HomeMy Public PortalAboutAAC Minutes 1999 02/18CITY OF MC CALL
AIRPORT ADVISORY COMMITTEE
Feb 182 1999 - Minutes
Call To Order And Members Present
Chair Merrill Saleen called the meeting to order at 12:00 PM.
Members Present
Merrill Saleen
Mike Anderson
Rick Fereday
Lon MacNichol
Attendees
Bill Keating
Business
Airport Manager
➢ The application ranking process was discussed
➢ March 3rd meeting was designated as the date for interviews
The regular session will start at noon (12:00)
Interview of candidates will begin at 1:00 pm
Other Business
Mr. Anderson moved to nominate Ray Franz to the Airport Advisory Committee. Mr.
Fereday seconded and the motion carried unanimously.
The next regular Committee meeting will be March 3, 1999.
Adiournment
Mr. Anderson moved to adjoum. Mr. Fereday seconded and the motion carried
unanimously. The meeting was adjourned at 2:00 PM.
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Chair
CITY OF MCCALL
POSITION DESCRIPTION
Position Title: Airport Manager Department: Airport
Specific Location: McCall Airport Reports to: City Manager
WORKING CONDITIONS/ENVIRONMENT
Office located at airport. Handicap accessibility. Local area travel is required. Must provide own transportation, and
have access to a home telephone.
POSITION SUMMARY
Responsible for the operation, administration, supervision and maintenance of the McCall Airport. Works under the
guidance and direction of the City Manager. Supervises projects at Airport to insure safe, timely, and cost effective
completion. Performs other duties as assigned or required by the position. This is a full-time position, however, the
operations at the airport are seasonal with a substantial increase in operations during the summer months. The
employee will dedicate most time to the airport or as assigned by the City Manager.
EMPLOYMENT STANDARDS
ESSENTIAL
• Possession of a Pilots Certificate is desired but not required.
• Knowledge and ability to make minor repairs to Airport lights, fences, and other equipment.
• Knowledge of Airport and real estate management including leases and contracts.
• Knowledge of aviation planning, financing and grant programs.
• Knowledge of Airport maintenance requirements to include necessary supplies, materials and equipment.
• Knowledge of the principles of marketing and economic development desired.
• Ability to communicate effectively both verbally and in writing.
• Ability to negotiate with persons of varied interests and backgrounds.
• Ability to project costs and expenditures.
• Ability to coordinate numerous functions to achieve success in a variety of projects.
• Ability to analyze problems and formulate workable solutions.
• Ability to maintain effective working relationships with the Airport tenants, contractors, the Airport Committee, the
City Council and other City Officials, the Federal Aviation Agency, State Agencies, the general public and
numerous other entities.
• Ability to project the potential of the Airport to prospective tenants and other interested parties.
• Knowledge and ability to use Microsoft applications in a Windows environment on a PC.
ADDITIONAL
• Valid Idaho Driver's License and a licensed vehicle to perform Airport functions.
• Uphold professional and aviation industry standards and ethics.
• Must complete and pass a pre -contract drug test and participate in random drug tests from time to time.
• Must comply with OSHA requirements in the maintenance of the Airport.
• Possess or ability to obtain Class B commercial drivers license.
• Any combination which will insure the effective accomplishment of the required duties.
DUTIES and Responsibilities
ESSENTIAL
• Informs Airport Committee and City Manager on Airport operations, special projects, leases, contracts and other
pertinent information.
• Presents Airport Committee recommendations to the Mayor and City Council.
Last Revised: 01/08/1999 1
" N e g o t i a t e s c o n t r a c t s a n d l e a s e s i n v o l v i n g t h e A i r p o r t a n d e n s u r e s c o m p l i a n c e w i t h t h e t e r m s o f a l l t e n a n t l e a s e s .
" P r e p a r e s a n d a d m i n i s t e r s t h e A i r p o r t b u d g e t . C o o r d i n a t e s w i t h t h e A d m i n i s t r a t i v e a n d F i n a n c e D e p a r t m e n t s o n
p e r t i n e n t b u d g e t m a t t e r s .
