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HomeMy Public PortalAbout20021212CCMeeting1 1 @ @ITEM 2002 -12 -12 City Council Minutes Mayor Walter W. Parker called the December 12 meeting to order at 7 P.M. The following members of Council were present: James Burke, Jack Youmans, Whitley Reynolds, Jason Buelterman and Richard Barrow. Mayor Pro tem Crawford was absent do to being on vacation. City Manager Bob Thomson and City Attorney Edward Hughes were present. The Reverend Hale Bishop gave the invocation. All recited the Pledge of Allegiance. Paul Wolff presented Council with a suggestion for charging a real estate transfer fee. Wolff said that the last thing he wants to see is Tybee to end up like Hilton Head. Wolff also said that the revenue could be placed in the green space fund. Parker asked if this was legal? Hughes responded by saying that the State of Georgia controls and a fee is paid to the Clerk of Superior Court when a deed is filed. Carolina laws are different from Georgia. Hughes was requested by Parker to look onto this issue. The petition presented to Council by Freda Rutherford becomes a part of the minute file. The petition request that Council publish a list of city owned property, personnel conduct a search to determine if records are available to support ownership, charge the City Attorney with obtaining the deeds and records in securing title to city property. Reynolds said that the city has a list. Someone needs to go over the list, some type of citizens committee, not city personnel or funds at this time. Former Mayor Pat Locklear said that the gym should be added to the 2003 SPLOST items and to take the reserve funds for maintenance and operation of the gym. Locklear also said that former Council member Ed Merves' son Jake is in ICU at the Medical College in Augusta. Henry Levy said that he is co -chair of the Tybee Park Commission, he conceived and designed the park of 7 Flags, this is s very progressive movement, it will solve traffic problems in the area and that Chief Price has given his approval. Levy said the citizens should boycott Arby's. On the C -2 set back issue Levy said the City should leave it the way it is now. Dr. Jim Hissem addressed Council on the health insurance issues facing the employees. Hissem gave background on Blue Cross/Blue Shield of Georgia Charlie Waggoner the other co -chair of the Park of 7 Flags agrees with everything that Levy said. Waggoner suggested that the City contact the contractor and tell him to proceed with the project. Mayor Parker opened, asked for comment and closed the following public hearings according to law. DNR Coastal Georgia Local Government Service Coordinator Teresa Concannon presented the Solid Waste Plan STWP Update, explaining the process in order to get this in place. Parker told Council that this is mandated by the State. Concannon urged Council to appoint an advisor committee for the short-term comprehensive plan. Concannon said that the wish list should be included in the plan. Thomson reaffirmed stating that it should include major project and should blend with the 5 year CIP. The State will look favorably. Hughes explained the C -2 set back zoning amendment to the Land Development Code. Section 8 -3 -090 C -2 Front from 20 feet to 10 feet; rear from 20 feet to 6 feet; side 1 1 from 10 feet to 6 feet. Parker asked about buffer. Youmans said that this only affects setbacks and was recommended by the C -2 committee. Levy mentioned Butler Avenue. Youmans said Highway 80. Reynolds told Council that the back of the sidewalk is the property line. Buelterman asked Locklear his opinion since he lives in area. Locklear answered that it is no big deal, fair and equal way. Cullen Chambers asked why is it so urgent, isn't Tybee going to hire a city planner. Youmans said that this is not being pushed through, the committee came up with these recommendation over a year or more ago. Some one asked how it was published. Hughes said it was advertised in the paper and posted in the window at City Hall, signs were also placed in the C -2 area. Wolff said he has a problem with the 6 -foot side yard set back. Chairman Dick Smith of the Planning commission presented Council with the variance request from Chu for 10 feet rear and 5 feet side at 2 Dogwood Avenue PIN 4 -1- 10 -1. Planning Commission vote unanimously to approve. Smith presented a 10 -foot rear setback variance request for Ferrelle at 902 2nd Avenue PIN 4 -8 -1. The deck would be 22 feet from the pavement. Planning Commission voted 5 to 2 in favor of granting. Smith said that Council requested a recommendation from the Planning Commission on the zoning text amendment on Substandard lots of record. It was a unanimous vote for approval. Mayor Parker opened the meeting for business legally presented. Burke moved to approve the consent agenda consisting of the following items: Old Theater Committee will write a letter of request that they be included