HomeMy Public PortalAboutMinutes-12/09/2013 CITY OF TIFFIN - Minutes Work Session
The Tiffin City Council had a work session on Monday, December 9, 2013 in the Tiffin Fire Department meeting
room. Mayor Berner called the meeting to order at 6:51 p.m. Roll Call vote:Joann Kahler, Mike Ryan,Jim
Bartels, Peggy Upton.Absent: Royce Phillips.Also present:Administrator Jackson.
Motion Bartels to approve the agenda, seconded Ryan. Motion carried.
TIF/Economic Development/Urban Revitalization: Mayor Berner indicated that economic development
incentives is that is normally used to entice development, he has spoken to another city manager and they do
not offer any incentives, unless it is a very large project. Since multiple developments,commercial and
residential, have been approved this year we already will be having a lot going on. Kahler said we need to make
sure when businesses come to town we can't say yes to one and not others. Mayor indicated that multiple
business have already come to town with no incentives. He also stated the City should develop an economic
development plan. Ryan indicated we need a solid approach, not to pick and choose incentives.
Bartels asked if other towns have a TIF committee or their standard practice.Jackson is to contact League of
Cities and other surrounding communities to get copies of their urban revitalization plans and TIF districts with
Urban Renewal plans and rebates; so we can formulate our own plan/criteria. Mayor also commented he is
interested in urban revitalization in the old part of town. Ryan agrees with a plan for businesses in the old part
of town but have it be a case-by-case basis. Upton indicated the dentist in town is a major foundation in the
community and would like us to have the ability to encourage business like that to get a tax abatement. Ryan
indicated maybe a specific abatement for medical/dental would be appropriate.Jackson indicated that other
major businesses are looking at moving to town,such as a grocery store, and would bring jobs.
Renaming of Jasper Avenue: Park Road was discussed and believed is a solid name. Connor and Edwards will
have addresses on Park Road (no court, etc.).
Budget—general discussion:Administrator Jackson discussed the police and fire budget request along with
payroll and big ticket items for public works and city hall.Jackson indicated that the Fire Department and Library
should give updates. Council supports the idea of updates and would like reports quarterly. Upton would like to
see the number of calls from the fire department, so we can see the increase/trend. Council is not opposed to.
the 15%increase in the police presence. Council is good with the following as a start to the budget:a flat 2%pay
increase(1.5%COLA and a .5%for a raise-due to the insurance pass through and the 25%difference in pay
increase for the Administrator), PULBIC WORKS: metal roof, soil processor and hydraulic hammer, and for CITY
HALL folding/stuffing machine and copier.
Motion Kahler to adjourn at 7:59 p.m., seconded Ryan.All ayes. Motion carried.
If.- '� /i
Michon Jacksrk/Administrator Steven L. Berner, Mayor
December 9,2013
CITY OF TIFFIN - Minutes Regular Council Meeting
The Tiffin City Council met in regular session on Wednesday, December 11,2013 at the Springmier
Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:35 p.m. Roll Call vote:
Joann Kahler, Mike Ryan,Jim Bartels, Peggy Upton (6:40 p.m.).Absent: Royce Phillips.Also present:
Public Works Mehmen,Attorney Michael, Engineer Frederick,Administrator Jackson.
Motion Bartels to approve the agenda, seconded Kahler.All ayes. Motion carried.
Tiffinfest Update: Mrs. Bartels indicated they paid the gambling tax and have been providing
information for the City's audit. Council thanked Darla for her years of service. Mr. Petersen is working
on heading up the Tiffinfest and he gave a short summary of events.
Upton arrived at 6:40 p.m.
Sheriff Pulkrabek addressed council about the police budget/contract.Council is comfortable with a 15%
increase in man hours. He further discussed the positive visibility of police in town.
Public Works Report: water tower report waiting for PRVs to get done, had to change valves and hoses.
Will partially fill the tower but keep it low for the pressure to be reduced.Concession stand update;
should be able to break ground by April.Snow plowing already started and Nate passed his CDL—so full
staff for plowing.
Mehmen left meeting at 6:52 p.m.
MidAmerican Energy,Steve Dachtler, introduced himself to Council. He is our Community Contact
because Tiffin is experiencing great growth.