" M a k e s r e c o m m e n d a t i o n s o n f u t u r e A i r p o r t d e v e l o p m e n t , c a p i t a l i m p r o v e m e n t p r o g r a m s a n d A i r p o r t M a s t e r P l a n
u p d a t e s .
" C o o r d i n a t e s w i t h P l a n n i n g a n d Z o n i n g o n l a n d u s e p l a n n i n g a r o u n d t h e A i r p o r t .
" A c t s a s t h e S a f e t y S u p e r v i s o r d u r i n g A i r p o r t c o n s t r u c t i o n p r o j e c t s . C o o r d i n a t e s w i t h e n g i n e e r s , c o n t r a c t o r s , a n d
o t h e r p e r s o n n e l i n v o l v e d i n t h e p r o j e c t .
" C o o r d i n a t e s w i t h P o l i c e a n d F i r e D e p a r t m e n t s o n m a t t e r s o f s e c u r i t y a n d f i r e p r o t e c t i o n a t t h e A i r p o r t .
" A c t s a s t h e C i t y R e p r e s e n t a t i v e i n m a t t e r s r e g a r d i n g p u b l i c r e l a t i o n s a n d A i r p o r t m a r k e t i n g .
" S u p e r v i s e s A i r p o r t c o n t r a c t o r s t o i n s u r e p r o p e r p e r f o r m a n c e o f d u t i e s .
" A r r a n g e s f o r r e p a i r s t o A i r p o r t l i g h t i n g s y s t e m s a n d o t h e r A i r p o r t f a c i l i t i e s .
" C o o r d i n a t e s a i r s h o w s a n d s p e c i a l f u n c t i o n s a t t h e A i r p o r t .
" U p d a t e s A i r p o r t R u l e s a n d R e g u l a t i o n s a n d M i n i m u m S t a n d a r d s a s r e q u i r e d .
" S e r v e s o n c o m m i t t e e s a n d b o a r d s r e p r e s e n t i n g t h e A i r p o r t a n d C i t y .
" P e r f o r m s n o w r e m o v a l d u r i n g w i n t e r o n a i r p o r t p r o p e r t y .
" P u b l i c W o r k s d u t i e s i n c l u d e b u t a r e n o t l i m i t e d t o t h o s e p e r f o r m e d a t t h e a i r p o r t .
I n t h e e v e n t t h e A i r p o r t M a n a g e r b e c o m e s a w a r e o f a n y a p p a r e n t v i o l a t i o n o f m u n i c i p a l , s t a t e , o r f e d e r a l r e g u l a t i o n s ,
h e / s h e s h a l l r e p o r t t h e d e t a i l s t o t h e C i t y M a n a g e r , w h o w i l l e n s u r e t h e C h a i r o f t h e A d v i s o r y C o m m i t t e e i s i n f o r m e d .
T h e A i r p o r t M a n a g e r s h a l l a c t t o p r o m o t e a v i a t i o n a c t i v i t y a n d g o o d p u b l i c r e l a t i o n s b e t w e e n t h e c o m m u n i t y a n d a i r p o r t
u s e r s .
P R O D U C T I O N P E R F O R M A N C E M E A S U R E S :
" P o s t s t h e a g e n d a 7 2 h o u r s p r i o r t o t h e m e e t i n g t o a l l C o m m i t t e e m e m b e r s f o r r e g u l a r m o n t h l y A i r p o r t C o m m i t t e e
m e e t i n g s .
" P o s t s t h e a g e n d a 2 4 h o u r s p r i o r t o t h e m e e t i n g t o a l l C o m m i t t e e m e m b e r s f o r s p e c i a l m e e t i n g s .
" P r e p a r e s a n d c o o r d i n a t e s a p p l i c a t i o n s f o r A i r p o r t i m p r o v e m e n t p r o g r a m s . M o n i t o r s F A A p a y m e n t s a n d m a t c h i n g
f u n d s f o r t h e s e p r o g r a m s .