in the 2003 SPLOST; List of city owned property will be looked over; Savannah Chatham Day in Atlanta sponsorship in the amount of $750. to be paid out of hosting official line item; Specs and bids on public restrooms rehab to Council in January also make sure we have a competent staff to perform maintenance; 5 year CIP will be discussed at the January 4, 2003 workshop at 10 a.m. also SPLOST items with budgets will be decided; Resolution on Internet use was adopted; Mutual Aid Agreement for fire department with Savannah; Donald Anderson — Acting City Manager in Thomson's absence; GEFA Loan Pay off; Phone system — AltiGen - $34,739.00: Time clocks — Kronos $30,000.: Street Paving — 14th Street, Captain Row and Maintenance Yard — Clifton - $58,794.50. Buelterman seconded. Vote by Council was unanimous. Burke moved to approve and adopt the Solid Waste Plan STWP Update from RDC. Reynolds seconded. Vote by Council was unanimous. Burke moved to adopt Section 3 -1 -2 Annual Budget; Appropriations Ordinance on first reading, this includes approximately $36,000 for health insurance for PPO 90/80 for employees. Youmans seconded. Vote by Council was unanimous. Youmans moved to adopt Section 3 -090 Schedule of Development Regulations C -2 Setbacks 10 -6 -6 on first reading. Burke seconded. Vote by Council was 3 in favor (Burke, Youmans and Reynolds); 2 opposed (Buelterman and Barrow). Burke moved to approve the variance of 10 feet in rear and 5 feet side setbacks for Chu at 2 Dogwood PIN 4- 1 -10 -1. Hughes said that Chu will give the City an easement and that he will work with Chu on the details. Barrow seconded. Vote by Council was unanimous. 1 Burke moved to approve a setback variance of 10 feet in the rear for Ferrelle at 902 2nd Avenue PIN 4- 6 -8 -1. Barrow seconded. Vote by Council was unanimous. Burke moved to accept the November 14th and 22nd minutes. Reynolds seconded. Vote by Council was unanimous. Burke requested that Council hold up on any decisions on Section 6 -1 -10 Tapping/stubbing fees, meters and Aid to construction Sprinklers. Council agreed. Hughes explained Section 6 -3 -1 Residential- Commercial W/S Tier charges. Youmans moved to adopt the ordinance that addresses both residential and commercial rates on its first reading. Buelterman seconded. Vote by Council unanimous. Buelterman mentioned special rates for senior citizens. Buelterman moved to adopt Section 6 -3 -3 Administrative Expense on its first reading. Reynolds seconded. Vote by Council was 4 in favor (Burke, Reynolds, Buelterman and Barrow); 1 opposed (Youmans). Youmans moved to allow a fence to be erected on a Bay Street property that was denied at the November meeting after Hughes explained the situation. Buelterman seconded. Vote by Council was 4 in favor (Burke, Youmans, Buelterman and Barrow); 1 abstained (Reynolds). Youmans moved to pay off the balance of the $1,000,000 borrowed from Chatham from the SPLOST for beach renourishment if we owe it. Burke seconded. Vote by Council was unanimous. Youmans moved to adopt the Land Development Code on Substandard Lots of Record. Burke seconded. Vote by Council was unanimous. Mayor Parker told Diane Sikes how proud the City is of her for achieving the mandated 15 hours for city clerk training. Burke requested that Hughes look into a Downtown Development Authority. Burke moved to have bids for electronic arms for all three parking lots for the second meeting in January. Buelterman seconded. Vote by Council was unanimous. Burke moved to enter into executive session to discuss real estate. Buelterman seconded. Mayor Parker reconvened the regular meeting and as there was no further business to come before Council Mayor Parker adjourned the meeting. Mayor Walter W. Parker 1 1 ua4.11 GVV4 in:a y1„c430trnr 4F1 LLAWAY ,tili,':UN,A1UULE6HJGHE5,P.c #2oUO P.002/002 RESOLUTION WHEREAS, the City of Tybee Island owns computers and other equipment including equipment with access to the internet, email capabilities and the like; and WHEREAS, employees use this equipment in the course of performing their task; and WHEREAS, it is advisable that a policy be established regarding the use of the City equipment and regulating the access of employees to the internet for reasons not related to the employees' work on behalf of the City, and in order to provide notice to employees that usage of the City equipment for other than City authorized purposes may be a violation of policy resulting in disciplinary action; NOW THEREFORE BE IT RESOLVED the City Manager and his staff are hereby directed to develop a policy concerning the use of the City's computers, email and internet access. BE IT SO RESOLVED this 1.