HomeMy Public PortalAbout06-08-20 Agenda Regular MeetingHuman Resources Director/Town Clerk Katherine Cathey
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-296-9441 | katherine.cathey@hillsboroughnc.gov
www.hillsboroughnc.gov | @HillsboroughGov
Board of Commissioners Agenda | 1 of 3
Agenda
Board of Commissioners Regular Meeting (Remote)
7 p.m. June 8, 2020
Town of Hillsborough YouTube channel
Due to current public health concerns, the Board of Commissioners is conducting its regular meeting remotely on
June 8, 2020 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting
remotely. Members of the public will be able to view and listen to the meeting via live streaming video on the
Town of Hillsborough YouTube channel. In this new remote process, there are two methods for public comment.
Detailed public comment instructions for each method are provided at the bottom of this agenda.
•Written submittals by website contact form
•Speaking during the remote meeting (Preregistration is required.)
Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is
available on request. If you are disabled and need assistance with reasonable accommodations, call the Town
Clerk’s Office at 919-296-9441.
Please use the bookmark feature to navigate and view the item attachments.
1.Public charge
The Hillsborough Board of Commissioners pledges to the citizens of Hillsborough its respect. The board asks
citizens to conduct themselves in a respectful, courteous manner with the board and with fellow citizens. At
any time should any member of the board or any citizen fail to observe this public charge, the mayor or the
mayor’s designee will ask the offending person to leave the meeting until that individual regains personal
control. Should decorum fail to be restored, the mayor or the mayor’s designee will recess the meeting until
such time that a genuine commitment to this public charge is observed.
2.Audience comments not related to the printed agenda
3.Agenda changes and approval
4.Public hearing to collect public comment on the manager’s recommended FY2021 budget
A copy of the FY2021 Annual Budget & Financial Plan Workbook is available at:
https://assets.hillsboroughnc.gov/media/documents/public/fiscal-year-2020-21-annual-budget-and-financial-
plan-workbook.pdf
5.Presentations
A.Presentation by Chief Hampton in wake of events in Minneapolis and death of Mr. Floyd
6.Appointments
A.Board of Adjustment – resolution to Orange County requesting reappointment of Rob Bray
B.Board of Adjustment – resolution to Orange County requesting appointment of Raul Herrera
Board of Commissioners Agenda | 2 of 3
7.Items for decision — consent agenda
A.Minutes
1.Regular meeting May 11, 2020
2.Work session May 26, 2020
B.Miscellaneous budget amendments and transfers
C.Hillsborough LGBTQ+ Pride Month proclamation
D.Endorsement of Letter to Governor Cooper from Orange County Climate Coalition
E.Proposed contract for financial statement preparation and non-attest services in connection with the
fiscal year ended June 30, 2020
8.Items for decision — regular agenda
A.Ordinance reinstating penalties and other enforcement measures for delinquent food & beverage tax,
occupancy tax and utility payments
B.Ordinance to establish a utility customer payment plan
C.Updates to town code and direction to staff regarding flexibility and adjustment of regulations to assist
with business recovery
D.Budget workshop
•General fund
•Water and sewer fund
•Stormwater fund
E.Hot topics for work session June 22, 2020 or delay until June 29 budget workshop and budget adoption
9.Updates
A.Board members
B.Town manager
C.Staff (written departmental reports are included in the agenda packet)
10.Closed Session
A.Closed Session as authorized by North Carolina General Statute Section 143-318.11 (a)(4) regarding
economic development
11.Adjournment
Public Comment Instructions
Public Comment – Written
(for items not on the agenda, agenda items and public hearings)
Members of the public may provide written public comment by submitting it via the Board of Commissioners
contact form by noon on the afternoon of the meeting. Public hearing comments may be submitted for 24 hours
following a public hearing.
When submitting the comment, include the following:
•The date of the meeting
•The agenda item (example: 5.C) you wish to comment on
•Your name, address, email and phone number
Members of the Board of Commissioners, town manager, assistant town manager/planning director and town
clerk will be copied on all comments submitted.
Board of Commissioners Agenda | 3 of 3
Public Comment – Verbal
(for items not on the agenda, agenda items and public hearings)
Members of the public will be asked to contact the town clerk using the town clerk contact form no later than
noon on the day of the meeting and indicate they wish to speak during the meeting.
When submitting the request to speak, include the following:
•The date of the meeting
•The agenda item (example: 5.C) you wish to speak on
•Your name, address, email and phone number
•The phone number must be the number you plan to call in from if participating by phone
Prior to the meeting, speakers will be emailed a Zoom participant link to be able to make comments during the
live meeting. Speakers may use a computer (with camera and/or microphone) or phone to make comments.
Speakers using the phone for comments must use the provided PIN/Password number.
The public speaker’s audio and video will be muted until the board gets to the respective agenda item(s).
Individuals who have pre-registered will then be brought into the public portion of the meeting one at a time.
If a member of the public encounters any concerns prior to the meeting related to speaking, please contact Town
Clerk Katherine Cathey at 919-296-9441.
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Police
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
5.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Police Chief Duane Hampton
ITEM TO BE CONSIDERED
Subject:
Presentation by Chief Hampton in wake of events in Minneapolis and death of Mr. Floyd
Attachment(s):
1.June 1, 2020 Letter to the Hillsborough Community from Chief Hampton
Brief Summary:
Chief Hampton will make a brief presentation and be available to answer questions from the board.
Action Requested:
Receive presentation.
ISSUE OVERVIEW
Background Information & Issue Summary:
In the wake of the senseless death of Mr. Floyd in Minneapolis and the violence and unrest we have seen across our
country, Chief Hampton wanted to be available to discuss with the board the practices of the Hillsborough Police
Department and answer board members’ questions to provide reassurance to them and the community that HPD
does not tolerate or condone discrimination or the abuse of police power. Hillsborough Police is committed to being
“Policing at its Best”, and we stand with our community in denouncing racism and discrimination in all forms.
Financial Impacts:
none
Staff Recommendations/Comments:
none
FOR IMMEDIATE RELEASE
Date: June 1, 2020
A Letter to the Hillsborough Community from Police Chief Duane Hampton
The following is a letter to the community from Hillsborough Police Chief Duane Hampton in response to
issues surrounding the death of George Floyd in Minneapolis, Minnesota, on May 25.
In the wake of the tragic death of George Floyd and the subsequent violence and unrest we have seen
across our country, we have been contacted by many citizens expressing their concern and asking
questions about our policies and practices.
I would like to be able to have an open and public forum to discuss those concerns, but with our country
still struggling with COVID-19 and our state under restrictions, we cannot do that now. We are exploring
other options. In the meantime I wanted to write this letter to provide as much information as I can to
answer the questions our community may have and to provide reassurance that the Hillsborough Police
Department will not engage in or tolerate the kind of tragedy that has happened in Minneapolis.
First and foremost, I want to be clear that I, as the chief of police, am appalled and outraged at any
senseless loss of life at the hand of police officers. As law enforcement officers, we have a responsibility
to protect life and should hold it sacred, using deadly force only as a last resort. We have a responsibility
to be careful and correct in our application of any force option. We have a responsibility to care for
those in our custody and to monitor their well-being. We have a responsibility to speak up when we see
other officers engaging in conduct that is wrong. We have a responsibility to treat all people with
respect and the dignity that all human beings are due.
Hillsborough is a unique and wonderful town, and our police force is a reflection of that. Being a small
town gives us some significant advantages over the large municipalities ― we have been able to do
things our larger peers cannot, we have been able to do some things sooner than our larger peers, and
we have been able to build a strong community-focused culture for our officers.
Hiring and Selection
One of the first things that makes Hillsborough unique is the focus we put into our hiring and selection
process. Our success is critically linked to our finding the right people to serve, and we are very selective.
We scrutinize the backgrounds of people we are considering hiring, we have multiple interviews, and
the candidates undergo a psychological evaluation to ensure they are the right fit for us and our
community. Several years ago, we started a diversity hiring opportunity that allows us to identify diverse
candidates and hire them to attend a basic law enforcement academy. Being able to pay people to go
through the training academy removes what can be a significant barrier to diverse candidates pursuing a
law enforcement career. Prior to this, we have only been able to hire people after they complete the
academy ― many of them doing this on their own without any pay. This new program also allows us to
identify good candidates early and then get to know them much better as they progress through the 12
to 14 weeks of academy training. As a result, we have been able to identify some candidates who have
not been compatible with the “Hillsborough way.” In spite of the positive success of this program, our
diversity as an agency is still not where we want it to be and continues to be a focus for us.
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Use of Force
Another area that we put a lot of focus on is our Use of Force Policy, which is available on the town
website, www.hillsboroughnc.gov. In 2016, we made significant revisions and changes to our policy. We
moved to a model that was in use in Canada, which helped officers to see use of force as a more fluid
wheel of options as opposed to a strict step-based continuum. This model provides clearer emphasis on
the need to continually assess the situation and to escalate and de-escalate force based on the situation
as well as the resistance that the officer is encountering. This model also emphasizes the importance of
communication throughout all interactions.
Another major change in our Use of Force Policy was to implement reviews of situations where officers
display some level of force even if the force is not used. For example, drawing their Taser in response to
a combative suspect who then complies and the Taser is not used. In the past these displays of force
were not always reviewed if no actual force was applied. This change has resulted in an increase of
reviews of officer actions and has put more emphasis on the responsibility that is attached the minute
an officer even thinks about using force. Reviews involve looking at all the information available,
including the statements of involved officers, any body-worn or in-car video, statements and
information from others involved, and any other information that may be available.
Our policy also emphasizes a number of other very important points. These include exhausting all
reasonable options to achieve voluntary compliance before resorting to any use of force, to only use the
amount of force that is reasonable and necessary to achieve the officer’s lawful goals, and to de-
escalate the level of force being used as soon as reasonably possible. The force option that an officer
chooses has to be reasonable and proportionate to the resistance the officer is facing. The policy
specifically points out that the amount of force which can be used to protect property is less than what
might be reasonable in response to a dangerous threat. Choke holds or any technique that restricts a
person’s ability to breathe are forbidden unless in a deadly force situation. Once a use of force situation
has stabilized, an officer’s first and foremost duty is to assess those involved for injuries and to seek any
medical intervention needed. As a final highlight, our policy starts with the fundamental statement that
all members of our department must recognize the importance of human life, show respect for basic
human rights, and have an intolerant attitude toward abusive treatment of all persons.
Body-Worn Cameras
Hillsborough has had body-worn cameras since 2014 and was ahead of the curve compared to many of
our peers. We conducted testing and purchased cameras prior to their becoming a national discussion
as a result of the death of Michael Brown in Ferguson, Missouri, on Aug. 9, 2014.
All of our officers have a camera assigned to them. Our patrol personnel are expected to wear their
cameras at all times while on duty and to activate them before responding to any call for service or as
soon as they decide to take a self-initiated activity, such as a traffic stop. Non-patrol personnel who are
covering patrol functions or who reasonably anticipate taking an enforcement action are expected to be
wearing and to activate a body-worn camera. We do regular random auditing of the cameras at several
levels to assess officer performance. We use footage in our internal reviews in response to complaints
and actions, such as use of force and pursuits. We also do audits of camera activations to ensure
compliance with the policy.
We have been posting policies on the town website based on our receiving questions about them. We
had not posted any in a while, and I realized that our body-worn cameras policy was not there. This is an
oversight that has been corrected.
Internal Accountability and Complaint Process
Hillsborough has developed a very robust process that we call “internal accountability” for reviewing
issues like complaints, use of force, pursuits, accidents, and internally identified performance problems.