" I n s p e c t s t h e A i r p o r t o n a w e e k l y b a s i s n o t i n g c o n d i t i o n o f w i n d s o c k s , l i g h t s , r u n w a y s a n d t a x i w a y s ; k e e p s a
w r i t t e n r e c o r d o f t h e s e i n s p e c t i o n s t h a t m e e t s a l l F A A i n s p e c t i o n r e q u i r e m e n t s .
" S t a f f s A i r p o r t A d v i s o r y C o m m i t t e e m e e t i n g s ( m i n u t e s , e t c . ) .
C R I T I C A L T I M E P E R I O D S :
" P r e p a r e s a n d d i s t r i b u t e s t h e a g e n d a f o r a l l A i r p o r t C o m m i t t e e m e e t i n g s i n a t i m e l y m a n n e r .
" P r e p a r e s a n d d i s t r i b u t e s m i n u t e s o f a l l A i r p o r t C o m m i t t e e m e e t i n g s a n d m a i n t a i n s a r e c o r d t h e r e o f i n a t i m e l y
m a n n e r .
" S u b m i t s m o n t h l y f i n a n c i a l s t a t e m e n t s t o t h e A i r p o r t C o m m i t t e e , a t t h e r e g u l a r l y s c h e d u l e d m o n t h l y m e e t i n g s , t h a t
r e f l e c t m o n t h e n d b a l a n c e s i n a l l a c c o u n t s , r e v e n u e r e c e i v e d , m o n t h e n d i n g e x p e n d i t u r e s , a n d f i s c a l y e a r t o d a t e
r e v e n u e a n d e x p e n d i t u r e s .
A D D I T I O N A L
" A b i l i t y t o c l i m b s t a i r s .
" A b i l i t y t o w a l k .
S a l a r y R a n g e : $ 2 4 , 0 0 0 - $ 3 6 , 0 0 0 / y e a r , d e p e n d i n g o n e x p e r i e n c e
L a s t R e v i s e d : 0 1 / 0 8 / 1 9 9 9 2
2096344749 Michael Anderson P-036 T-012 P-002 MHP 01 '99 01:31
Questions for Airport Manager applicants
1. Since the Airport Manager position is offered as a part time contract, how do you feel
about responding to critical airport issues after hours?
2. Describe .your other perssonal and business activities and discuss the amount of time
you have available for airport management.
3. Describe your ability or experience related to working with city government including
planning, budgeting and purchasing ¬ions.
4. Do you have a basic knowledge of pavement and lighting systems?
5. Discuss your practical skills related to airport maintenance and repairs.
6. What is your knowledge of real estate acquisition and leasing?
7. What are your computer skills? Will you need clerical and administrative support
initially?
g. Are you familiar with snow removal, safety, fire and rescue procedures?
9. Do you have administrative experience?
10. What is your aviation background?
rier /n,i6/7,7 19k ifrf ( ,A
Memorandum
To: TO THE FILES
CC: AIRPORT ADVISORY COMMITTEE
ACTING CITY MANAGER
From: CHERRY WOODBURY
Date: 02/09/99
Re: AIP 06 AND AIP 07 PROJECTS
Per my phone conversation today with Kevin Bissell, Toothman Orton —
Boise, the following information was obtained.
AIP 06 and AIP 07 are essentially one project the City of McCall
undertook
.................................
FAA only had enough budgeted funds to cover the major portion of the
...............:.............
project and thus budgeted grant funds were received to cover AIP 06
FAA did find some discretionary funds and thus issued a grant to cover
the other portion of the project under AIP 07
• All payments to Toothman Orton have been made — nothing is due
(This included payments for as built drawings — apparently not received)
• All payments to Roberson have been made — nothing is due
• Only a retainage of $46,300.82 is due Seubert — all other payments have
been made
• Seubert needs to issue lien releases for all construction before the
retainage is to be paid
• Seubert needs to provide lien releases to Toothman Orton
1
Februdry 9, 1999
• Toothman Orton can not do a final report on AIP 06 and AIP 07 until the
lien releases are received and retainage finalized — there will be one
report for the project
• All as built drawings are to be included in the Toothman Orton final reprot
• As built drawings will need to be signed off by City staff (presumably City
Engineer)
• Toothman Orton has issued certificates of final completion — there were
four schedules - sent to Brian Olson — per the phone conversation a copy
of each has been requested from Toothman Orton
2
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T o o t h m a n - O r t o n E n g i n e e r i n g C o .