• day of , 2002. ATTEST: MAYOR WALTER W. PARKER 1 1 ANNUAL FIRE OPERATING PLAN This Annual Fire Operating Plan shall accompany each Mutual Aid Agreement for Fire Protection Services and shall be reviewed, updated, and approved by Authorized Representatives of Fire Departments participating in this Mutual Aid Agreement. This plan may be amended after a major incident as a part of a joint Post Incident Analysis. Incident Command System/Incident Management System: The representative of the authority having jurisdiction shall act as Incident Commander (IC) unless multiple jurisdictions are involved. In the event an incident involves multiple jurisdictions, a unified command should be used unless all parties agree that a single agency Incident Commander (IC) would be more advantageous. The exception would be incidents where the military clearly has jurisdiction. If there are difficulties determining jurisdictional boundaries, or who has jurisdiction, the senior fire officials representing the Requesting Party and the Assisting Party should mutually decide and agree on the command structure as soon as possible after arriving on the scene. This information should be communicated to responding agency officials and municipal administrators as soon as possible. Once this decision has been made, the incident organization in use should be relayed to all units involved in the incident as well as agency dispatch centers. In all cases, the identity of the Incident Command must be made known to all fire and support personnel assigned to the incident. Each agency representative will be equipped with a radio and will be provided information relative to weather, strategy and tactics, safety issues, operational procedures, etc. by the Incident Commander (IC). When possible, a representative of the Assisting Party will remain with the Requesting Party's Incident Commander or Officer in Charge of Operations to maintain continuity and good communications between.,responding agencies. Employees of each agency will remain under the direct control of their supervisors and will conform to the Standard Operating Procedures (S OP's) of their respective agencies. Good judgement must be exercised regarding strategy, tactics, and safety at all times. Freelancing by agencies, units or individuals assigned to the incident will not be allowed. Communications: Whenever possible, the common designated radio frequency should be in the 800 MHz range. "Fire Common" should be the Command frequency between the Requesting and Assisting Parties. The designated frequency should be announced to all incoming units and should be monitored by involved dispatch centers. It is the responsibility of each agency's representative to ensure that all information exchanged is complete and confirmed. Once Command decisions are made, they must be transmitted and confirmed over the Requesting and Assisting Parties tactical frequencies. 1 1 1 Clear text is to be used at all times. The use of personnel "identifiers," non - Incident Command System acronyms or coded transmissions must be avoided. Common designations and terminology consistent with the NIIMS (National Interagency Incident Management System) should be utilized when possible. Time/Duration of Response: When the scope or duration of any incident necessitates the Requesting Party to request from the Assisting Party additional personnel or resources not committed in the initial mutual aid response and said assistance can only be provided at an additional cost to the Assisting Party, this shall be communicated to the Authorized Representative of the Requesting Party for approval. Reimbursement/Compensation: All compensation or reimbursements should be reasonable and should be in accordance with FEMA established rates and/or actual costs for replacement or compensation. Parties to this Mutual Aid Agreement must agree on time limitations for resources which may be committed on a non - reimbursable basis. An Agreement for cost reimbursement, billing procedures and schedules of payments must be agreed upon by Authorized Municipal Agency Representatives. Oualifications/Minimum Requirements: Minimum qualifications for fire personnel, positive pressure equipment (PPE), and performance of fire suppression equipment shall be in compliance with all current State and National laws and Standards. This shall include, but not be limited to: Minimum training for firefighters: Firefighter I, or greater, as certified by Georgia Firefighter Standards and Training and NFPA 1001. All Personal Protective Equipment meeting or exceeding the current NFPA Standards when issued. Responders to Hazardous Materials incidents who function in a support role shall be trained and certified to a minimum of First Responder Operations as identified in NFPA 472. Parties to this Agreement shall establish procedures for identifying the appropriate license, permits, levels of training and certification for all members who may respond to mutual aid requests and shall be responsible for maintaining the accuracy of that information. Persons or equipment not meeting minimum standards will not be used on mutual aid incidents. 