127 N. Churton St., Hillsborough, NC 27278 | 919-296-9500
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We also take a very broad view of what we will review. In terms of complaints, we don’t wait for
someone to contact us about a problem. Many of our complaints ― in many cases, simply expressions
of dissatisfaction with our services ― come from things we find out thirdhand or even from things as
simple as a negative Facebook post that we encounter. In 2019, we reviewed 72 incidents, including 30
use of force reviews, 24 complaints or expressions of dissatisfaction, and 12 reviews of performance
problems that were identified internally. Each of these incident reviews are checked at multiple levels;
and, ultimately, I sign off on each them. Each review also takes a very broad look at everything the
officer did during the incident. As a result, we may find issues unrelated to the specific incident in
question that need to be addressed ― such as seeing a problem with how an officer drives to a call
when reviewing an incident that involved use of force. This total review process helps find opportunities
to improve how our officers perform in many areas.
Training
During the past week I have received a lot of questions about the kinds of training that our officers get,
especially in areas of de-escalation and use of force. We provide a significant amount of training to our
officers in these areas and in many others that are critically linked. Training on anti-bias, fair and
impartial policing, use of force and de-escalation are part of our annual in-service training and covered
every year. These topics are also woven into much of the other training that we do, and we have
introduced concepts from the President’s Task Force on 21st Century Policing into various trainings. On
top of this, the state creates mandated annual training that touches on these topics as well. One
example is an annual class called Juvenile Minority Sensitivity Training. Its exact focus changes from year
to year, and this year the focus was on the long-term effects of childhood adversity.
We also actively pursue getting our officers certified in Crisis Intervention Training ― a weeklong course
that focuses on dealing with people in crisis and that places heavy emphasis on communication and de-
escalation. This training is only offered a few times each year and seats are limited, but we have been
able to get half our officers through this training.
We also seek out other opportunities for training that will help strengthen our officers in these areas.
COVID-19 has severely limited our ability to send officers to training and has canceled much of what we
had scheduled this spring and summer so we used this time to have our officers complete some online
training offered by the North Carolina League of Municipalities, including a two-part anti-bias training
and a training on effective communication. We have sent a number of officers and supervisors to one-
and two-day courses offered by the League of Municipalities on use of force and issues surrounding the
first and fourth amendments. Members of our command staff and I attended a Racial Equity
Groundwater training offered here in town last October. We have been sending our supervisors to a
weeklong Supervisor Leadership Institute and had them go through a multi-week online supervisor
liability course offered through the FBI-Law Enforcement Executive Development Association (FBI-
LEEDA). In 2016, we purchased a training series called Path of the Guardian. This series consisted of
short training segments that were offered weekly over a 28-week period which included focus on 21st
century policing, procedural justice, use of force, and issues of bias.
Community-Focused and Positive Culture
A final point I would like to discuss here and that I feel makes Hillsborough unique is the effort we have
made to build a community-focused positive culture. In keeping with our core values of community,
positivity and service, our officers actively look for ways to engage with our community that don’t
involve “being the police.” They attend and participate community meetings and events such as “Coffee
with a Cop,” where they can sit down with citizens and discuss concerns and issues over a cup of java;
“Crafts with a Cop,” an officer-generated idea to host a craft making session with seniors at our local
senior center; and workdays at various community gardens to work side by side with our citizens. We
have helped organize large community events, such as Fairview Live, an annual Easter egg hunt for dogs,
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Page 4
and an annual “Trunk or Treat”; and we have hosted camps for kids, such as our Junior Police Academy
and our basketball camp.
We also track and recognize our officers for engaging in things we call “Positive Policing.” Examples of
this have included officers buying gas for stranded motorists, providing food for people in need, fixing a
mailbox that was damaged in an accident, shoveling an elderly person’s driveway, or simply going out of
their way to find someone an answer after others have given them the run-around. Positive policing is
also reflected in activities our agency does, such as helping deliver Meals on Wheels and a “Straw for
Dogs” program created to provide bales of straw to help keep outdoor dogs warm over the cold months.
I realize that these few pages cannot possibly answer all the questions people may have during this
time, but it is my sincere hope that this information has at least answered some of your questions and
helped to show the efforts your police department ― Hillsborough Police ― make to be a different kind
of police agency. Our country continues to be plagued by the legacy of racial discrimination ― and
discrimination based on race, gender, sexual orientation and identity, national origin and the many
other ways people choose to try to divide us. We cannot allow this to continue. We all have to work
together to put an end to this, and I believe police departments should be partners in making our world
a better place. Our vision is to be “Policing at its Best.” We will continue to work every day to live up to
that ideal.
Thank you for taking the time to read this.
Respectfully,
Chief Duane Hampton
Hillsborough Police Department
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Board of Adjustment – resolution to Orange County requesting reappointment of Rob Bray
Attachment(s):
1. Resolution
2. Application form
Brief Summary:
Mr. Bray was originally appointed for a partial term. He is eligible for two additional years under county attendance
policies. Mr. Bray is an alternate member and may only participate in meetings when a regular member is absent.
Action Requested:
Adopt the resolution requesting the Board of County Commissioners appoint Rob Bray to a two-year, out of town
term on the Board of Adjustment.
ISSUE OVERVIEW
Background Information & Issue Summary:
n/a
Financial Impacts:
n/a
Staff Recommendations/Comments:
RESOLUTION REQUESTING A RE-APPOINTMENT
TO AN EXTRATERRITORIAL JURISIDICTION SEAT
ON THE HILLSBOROUGH BOARD OF ADJUSTMENT
WHEREAS, as a result of the end of a term, it is necessary to re-appoint a person to a seat reserved on the Hillsborough
Board of Adjustment for persons residing within the town’s extraterritorial planning jurisdiction; and
WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of Commissioners
may appoint a resident of the county; and
WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the authority
and responsibility to appoint ETJ members to the town’s Board of Adjustment.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES:
Section 1. The Orange County Board of Commissioners is respectfully requested to re-appoint the following
individual to an ETJ seat on the Hillsborough Board of Adjustment, whose term would expire June 30, 2022:
Mr. Rob Bray
1806 W Chapman Court
Hillsborough, NC 27278
Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity
described above within 90 days of receiving this resolution, then the Hillsborough Town Board may make this
appointment.
Section 3. The Town Clerk shall send a copy of this resolution to the Orange County Manager.
Section 4. This resolution shall become effective upon adoption.
The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 8th
day of June 2020.
Ayes:
Noes:
Absent/excused:
I, Katherine M. Cathey, Town Clerk to the Town of Hillsborough, do hereby certify that the foregoing is a true and correct
copy of a resolution adopted by the Hillsborough Town Board of Commissioners on June 8, 2020.
Katherine M. Cathey
Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 10, 2020
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
6.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Board of Adjustment – resolution to Orange County requesting appointment of Raul Herrera
Attachment(s):
1. Resolution
2. Application form
Brief Summary:
Mr. Herrera originally expressed interest in serving on the Tourism Board. As there were no pending vacancies, staff
inquired whether other boards might appeal. Mr. Herrera indicated the Board of Adjustment was also of interest and
he has attended a board meeting. He is the only applicant we have on file for this vacancy.
Action Requested:
Adopt the resolution requesting the Board of County Commissioners appoint Raul Herrera to a three-year, out of
town term on the Board of Adjustment.
ISSUE OVERVIEW
Background Information & Issue Summary:
n/a
Financial Impacts:
n/a
Staff Recommendations/Comments:
RESOLUTION REQUESTING AN APPOINTMENT
TO AN EXTRATERRITORIAL JURISIDICTION SEAT
ON THE HILLSBOROUGH BOARD OF ADJUSTMENT
WHEREAS, as a result of the end of a term, it is necessary to appoint a person to a seat reserved on the Hillsborough
Board of Adjustment for persons residing within the town’s extraterritorial planning jurisdiction; and
WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of Commissioners
may appoint a resident of the county; and
WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the authority
and responsibility to appoint ETJ members to the town’s Board of Adjustment.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES:
Section 1. The Orange County Board of Commissioners is respectfully requested to appoint the following individual
to an ETJ seat on the Hillsborough Board of Adjustment, whose term would expire June 30, 2023:
Mr. Raul Herrera
619 Victoria Drive
Hillsborough, NC 27278
Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity
described above within 90 days of receiving this resolution, then the Hillsborough Town Board may make this
appointment.
Section 3. The Town Clerk shall send a copy of this resolution to the Orange County Manager.
Section 4. This resolution shall become effective upon adoption.
The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 8th
day of June 2020.
Ayes:
Noes:
Absent/excused:
I, Katherine M. Cathey, Town Clerk to the Town of Hillsborough, do hereby certify that the foregoing is a true and correct
copy of a resolution adopted by the Hillsborough Town Board of Commissioners on June 8, 2020.
Katherine M. Cathey
Town Clerk
Advisory Board Application
If you are a Town of Hillsborough resident and willing to volunteer your time and expertise to your community, please
complete this form. Volunteers for the Parks and Recreation Board must be at least 13 years old, and volunteers for all
other boards must be at least 18 years old.
Name:
Raul Herrera
Home address:
619 Victoria Dr
Home phone number:
919-245-8717
Work phone number:
919-259-5104
Email address:
RaulEHerrera@gmail.com
Place of employment:
New American Funding
Job title:
Mortgage Loan Officer
Birth date:
May 23, 1959
Gender:
Male
Ethnic origin:
Hispanic
Boards you would be willing to serve on:
First choice — Tourism Board
Reasons for wanting to serve:
Want to be more involved with the town where I live.
Have you served or are you currently serving on a town board? If so, which ones and when?
No.
Relevant work, volunteer or educational experience:
I work in finance for the past 20 years; Treasurer and Board member for the past 3years.
How are you connected to Hillsborough (live, work, play, shop, own property)?
I have live in Hillsborough for the past 13 years.
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
No.
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
No.
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
New and Current interesting events.
How you heard about this opportunity:
Newspaper
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Katherine Cathey, Human Resources Director/Town Clerk
ITEM TO BE CONSIDERED
Subject:
Minutes
Attachment(s):
1. Regular meeting May 11, 2020
2. Work session May 26, 2020
Brief Summary:
None
Action Requested:
Approve minutes of the Board of Commissioners regular meeting May 11, 2020 and the Board of Commissioners
work session May 26, 2020.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
None
Staff Recommendations/Comments:
Approve minutes as presented.
Minutes
Board of Commissioners Regular Meeting (Remote)
7 p.m. May 11, 2020
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt
Hughes, and Evelyn Lloyd
Staff: Economic Development Planner Shannan Campbell, Human Resources Director/Town Clerk
Katherine Cathey, Assistant Town Manager/Planning Director Margaret Hauth, Town Attorney
Bob Hornik, Town Manager Eric Peterson, and Public Space Manager Stephanie Trueblood
Opening of the meeting
Mayor Jenn Weaver called the meeting to order at 7 p.m. The town clerk called the role and confirmed the
presence of a quorum with five members present. Present: Weaver and commissioners Mark Bell, Robb English,
Kathleen Ferguson, and Matt Hughes. Absent: Commissioner Evelyn Lloyd.
1.Public charge
Weaver did not read the public charge.
2.Audience comments not related to the printed agenda
There was no comment.
3.Agenda changes and approval
Vote: Hughes moved to approve the agenda as presented. Ferguson seconded.
Motion: The motion carried upon a unanimous roll call vote of 4-0. Ayes: Bell, English, Ferguson, and
Hughes. Nays: None. Absent: Lloyd.
4.Items for decision — consent agenda
A.Minutes
1.Regular meeting March 9, 2020
2.Regular meeting April 13, 2020
3.Work session April 27, 2020 (canceled)
B.Miscellaneous budget amendments and transfers
C.Resolution detailing the FY21 HOME program design
D.Resolution authorizing the submittal of the FY20-FY25 Consolidate Plan for Orange County
Vote: Hughes moved to approve the consent agenda as presented. Ferguson seconded.
Motion: The motion carried upon a unanimous roll call vote of 4-0. Ayes: Bell, English, Ferguson, and
Hughes. Nays: None. Absent: Lloyd.
5.Items for decision — regular agenda
A.Discussion about size and preferred uses for future train station buildingDRAFT May 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 9
Planning Director Margaret Hauth reviewed that the board intends to release a request for qualifications from
design professionals to assist with design options in July. She suggested the board give feedback on the
possible scope of the project.