9 7 7 7 C h i n d e n B o u l e v a r d
B o i s e , I d a h o 8 3 7 1 4 - 2 0 0 8
O F F I C E - - ( 2 0 8 ) 3 2 3 - 2 2 8 8
F A X ( 2 0 8 ) 3 2 3 - 2 3 9 9
F A X T R A N S M I S S I O N C O V E R S H E E T
D A T E : F e b r u a r y 9 , 1 9 9 9
T O : C h e r r y W o o d b u r y
C O M P A N Y : C i t y o f M c C a l l
F A X : ( 2 0 8 ) 6 3 4 - 3 0 3 8
S U B J E C T : C e r t i f i c a t e s o f F i n a l C o m p l e t i o n A I P ' 0 6 & ` 0 7
S E N D E R K e v i n R . B i s s e l l
Y O U S H O L i L D R E C E I V E 5 P A G E S I N F A X , I N C L U D I N G T H I S
C O V E R S H E E T . I F Y O U D O N O T R E C E I V E A L L P A G E S , P L E A S E
C A L L ( 2 0 8 ) 3 2 3 - 2 2 8 8 . T R A N S M I T T I N G F A C S I M I L E M A C H I N E I S A
H E W L E T T - P A C K A R D F A X - 9 0 0 .
C O M M E N T S :
M s . W o o d b u r y ,
A t t a c h e d a r e t h e C e r t i f i c a t e s o f F i n a l C o m p l e t i o n f o r t h e A I P ' 0 6 & ' 0 7
c o n s t r u c t i o n p r o j e c t .
I c o n t a c t e d S e u b e r t E x c a v a t o r s a n d t h e y i n d i c a t e d t h a t o n e l i e n r e l e a s e
i s s t i l l o u t s t a n d i n g . T h e y w i l l f o r w a r d A l l l i e n r e l e a s e s t o T o o t h m a n -
O r t o n . C o p i e s o f l i e n r e l e a s e s w i l l b e i n c l u d e d i n t h e F i n a l E n g i n e e r ' s
R e p o r t .
P l e a s e c a l l i f y o u h a v e a n y q u e s t i o n s .
Feb-09-99 16:54 Toothman-Orton Eng Co.
208 323 2399 P.02
CERTIFICATE OF FINAL COMPLETION
OWNER: City of McCall, Idaho
OWNER'S CONTRACT NO: DOTFA97NM-0039
OWNER'S PROJECT NO: FAA/AIP 3-16-0023-06
ENGINEER'S PROJECT NO: 96004
PROJECT: McCall Municipal Airport Improvements FY'97 Schedule A - Realign Deinhard Lane
LOCATION: McCall, Idaho
The Project to which this Certificate applies has been inspected by authorized representatives of
OWNER, CONTRACTOR, AGENCIES and ENGINEER, and that Project is hereby declared to be
final and complete in accordance with the Contract Documents. The CONTRACTOR's one year
warranty of all completed work shall commence as dated below. Final Completion is contingent
upon completion of all items on McCall Municipal Airport Schedule A Punch List dated June 30,
1998 (Revised July 10, 1998).
DATE OF FINAL PROJECT COMPLETION: July 10, 1998
ACCEPTANCE BY:
OWNER:
BY:
City of McCall, Idaho
DATE:
CONTRACTOR: Roberson Construction, Inc.