2 1 1 Cooperation: This Annual Operating Plan may also be used to identify how the cooperators conduct post incident analysis (PIA's), joint training exercises, share expertise, and information on items such as Fire Prevention, Arson Investigations, Safety, and Weapons of Mass Destruction (WMD) Training. This Annual Plan must undergo annual or periodic joint review and, when appropriate, revision. IN WITNESS WHEREOF, the duly authorized representatives of the respective parties hereto have caused this Annual Fire Operating Plan to be executed on this day of 2002, to be included with the Mutual Aid Agreement signed and dated on the day of , 2002. For: City of Savannah Fire Department Notary Public, Chatham County, Georgia Paul L. Taylor, Fire Chief My Commission Expires Notary Public, C My Commission For: Particip Ling City/Town/Community Cry b s jckv‘ " ) 1 EMERGENCY AND DISASTER MUTUAL AID AGREEMENT WHEREAS, a need for mutual aid agreements between the City of Savannah, Cities and Towns of Chatham County Government, and Privately- operated Fire and Emergency Services Providers of Chatham County and Public Safety Agency's providing Law Enforcement Services, have been recognized, and WHEREAS, authority for such agreements can be found in O.C.G.A., Section 36 -69 -3G and other applicable sections. NOW THEREFORE, be it resolved that the Savannah City Council and adopt this Emergency and Disaster Mutual Aid Agreement. 1. Definitions: The following definitions shall apply throughout this agreement: A. "Agreement" means the Emergency and Disaster Mutual Aid Agreement. B. "Emergency" means any occurrence or threat thereof, whether natural or caused by man, in war or in peace, which results or may result in substantial injury or harm to the population or substantial damage to loss of property. C. "Disaster" means any natural, technological, or civil emergency, or threat thereofthat caused damage or has the potential to cause damage of sufficient severity and magnitude to result in a declaration of a state of emergency by local governing authority, the Governor, or the President of the United States. D. "Participating City /Town/Community" means a City, Town, Government agency, or Private Fire Protection Service which has duly enacted this Agreement. E. "Requesting City / Town/Community" means a City, Town, Government, Private Fire Protection Service or Agency requesting equipment, services, personnel, or other aid pursuant to this Agreement. F. "Assisting City /Town/Community" means a City, Town, Government, Private Fire Protection Service or Agency furnishing equipment, services personnel, or other aid pursuant to this Agreement. G. "Fire Chief' means the person appointed by the governing authority to implement the emergency plan of the City, Town, Government, or Private Fire Protection Service. 1 1 1 H. "Police Chief' means the person appointed by the governing authority of the City, Town, County or Government Agency. I. "Authorized Representative" means a Participating Party's employee who is authorized in writing by that party to request, to offer, or otherwise to provide assistance under the terms of this Agreement. J. "Employees" mean paid, volunteer, auxiliary employees, and emergency service workers. K. "Responsible Party" shall mean in connection with an incident, any individual or entity that participated in, or whose actions or inactions were a proximate cause of an Incident, and any individual or entity that is an owner, tenant, occupant or holder of any interest in real estate, buildings, equipment, or other real or personal property on to which or from which hazardous materials were released. 2. Terms of Agreement: This Agreement shall be effective on its execution between the parties and shall continue for a term of one (1) year. This Agreement shall automatically be renewed for additional one (1) year terms unless terminated in accordance with the provisions of Section 17 hereof. 3. Basic Agreement; Limitations: Any Participating City /Town/Community requested to render mutual aid or exercises and training for mutual aid pursuant to this Agreement shall take such action as is necessary to provide and make available the Public Safety resources covered by this Agreement in accordance with the terms hereof, provided however, that the Assisting City /Town/Community may withhold or withdraw those resources necessary to provide emergency personnel beyond its boundaries would leave jurisdiction without sufficient personnel available within its limits for service at any incident which might subsequently arise therein. Any participating City /Town/Community agrees that under extraordinary circumstance, it may provide assistance beyond the jurisdiction of the named parties to this Agreement. 