Lloyd arrived at 7:09 p.m.
Public Space Manager Stephanie Trueblood said that approximately 7,000 square feet would provide some
office space (similar to the train station in Kannapolis). A larger building would allow for more offices and
meeting space. There must be a station with a ticketing area and space for waiting passengers per agreement
with GoTriangle and the state. Trueblood believes the facility also needs to have some Town of Hillsborough
offices so that government employees are on site to take care of the building. She noted that the new board
meeting room has been too small for some meetings.
Some commissioners expressed a desire to design a larger facility in hopes of being able to afford to build it.
Town Manager Eric Peterson said that the town would not likely be in a good financial position to pay for
extra space. He added that if the board decides to build a larger facility, then the board will need to consider
setting aside other projects.
Hauth said the facility could be designed so that it could be expanded. Architects are often asked to leave
room for an expansion; however, often the addition is never built. She noted that the grassy patch next to the
Police Department building was reserved for an addition that was never built.
Trueblood added that the cost-savings are not realized when the addition is built later.
The board expressed an interest in seeing design options for both a small and large facility. Trueblood
estimated that the board would see design options about nine months after accepting a request for bids.
B.Discussion of whether to call an additional public hearing to process applications delayed in April
Hauth said there were a few items scheduled for the canceled April public hearing that she expects would
generate some public interest.
She explained that holding a separate public hearing on some text amendments first would give her the
opportunity to use the Zoom remote meeting platform for a smaller public hearing before holding a public
hearing that would likely have more public engagement.
The board discussed the uncertainty of whether meetings would take place in person or remotely over the
summer months.
Hughes recommended that the mayor work with staff to determine the best date for a second public hearing
this summer. He spoke in favor of holding a separate public hearing on the text amendments, as Hauth had
said she preferred.
No action was taken.
C.2020 Board of Commissioners meeting calendar amendment
Human Resources Director and Town Clerk Katherine Cathey said the amendments were to accommodate
budget discussions. She reviewed that the scheduled May 26 meeting will be held remotely, and the June 8DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 9
regular meeting will include the budget public hearing and workshop. The meeting calendar amendment
included two work sessions June 15 and 22 that could be canceled if not needed. The budget would be
adopted at the June 29 work session. Cathey suggested that the location of the meetings be the Town Hall
Annex with a note that the meetings could be held remotely if the town was still operating under a state of
emergency.
Motion: Ferguson moved to adopt the calendar amendment as presented. Lloyd seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Bell, English, Ferguson, Hughes,
and Lloyd. Nays: None. Absent: None.
D.Hot topics for work session May 26, 2020
There was no discussion.
6.Updates
A.Board members
Board members gave updates regarding boards and committees on which they serve.
B.Town manager
Peterson said he has been attending many meetings related to COVID-19 operations.
C.Staff (written departmental reports are included in the agenda packet)
Hauth said Census flyers will be inserted with June water and sewer bills.
7.Adjournment
Motion: Bell moved to adjourn at 8:22 p.m. Ferguson seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Bell, English, Ferguson, Hughes,
and Lloyd. Nays: None. Absent: None.
Respectfully submitted,
Katherine M. Cathey
Town Clerk DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 9
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 05/11/2020 TO 05/11/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
05/11/2020 346,733.00 20,000.00To cover COVID-19 expenses 16603 854,894.90EBRADFORD
05/11/2020 346,733.00 7,700.00To cover minutes prep 16604 862,594.90EBRADFORD
05/11/2020 346,733.00 5,940.00To cover single audit expense 16661 868,534.90EBRADFORD
10-10-4000-5300-335 SUPPLIES - DISASTER
05/11/2020 0.00 20,000.00To cover COVID-19 expenses 16602 40,000.00EBRADFORD
10-10-4100-5300-040 AUDITOR FEES
05/11/2020 80,000.00 5,940.00To cover single audit expense 16660 85,940.00EBRADFORD
10-10-4900-5300-467 C.S./MINUTES PREPARER
05/11/2020 0.00 7,700.00To cover minutes prep 16605 7,700.00EBRADFORD
10-10-4900-5300-570 MISCELLANEOUS
05/11/2020 5,500.00 -641.00To cover HOME match 16606 9,859.00EBRADFORD
10-10-4900-5300-750 HOME FUNDS GRANT MATCH
05/11/2020 3,300.00 641.00To cover HOME match 16607 3,941.00EBRADFORD
10-20-5100-5300-150 MAINTENANCE - BUILDING
05/11/2020 14,085.00 2,100.00To cover building maint expenses 16647 43,287.00EBRADFORD
05/11/2020 14,085.00 400.00To cover building maint expenses 16649 43,687.00EBRADFORD
10-20-5100-5300-160 EQUIPMENT REPAIR
05/11/2020 500.00 -400.00To cover building maint expenses 16648 100.00EBRADFORD
10-20-5100-5300-454 C.S./C0PIER
05/11/2020 6,300.00 900.00To cover yr-end overages 16658 7,200.00EBRADFORD
10-20-5100-5300-458 DATA PROCESSING SERVICES
05/11/2020 12,400.00 -900.00To cover yr-end copier overages 16659 13,083.00EBRADFORD
10-20-5110-5300-160 MAINTENANCE - EQUIPMENT
05/11/2020 3,000.00 -600.00To cover ammun needed for equip purchase 16650 2,400.00EBRADFORD
10-20-5110-5300-330 DEPARTMENTAL SUPPLIES
05/11/2020 46,279.00 1,400.00To cover ammun needed for equip purchase 16651 56,279.00EBRADFORD
10-20-5120-5300-330 DEPARTMENTAL SUPPLIES
05/11/2020 5,000.00 -2,100.00To cover building maint expenses 16646 2,900.00EBRADFORD
10-20-5120-5300-350 UNIFORMS
05/11/2020 3,550.00 -800.00To cover ammun needed for equip purchase 16539 2,750.00EBRADFORD
10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL
05/11/2020 17,000.00 -1,000.00To cover PW trailer rental 16656 16,288.68EBRADFORD
10-30-5600-5300-363 RENTAL - BUILDING
05/11/2020 4,000.00 1,000.00To cover PW trailer rental 16657 5,000.00EBRADFORD
30-70-5972-5972-000 TRANSFER TO WATER CRF
05/11/2020 225,814.00 12,880.00Adj to actual 16692 12,880.00EBRADFORD
05/11/2020 225,814.00 -12,880.00Adj to Actual 16715 0.00EBRADFORD
30-70-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND
05/11/2020 0.00 12,880.00Adj to actual 16716 252,865.00EBRADFORD
30-70-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND
05/11/2020 0.00 -69,272.00Adj to actual 16717 190,256.00EBRADFORD
30-71-8200-5982-001 TRANSFER TO CAPITAL IMPROVEMENT FUN
JPrivuznak 4:11:55PM05/05/2020
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Page 1 of 3
GF Fund Bal.
COVID-19
Governing Body
Planning
Planning
Planning
Police - Admin.
Police - Admin.
Police - Admin.
Police - Admin.
Patrol
Patrol
Investigations
Investigations
Streets
Streets
WSF: Transfer
to Capital
Reserve
WSF:
Transfer to
Water SDF
WSF: Transfer
to Sewer SDF
WSF: Transfer to
Cap. Improve
Fund DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 9
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 05/11/2020 TO 05/11/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
05/11/2020 275,000.00 -30,000.00Use Perp Maint funds for River PS 16666 245,000.00EBRADFORD
30-71-8200-5982-002 TRANSFER TO CAP IMP FD PERP MAINT
05/11/2020 0.00 33,800.00Use Perp Maint funds for River PS 16667 33,800.00EBRADFORD
30-80-3500-3523-000 WATER CAPITAL FACILITY FEES
05/11/2020 225,814.00 12,880.00Adj to actual 16693 12,880.00EBRADFORD
05/11/2020 225,814.00 -12,880.00Adj to actual 16719 0.00EBRADFORD
30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES
05/11/2020 0.00 12,880.00Adj to actual 16720 252,865.00EBRADFORD
30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES
05/11/2020 0.00 -69,272.00Adj to actual 16718 190,256.00EBRADFORD
30-80-3900-3900-000 FUND BALANCE APPROPRIATED
05/11/2020 119,326.00 3,800.00Use Perp Maint funds for River PS 16668 674,279.07EBRADFORD
30-80-7240-5300-080 TRAINING/CONF./CONV.
05/11/2020 3,000.00 -1,700.00To cover bill printing costs 16652 1,054.00EBRADFORD
30-80-7240-5300-454 C.S./SOUTH DATA
05/11/2020 26,400.00 1,700.00To cover bill printing costs 16653 31,100.00EBRADFORD
30-80-8120-5300-130 UTILITIES
05/11/2020 82,226.00 -1,500.00To cover replacement chemical scales 16662 80,726.00JDELLAVALLE
30-80-8120-5300-330 DEPARTMENTAL SUPPLIES
05/11/2020 36,000.00 1,500.00To cover replacement chemical scales 16663 37,500.00JDELLAVALLE
30-80-8200-5300-160 MAINTENANCE - EQUIPMENT
05/11/2020 16,000.00 4,500.00To repair camera tractors for CCTV 16655 35,000.00JDELLAVALLE
30-80-8200-5300-210 RENTAL - EQUIPMENT
05/11/2020 11,200.00 -4,500.00To repair camera tractors for CCTV 16654 1,786.00JDELLAVALLE
30-80-8220-5300-160 MAINTENANCE - EQUIPMENT
05/11/2020 67,970.00 15,000.00To cover PO requests and gen. maintenance needs 16645 83,720.00JPrivuznak
30-80-8220-5300-320 CHEMICALS
05/11/2020 91,930.00 -15,000.00To cover PO requests and gen. maintenance needs 16644 71,890.00JPrivuznak
69-70-3870-3870-000 TRANSFER FROM WATER FUND
05/11/2020 2,348,263.26 -30,000.00Use Perp Maint funds for River PS 16669 2,618,263.26EBRADFORD
69-70-3870-3870-011 TRANSFER FROM WATER FUND PERP MAINT
05/11/2020 0.00 33,800.00Use Perp Maint funds for River PS 16670 33,800.00EBRADFORD
69-80-8200-5700-738 RIVER PUMP STATION
05/11/2020 0.00 3,800.00To cover actual eval cost 16671 33,800.00EBRADFORD
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
05/11/2020 0.00 -0.50Adj to actual 16684 276,597.50EBRADFORD
05/11/2020 0.00 12,880.00Assign WSDF 16688 289,477.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
05/11/2020 0.00 -0.50Adj to actual 16685 276,597.50EBRADFORD
05/11/2020 0.00 12,880.00Assign WSDF 16689 289,477.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S CRF - COLLECT SYS REHAB
05/11/2020 0.00 -0.50Adj to actual 16686 994,053.50EBRADFORD
05/11/2020 0.00 10,810.00Assign SSDF 16690 1,004,863.50EBRADFORD
JPrivuznak 4:11:55PM05/05/2020
fl142r03
Page 2 of 3
WSF: Transfer
to Cap. Improve
Fund
WSF: Water Cap
Facility Fees
WSF: Water Cap
Facility Fees
WSF: Water Cap
Facility Fees
WSF: Fund Bal.