Mayor Berner opened the`public hearing at 6:54 p.m. Motion Kahler to open,seconded Bartels.All ayes.
Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at
6:55 p.m. Motion Ryan to close,seconded Bartels.All ayes. Motion carried.
Motion Kahler to approve the minutes from 11/13/13 and 11/26/13, seconded Ryan. Upton: indicated
to change wording of Obamacare to Affordable Care Act. Upton also requested for future minutes
include further location details.All ayes. Motion carried.
Motion Kahler to approve the financial reports and payables, seconded Ryan.All ayes. Motion carried.
Resolution 2013-202 Approving Name Change on Jasper Avenue and Property Owner Address Changes
on Street: Name change to Park Road. Motion Ryan to approve, second Kahler.Ayes=Kahler, Ryan,
Bartels, Upton. Motion passed.
Discussion and possible action Ireland Avenue land purchase and easement agreement: Mayor Berner
said the City received a counter offer from The Depot that was just over the appraised value,to
reimburse them for some other items, in the amount of$8,379.41.Council agrees the counter is
reasonable due to the explanation he provided. Motion Kahler to approve paying The Depot the
$8,379.41,second Ryan.Ayes=all. Motion carried. Mayor Berner informed Council that there was a
discrepancy for what was approved for John's Ice Cream from the last meeting; it did not include
differences in paving and tree removal.Council was informed that the offer should be$105,618 for
everything that needs to be done. Motion Ryan to approve the original offer with the additional increase
of paving(with the owner making the decision of asphalt or concrete)for a total of$105,618, second
Bartels.All ayes. Motion carried.Attorney Michael updated on remaining paperwork for Ireland that
needs to be signed. Railroad and Engineer Frederick having a meeting on 12/20.Since it takes a long
time to buy the parcel located across from city hall they are working on getting a lease for$1.
•
Ordinance 2013-343 Amending Section 8.01 and 8.06 of the Zoning Ordinance-Exterior Lighting-3rd
reading: motion Ryan to approve, second Bartels. Resident had questions about getting updates to
residents.Ayes=Upton, Bartels, Ryan, Kahler. Motion passed.
Ordinance 2013-344 Amending Section 7.04 of the Zoning Ordinance-Bicycle Parking-3rd reading:
Motion Ryan to approve, second Kahler.Ayes=Kahler, Ryan, Bartels. Nays=Upton. Motion passed.
Ordinance 2013-345 Repealing Access Regulation-3rd reading: Motion Ryan to approve, second Bartels.
Ayes=Upton, Bartels, Ryan, Kahler. Motion passed.
Ordinance 2013-346 Amending Zoning Map for Prairie Trail West(rezoning East corner)-1st reading:
Motion Ryan to approve, second Bartels.Ayes=Kahler, Ryan, Bartels, Upton. Motion passed.
Ordinance 2013-347 Amending Zoning Map for Prairie Trail West(C2B-R6 on West property line)—1st
reading:Three lots to be rezoned. Planning&Zoning recommended the approval. MMS: informed
council the feedback they have received indicates the commercial is too far off of HWY 6 and there
would be traffic in the residential area.Asking to change it to townhouses. Motion Ryan to approve,
second Bartels.Ayes=Upton, Bartels, Ryan, Kahler. Reading approved.
Resolution 2013-210 Approving Alcohol Permit for Bella Sala: Motion Kahler to approve, second Ryan.
Ayes= Kahler, Ryan, Bartels, Upton. Motion passed.
Resolution 2013-211 Approving Final Plat, But Not Accepting Improvements, of Hickory Knoll: Ms.White
informed Council the lights are installed, city water was testing and passed, and the only thing not done
is asphalt(will be done in spring/summer); comfortable with no occupancy permits until street is done
and everything completed. MMS: gravel is in, pins are set,working on everything. Upton: Engineer will
do exam of final plat.Attorney Michael:water easement and plat is acceptable to everyone;the
agreement can be changed from building permits to occupancy permits,escrow money can be used to
finish. Ms. White indicated could always have a lien against her own personal property and wants a
parade home. Motion Ryan to approve,subject to 2013-214 approval, second Kahler.Ayes=Kahler,
Ryan, Bartels, Upton. Motion passed.