4. Procedure: In the event of any emergency or disaster, the Fire Chief or Police Chief of any Participating City/ Town/Community /Government Agency or Authorized Representative of the Participating City/Town/Community governing authority may request assistance of another Participating City/Town/Community by contacting the Fire/Police Chief or Authorized Representative of the governing authority of that City /Town/Community. The provisions of this Agreement shall only apply to request for assistance made by and to official Fire/Police Chiefs or the Authorized 1 1 1 Representatives of the governing authorities. Request may be verbal or in writing. If verbal, the request shall be confirmed in writing within 30 days of the verbal request. Requests shall provide the following information: (1) A description of the emergency function for which assistance is needed, such as but not limited to fire services, law enforcement, emergency communications, and search and rescue. (2) The amount and type of personnel, equipment, materials and supplies needed, and a reasonable estimate of the length of time they will be needed. (3) The specific place and time for staging of the assisting party's response and a point of contact at that location. The Assisting Party will: (a) Maintain daily personnel time records, material records, and a log of equipment hours (or miles, if appropriate), and (b) Report work progress to the Requesting Party at mutually agreed upon intervals. 5. Rights and Duties; Control: Each City / Town/Community shall afford to the employees of any other City/Town/Community, while operating within its jurisdiction under the terms and conditions of this Agreement, the same powers (except that of arrest, unless specifically authorized by the Requesting City /Town/Community), duties, rights, privileges and immunities as are afforded employees of the Requesting City /Town/Community in which they are performing emergency services. Employees of the Assisting City /Town/Community shall remain the employee and full responsibility of their own agency, and operate under the command and control of their regular leaders, but the organizational units will come under the operational control of the emergency services authorities of the Requesting City /Town/Community. 6. Annual Fire Operating Plans: Each Agreement shall be accompanied by an Annual Fire Operating Plan which shall be reviewed, updated, and approved annually. This plan will be used to define and update specific fire operating procedures. The plan may be amended after a major incident as a part of a joint Post Incident Analysis. The plan shall contain detailed, specific procedures which will provide for safe, efficient, and effective operations. The following items shall be addressed in the Annual Operating Plan: 3 1 Incident Command System/Incident Management System Communications Time/Duration of Response Qualifications/Minimum Requirements Reimbursement/Compensation Cooperation 7. License and Permits: Whenever a person holds a license, certificate, or other permit issued by the State or the local authority having jurisdiction evidencing the meeting of qualifications for professional, mechanical, or other skills, such person may be permitted to render aid involving such skill in any other Participating City /Town/Community to meet an emergency or disaster situation. Each participating City/Town/Community shall be responsible for validating minimum qualifications and certifications as required under this Agreement. 8. Damage to Equipment: The Requesting Party shall replace, repair or reimburse the Assisting Party for the direct cost of replacement or repair of any of the Assisting Party's equipment damaged or destroyed while at the Requesting Party's emergency or disaster site except that if such damage or destruction is solely the result of errors, negligent acts or omissions of the Assisting Party or any of its agents, employees or officials, the Requesting Party shall not be responsible for such replacement, repair or reimbursement. 9. Materials and Supplies: The Requesting Party shall at the option of the Assisting Party, either replace or reimburse the Assisting Party for the direct cost of all materials and supplies such as foam, dry chemicals, hazardous materials equipment and the like, consumed or expended by the Assisting Party in the course of rendering mutual aid assistance pursuant to this Agreement while at the Requesting Party's emergency or disaster site. When a Responsible Party is identified, the Municipality where the incident occurs agrees to assist the Assisting Parties Municipality with cost recovery of hazardous materials equipment and/or expendables used to mitigate the emergency. 10. `Yorkers' Compensation: Each participating City/Town/Community shall provide for the payment of compensation and death benefits to injured employees of that City /Town/Community and the representatives of deceased employees in case such employees sustain injuries or are killed while rendering aid pursuant to this Agreement, in the same manner and on the same terms as if the injury or death were sustained within their own City/Town/Community. 