Appropriation
WSF: Billing and
Collections
WSF: Billing
and Collections
WSF: Water
Treatment Plant
WSF: Water
Treatment Plant
WSF:
Wastewater
Collection
WSF:
Wastewater
Collection
WSF:
Wastewater
Treatment Plant
WSF:
Wastewater
Treatment Plant
Utilities Capital
Improvement
Utilities Capital
Improvement
Utilities Capital
Improvement
Water Capital
Reserve Fund
Water Capital
Reserve Fund
Capital Reserve
Fund Sewer DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 9
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 05/11/2020 TO 05/11/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
05/11/2020 0.00 -0.50Adj to actual 16687 994,053.50EBRADFORD
05/11/2020 0.00 10,810.00Assign SSDF 16691 1,004,863.50EBRADFORD
17,074.00
JPrivuznak 4:11:55PM05/05/2020
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Page 3 of 3
Capital Reserve
Fund Sewer
APPROVED: 4/0
DATE: 5/11/20
VERIFIED: ___________________________________DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 9
Resolution 20200511-4.C
RESOLUTION AUTHORIZING
THE ORANGE COUNTY FY 2020- 2021 HOME PROGRAM DESIGN
BE IT RESOLVED, by the Hillsborough Town Board of Commissioners as a member of the Orange
County HOME Consortium approves the following activities for the 2020 - 2021 HOME Program. The
funding amounts are based on estimates of expected revenue and program income.
Homeownership Assistance
Funds will be allocated to Habitat for Humanity of Orange County to provide deferred payment zero interest
second mortgages for three (3) homes in Hillsborough and Chapel Hill.
(Requested amount: $390,000) $94,138
Rental Development
Funds would be provided to CASA to aid in the development of a 48-unit rental community on Merritt Mill
Rd. Five units within the community will be HOME-funded
(Requested amount: $350,000) $200,000
Community Housing Development Organization activities – Rental Development
Funds will be allocated to EmPOWERment, Inc., an eligible CHDO, to aid the development of an 8- to 10-
unit rental community in Chapel Hill.
(Requested amount: $250,000; Required amount: $56,228) $56,228
Program Administration $37,485
TOTAL FY 20109-2020 HOME PROGRAM FUNDS $387,851
BE IT FURTHER RESOLVED, that the Town Manager is hereby designated as the authorized representative
of the Town to act in connection with the submission of this plan and to provide such additional
information as may be required by the U.S. Department of Housing and Urban Development.
This the 11th day of May 2020
__________________________________________________
Jenn Weaver, Mayor DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 9
Resolution 20200511-4.D
RESOLUTION AUTHORIZING THE SUBMISSION OF
THE FY 2020-2025 CONSOLIDATED HOUSING PLAN FOR
ORANGE COUNTY, NORTH CAROLINA
BE IT RESOLVED, by the Hillsborough Town Board of Commissioners, as a member of the Orange
County HOME Consortium, authorizes the Town Manager to submit the Orange County Consolidated Plan for
Housing and Community Development Programs Annual Update to the U.S. Department of Housing and
Urban Development, including all understandings, assurances, and certifications required therein.
BE IT FURTHER RESOLVED, that the Manager is hereby designated as the authorized representative
of the County to act in connection with the submission of the Consolidated Plan and the Annual Update and
to provide such additional information as may be required by the U.S. Department of Housing and Urban
Development.
This the 11th day of May 2020
_____________________________________________
Jenn Weaver, Mayor DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 9
Adopted: Sept. 9, 2019
Amended: Feb. 10, 2020
Amended: May 11, 2020
Hillsborough Board of Commissioners Meeting Calendar — 2020
All meetings start at 7 p.m. and are in the Town Hall Annex Board Meeting Room, 105 E. Corbin St.,
unless otherwise noted. Times, dates and locations are subject to change.
Due to public health concerns related to COVID-19, the Board of Commissioners may conduct remote
meetings utilizing Zoom. Members of the Board of Commissioners will participate in the meetings
remotely. Members of the public will be able to view and listen to the meeting via live streaming video
on the Town of Hillsborough YouTube channel.
Monday, Jan. 13 Regular meeting
Thursday, Jan. 16 Joint public hearing with Planning Board
Monday, Jan. 27 Work session
Monday, Feb. 10 Regular meeting
Monday, Feb. 24 Work session
Saturday, March 7 Budget retreat (9 a.m.)
Monday, March 9 Regular meeting
Monday, March 23 Work session — State of the Town Address (Remote)
Monday, April 13 Regular meeting (Remote)
Thursday, April 16 Joint public hearing with Planning Board – CANCELED
Monday, April 27 Work session – CANCELED
Monday, May 11 Regular meeting (Remote)
Tuesday, May 26 Work session (Remote)
Monday, June 8 Regular meeting (including budget public hearing and workshop)
Monday, June 15 Budget work session — if needed
Monday, June 22 Work session — if needed
Monday, June 29 Work session and budget adoption
Thursday, July 16 Joint public hearing with Planning Board
Monday, Aug. 10 Regular meeting
Monday, Aug. 24 Work session
Monday, Sept. 14 Regular meeting
Monday, Sept. 28 Work session
Monday, Oct. 12 Regular meeting
Thursday, Oct. 15 Joint public hearing with Planning Board
Monday, Oct. 26 Work session
Monday, Nov. 9 Regular meeting
Monday, Nov. 23 Work session
Monday, Dec. 14 Regular meeting DRAFTMay 11, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 9
Minutes
Board of Commissioners Work Session (Remote)
7 p.m. May 26, 2020
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt
Hughes, and Evelyn Lloyd
Staff: Budget Director Emily Bradford, Economic Development Planner Shannan Campbell, Human
Resources Director/Town Clerk Katherine Cathey, Assistant to the Town Manager/Deputy Budget
Director Jen Della Valle, Assistant Town Manager/Planning Director Margaret Hauth, Public Works
Director Ken Hines, Town Attorney Bob Hornik, Town Manager Eric Peterson, Budget Technician
Jamie Privuznak, Finance Director Daphna Schwartz, Utilities Director Marie Strandwitz, Public
Space Manager Stephanie Trueblood, Emergency Management Coordinator/Fire Marshal Jerry
Wagner and Public Information Officer Catherine Wright
Opening of the workshop
Mayor Jenn Weaver opened the workshop at 7:01 p.m. The town clerk called the roll and confirmed the presence
of a quorum with six members present. Present: Weaver and commissioners Mark Bell, Robb English, Kathleen
Ferguson, Matt Hughes, and Evelyn Lloyd. Absent: None.
1.Public Charge
Weaver did not read the public charge.
2.Agenda changes and approval
There were no changes.
Motion: Bell moved to approve the agenda as presented. Ferguson seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Bell, English, Ferguson, Hughes,
and Lloyd. Nays: None. Absent: None.
3.Items for decision — consent agenda
A.Miscellaneous budget amendments and transfers
B.Planning Board — Resolution asking the Orange County Board of Commissioners to reappoint Chris Johnston
to a three-year, out-of-town term
C.Resolution to adopt the town’s portion of the Eno-Haw Regional Hazard Mitigation Plan
D.2020 Board of Commissioners meeting calendar amendment
Motion: Hughes moved to approve the items on the consent agenda. Ferguson seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Bell, English, Ferguson, Hughes,
and Lloyd. Nays: None. Absent: None.
4. In-depth discussions and topics
A.Utility Customer Payment Plans under Executive Order 124
Finance Director Daphna Schwartz reviewed that Executive Order 124 would expire June 1 unless it is
extended. Without an extension, utility providers would be able to begin disconnecting customers who have
not paid June 2. She said best practice is for customers to sit down with staff to work out a payment plans andDRAFTMay 26, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 1 of 7
estimated that about 200 customers had not paid anything since the town stopped disconnecting for
nonpayment. She asked the board for input on payment plans.
Weaver asked if the beginning of June is too soon to begin disconnecting for nonpayment.
The board expressed agreement with the default payment plan in the agenda packet if a customer cannot be
reached to work out a plan. Bell requested a monthly or bimonthly report on this going forward.
B.Coronavirus Relief Fund plan and allocations
Town Manager Eric Peterson said he had just learned that it may not be possible to use the relief fund for
housing relief and that he needed to give Orange County a response the following day. He expected the Town
of Hillsborough’s portion of the county funds to be about $79,000.
Motion: Ferguson moved to approve the option of using the funds for housing relief, utility relief and food
as proposed in the agenda packet. Bell seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Bell, English, Ferguson, Hughes,
and Lloyd. Nays: None. Absent: None.
C.COVID-19 business recovery considerations
The board discussed allowing businesses to temporarily use a handful of public parking spaces for takeout
services. The mayor and commissioners also discussed temporary use of public sidewalks and parks with a
special event permit for selling merchandise with more physical distance between customers.
Economic Development Planner Shannan Campbell noted the agenda packet included details regarding how
those temporary uses could be handled in a way that would still allow other pedestrians to use the sidewalks.
The board expressed interest in pursuing these options through the summer and revisiting the subject in
September.
D.Fiscal Year 2021 manager’s recommended annual budget presentation
Peterson reviewed that there are a lot of unknowns regarding the next fiscal year. He said the draft budget
would reflect a cautious approach. No merit raises would be proposed for town employees.
5.Other business
There was none.
6.Committee updates and reports
Members shared information about committees and boards on which they serve.
7.Adjournment
Motion: Ferguson moved to adjourn at 8:31 p.m. Lloyd seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Bell, English, Ferguson, Hughes,
and Lloyd. Nays: None. Absent: None.
Respectfully submitted,
Katherine M. Cathey
Town Clerk DRAFTMay 26, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 2 of 7
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 05/26/2020 TO 05/26/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-6610-5700-743 CAPITAL - SOFTWARE
05/26/2020 20,000.00 -12,000.00To cover PD Annex AV & phone 16728 8,000.00EBRADFORD
10-30-5800-5300-310 GASOLINE
05/26/2020 31,350.00 -1,000.00To cover bulk item collection 16724 30,350.00EBRADFORD
10-30-5800-5300-458 C.S./BULK CONTAINERS RENTAL & HAULI
05/26/2020 7,100.00 1,000.00To cover bulk item collection 16725 8,100.00EBRADFORD
10-71-5100-5982-004 TRANSFER TO PUBLIC SAFETY FACILITY
05/26/2020 0.00 12,000.00To cover PD Annex AV & phone 16729 176,560.00EBRADFORD
30-80-7200-5300-041 ATTORNEY FEES
05/26/2020 0.00 5,000.00To cover yr-end Attorney Fees projections 16733 17,000.00JDELLAVALLE
30-80-8120-5300-150 MAINTENANCE - PLANT & EQUIPMENT
05/26/2020 57,300.00 -8,400.00To cover yr-end chemical expenses 16726 67,891.00JDELLAVALLE
30-80-8120-5300-320 CHEMICALS
05/26/2020 143,000.00 8,400.00To cover yr-end chemical expenses 16727 151,400.00JDELLAVALLE
30-80-9990-5300-000 CONTINGENCY
05/26/2020 400,000.00 -5,000.00To cover yr-end Attorney Fees projections 16732 305,878.00JDELLAVALLE
47-20-5100-5700-570 MISCELLANEOUS
05/26/2020 0.00 12,000.00To cover PD Annex AV & phone 16730 84,145.00EBRADFORD
47-70-3870-3870-100 TRANSFER FROM GENERAL FUND
05/26/2020 0.00 12,000.00To cover PD Annex AV & phone 16731 176,560.00EBRADFORD
72-20-5100-5300-052 ABC BOARD EXPENDITURES
05/26/2020 0.00 -13,880.00To cover used vehicle 16722 1,120.00EBRADFORD
72-20-5100-5700-740 CAPITAL VEHICLES-ABC GRANT
05/26/2020 0.00 13,880.00To cover used vehicle 16723 13,880.00EBRADFORD
24,000.00
JPrivuznak 4:13:03PM05/18/2020
fl142r03
Page 1 of 1
GF: Information
Services
Solid
Waste
Solid
Waste
Police
Admin
WSF:
Admin of
Enterprise
Water
Treatment
Plant
Water
Treatment
Plant
Contingency
Public Safety
Bldg.
Public Safety
Bldg.
Restricted
Rev./Police
Admin.
Restricted
Rev./Police
Admin.
