional$1,000 i or fraction thereof Tr r. 9 , y 1 r , , J d a W .; p • K. 7i i ,r,iia 9 IS 1 QlMTCn ..,......_.. .._ , 1 Y', ,, 1 , i iy I / ' CLAIMS REPORT VENDOR INVOICE DESCRIPTION AMOUNT ABI ABSOLUTE KUBOTA RAKES, BLADES $ 4,340.00 AMERICAN SECURITY CABINETS UTILITY DROP BOX/CITY HALL , $ 1,910.00 AREY, MELISSA REFUND-FENCE PERMIT $ 50.00 AW WELT AMBRISCO WATER TOWER INSURANCE $ ° 1,087.00 ' BIG TEN RENTALS SANTA COSTUME RENTAL $ ; 33.00 BOBCAT OF IOWA CITY KUBOTA $ 17,956.00 -. CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $ 951.00 CEDAR RAPIDS PHOTO COPY CO TONER CARTRIDGES $ 8.00 CENTRAL IOWA DISTRIBUTING ' BOOT/SHOE BRUSH REPLACEMENT $ 95.90 CITY CONSTRUCTION GROUP LC CITY HALL $ 100,073.19 COLLINS,TERESA MILEAGE REIMBURSEMENT $ 12.83 CONSUMERS COOPERATIVE FUEL&OIL $ 2,184.47 CORNERSTONE EXCAVATING JASPER AVE WATERMAIN $,142,624.01' DATA TECHNOLOGIES EBILLS,INTERNET& PERMIT PURCH $ 2,440.00 DATA TECHNOLOGIES UTILITY BILLING MASTER $ 750.00 DATA TECHNOLOGIES PAYROLL/ACH TRAINING INSTALL $ 1,150.00 DATA TECHNOLOGIES PAYROLL TRAINING EXPENSES $. 179.35 DEARBORN NATIONAL ADD/LIFE INSURANCE $ 91.00 GAZETTE COMMUNICATIONS GAZETTE PUBLICATIONS $ 106.43 GAZETTE COMMUNICATIONS 11/13 COUNCIL MEETING $ 99.21 HART FREDERICK CONSULTAN ENGINEERING FEES $ 33,486.00 HERRING,,LINDA CHRISTMAS COOKIES-SANTA CELE $ 50.00 HR GREEN CONSTRUCTION ADMIN/OBSERVATION $ 8,091.50 . IOWA INTERSTATE RAILROAD, LTD SIGNAL MAINTENANCE $ 187.68 JACKSON, MICHON MILEAGE REIMBURSEMENT $ 76.28 ° JOHN DEERE FINANCIAL SUPPLIES $ 41d.37 JOHNSON COUNTY AUDITOR CONNOR/EDWARDS EASEMENTS $ 90.00 JOHNSON COUNTY REFUSE INC RECYCLING j $ 4,167.00 JOHNSON COUNTY SHERIFF ,, POLICE CONTRACT $ 4,901.00 LENOCH &CILEK ACE- IOWA CITY KITCHEN ROLL TOWELS $ 57.90 LINN COUNTY REC ELECTRIC-WATER TOWER $ 93.90 LINN COUNTY REC SIGN LIGHTS $ 42.30 l LINN COUNTY REC SECURITY LIGHTS $ 174:00 LINN COUNTY REC JASPER AVE SIGN ELECTRIC $ 42.04 LOWES BUSINESS ACCOUNT SUPPLIES-PARKS,WATER,SEWER $ 270.62 LYNCH, MICHAEL& RAIBER LGL/HICK KNL,WLW RIDGE,IRELANb $ 3,057.50 MATHESON-LINWELD MONTHLY WELDING RENTALS $ 65.73 MATT PARROTT&SONS WINDOW ENVELOPES $ 277.50 , MATT PARROTT&SONS LASER CHECK PRINTING $ 288.93 MID-AMERICAN ENERGY GAS-190 BROWN ST $ 199.03 MID-AMERICAN ENERGY 201 RAILROAD ST GAS $ 226.14 MORGANS SERVICE AUTO REPAIRS $ 286.40 PURCHASE POWER POSTAGE MACHINE $ 1,625.48 S&-G MATERIALS SAND $ 397.65 DAVE SCHMITT CONSTRUCTION CO DIV 2 WATER IMPROVEMENTS $ 15,046.14 SHAULL,AMY p MILEAGE REIMBURSEMENT $ 23.45 SHAY, BRIAN BUILDING INSPECTIONS' $ 2,042.50 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET $ N 383.19 STATE HYGIENIC LAB WATER TESTING $ 250.00 TELEDYNE ISCO PLOTTER PAPER/SEWER $ 68.25 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $ 8,666.67 USA BLUE BOOK STREETS REPAIR SUPPLIES $ 66.60 USA BLUE BOOK HARNESS INDICATOR $ 84:97 VANTAGE POINT, LLC . PRELIMINARY DESIGNS/DRAWINGS $ 1,500.00 VESSCO, INC GALA PUMP FOR WATER PLANT $ 1,282.62 VISA COUNCIL CHAMBERS TABLE,OFFICE SUPPLIES $ 3,729.23 VISA' HEATER SEWER PLANT, OFFICE SUPPLIES $ 456.57 VISA OFFICE FURNITURE $ 1,716.21 VISA DESKS& FILING CABINETS,STORAGE SHELVES $ 1,327.82 WALKER WELDING STREETS-WELDING $ 191.94 TOTAL ACCOUNTS PAYABLE $371,542.50 l 4