1 1 11. Term of Deployment and Recall: The Assisting Agency may at anytime recall such assistance when in the best judgement of the Authorized Representative or by an order from the governing body of the Assisting Party, it is considered to be in the best interests of the assisting party to do so. When continued assistance requires the recall of additional or off-duty personnel by the Assisting Party, that fact shall be communicated to the Requesting Party and upon agreement, compensation ofthose individuals shall become the responsibility of the Requesting Party. 12. Indemnification: Except as otherwise specifically provided in this Agreement, the Requesting Party shall indemnify and hold the Assisting Party or parties harmless to the extent provided by law from and against any and all claims, demands, suits, actions, damages and causes of action related to or arising out of, or in any way connected with mutual aid fire, rescue, emergency or disaster assistance rendered or performed at the requesting party's emergency or disaster site. The Requesting Party shall defend any action or proceeding brought against the Assisting Party or parties and shall indemnify and hold the Assisting Party or parties harmless from and against all costs, counsel and attorneys fees, expenses and liabilities incurred as a result of any such claims, demands suits, actions, damages and the investigation or the defense thereof, and from and against any orders, judgements or decrees which may be entered as a result thereof. Each party shall bear its own responsibility and be liable for any claims, demands, suits, actions, damages and causes of action arising out of or occurring during travel to or from its own or a Requesting Party's emergency or disaster site and no indemnification or hold harmless agreement shall be in effect concerning such claims, demands, suits, actions, damages and causes of action. 13. Immunity: Neither an Assisting City / Town/Community, except in cases of willful misconduct, gross negligence, or bad faith, nor the employees, agents, or representatives of any Assisting City /Town/Community, nor any unpaid trained personnel or member of any agency engaged in an emergency management activity pursuant to this Agreement, shall be liable for death of or injury to person or for damage to property as a result of such activity. No party to this Agreement nor any officer or employee of any party shall be liable to any other party or to any person on account of failure of any party to this Agreement to furnish its emergency response equipment or personnel in response to a call for assistance. 14. Incident Command System: Each participating City/Town/Community shall utilize an Incident Command System or Incident Management System during incidents in which this Agreement is invoked. _ 5 1 15. Personnel Accountability System: Each participating City/Town/Community shall utilize a Personnel Accountability System during incidents in which this Agreement is evoked. 16. Incident Safety Officer: Each Participating City/Town/Community shall utilize a Designated Safety Officer during incidents in which this Agreement is invoked. 17. Termination of Agreement: Any party hereto may withdraw from this Agreement by submitting a thirty (30) days notice in writing to the other parties. IN WITNESS WHEREOF, the duly authorized representatives of the respective parties hereto have caused this Agreement to be executed on this day of , 2002. For: City of Savannah, Georgia Notary Public, Chatham County, Georgia Michael B. Brown, City Manager My Commission Expires For: Participating City /Town/Community ( ) Notary Public, Chatham County, Georgia Authorized Representative My Commission Expires 6 1 RESOLUTION Whereas, THE city Council approved the construction of a water tank Located at 115 Butler Avenue /102 Second Street; and Whereas, The City Council intended to use SPLOST proceeds to repay the GEFA loan acquired to finance construction of the water tank; and Whereas, The water tank project was a project eligible for SPLOST funding; and Whereas, The City has the resources to pay the GEFA loan; and Whereas, The City wishes to avoid future interest expense of approximately $200,000 on the GEFA loan. NOW THEREFORE, be it resolved, by the Mayor and Council of the City of Tybee Island, Georgia, in open meeting assembled, that they do hereby approve paying off of the GEFA loan #98- L57WS. Adopted this 12th day of December, 2002. Mayor Walter W. Parker 1 1 QUOTATION FOR: TYBEE CITY HALL One - AltiGen `Office Two' Server based telephone system with the following: Includes, Altiware, Altiview, 24 extension system with non - blocking Voicemail, 1 -T1 PRI board. (Included are licenses for up to 24 users) One —12 Port analog trunk board (this will give you a system to with 12 analog lines and 24 extensions) One -IP board with 12 ports 14— AltiGen System Phones 1— AltiConsole software for main console Includes: installation, programming, on -site training for both end user and administration, cross