APPROVED: 5/0
DATE: 5/26/20
VERIFIED: ___________________________________DRAFTMay 26, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 3 of 7
Resolution #20200526-3.B
RESOLUTION REQUESTING A RE-APPOINTMENT
TO AN EXTRATERRITORIAL JURISIDICTION SEAT
ON THE HILLSBOROUGH PLANNING BOARD
WHEREAS, as a result of the end of a term, it is necessary to re-appoint a person to a seat reserved on the Hillsborough
Planning Board for persons residing within the town’s extraterritorial planning jurisdiction; and
WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of Commissioners
may appoint a resident of the county; and
WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the authority
and responsibility to appoint ETJ members to the town’s Planning Board.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES:
Section 1. The Orange County Board of Commissioners is respectfully requested to re-appoint the following
individual to an ETJ seat on the Hillsborough Planning Board, whose term would expire May 31, 2023:
Mr. Chris Johnston
305 N English Hill Lane
Hillsborough, NC 27278
Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity
described above within 90 days of receiving this resolution, then the Hillsborough Town Board may make this
appointment.
Section 3. The Town Clerk shall send a copy of this resolution to the Orange County Manager.
Section 4. This resolution shall become effective upon adoption.
The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 26th
day of May 2020.
Ayes: 5
Noes: 0
Absent/excused: 0
I, Katherine M. Cathey, Town Clerk to the Town of Hillsborough, do hereby certify that the foregoing is a true and correct
copy of a resolution adopted by the Hillsborough Town Board of Commissioners on May 26, 2019.
Katherine M. Cathey
Town Clerk DRAFTMay 26, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 4 of 7
Resolution #20200526-3.C
TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS RESOLUTION
ADOPTING THE "ENO-HAW REGIONAL HAZARD MITIGATION PLAN"
WHEREAS, in October 2000, the President of the United States signed into law the "Disaster Mitigation Act
of 2000" (PL 106-390) to amend the "Robert T. Stafford Disaster Relief and Emergency Act of 1988" which
requires local governments to adopt a mitigation plan in order to be eligible for hazard mitigation funding;
and
WHEREAS, Federal mitigation planning regulations require local mitigation plans to be updated and
resubmitted to the Federal Emergency Management Agency for approval every five years in order to
continue eligibility for Federal Emergency Management Agency hazard mitigation assistance programs;
and
WHEREAS, North Carolina General Statute §166-A - 19.41, approved by the North Carolina General
Assembly in June 2001 requires local governments to have a hazard mitigation plan approved in order to
receive state public assistance funds; and
WHEREAS, Town staff along with representatives from partnering jurisdictions in conjunction with
contract services have performed a comprehensive review and evaluation of the Eno-Haw Regional
Hazard Mitigation Plan and have updated the plan as required under regulations at 44 CFR Part 201 and
according to guidance issued by the North Carolina Division of Emergency Management; and
WHEREAS, the North Carolina Division of Emergency Management has deemed the Eno-Haw Regional
Hazard Mitigation Plan compliant with Section 322 of the Disaster Mitigation Act of 2000, as well as with
relevant state requirements; and
WHEREAS, the Federal Emergency Management Agency has received a draft of the Eno-Haw Regional
Hazard Mitigation Plan and is currently reviewing;
NOW THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the Town of Hillsborough hereby
adopts, by way of this resolution, the "Eno-Haw Regional Hazard Mitigation Plan" as approved by the
North Carolina Division of Emergency Management.
The foregoing resolution was put to a vote of the Town of Hillsborough Board of Commissioners, the results of which vote are as follows:
Ayes: 5
Noes: 0
Absent or Excused: 0
Dated: 5/26/2020
Katherine Cathey, Town Clerk DRAFTMay 26, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 5 of 7
Adopted: Sept. 9, 2019
Amended: Feb. 10, 2020
Amended: May 11, 2020
Amended: May 26, 2020
Hillsborough Board of Commissioners Meeting Calendar — 2020
All meetings start at 7 p.m. and are in the Town Hall Annex Board Meeting Room, 105 E. Corbin St.,
unless otherwise noted. Times, dates and locations are subject to change.
Due to public health concerns related to COVID-19, the Board of Commissioners may conduct remote
meetings utilizing Zoom. Members of the Board of Commissioners will participate in the meetings
remotely. Members of the public will be able to view and listen to the meeting via live streaming video
on the Town of Hillsborough YouTube channel.
Monday, Jan. 13 Regular meeting
Thursday, Jan. 16 Joint public hearing with Planning Board
Monday, Jan. 27 Work session
Monday, Feb. 10 Regular meeting
Monday, Feb. 24 Work session
Saturday, March 7 Budget retreat (9 a.m.)
Monday, March 9 Regular meeting
Monday, March 23 Work session — State of the Town Address (Remote)
Monday, April 13 Regular meeting (Remote)
Thursday, April 16 Joint public hearing with Planning Board – CANCELED
Monday, April 27 Work session – CANCELED
Monday, May 11 Regular meeting (Remote)
Tuesday, May 26 Work session (Remote)
Monday, June 8 Regular meeting (including budget public hearing and workshop) (Remote)
Monday, June 15 Budget work session — if needed (Remote)
Thursday, June 18 Joint public hearing with Planning Board (Remote)
Monday, June 22 Work session — if needed (Remote)
Monday, June 29 Work session and budget adoption (Remote)
Thursday, July 16 Joint public hearing with Planning Board
Monday, Aug. 10 Regular meeting
Monday, Aug. 24 Work session
Monday, Sept. 14 Regular meeting
Monday, Sept. 28 Work session
Monday, Oct. 12 Regular meeting
Thursday, Oct. 15 Joint public hearing with Planning Board
Monday, Oct. 26 Work session DRAFTMay 26, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 6 of 7
Hillsborough Board of Commissioners Meeting Schedule — 2020 Page | 2
Monday, Nov. 9 Regular meeting
Monday, Nov. 23 Work session
Monday, Dec. 14 Regular meeting DRAFTMay 26, 2020
Board of Commissioners Work Session
Approved: ____________________
Page 7 of 7
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Administration - Budget
Public Hearing: Yes No
Date of Public Hearing: __________________________
For Clerk’s Use Only AGENDA ITEM #
7.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject:
Miscellaneous budget amendments and transfers
Attachment(s):
1. Description and explanation for budget amendments and transfers
Brief Summary:
To adjust budgeted revenues and expenditures where needed due to changes that have occurred since budget
adoption.
Action Requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
As indicated by each budget amendment.
Staff Recommendations/Comments:
To approve the attached list of budget amendments.
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/08/2020 TO 06/08/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-4100-5100-030 MAYOR'S SALARIES
06/08/2020 8,400.00 88.00To cover yr-end overages 16734 8,488.00EBRADFORD
10-10-4100-5110-010 COMMISSIONER'S SALARIES
06/08/2020 36,000.00 278.00To cover yr-end overages 16735 36,278.00EBRADFORD
10-10-4100-5120-050 FICA
06/08/2020 3,397.00 29.00To cover yr-end overages 16736 3,426.00EBRADFORD
10-10-4100-5300-910 GENERAL ELECTION
06/08/2020 10,000.00 -395.00To cover yr-end overages 16776 9,605.00EBRADFORD
10-10-4400-5100-020 SALARIES
06/08/2020 375,109.00 -3,561.00To cover yr-end overages 16761 368,194.00EBRADFORD
10-10-4400-5300-120 ADVERTISING
06/08/2020 300.00 -300.00To cover PAFR application fee 16774 0.00EBRADFORD
10-10-4400-5300-451 TAX COLLECTION
06/08/2020 35,000.00 3,561.00To cover yr-end overages 16760 38,561.00EBRADFORD
10-10-4400-5300-570 MISCELLANEOUS
06/08/2020 3,000.00 300.00To cover PAFR application fee 16775 6,334.00EBRADFORD
10-10-4900-5300-457 C.S./NUISANCE ABATEMENT
06/08/2020 5,500.00 -5,500.00To cover design guidelines 16758 0.00EBRADFORD
10-10-4900-5300-570 MISCELLANEOUS
06/08/2020 5,500.00 5,500.00To cover design guidelines 16759 15,359.00EBRADFORD
10-20-5100-5100-020 SALARIES
06/08/2020 391,063.00 -9,323.00To cover yr-end overages 16744 381,740.00EBRADFORD
10-20-5100-5125-060 HOSPITALIZATION
06/08/2020 49,994.00 8,372.00To cover yr-end overages 16741 58,366.00EBRADFORD
10-20-5100-5125-061 LIFE INSURANCE
06/08/2020 1,952.00 17.00To cover yr-end overages 16742 1,969.00EBRADFORD
10-20-5100-5125-062 DENTAL INSURANCE
06/08/2020 1,495.00 200.00To cover yr-end overages 16743 1,695.00EBRADFORD
10-20-5100-5300-113 LICENSE FEES
06/08/2020 12,100.00 734.00To cover yr-end overages 16745 12,834.00EBRADFORD
10-30-5550-5300-080 TRAINING/CONF./CONV.
06/08/2020 2,240.00 -1,200.00To cover oil-water serarator cleaning 16737 2,395.22EBRADFORD
10-30-5550-5300-150 MAINTENANCE - BUILDING
06/08/2020 6,789.00 1,200.00To cover oil-water serarator cleaning 16738 8,989.00EBRADFORD
30-80-7240-5100-020 SALARIES
06/08/2020 256,191.00 -21,000.00To cover yr-end Electronic Payment Fees overages 16750 235,191.00JDELLAVALLE
30-80-7240-5127-070 RETIREMENT
06/08/2020 23,237.00 -748.00To cover yr-end end C.S. South Data overages 16756 22,489.00JDELLAVALLE
30-80-7240-5300-080 TRAINING/CONF./CONV.
06/08/2020 3,000.00 -141.00To cover yr-end Gasoline overages 16748 913.00JDELLAVALLE
30-80-7240-5300-310 GASOLINE
06/08/2020 3,807.00 141.00To cover yr-end Gasoline overages 16749 3,948.00JDELLAVALLE
30-80-7240-5300-320 SUPPLIES - OFFICE
JPrivuznak 9:42:31PM06/01/2020
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Page 1 of 2
Governing
Body
Governing
Body
Governing
Body
Governing
Body
Accounting
Accounting
Accounting
Accounting
Planning
Planning
Police
Admin
Police
Admin
Police
Admin
Police
Admin
Police
Admin
Fleet
Fleet
Billing and
Collections
Billing and
Collections
Billing and
Collections
Billing and
Collections
Billing and
Collections
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/08/2020 TO 06/08/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/08/2020 2,000.00 -973.00To cover yr-end end C.S. South Data overages 16752 1,027.00JDELLAVALLE
30-80-7240-5300-331 DEPT SUPP-METER READING
06/08/2020 100,000.00 -1,367.00To cover yr-end end C.S. South Data overages 16753 97,733.00JDELLAVALLE
30-80-7240-5300-360 UNIFORM RENTAL
06/08/2020 300.00 -357.00To cover yr-end end C.S. South Data overages 16754 843.00JDELLAVALLE
30-80-7240-5300-454 C.S./SOUTH DATA
06/08/2020 26,400.00 6,929.00To cover yr-end end C.S. South Data overages 16757 38,029.00JDELLAVALLE
30-80-7240-5300-458 DATA PROCESSING SERVICES
06/08/2020 25,095.00 -3,484.00To cover yr-end end C.S. South Data overages 16755 22,546.00JDELLAVALLE
30-80-7240-5300-572 ELECTRONIC PAYMENT FEES
06/08/2020 75,000.00 21,000.00To cover yr-end Electronic Payment Fees overages 16751 117,925.00JDELLAVALLE
30-80-8140-5300-165 MAINTENANCE - INFRASTRUCTURE
06/08/2020 5,000.00 1,000.00To cover beaver removal from water line 16772 16,000.00EBRADFORD
30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
06/08/2020 115,000.00 -1,000.00To cover beaver removal from water line 16773 116,143.28EBRADFORD
30-80-8200-5300-112 POSTAGE
06/08/2020 20.00 -1.00To account vac truck funds in operating account 16764 19.00JDELLAVALLE
30-80-8200-5300-154 MAINTENANCE - GROUNDS
06/08/2020 30,000.00 3,584.00To cover yr-end Maint. Grounds overages 16747 33,584.00JDELLAVALLE
30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL
06/08/2020 55,000.00 -3,584.00To cover yr-end Maint. Grounds overages 16746 59,255.46JDELLAVALLE
30-80-8200-5300-459 OPERATING LEASE-VACTOR TRUCK
06/08/2020 0.00 71,284.00To account vac truck funds in operating account 16763 71,284.00JDELLAVALLE
30-80-8200-5400-910 DEBT SERVICE
06/08/2020 141,797.00 -71,283.00To account vac truck funds in operating account 16762 71,967.00JDELLAVALLE
35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE
06/08/2020 172,500.00 -3,000.00To cover yr-end Collection Expense overages 16765 161,807.00JDELLAVALLE
35-30-5900-5300-451 COLLECTION EXPENSE
06/08/2020 19,560.00 3,000.00To cover yr-end Collection Expense overages 16766 22,560.00JDELLAVALLE
0.00
JPrivuznak 9:42:31PM06/01/2020
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Page 2 of 2
Billing and
Collections
Billing and
Collections
Billing and
Collections
Billing and
Collections
Billing and
Collections
Water
Distribution
Water
Distribution
Wastewater
Collection
Wastewater
Collection
Wastewater
Collection
Wastewater
Collection
Wastewater
Collection
Stormwater
Stormwater
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Governing Body
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Matt Hughes, Commissioner
ITEM TO BE CONSIDERED
Subject:
Hillsborough LGBTQ+ Pride Month proclamation
Attachment(s):
1. Proclamation
Brief Summary:
Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ+) Pride Month is celebrated nationally each year
in the month of June; this month was chosen to commemorate the riots that took place fifty years ago at the
Stonewall Inn in Manhattan the morning of June 28, 1969, often viewed as the birth of the modern LGBTQ+ rights
movement; we therefore take this time to reflect on the LGBTQ+ rights movement and the struggle for equality.