ENGINEER:
BY:
BY:
DATE:
Toothman - Orton Engineering Company
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FINAL COMPLETION
DATE: .Z-La_x t cam, i cr
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CERTIFICATE OF FINAL COMPLETION
OWNER: City of McCall, Idaho
OWNER'S CONTRACT NO: DOTFA97NM-0039
OWNER'S PROJECT NO: FAA/AIP 3-16-0023-06
ENGINEER'S PROJECT NO: 96004
PROJECT: McCall Municipal Airport'.mprovements FY'97 Schedule B - Overlay/Reconstruct
G.A. Apron and North Apron Taxiway
LOCATION: McCall, Idaho
The Project to which this Certificate applies has been inspected by authorized representatives of
OWNER, CONTRACTOR, AGENCIES and ENGINEER, and that Project is hereby declared to be
final and complete in accordance with the Contract Documents. The CONTRACTOR's one year
warranty of all completed work shall commence as dated below.
DATE OF FINAL PROJECT COMPLETION:
ACCEPTANCE BY:
OWNER:
BY:
CONTRACTOR:
BY:
ity of McCall, Idaho
DATE: /(43 ye
Seubert Excavators, Inc.
,1/4r: DATE:
ENGINEER: Toothman - Orton Engineering Company
BY:
FINAL COMPLETION
DATE: /et>v/e/ i
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CERTIFICATE OF FINAL COMPLETION
OWNER: City of McCall, Idaho
OWNER'S CONTRACT NO: DOT-FA97NM-0039
OWNER'S PROJECT NO; FAA/AIP 3-16-0023-06
ENGINEER'S PROJECT NO: 96004
PROJECT: McCall Municipal Airport Improvements FY'97 Schedule C — Construct Hangar
Taxiway C, Extend Taxiways D & E.
LOCATION: McCall, Idaho
The Project to which this Certificate applies has been inspected by authorized representatives of
OWNER, CONTRACTOR, AGENCIES and ENGINEER, and that Project is hereby declared to be final
and complete in accordance with the Contract Documents. The CONTRACTOR'S one year warranty
of all completed work shall commence as dated below.
DATE OF FINAL PROJECT COMPLETION: August 11, 1998
ACCEPTANCE BY:
OWNER:
SY:
City of McCall, Idaho
r
/6"— DATE:
CONTRACTOR: Seubert Excavators, Inc.
BY: '�? . �'IC ,esrid� DATE: i / %� 9 B
ENGINEER: Toothman - Orton Engineering Company
BY: ( ;., l:,481 DATE: gin / 476
CD-1
Feb-09-99 16:55 Toothman-Orton Eng Co.
•
208 323 2399 P.05
CERTIFICATE OF FINAL COMPLETION
OWNER: City of McCall, Idaho
OWNER'S CONTRACT NO: DOT-FA97NM-0039
OWNER'S PROJECT NO: FAA/AIP 3-16-0023-06
ENGINEER'S PROJECT NO: 96004
PROJECT McCall Municipal Airport Improvements FY197 Schedule D - Widen and Overlay
Diagonal Taxiway.
LOCATION: McCall, Idaho
The Project to which this Certificate appfies has been inspected by authorized representatives of
OWNER, CONTRACTOR, AGENCIES and ENGINEER, and that Project is hereby declared to be final
and complete in accordance with the Contract Documents. The CONTRACTOR's one year warranty
of all completed work shall commence as dated below.
DATE OF FINAL PROJECT COMPLETION: August 18, 1998
ACCEPTANCE BY:
OWNER:
BY:
CONTRACTOR:
City of McCall, Idaho
DATE: (iffQg,
Seubert Excavators, Inc.