connects to system, modem, pc anywhere, monitor, and UPS for backup. Purchase price $ 28,400.00 Less trade -in 3,168.00 Total after discounts and trade = $ 25,232.00 "MONTHLY LEASE RATES THROUGH FIDELITY LEASING" The lease amounts below are based on a `fair market lease' (two payments in advance) 36 moats (u7 $ 786.49 per mo. 48 months (a� $ 654.52 per mo. 60 mon $ 529.88 pe mot . The lease amounts below are based on a `$ 1.00 buy -out lease (two payments in advance) 36 months $ 874.29 per mo. 48 months (cry $ 699.43 per mo. 60 months , $ 572.37 per mo. All parts and labor are included for one full year. Maintenance is $ 195 per board per year and $ 550.00 for server thereafter. For both the Police Dept. and City Hall — the total price after discounts and trade = $ 34,739.00 1 QUOTATION FOR: TYBEE POLICE DEPT. By using just one system each location will have it's own auto attendant, answer separately, and be seamless to the incoming call. The additional savings would be $ 6,993.00. Calls can be transferred back and forth as if they were in the same office. All incoming calls to the police station would ring on the Police station phones `only' and all city hall calls would ring on city hall calls only. All incoming calls and outgoing calls to both locations will be captured automatically through the AltiGen. Reports can be generated separately for billing purposes and/or for reviewing. The items that you will need would be the following: Twelve — AltiGen IP phones One —Alticonsole Software One -IP 12 port trunk board Purchase price $ 10,455.00 After discounts and trade $ - 948.00 Your cost after discounts $ 9,507.00 "MONTHLY LEASE RATES THROUGH FIDELITY LEASING" The lease amounts below are based on a `fair market lease' (two payments in advance) 36 months @ $ 298.51 per mo. 1 48 months @ $ 250.60 per mo. 60 months @ $ 192.04 per mo. The lease amounts below are based on a `$ 1.00 buy -out lease (two payments in advance) 36 months @ $ 331.42 per mo. 48 months @ $ 268.52 per mo. 60 months $ 209.15 per mo. All parts and labor are included for one full year. Maintenance is $ 195 per board per year and $ 550.00 for server thereafter. All equipment above has a full `One year warranty on all parts and labor. Please note: this quote includes cross connects. If new wiring is needed a $ 45.00 per station charge would be added. 1 1 1 QTY The Leading Provider of Frontline Labor Management Solutions City of Tybee Island ITEM DESCRIPTION UNIT ANNUAL PRICE MAINT. EXTENDED EXTENDED PRICE MAINT. 1 Workforce Central v4, 150 ee 1 Managers up to: 5 1 SQL Server 2000, server license 5 SQL server 200, CAL license 1 Connect Interface Primary Link to Incode 2 Connect Additional Link to Incode $ 5,850.00 $ 1,708.00 5,850.00 $ 1,708.00 Total Software $ 5,850.00 $ 1,708.00 t 5 4500 Full Numberic Bar -Code 10/100 Ethernet 5 Kronos Touch ID Fingerprint verification option Kronos Touch ID enrollment kit $ 1,835.00 $ 215.00 $ 500.00 $ 75.00 $ 1,300.00 $ 150.00 $ 9,175.00 $ 1,075.00 $ 2,500.00 $ 376.00 $ 1,300.00. $ 150.00 Total Hardware 12,975.00 $ 1,800.00 50 Fastrack Implementation, WFC4, D $ 150.00 Any additional hours required can be purchased on a monthly basis $ 7,500.00 Total Estimate of Services needed $ 7,500.00 400.00 200.00 200.00 400.00 400.00 $ 1,800.00 I Workforce Central Daily Operations (1 day) Workforce Central Pay Period Ops (1/2 day) Workforce Central Scheduling (1/2 day) Workforce Central Setup & Admin (1 day) Data Collection Manager (1 day) $ 400.00 $ 200.00 $ 200.00 $ 400.00 $ 400.00 Total Training 1 City of Tybee Island 403 Butler Avenue P.O. Box 2749 Tybee Island, Georgia 31328 Attention: Daniel Carpenter RE: Paving Various Area's Item No. Item Description 14TH STREET 1- Resurfacing 14th Street 1.5" -Work to include, Cleaning,Tack Coat and Installation of 1.5" of Asphalt Topping. CAPTAINS ROW MAINTENANCE YARD 1- Captians Row Resurfacing 1" -Work to include, Cleaning, Tack Coat and Installation of 1" of Asphalt Topping. 2- Drainage Improvements for two intersections at Captains Row - includes removal and reconstruction of 146' of 18" Curb and Gutter, construction of 90' concrete drainage swales, 218 Sq. Ft. of Concrete fillets and 26 Sq. Yrds. of Full Depth asphalt patching. Estimated Quantity Unit Unit Price Total Price 3,630.00 SY @ $ 5.35 $ 19,420.50 5,225.00 SY @ $ 3.70 $ 19,332 50 1.00 LS @ $ 9,780.00 $ 9,780.00 3- Asphalt Patching- Remove asphalt layer and 12.00 SY @ $ 22.00 $ 264.00 replace prior to paving. 4- Asphalt Patching - Includes excavation to a depth of 6" and installation of 6" of concrete prior to resurfacing. 5- Asphalt Leveling - includes cleaning, tackcoat and installation of 1 " -2" of asphalt leveling prior to resufacing. 1- Resurfacing Maintenance Yard -Work to include Cleaning and Installation of 1" of Asphalt Topping. 