Mayor Jenn Weaver will proclaim June 2020 as LGBTQ+ Pride Month in the Town of Hillsborough and call upon each
person to work to eliminate prejudice wherever it exists and to celebrate the great diversity of our town, state, and
nation.
Action Requested:
Approve proclamation.
ISSUE OVERVIEW
Background Information & Issue Summary:
N/A
Financial Impacts:
N/A
Staff Recommendations/Comments:
N/A
LGBTQ+ PRIDE MONTH PROCLAMATION
WHEREAS, Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ+) Pride
Month is celebrated nationally each year in the month of June; this month was chosen to
commemorate the riots that took place fifty years ago at the Stonewall Inn in Manhattan
the morning of June 28, 1969, often viewed as the birth of the modern LGBTQ+ rights
movement; we therefore take this time to reflect on the LGBTQ+ rights movement and the
struggle for equality; and
WHEREAS, it is fitting that several major United States Supreme Court decisions
impacting LGBTQ+ rights in a positive way have been announced in June, including
Lawrence v. Texas, U.S. v Windsor, Obergefell v. Hodges, and Pavan v. Smith; and
WHEREAS, the Hillsborough Board of Commissioners has a proud history of
advancing the rights of LGBTQ+ North Carolinians, including extending eligibility for
employment benefits to same-sex partners of town employees and authoring a letter to
the community reaffirming our town’s commitment to diversity, including the LGBTQ
community, following the 2016 election; and
WHEREAS, although this month we celebrate progress made for LGBTQ+ rights, we
also reflect on challenges that remain, including United States Supreme Court cases that
could be issued any day now that will address whether LGBTQ+ employees are protected
under the Civil Rights Act; another case, Fulton v. City of Philadelphia, will be heard in the
next term that will address whether faith-based child welfare organizations can reject
LGBTQ+ foster parents based on religious objection; and
WHEREAS, unfortunately, there is still much physical and psychological violence
inflicted on LGBTQ+ people both at home and abroad; there is increasing violence toward
transgender women of color; and there continues to be bullying and harassment of
LGBTQ+ youth, who make up a disproportionate number of homeless youth in the United
States; and
WHEREAS, Hillsborough is committed to standing with and supporting the LGBTQ+
community, and to working to ensure that all of its residents are able to live with respect
and dignity, free from fear and violence, and protected against discrimination, regardless
of their gender identity or sexual orientation; and
WHEREAS, during LGBTQ+ Pride Month pride flags are flown high and the LGBTQ+
community marches boldly forward as leaders in many movements and demonstrations
this spring seeking freedom for all people even as Pride parades have been cancelled due
to the COVID 19 pandemic, let us celebrate how far we have come, recognize how far we
have left to go, and reaffirm our steadfast belief in the equal dignity of all Americans.
NOW, THEREFORE, I, Jenn Weaver, Mayor of the Town of Hillsborough, do hereby
proclaim June 2020 as LGBTQ+ Pride Month in the Town of Hillsborough and call upon each
person to work to eliminate prejudice wherever it exists, and to celebrate the great
diversity of our town, state, and nation.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town
of Hillsborough to be affixed this 8th day of June in the year 2020.
Jenn Weaver, Mayor
Town of Hillsborough
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Planning/ Public Space
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
7.D
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Stephanie Trueblood, Public Space Manager
ITEM TO BE CONSIDERED
Subject:
Endorsement of Letter to Governor Cooper from Orange County Climate Coalition
Attachment(s):
1. Letter titled “Recommendations to Support Local Governments during the Pandemic”
Brief Summary:
In their meeting on May 28, the Orange County Climate Council reviewed a draft letter to Governor Cooper that makes a case
for linking future COVID-19 relief funding to broader improvements to public health and resilience. The letter had been drafted
by the council’s own Policy Committee. After the discussion, the council voted to approve the letter with a few suggested edits
and send the final version (attached) to the four Orange County local government elected boards to ask for their endorsement
before sending them to the Governor.
The council recognized that time was of the essence to send the letter to assist in framing the economic recovery around both
short-term and longer-term interests, and that the support of the local governments who are members of the council is essential.
The letter has been submitted to Chapel Hill, Carrboro and Orange County governing boards for endorsement and
authorization.
Action Requested:
Endorse the attached letter from the Orange County Climate Council and authorize the Chair of Orange County Climate Council
to sign the attached letter and to send it to Governor Cooper.
ISSUE OVERVIEW
Background Information & Issue Summary:
None
Financial Impacts:
There is no direct financial impact associated with signing and sending this letter. The letter supports the idea that the state can
help local government economic recovery efforts from the COVID-19 pandemic, and that this support will have the greatest
impact if it addresses immediate budgetary needs, supports local jobs, reduces expenses for governments or citizens, and
improves the quality of life.
Staff Recommendations/Comments:
None
June 2, 2020
Governor Roy Cooper
Office of the Governor
20301 Mail Service Center
Raleigh, NC 27699-0301
Re: Recommendations to Support Local Governments during the Pandemic
Dear Governor Cooper,
We are writing on behalf of the Orange County Climate Council, a collaborative effort
established by Orange County, Carrboro, Chapel Hill, and Hillsborough. Our mission is to
develop equitable, effective solutions to reduce greenhouse gas emissions and protect County
residents from climate impacts. Council members include representatives from the county and
municipal governments, the school systems, UNC-Chapel Hill, community organizations, and
Orange County residents.
Like other communities across our state, we continue to face the health and economic impacts of
the COVID-19 pandemic. We thank you for your leadership during this challenging time and for
your efforts to help local governments address immediate budget shortages. We urge you and
your administration to continue these efforts. State and federal support is critical at this time to
ensure that county and municipal governments can continue protecting public health and safety,
educating our citizens, providing transportation services, and performing other essential
functions.
We also urge your administration to identify opportunities to ensure that COVID relief
efforts help our local communities and economies emerge stronger, healthier, and more
resilient. As North Carolina’s communities deal with the public health and economic impacts of
COVID-19, many are still rebuilding after recent hurricanes and preparing for the likelihood of
another active hurricane season. Furthermore, the economic impacts of the pandemic are likely
to have long-term effects in many parts of our state. These challenges are interrelated and require
a comprehensive response, as noted in the World Health Organization’s “Prescriptions for a
Healthy and Green Recovery from COVID-19.” (See Appendix.)
Identifying opportunities for government funding to deliver multiple public health and economic
benefits is particularly important during this time of shrinking budgets. COVID-19 recovery
funding will be most impactful if it addresses local governments’ immediate budgetary needs,
protects local jobs, reduces ongoing expenses for governments or citizens, and improves the
quality of life in our communities. Numerous local projects can achieve these goals. For
example, reducing energy consumption in schools and government buildings, expanding
telecommuting options, or enhancing infrastructure to mitigate flooding would target near-term
needs while providing long-term savings and public health benefits. In addition, state support
could help local governments continue beneficial practices that were initially implemented as
temporary responses to the pandemic.
Economic, public health, and resiliency needs differ across the state. We encourage you to work
with local governments and community stakeholders to identify priorities and determine how
pandemic relief efforts can deliver multiple benefits for North Carolina.
Sincerely,
Mark Marcopolis, Chair, Orange County Climate Council
Melissa McCullough, Vice Chair, Orange County Climate Council
Endorsements:
APPENDIX
Prescriptions for a healthy and green recovery from COVID-19
(excerpted from “WHO Manifesto for a Healthy Recovery from
COVID-19”)
26 May 2020
https://www.who.int/news-room/feature-stories/detail/who-manifesto-for-a-healthy-recovery-from-covid-19.
1) Protect and preserve the source of human health: Nature.
Economies are a product of healthy human societies, which in turn rely on the natural
environment - the original source of all clean air, water, and food. Human pressures, from
deforestation, to intensive and polluting agricultural practices, to unsafe management and
consumption of wildlife, undermine these services. They also increase the risk of emerging
infectious diseases in humans – over 60% of which originate from animals, mainly from
wildlife. Overall plans for post-COVID-19 recovery, and specifically plans to reduce the risk of
future epidemics, need to go further upstream than early detection and control of disease
outbreaks. They also need to lessen our impact on the environment, so as to reduce the risk at
source.
2) Invest in essential services, from water and sanitation to clean energy in
healthcare facilities.
Around the world, billions of people lack access to the most basic services that are required to
protect their health, whether from COVID-19, or any other risk. Handwashing facilities are
essential for the prevention of infectious disease transmission, but are lacking in 40 % of
households. Antimicrobial-resistant pathogens are widespread in water and waste and their sound
management is needed to prevent the spread back to humans. In particular it is essential that
health care facilities be equipped with water and sanitation services, including the soap and water
that constitutes the most basic intervention to cut transmission of SARS-CoV-2 and other
infections, access to reliable energy that is necessary to safely carry out most medical
procedures, and occupational protection for health workers.
Overall, avoidable environmental and occupational risks cause about one quarter of all deaths in
the world. Investment in healthier environments for health protection, environmental regulation,
and ensuring that health systems are climate resilient, is both an essential guardrail against future
disaster, and offers some of the best returns for society. For example, every dollar that was
invested in strengthening the US Clean Air Act has paid back 30 dollars in benefit to US citizens,
through improved air quality and better health.
3) Ensure a quick healthy energy transition.
Currently, over seven million people a year die from exposure to air pollution – 1 in 8 of all
deaths. Over 90% of people breathe outdoor air with pollution levels exceeding WHO air quality
guideline values. Two-thirds of this exposure to outdoor pollution results from the burning of
the same fossil fuels that are driving climate change .
At the same time, renewable energy sources and storage continue to drop in price, increase in
reliability, and provide more numerous, safer and higher paid jobs. Energy infrastructure
decisions taken now will be locked in for decades to come. Factoring in the full economic and
social consequences, and taking decisions in the public health interest, will tend to favour
renewable energy sources, leading to cleaner environments and healthier people.