Resolution 2013-214 Approving Partial Release and Escrow Agreement for Hickory Knoll: motion Ryan to
approve (amending resolution in#9 from wording of building to occupancy permits document
#01604229.docx), second Kahler.Ayes=Upton, Bartels, Ryan, Kahler. Motion passed.
Resolution 2013-212 Setting A Public Hearing for Approval of Cell Phone Tower Lease on Water Tower:
Attorney to look at old/current water lease agreement for current cell tower arrangements. Council
needs more information and verification on the current ordinance 140' limit. Ryan: inquired about
federal regulations. Motion Ryan to set a public hearing on 01/08/13,second Upton. Invite the cell
phone rep back to answer questions.Ayes=Kahler, Ryan, Bartels, Upton. Motion passed.
Resolution 2013-213 Approval of Change Order#1 to Hagerty Earthworks LLC in the amount of
$2,950.00 and Pay Estimate in the amount of$71,305.57 for the Water Pressure Upgrade: Motion
Upton to approve, second Bartels.Ayes=Upton, Bartels, Ryan, Kahler. Motion passed.
Discussion and possible action for McDonald hunting application: Motion Ryan to approve, second
Kahler.All ayes. Motion passed.
Discussion and action on Approval of Amended Urban Renew Report to add TIF revenues to State of
Iowa: Motion Bartels to approve amendment,second Ryan.All Ayes. Motion passed.
Engineer Frederick: Working on Old Town improvements cost estimates, meeting with Railroad on
12/20/2013.
Councilmen Ryan: In the future City should look into solar panels on city buildings,there may be funding
for cities. It might be around $40,000, but it would get it back in about 10 years.
Councilmen Bartels: Discussed the article in the North Liberty Leader regarding the CCA School and the
upcoming bond.
Administrator Jackson: City Hall: windows installed today, siding goes on the week of Christmas.
Auditors are in from 12/03/13 to 12/18/13. Reminder: out of office 12/17/13-01/06/14. Everyone
invited to visit Santa and Council on Saturday from 1-4 p.m. at Bella Sala.
Mayor Berner: CCA School is meeting tonight to, hopefully, approve the 28E agreement for the entrance
across from Deer View and the sidewalk.
CLOSED SESSION
Per Code of Iowa Section 21.5(j) per the employee request. Motion Bartels to enter into closed session
at 8:19 p.m.,seconded Kahler.Ayes=Kahler, Ryan, Bartels, Upton. Motion carried. Motion Ryan to enter
into public session at 8:52 p.m., seconded Upton.Ayes= Kahler, Ryan, Bartels, Bartels. Motion carried.
Motion Upton to adjourn at 8:53 p.m.,seconded Ryan.All ayes. Motion carried.
/ aflP
Michon Jac p Clerk/Administrator Steven L. Berner, Mayor
December 11,2013
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CLAIMS REPORT
VENDOR INVOICE DESCRIPTION AMOUNT
ABI ABSOLUTE KUBOTA RAKES, BLADES $ 4,340.00
AMERICAN SECURITY CABINETS , UTILITY DROP BOX/CITY HALL $ 1,910.00
AREY, MELISSA REFUND-FENCE PERMIT $ 50.00