30.00 SY @ $ 47.75 $ 1,432.50 25.00 SY © $ 15.00 $ 375.00 1,170.00 SY © $ 7.00 $ 8,190.00 NOTES: Any increase in the scope of work performed will result in a proportional increase in the price for this contract. Payment Terms: Payment due within 30 days of date of invoice. Respectfully Submitted Bobby Howard General Manager Site Development • Clearing • Grading • Demolition • Equipment Rental P.O. Box 7003 ° Garden City, GA. 31418 • Phone (912) 964 -0366 • Fax (912) 964 -1435 1 1 Aug-29 -2002 03:36aa From -APAC GEORGIA INC +1- 812 -443 -3401 T -367 P.002/004 F-958 APAC- t'ieorgla, Inc.- Savannah Branch P. 0. Box 1224 Savannah, Georgia 31488 -4601 - 45 Talfair Place, Savannah, Georgia 31415 (912)443 -3400 fax (912)443 -3401 August 29,2002 To: Mr. Danny Carpenter City of Tybee Island • Re: Resurlaoa 14th Strom from Butler St - Chatham St Resurface Captain Row Subdivision Pave at Polk St Complex . APAC - Georgia Is pleased to quota the asphalt paving for the above referenced project as follows: Item Description Quantity U/M Unit Price 10 Recyc Aeph,Conc 1.5" of Type " F " mix 14th Street (approx: 3800 sy) 20 Racy° Asph Cono 1.5" of Type " F " mix Captain Row Subdivision (approx: 7040 sy) 30 Roadway Patching with 4" Mph Cone Base 14th Street 40 Roadway Patching with 4" Mph Cone Base Captain Row Subdivision 50 Recyo Asph Cone 1.5" of Type " F " mix Pave at Polk St Complex (approx: 1070 sy) 60 Grade 8 Compact Existing Baas Pave at Palk St Complex 70 Rem pavement hump and repave 14th Street 80 MobNilzatlon 90 Traffic Control Total Netar 312 TN $ 58,00 = $ 17,472.00 581 TN $ 56.00 = 5 32,536.00 27 TN $ 210.00 = $ 5,870.00 16 TN 5 210.00 a $ 3,380.00 89 TN S 66.00 = $ 5,874.00 1 LS S 1,265.00 = 5 1,265.00 1 LS $ 1,810.00 m $ 1,610.00 1 LS $ 1,800.00 = $ 1,600.00 1 LS $ 3,980.00 = $ 3,880.00 $ 73,387.00 The above items inoludo only throw items listed above at the quantities and prices stated Unless Sump sum" or "LS" appears after the stated quantity, Ole above quantities are estimatas only and final billing will ba from measurements actually Installed. The road to be paved will be opened to traffic. APAC not responsible for removing and replacing unsuitable material. Price axeludas any relocation or adjusting of utlitles,etriping,or sI lIng. APAC will not be responsible for failure of the asphalt pavement placed 1 1 RESOLUTION WHEREAS, The City of Tybee Island was advanced $ 1,000,000 for a certain beach renourishment project at 3 1/2% interest: and WHEREAS, The City still owes $650,000 on the advance from Chatham County; and WHEREAS, The City has the resources to pay back the advance; and WHEREAS, The City wishes to avoid future interest expense of approximately $13,000 on the advance; and WHEREAS, The $650,000 will be returned to the City in monthly installments of $50,000. NOW THEREFORE, be it resolved, by the Mayor and Council of the City of Tybee Island, Georgia, in regular session assembled, that they do hereby approve to return the remaining balance of the advance to Chatham County and receive monthly installments through the expiration of the 1998 SPLOST agreement Adopted the 12th day of December 2002. Mayor Walter W. Parker 1 3 -040 Substandard Lots of Record ORDINANCE NO. It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee island Code of Ordinances, Title 8 Land Development Code, Article , Section(s) , be _ to read as follows: Section 1. Section 3 -040 is hereby amended to read as follows 3 -040 SUBSTANDARD LOTS OF RECORD Any lot of record existing at the time of the adoption of this chapter, March 24, 1971, which has a lot area which is less than that required by this chapter shall be subject to the following exceptions and modifications: (A) No substandard lot may be developed unless it is served by public water and sewer and all minimum front, side, and rear yard setbacks as required by this ordinance are met. (B) Adjoining lots. }fie (2)-or-more required in this chapter, then that group of lots shall be considered as a single lot or several lots ef13141-illinfa -permitted-area for -the district-in_vhich they -are located; -pro edT er, that when- any-eenthination-of lots_ vouldeate -a- single lot having an area fifty (50) percent greater be-divided-kite-Woe (2) lots -ef- equal - area. -ne caso-of-adjoining lots-maymere -ene (1) eembined-let-be- domed- se- as-te- resuR3n lots - containing less -theme- permitted -area Example:-In-an - 010 -senate cxamplc- -tninimurc lot size -M' 000 e eet - two -er er ,-two lots-may-be created -wilts minimun- ar-ea -ef 4000 square feet -a piece. (Ord. 2002 - 26712/12/2002) MO A Single lot which has an area less than that required by these regulations may be used as a building site for a one - family dwelling. Any ordinances in conflict herewith are repealed to the extent of the conflict and this Ordinance shall have application to any violation of the Tybee Island Land Development Code of Ordinance of the City of Tybee Island, Georgia. Mayor Walter W. Parker 1 Page 1 of 2 1 3 -040 Substandard Lots of Record Jacquelyn R. Brown, Clerk of Council 1st Reading: 2nd Reading: Enacted: Page 2 of 2