Several of the countries that were earliest and hardest hit by COVID-19, such as Italy and Spain,
and those that were most successful in controlling the disease, such as South Korea and New
Zealand, have put green development alongside health at the heart of their COVID-19 recovery
strategies. A rapid global transition to clean energy would not only meet the Paris climate
agreement goal of keeping warming below 2C, but would also improve air quality to such an
extent that the resulting health gains would repay the cost of the investment twice over.
4) Promote healthy, sustainable food systems.
Diseases caused by either lack of access to food, or consumption of unhealthy, high calorie diets,
are now the single largest cause of global ill health. They also increase vulnerability to other
risks - conditions such as obesity and diabetes are among the largest risk factors for illness and
death from COVID-19.
Agriculture, particularly clearing of land to rear livestock, contributes about ¼ of global
greenhouse gas emissions, and land use change is the single biggest environmental driver of new
disease outbreaks. There is a need for a rapid transition to healthy, nutritious and sustainable
diets. If the world were able to meet WHO’s dietary guidelines, this would save millions of lives,
reduce disease risks, and bring major reductions in global greenhouse gas emissions.
5) Build healthy, liveable cities.
Over half of the world’s population now lives in cities, and they are responsible for over 60% of
both economic activity and greenhouse gas emissions. As cities have relatively high population
densities and are traffic-saturated, many trips can be taken more efficiently by public transport,
walking and cycling, than by private cars. This also brings major health benefits through
reducing air pollution, road traffic injuries – and the over three million annual deaths from
physical inactivity.
Many of the largest and most dynamic cities in the world, such as Milan, Paris, and London,
have reacted to the COVID-19 crisis by pedestrianizing streets and massively expanding cycle
lanes - enabling “physically distant” transport during the crisis, and enhancing economic activity
and quality of life afterwards.
6) Stop using taxpayers’ money to fund pollution.
The economic damage from COVID-19 and the necessary control measures, is very real, and
will place huge pressure on Government finances. Financial reform will be unavoidable in
recovering from COVID-19, and a good place to start is with fossil fuel subsidies.
Globally, about US$400 billion every year of taxpayers’ money is spent directly subsidizing the
fossil fuels that are driving climate change and causing air pollution. Furthermore, private and
social costs generated by health and other impacts from such pollution are generally not built
into the price of fuels and energy. Including the damage to health and the environment that they
cause, brings the real value of the subsidy to over US$5 trillion per year- more than all
governments around the world spend on healthcare – and about 2,000 times the budget of WHO.
Placing a price on polluting fuels in line with the damage they cause would approximately halve
outdoor air pollution deaths, cut greenhouse gas emissions by over a quarter, and raise about 4%
of global GDP in revenue. We should stop paying the pollution bill, both through our pockets
and our lungs.
Board of Commissioners
Agenda Abstract Form
Meeting Date: _June 8, 2020_______________
Department: __Finance_____________________
Public Hearing: Yes No
Date of Public Hearing: __________________________
For Clerk’s Use Only AGENDA ITEM #
7.E
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Finance Director Daphna Schwartz
ITEM TO BE CONSIDERED
Subject:
Proposed contract for financial statement preparation and non-attest services in connection with the fiscal year ended
June 30, 2020
Attachment(s):
1. Proposed FY2020 contract for financial statement preparation and non-attest services from Cobb Ezekiel Loy
Company, P.A..
Brief Summary:
Last year the town contracted with Cobb Ezekiel Loy Company, P.A. for financial statement preparation and non-
attest services for the fiscal year ended 2019. This was done to be in compliance with Government Auditing
Standards issued by the United States Government Accountability Office (GAO).
In order to continue the town’s compliance, the proposed contract for the aforementioned services is attached for
approval.
Action Requested:
Approve contract.
ISSUE OVERVIEW
Background Information & Issue Summary:
See above.
Financial Impacts:
None; this expenditure is part of the annual budget.
Staff Recommendations/Comments:
Approve contract.
Board of Commissioners
Agenda Abstract Form
Meeting Date: _June 8, 2020
Department: __Finance_____________________
Public Hearing: Yes No
Date of Public Hearing: ___ _________
For Clerk’s Use Only AGENDA ITEM #
8.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Finance Director Daphna Schwartz
ITEM TO BE CONSIDERED
Subject:
Ordinance reinstating penalties and other enforcement measures for delinquent food & beverage tax, occupancy tax
and utility payments
Attachment(s):
1. Proposed Ordinance
Brief Summary:
On April 13, 2020, the board approved an ordinance to amend the town code to suspend penalties, fees and
utility disconnections for delinquent occupancy taxes, food and beverage taxes and utility bills. The attached
resolution will reinstate penalties as of August 1.
These changes were reviewed by the town’s legal counsel.
Action Requested:
Approve as proposed.
ISSUE OVERVIEW
Background Information & Issue Summary:
See above.
Financial Impacts:
Approximately, $17,507 per month in utility penalties, $231 per month in food and beverage tax penalties, and $64
per month in occupancy tax penalties.
Staff Recommendations/Comments:
Approve as proposed.
AN ORDINANCE REINSTATING AUTHORITY TO IMPOSE PENALTIES ON
DELINQUENT FOOD AND BEVERAGE TAX, OCCUPANCY TAX, AND UTILITY
PAYMENTS
WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the
“Town”) has a duly adopted Town Code of Ordinances (the “Code”); and
WHEREAS, Article VII of Chapter 8 of the Code deals with the levy of, collection, and
administration of the Town’s prepared food and beverage tax by the Town; and
WHEREAS, Chapter 8A of the Code deals with the levy and payment of hotel and motel
room occupancy taxes within the Town; and
WHEREAS, Article II of Chapter 14 of the Code deals with regulations imposed on water
and sewer services provided by the Town; and
WHEREAS, on April 13, 2020, the Town of Hillsborough Board of Commissioners
adopted an ordinance waiving certain penalties imposed on delinquent taxes and utility payments
in response to the public health crisis caused by the COVID-19 outbreak; and
WHEREAS, the Town wishes to reinstate the Town’s authority to impose penalties on
delinquent food and beverage taxes, occupancy taxes, and utility payments;
NOW, THEREFORE be it ordained by the Town of Hillsborough Board of Commissioners
the following:
Section 1. The Town’s authority to impose penalties pursuant to Sections 8-65(a), 8A-
2 of the Code shall be reinstated as of August 1, 2020 and the Town shall resume imposing
penalties, delinquent fees, and other enforcement measures beginning on August 26, 2020.
Section 2. The Town’s authority to impose penalties pursuant to Section 14-13 of the
Code shall be reinstated as of August 1, 2020.
Section 3. Under no circumstances shall this Ordinance be deemed to make the
penalties waived pursuant to the ordinance adopted by the Town of Hillsborough Board of
Commissioners on April 13, 2020 due and payable.
Section 4. This Ordinance shall have no effect upon the amendments to the Code
approved by the ordinance adopted on April 13, 2020 by the Town of Hillsborough Board of
Commissioners.
Section 5. This Ordinance shall become effective upon adoption.
The foregoing Ordinance, having been submitted to a vote, received the following vote and
was duly adopted this the ___ day of __________, 2020.
Ayes: _____
Noes: _____
Absent or Excused: _____
Katherine M. Cathey, Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: _June 8, 2020_______________
Department: __Finance_____________________
Public Hearing: Yes No
Date of Public Hearing: ___ _________
For Clerk’s Use Only AGENDA ITEM #
8.B
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Finance Director Daphna Schwartz
ITEM TO BE CONSIDERED
Subject:
Ordinance to establish a utility customer payment plan
Attachment(s):
1. Proposed ordinance
Brief Summary:
The terms of a utility customer payment plan required under Executive Order 124 was discussed at the May 26, 2020
Board of Commissioners Work Session. The attached ordinance was prepared based on the discussion.
As of June 4, 2020, the amount of delinquent collections is $135,415.
Action Requested:
Approve as proposed.
ISSUE OVERVIEW
Background Information & Issue Summary:
See above.
Financial Impacts:
Staff Recommendations/Comments:
AN ORDINANCE ESTABLISHING A REPAYMENT PLAN FOR TOWN OF
HILLSBOROUGH WATER AND SEWER CUSTOMERS WHO HAVE MISSED
PAYMENTS OF UTILITY BILLS DURING THE CORONAVIRUS PANDEMIC
WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the
“Town”) has a duly adopted Town Code of Ordinances (the “Code”); and
WHEREAS, Article II of Chapter 14 of the Code establishes regulations related to water
and sewer services provided by the Town; and
WHEREAS, Article II of Chapter 14 also establishes requirements regarding payment of
utility bills for public water and sanitary sewer customers; and
WHEREAS, utility bills are typically due on the 25th day of each month, and if unpaid by
that date are considered to be delinquent and delinquent accounts are subject to penalties including
suspension of services; and
WHEREAS, due to the various Town, Orange County and State of North Carolina states
of emergency associated with the Coronavirus pandemic beginning on March 13, 2020 and
continuing to the present time, the Town of Hillsborough has relaxed enforcement of existing
ordinances regarding payment and collection of water and sanitary sewer bills by customers, as a
result of which some customers have become delinquent in paying their water and sanitary sewer
bills which have fallen due or will fall due on March 25th, April 25th, May 25th,June 25th and July
25 of 2020; and
WHEREAS, the Town Board desires to establish a repayment program for delinquent
water and sanitary sewer customers to allow them to repay arrears in water and sanitary sewer bills
which were due to be paid on the five above-stated dates.
NOW, THEREFORE be it ordained by the Town of Hillsborough Board of Commissioners
the following:
Section 1. Notwithstanding any language in the Town Code or in Town utility billing
and collection policies to the contrary, all delinquent Town of Hillsborough public water and
sanitary sewer service bills which were due between January 25, 2020 and July 25, 2020 but remain
unpaid as of August 1, 2020 (the “pandemic delinquency balance”) shall be payable as follows:
(a) The Town’s normal public water and sanitary sewer service billing cycle and practices
shall resume on August 1, 2020. If payments are not received by August 25, 2020,
then accounts which become delinquent for failure to pay the August 2020 bill on
time shall be subject to service suspension, penalties and delinquencies in accordance
with the Town’s normal policies and practices.
(b) Beginning with the September 1, 2020 billing cycle, the pandemic delinquency
balance of each delinquent account shall be divided by 12 and the resulting amount
shall be added to and included in the monthly bill for each delinquent account without
penalty until the pandemic delinquency balance is paid in full;
(c) Payments for current services and the equal share of the pandemic delinquency
balance included in each monthly bill shall be made on or before the 25th day of each
month in order to avoid penalties and disconnection;
(d) Account holders may pay their entire pandemic delinquency balance in full at any
time.
Section 2. This Ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and was
duly adopted this ____ day of ____________, 2020.
Ayes:
Noes:
Absent or Excused:
Katherine M. Cathey, Town Clerk
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
8.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Updates to town code and direction to staff regarding flexibility and adjustment of regulations to assist with business
recovery
Attachment(s):
1. Draft ordinance amending the town code
2. Draft resolution directing staff to suspend code enforcement
Brief Summary:
At the May work session, the board reviewed opportunities to assist with business recovery by being more flexible on
some town code and unified development ordinance provisions related to business operations. The town attorney
has drafted an ordinance to amend sections of the town code in this regard. The town attorney has also drafted a
resolution directing staff to limit enforcement of some sign provisions in the unified development ordinance.
Action Requested:
1) Adopt ordinance amending town code provisions for food trucks, use of public sidewalks, and use of public
parking to make additional space available to business activity.