BY: '7v-
DATE: cal - /S • 98
ENGINEER: Toothman - Orton Engineering Company
BY:
DATE: S f is rib
CO-1
rl•..II P.11041 rTI\•1
McCall Municipal Airport Master Plan
INVOICE #16 - Re -Submitted October 3,1998
Task
1 PROJECT INITIATION
2 INVENTORY EXISTING CONDITIONS
3 AVIATION ACTIVITY FORECASTS
4 DEMAND CAPACITY/FACILITY REQUIREMENTS
5 AIRPORT ALTERNATIVES ANALYSIS
6 REFINED ALTERNATIVES
7 ENVIRONMENTAL OVERVIEW
8 AIRPORT PLANS
9 FINANCIAL PLAN
10 FINAL DOCUMENTATION AND COORDINATION
11 EXPENSES
SUB -TOTAL LUMP SUM AMOUNT
TOTAL AMOUNT THIS INVOICE $ 3,740.85
SignatureMtle
TRANSPORTATION SOLUTIONS, INC.
PAYABLE TO:
TRANSPORTATION SOLUTIONS, INC.
2685 ULMERTON ROAD
SUITE 102
CLEARWATER, FLORIDA 33762
Contract
Amount
$ 3,735.00
10,250.00
6,645.00
6,215.00
16,520.00
1,495.00
4,910.00
14,195.00
5,570.00
9,860.00
9,494.00
Principal
Previous Percent
Percent Complete
Complete This Period
100% 00%
100% 00%
100% 00%
100% 00%
100% 00%
100% 00%
100% 00%
• 95% 05%
80% 20%
95% 05%
85% 15%
$ 88,889.00 95.79% 4.21 %
MI NOTE NEW ZIPCODE 1111
Amount Due
This invoice
$ 00.00
00.00
00.00
00.00
00.00
00.00
00.00
709.75
1,114.00
493.00
1,424.10
$3,740.85
DEPARTMENT APP ;ROYAL
Account 5(r-Ya - MO
Signature ek
Date
Other
McCall
Sill Keating
Public Works Director February 11, 1999
Mr. Merrill Saleen
Chairman, Airport Advisory Committee
PO Box 1026
McCall, ID 83638
Dear Mr. Sateen:
l
Public Works l
The Airport Advisory Committee met on February 3, and the subject of pre -
application of FAA Airport Improvement Project came up.
As the Public Works Director for the City of McCall and a former airport
snowplow operator, I would like to express concem for the condition of the airport
runway lighting system. As I recall, about fifteen years ago the Idaho National
Guard, on a weekend maneuver project, installed the existing system. I believe
the existing transformer is federal surplus. •
This system has served its usefulness but it needs replacing. In the last few
years, we have experienced interrupted service and found ourselves hiring an
electrician to troubleshoot the various problems. These problems were mostly
corrosion and wiring insulation.
I would urge the committee to ask the airport engineer to research a flush
mounted, .airport runway lighting system. Currently, snowplow operations could
be completed one-third sooner if not for the problems experienced plowing
around these lights. This would also decrease exposure time for pilots and
snowplow operations on the runway.
Approximately 5-years ago, the Public Works Department relocated the rotating
beacon tower. At that time, a licensed electrician replaced the wiring and control
panel. However, the beacon is now squeaking and grinding and should be
replaced. I feel that in a short time it will fail.
MsnasIhs/salsenAPLts02M 1/99.doc
In addition, the current windsock has three lights that poorly illuminate it and
actually do a better job of blinding the pilots during night operations. I would
suggest replacing the windsock with the new style that is illuminated intemally
and quite visible.
Please feel free to contact me at 634-5580 regarding these issues.
Sincerely,
BIII Keating
Public Works Director
Cc: Airport Manager
RH2 Engineering
Memosltri/SaleenAPLta02/11 /99.doc
4
AGENDA
SPECIAL MEETING
AIRPORT ADVISORY COMMITTEE
12:00 NOON. THURSDAY, FEB 18, 1999
McCall City Hall (Lower Level) 216 East Park Street
CALL TO ORDER AND ROLL CALL
Call to Order
BUSINESS
Pay Request — Transportation Solutions For Master Plan
Lighting System Grant Application
Review And Discuss Airport Manager Application
Americans with Disabilities Act Notice:
The meeting room is accessible to persons with disabilities
If you need assistance, contact the City Clerk at (208) 634-7142