HomeMy Public PortalAbout2014_tcwsmin0512 Council Work Session May 12, 2014
Council Chambers, 25 West Market Street, 6:30 p.m. Mayor Kristen C. Umstattd
presiding.
Council Members Present: Kelly Burk, David Butler, Thomas Dunn, Katie Sheldon
Hammler, Marty Martinez, Kevin Wright and Mayor Umstattd.
Council Members Absent: Council Member Martinez arrived at 7:34 p.m.
Staff Present: Town Manager John Wells, Deputy Town Manager Kaj Dentler,
Town Attorney Jeanette Irby, Assistant Town Manager Scott Parker, Director of
Public Works Tom Mason, Director of Finance Norm Butts, Human Resources
Manager Karen Dilley, and Executive Associate I Tara Belote
AGENDA ITEMS
1. Work Session Items for Discussion
a. Town Employee Health Insurance
John Wells stated staff anticipates health insurance rates increasing by
12%; however, the method of staying at the 12% increase in funding cost is
predicated on changing the funding method.
Key Points:
• Change from a fully insured program to a program that is partially self-
funded.
• Employees should see no changes.
• Administration will still go through Anthem.
• Will allow usage of GASB and OPEB reserve funds to develop the pool
• Anticipate a need for a reserve fund of$425,000 - $475,000 which
would be adjusted each year
• Stop/loss insurance for high claims
• State mandated benefits can be excluded, if desired.
• Want to maintain stability and flexibility despite changing conditions
• No additional dollars over what was budgeted for healthcare will be
necessary
Council Comments/Questions:
• If interest rates were higher, would the consultant recommend end of
year settlement, or continue to recommend monthly settlement?
Consultant answer: We would have to look at the numbers, but most
clients would still settle monthly.
• Does this place more administrative overhead on the HR department?
Consultant answer: No. Anthem will still perform most administrative
functions
• Do your other clients use this as a way to provide more self-directed
health care strategies to keep costs down?
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Council Work Session May 12, 2014
Consultant answer: Allows employees to find the best price for certain
services to save money such as finding cost effective providers
• Is there a possibility of litigation by covered employees if a state
mandated coverage is dropped?
Consultant answer: Since there is no requirement to continue state
mandated coverage, the answer is no.
• Will switching to self-funding affect VML insurance rates?
Staff answer: Probably, but will need to find out
• If we change to self-funded, how hard is it to go back?
Staff answer: You can go back next year, if you change your mind.
Council consensus was that they would be ready to vote on this item at
the Tuesday night meeting.
b. Loudoun County Courthouse Complex Concept Presentation
Jim Beight of Dewberry stated they had made this presentation to the
County last week. He introduced the design team.
Key Points:
• Four preliminary concepts
• No elevations available yet
• Houses on Edwards Ferry Road will need to be removed
• Will build a parking deck on the Pennington Tract—neighbors had
good feedback to this concept
• Space planning is taken in five year increments
• Would like Council's input on Church Street
• Semones lot will be restriped
Council Comments/Questions:
• Will fencing be the same?
Presenter's answer: We haven't talked about fencing yet.
• Keep Church Street open
• Like the third option because of the amount of open space on Edwards
Ferry Road and buffers the cemetery
• Need to discuss parking options
• Security can still be effective with Church Street open
• Are we trying to achieve a more "form based code" feel?
• Limestone area
• Would like the preservation planner to be included in design
discussions as soon as possible
• Must be sensitive to the smaller properties along North Street
2. Additions to Future Council Meetings
Council Member Wright stated he would like the Relay for Life proclamation
on the next agenda.
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Council Work Session May 12, 2014
Council Member Hammler asked for recognition for former Technology and
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Communication Commission member Ricky Leach and a policy discussion about
usage of the Council Chambers. It was decided that an information memo regarding
this subject would be appropriate for the first meeting in June.
Vice Mayor Butler asked for more information about Hope Parkway. He
noted that the tent issue can be moved further out into the later summer months.
3. Closed Session
On a motion by Mayor Umstattd, seconded by Council Member Hammler, the
following was proposed:
Pursuant to Section 2.2-3711(A)(3)of the Code of Virginia, I move that the Leesburg
Town Council convene in a Closed Session for the purpose of receiving information and
discussion regarding:
a. Real estate matter
The motion was approved by the following vote:
Aye: Burk, Butler, Dunn, Martinez, Hammler, Wright and Mayor Umstattd
Nay: None
Vote: 7-0
The Council convened in Closed Session at 9:10 p.m.
The Council reconvened in Open Session at 9:45 p.m.
On a motion by Council Member Wright, seconded by Council Member Hammier, the
following was proposed:
In accordance with Section 2.2-3712 of the Code of Virginia, I move that Council certify
to the best of each member's knowledge, only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act and
such public business matters as were identified in the motion by which the closed meeting
was convened were heard, discussed or considered in the meeting by Council.
The motion was approved by the following roll call vote:
Aye: Burk, Butler, Dunn, Martinez, Hammler, Wright and Mayor Umstattd
Nay: None
Vote: 7-0
4. Adjournment
On a motion by Council Member Wright, seconded by Vice Mayor Butler, the meeting
was o ed i t 9:46 p.m.
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