AW WELTAMBRISCO WATER TOWER INSURANCE $ 1,087.00
BIG TEN RENTALS SANTA COSTUME RENTAL $ 33.00
BOBCAT OF IOWA CITY KUBOTA $ 17,956.00
CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $ 951.00
CEDAR RAPIDS PHOTO COPY'CO TONER CARTRIDGES $ 8.00
CENTRAL IOWA DISTRIBUTING' BOOT/SHOE BRUSH REPLACEMENT $ 95.90
CITY CONSTRUCTION GROUP LC CITY HALL $ 100,073.19
COLLINS,TERESA MILEAGE REIMBURSEMENT $ 12.83
CONSUMERS COOPERATIVE FUEL&OIL $ 2,184.47
CORNERSTONE EXCAVATING JASPER AVE WATERMAIN $ 142,624.01
DATA TECHNOLOGIES EBILLS,INTERNET& PERMIT PURCH $ 2,440.00
DATA TECHNOLOGIES UTILITY BILLING MASTER $ 750.00
DATA TECHNOLOGIES PAYROLL/ACH TRAINING INSTALL $ 1,150.00
DATA TECHNOLOGIES PAYROLL TRAINING EXPENSES $ 179.35
DEARBORN NATIONAL ADD/LIFE INSURANCE $ 91.00
GAZETTE COMMUNICATIONS GAZETTE PUBLICATIONS $ 106.43
GAZETTE COMMUNICATIONS 11/13 COUNCIL MEETING $ 99.21
HART FREDERICK CONSULTAN ENGINEERING FEES $ 33,486.00
HERRING, LINDA CHRISTMAS COOKIES-SANTA CELE $ 50.00
HR GREEN CONSTRUCTION ADMIN/OBSERVATION $ 8,091.50
IOWA CODIFICATIOn INC TIFFIN CODE OF ORDINANCES $ 1,700.00
IOWA INTERSTATE RAILROAD, LTD SIGNAL MAINTENANCE $ 187.68
JACKSON, MICHON MILEAGE REIMBURSEMENT $ 76.28
JOHN DEERE FINANCIAL SUPPLIES $ 410.37
E JOHNSON COUNTY AUDITOR CONNOR/EDWARDS EASEMENTS F $ 90.00
JOHNSON COUNTY REFUSE INC RECYCLING $ 4,167.00
' JOHNSON COUNTY SHERIFF MONTHLY POLICE CONTRACT $ 4,901.00
LENOCH &CILEK`ACE- IOWA CITY KITCHEN ROLL TOWELS $ 57.90
LINN COUNTY REC ELECTRIC-WATER TOWER $ 93.90
LINN COUNTY REC SIGN LIGHTS $ 42.30
LINN COUNTY REC SECURITY LIGHTS $ 174.00
LINN COUNTY REC JASPER AVE SIGN ELECTRIC $ 42.04
LOWES BUSINESS ACCOUNT SUPPLIES-PARKS,WATER,SEWER $ 270.62
LYNCH, MICHAEL& RAIBER LGL/HICK KNL,WLW RIDGE,IRELAND $ 3,057.50
MATHESON-LINWELD MONTHLY WELDING RENTALS $ 65.73
MATT PARROTT&SONS WINDOW ENVELOPES $ 277.50
MATT PARROTT&SONS LASER CHECK PRINTING $ 288.93
MID-AMERICAN ENERGY GAS-190 BROWN ST $ 199.03
MID-AMERICAN ENERGY 201 RAILROAD ST GAS $ 226.14
MORGANS SERVICE AUTO REPAIRS $ 286.40
PURCHASE POWER POSTAGE MACHINE $ 1,625.48
S&G MATERIALS SAND $ 397.65
DAVE SCHMITT CONSTRUCTION CO DIV 2 WATER IMPROVEMENTS $ 15,046.14
SHAULL,AMY MILEAGE REIMBURSEMENT $ 23.45
SHAY, BRIAN BUILDING INSPECTIONS $ 2,042.50
SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET $ 383.19
STATE HYGIENIC LAB WATER TESTING $ 250.00
TELEDYNE ISCO PLOTTER PAPER/SEWER
TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $ 8,666.67
USA BLUEBOOK STREETS REPAIR SUPPLIES $ 66.60
USA BLUE BOOK HARNESS INDICATOR $ 84.97
VANTAGE POINT, LLC PRELIMINARY DESIGNS/DRAWINGS $ 1,500.00
VESSCO, INC . GALA PUMP FOR WATER PLANT $ 1,282.62
VISA FURNITURE, OFFICE &CLEANING SUPPLIES $ 3,729.23
VISA HEATER FOR SEWER PLANT, OFFICE SUPPLIES $ 456.57
VISA COUNCIL CHAMBER TABLES/CHAIRS $ 1,716.21
VISA CHAIRS, DESK& FILING CABINET $ 1,327.82
WALKER WELDING STREETS-WELDING $ 191.94
TOTAL ACCOUNTS PAYABLE $ 373,242.50