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Home My Public Portal About2013_tcwsmin0513 Council Work Session May 13, 2013 Council Chambers, 25 West Market Street,7:30 p.m. Mayor Kristen C. Umstattd presiding. Council Members Present: Kelly Burk, David Butler, Thomas Dunn, Katie Sheldon Hammler, Marty Martinez, Kevin Wright and Mayor Umstattd. Council Members Absent: Council Member Butler arrived at 7:43 p.m. Staff Present: Town Manager John Wells, Town Attorney Jeanette Irby, Deputy Town Manager Kaj Dentler, Director of Utilities Amy Wyks, Director of Public Works Tom Mason, Director of Planning and Zoning Susan Berry Hill, Assistant Town Manager Scott Parker, Economic Development Director Marantha Edwards, Research and Communications Manager Betsy Fields, Transportation Engineer Calvin Grow, Airport Manager Scott Coffman, Deputy Director of Capital Projects Tom Brandon, Deputy Director of Planning and Zoning Brian Boucher, Deputy Zoning Administrator Tracey Shifflet, and Clerk of Council Lee Ann Green AGENDA ITEMS 1. Work Session Items for Discussion a. Transportation Priorities Tom Mason stated that Leesburg has a number of transportation projects—mostly interchanges with Battlefield Parkway. Key Points: • Additional sales tax revenues —the state will return 30% of what is collected to municipalities where it is collected • Committees have been set up by NVTA to figure out how this works. • Town is in disagreement with the county on how the funds the town will receive have been calculated • Vote on priorities will occur at the second May meeting. Council Comments/Questions: • Will towns get money back directly from the state? Staff answer: Towns will receive funds —will not be paid directly to the towns —paid to the county and distributed from the county to the town. • Will the funds be earmarked for the town? Staff answer: The amount of money the county has to give to the town is not earmarked. • Extend the turn lane for Battlefield Parkway off the bypass into Potomac Crossing to relieve some of the back up b. King Street Design Scott Parker presented the plans. Key Points: 1 IPage Council Work Session May 13, 2013 • Three options—Plan A which removes most of the on-street parking, Plan B which removes a portion of the on-street parking, and Plan C which involves installation of retractable curbs. • Bricks removed will be used for other projects/repairs Council Comments/Questions: • Do not want to participate in a straw poll—give more people an opportunity to weigh in and speak • How much of the project is replacement of the existing bricks and curb and gutter Staff answer: Approximately $90,000. • Has the retracting process/times been worked out? Staff answer: No. Not knowing whether the retractable curbs are going to be installed, none of the details have been worked out. The concept is possible. • Redo some of the pages of the staff report to include the numbers correctly • Least expensive option is to replace the brick and street lamps • Objective is to revitalize the downtown • Need to do a better job of explaining difficulties with Plan C from a timing perspective • Other areas of town people have to walk to businesses from parking area c. Landswap/Loudoun Water Amy Wyks introduced representatives of Loudoun Water who are interested in a landswap with the Town of Leesburg. Summary of Key Points: • Plan is to store water in the quarries along Goose Creek • Steep slopes between the pumping station and the banks of the Potomac River makes construction access impossible • Would like to swap for a similar sized easement along the Potomac River • Agreement would include an emergency raw water interconnect • Cutting into the steep slopes has an environmental impact rather Council Comments/Questions: • If this area is usable for athletic fields, would there be security issues? Staff answer: The area is far enough from the water treatment plant gates • Would like to add an agreement for an emergency interconnection to use quarry water reserves • Why doesn't the town install the pipe and charge Loudoun Water to access it? 21Page Council Work Session May 13, 2013 Staff answer: Current permits do not cover that possibility • Would prefer to have direct payment for easement rights d. Zoning Ordinance Amendment—B&M Motorcars Tracey Shifflet, reported on the results of meetings with the Planning Commission and Economic Development Commission on whether to allow temporary storage of automobiles on off-site locations. Key Points: • Council initiated the proposed amendment and referred it to the Planning Commission for study • Recommendation to not pursue this proposed amendment Council Comments/Questions: • Would defer to the existing special exception process e. Annexation John Wells and Betsy Fields reviewed the information provided at the meeting. Key Points: • Difficulties setting up joint meeting with the Board of Supervisors • Assumptions were made using average incomes for Loudoun County Council Comments/Questions: • Must assume trash pick up if it is performed for other non-public street developments in the Town • Have to find out if the property owner of Crosstrails would be willing to be included by boundary line adjustment • Need direction of Council prior to AADP committee meeting • Need good, accurate information moving forward 2. Additions to Future Council Meetings Council Member Burk: Need to have an update on Tuscarora Crossing meeting with Kincaid Forest Homeowners Assoc. Council Member Hammier: Need a discussion regarding solicitors at intersections. Discussion about shared bike program/metro transit briefing. Would like to look at the analysis on the Loudoun Street property. Council Member Wright: Follow-up on Plaza Street sidewalk/bike-ped lane. 3. Closed Session On a motion by Vice Mayor Butler, seconded by Council Member Dunn, the following was proposed: 31PPage Council Work Session May 13, 2013 Pursuant to Section 2.2-3711(A)(7)of the Code of Virginia, I move that the Leesburg Town Council convene in a dosed meeting for the purpose of receiving information and discussion regarding: Legal Issues/Land Acquisition The motion was approved by the following vote: Aye: Burk, Butler, Dunn, Hammier, Martinez and Wright Nay: None Vote: 6-0-1 (Umstattd absent) Council convened in closed session at 10:56 p.m. Council reconvened in open session at 11:42 p.m. On a motion by Vice Mayor Butler, seconded by Council Member Wright, the following was proposed: In accordance with Section 2.2-3712 of the Code of Virginia, I move that Council certify that to the best of each member's knowledge, only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by Council. The motion was approved by the following roll call vote: Aye: Burk, Butler, Dunn, Hammier, Martinez and Wright Nay: None Vote: 6-0-1(Umstattd absent) 4. Adjournment On a motion by Council Member Martinez, seconded by Council Member Wright, the meeting was adjourned at 11:42 p.m. I Clerk of Cownc 2013 tcwsmin0513 4IPagc