2) Adopt resolution directing staff to limit code enforcement activities related to temporary commercial signage
for a limited period to assist businesses re-opening during the state of emergency
ISSUE OVERVIEW
Background Information & Issue Summary:
The town code can be amended without a public hearing. The attorney has prepared an ordinance addressing these
topics:
1) easing town code language for sidewalk use for both retail sales and dining
2) removing the limit on the number of food truck permits that can be issued and allowing trucks to locate on
town property and in town parks
3) designating public parking spaces to facilitate car service to customers by businesses
These provisions are intended to be time limited and experiments. If any prove useful as continuing practices, the
board will consider keeping them in force. The period of flexibility is:
The unified development ordinance can only be amended after conducting a public hearing. To not overly delay the
intended assistance, a resolution directing staff to suspend some enforcement action is proposed instead. The
resolution relates to Section 6.18.7 of the unified development ordinance which details prohibited characteristics for
signs. These are generally temporary signs, including banners and flags, and provisions about off-premises or right of
way signs. Staff will be directed to not enforce these provisions during the state of emergency. Any non-conforming
signs should be removed by the business within 14 days of the state of emergency’s end and enforcement may begin
on the 15th day. Requirements for permanent signs remain in effect.
Financial Impacts:
Staff Recommendations/Comments:
AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE TOWN CODE OF
ORDINANCES TO REDUCE REGULATIONS ON LOCAL BUSINESSES DURING
THE CORONAVIRUS PANDEMIC
WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the
“Town”) has a duly adopted Town Code of Ordinances (the “Code”); and
WHEREAS, Section 5-8.a of the Code regulates private use of public spaces and allowance
of outdoor seating on public sidewalks upon the issuance of an outdoor seating permit; and
WHEREAS, Section 7.1 of the Code generally prohibits the obstruction of public streets
or sidewalks within the town by placing or leaving any object within the traveled portion of the
public right-of-way; and
WHEREAS, Section 7.1.a of the Code regulations private use of public spaces and
allowance of sidewalk sales and outdoor merchandising; and
WHEREAS, Section 8.73 of the Code imposes certain requirements for mobile food
vendors within the Town; and
WHEREAS, Section 8.78 of the Code imposes a maximum number of permits for mobile
food vendors within the Town; and
WHEREAS, Appendix 6A of the Code imposes certain traffic and parking regulations
within the Town; and
WHEREAS, due to the various Town, Orange County and State of North Carolina states
of emergency associated with the Coronavirus pandemic beginning on March 13, 2020 and
continuing to the present time, the Town wishes to amend certain portions of the Code in order to
assist local businesses in resuming operations while complying with various public health
directives issued by the Town, County, State, and Federal governments.
NOW, THEREFORE, be it ordained by the Town of Hillsborough Board of
Commissioners the following:
Section 1. Section 5-8.a.d.(3) of the Code shall be amended by adding the following
text:
“Notwithstanding the foregoing, until such a time as the Town of
Hillsborough Mayor or Board of Commissioners determine that the public
health crisis associated with the Coronavirus Pandemic has subsided, no
physical delineation indicating the limits of an outdoor seating area shall be
required, provided that the limits of such outdoor seating area are delineated
by chalk, tape, or some other similar temporary identifying measure.”
“Until such time as the Town of Hillsborough Mayor or Board of
Commissioners determine that the public health crisis associated with the
Coronavirus Pandemic has subsided, holders of valid outdoor seating
permits may expand their outdoor seating areas beyond their own
storefronts, provided they first receive written consent from the owners and
tenants of any neighboring storefronts in front of which the permit holder
wishes to expand their outdoor seating area.”
Section 2. Section 7-1.a of the Code shall be amended by adding the following text:
“(e) Notwithstanding the requirements of Section 7.1 of the Code or any
other provisions of this Section, merchants may expand their outdoor
merchandising areas or may hold properly permitted sidewalk sales in front
of adjacent storefronts, provided they first receive written consent from the
owners and tenants of any neighboring storefronts in front of which the
merchant wishes to expand their outdoor merchandising area or hold their
sidewalk sale. The provisions of this subsection 7-1.a(e) of the Code shall
be effective until such time as the Town of Hillsborough Mayor or Board
of Commissioners determine that the public health crisis associated with the
Coronavirus Pandemic has subsided.”
Section 3. Section 8-73(c) of the Code shall be amended by adding the following text:
“This subsection 8-73(c) of the Code shall be suspended until such time as
the Town of Hillsborough Mayor or Board of Commissioners determine
that the public health crisis associated with the Coronavirus Pandemic has
subsided.”
Section 4. Section 8-78 of the Code shall be amended by adding the following text:
“The provisions of this Section 8-78 of the Code imposing a maximum of
ten active mobile food vendor permits at any given time shall be suspended
until such time as the Town of Hillsborough Mayor or Board of
Commissioners determine that the public health crisis associated with the
Coronavirus Pandemic has subsided.”
Section 5. Appendix 6A-16 of the Code shall be amended to permit up to five (5)
parking spaces in each parking lot to be assigned for short-term pick up
parking.
Section 6. Section 7-22 of the Code shall be amended by adding the following text:
“Permit applications for special events proposed to be held in public parks
and which do not necessitate the closure of the park to the general public
shall be submitted to the Planning Director who shall approve the requested
special event permit unless the application and any associated materials
demonstrate that the special event will require the closure of the park to the
general public.”
Section 7. All provisions of this Code in conflict with this Ordinance are repealed.
Section 8. This Ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and
was duly adopted this ____ day of ____________, 2020.
Ayes: ____
Noes: ____
Absent or Excused: ____
RESOLUTION SUSPENDING ENFORCEMENT OF SECTION 6.18.8 OF THE TOWN
OF HILLSBOROUGH UNIFIED DEVELOPMENT ORDINANCE FOR THE
DURATION OF THE CORONAVIRUS PANDEMIC
WHEREAS, the Town of Hillsborough maintains a duly adopted Unified Development
Ordinance, governing the use and development of land within the Town’s zoning jurisdiction; and
WHEREAS, the Town of Hillsborough Board of Commissioners have determined that
certain provisions of the Unified Development Ordinance are overly burdensome in light of the
public health crisis associated with the Coronavirus Pandemic; and
WHEREAS, the Town of Hillsborough Board of Commissioners wishes to suspend the
enforcement of certain provisions of the Unified Development Ordinance until such time as the
state of emergency necessitated by the Coronavirus Pandemic has expired.
NOW, THEREFORE, be it RESOLVED by the Town of Hillsborough Board of
Commissioners as follows:
1. Town Staff shall temporarily suspend the enforcement of Section 6.18.7 of the Town of
Hillsborough Unified Development Ordinance against temporary commercial signs which
may not meet the requirements of Section 6.18.7 of the Unified Development Ordinance.
2. Any signs installed in violation of Section 6.18.7 of the Unified Development Ordinance
shall be removed no later than fourteen (14) days following the expiration of the state of
emergency declared by the Town of Hillsborough.
3. Town Staff shall resume enforcement of Section 6.18.7 of the Unified Development
Ordinance beginning fifteen (15) days following the expiration of the state of emergency
declared by the Town of Hillsborough and shall remove any violating signs from the public
right of way and shall send notices of violation for on-site signage, in accordance with the
provisions of the Unified Development Ordinance, beginning on that date.
WHEREFORE, the foregoing Resolution was put to a vote of the Town of Hillsborough
Board of Commissioners on this ___ day of June, 2020, the result of which vote was as follows:
Ayes:____
Notes:___
Absent:_____
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: Administration
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
8.E
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Town Manager Eric Peterson
ITEM TO BE CONSIDERED
Subject:
Hot topics for work session June 22, 2020 or delay until June 29 budget workshop and budget adoption
Attachment(s):
None
Brief Summary:
Discuss possible topics for the scheduled June 22 workshop. Since the budget adoption and the final workshop must
take place on June 29, the board could consider cancelling the June 22 workshop.
Action Requested:
Discuss and provide direction.
ISSUE OVERVIEW
Background Information & Issue Summary:
See above.
Financial Impacts:
None
Staff Recommendations/Comments:
None
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8, 2020
Department: All
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
9.C
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Department Heads
ITEM TO BE CONSIDERED
Subject:
Departmental Reports
Attachment(s):
Monthly departmental reports
Brief Summary:
n/a
Action Requested:
Accept reports
ISSUE OVERVIEW
Background Information & Issue Summary:
n/a
Financial Impacts:
n/a
Staff Recommendations/Comments:
n/a
Page 1 of 6
ADMINISTRATION DEPARTMENTAL REPORT
Human Resources/Town Clerk Report: May 2020
Meetings and events
• Gallagher Webinar: Navigating the New Normal as a Public Entity (5/5/20)
• Board of Commissioners regular meeting (remote) (5/11/20)
• SHRM Webinar: SHRM/CDC May 2020 COVID Update: Where We Stand Now (5/13/20)
• Gallagher Webinar: COVID-19 Recovery: A Five-Step Process to Returning to the Workplace
(5/13/20)
• CAI Webinar: THE THREE RS of RECOVERY (5/15/20)
• ICMA Webinar: Planning and Preparing for your Government's Return to Work (5/15/20)
• NCHIP Board meeting (5/20/20)
• Triangle J Council of Governments: In-Person Service Delivery Regional Roundtable (5/20/20)
• Board of Commissioners work session (remote) (5/26/20)
• Triangle J Council of Governments: Successful Virtual Meetings Regional Roundtable (5/28/20)
• Weekly incident policy team COVID-19 meetings
• Weekly management team plus COVID-19 meetings
• Weekly human resources team meeting
• Weekly Triangle J Council of Government HR Roundtable conference calls
• Monthly management team/administration team meeting
Employee Events and Training
• Delivered Whit’s to employees to say, “thank you” (5/1/20)
• 2020-2021 Open Enrollment - Zoom Office Hours (5/12/20 and 5/14/20)
Recruitment and Selection (* = filled)
• Police Officer
o Recruitment opened (2/19/20)
o Continuous recruitment (56 applicants to date)
o Start date (trainee): 3/2/20
• Hiring freeze in place due to COVID-19
Pay and Benefits
• Virtual open enrollment for 2020-2021 plan year
• Biweekly payroll (2)
• FMLA – 4 Notice of Eligibility and Rights & Responsibilities sent (2020)
Wellness
• Weekly onsite nutrition counseling (offered remotely)
• Wellness mini-grant program
Page 2 of 6
• BurnAlong challenge
Performance Evaluation
• Maintained NEOGOV PE system
Professional Development
• Clerks Certification Institute (Sarah) (May 11-18)
Miscellaneous
• Developed and updated Supplemental Pandemic Policies related to COVID-19
• Emailed weekly COVID-19 response updates for employees
Public Information Office Report: May 2020
News Releases/Minutes
• Issued 18 news releases.
• Completed minutes for 2 town board meetings.
•
EMAIL SUBSCRIPTIONS (as of May 31)
List Subscribers Change
Total 1,419 ↓ 1
News releases 1,158 ↓ 4
Meeting notices 713 ↓ 6
Bid postings 596 ↓ 5
Citizens newsletter 1,300 ↓ 7
TOP 10 MOST-VIEWED NEWS RELEASES: WEBSITE
Headline Views
Fire Closes Portion of I-85 by Hillsborough 954
Second Phase of Easing COVID-19 Restrictions Begins at 5 p.m. May 22 596
Orange County to Begin Phased-in Lifting of Restrictions at 5 p.m. May 8 450
Orange County Identifies First Cases of COVID-19 (March release) 186
Take Our Survey on Flushing Habits 156
Most Town Park Facilities to Reopen Thursday 149
Food Distributions Continue 110
Reopening or Expanding Services? Follow Safety Guidelines 105
Teens, Stay Physically Apart from Others to Reduce COVID-19 Risk (April release) 99
Cover up for Safety (April release) 95
TOP 10 MOST-VIEWED NEWS RELEASES: EMAILS
Headline Views
Orange County to Begin Phased-in Lifting of Restrictions at 5 p.m. May 8 696
Customers Should Take Safety Precautions When Shopping 660
Fire Closes Portion of I-85 by Hillsborough 638
Second Phase of Easing COVID-19 Restrictions Begins at 5 p.m. May 22 558
Police Department’s 2019 Report Now Available 556
Page 3 of 6
Reopening or Expanding Services? Follow Safety Guidelines 533
Most Town Park Facilities to Reopen Thursday 515
Food Distributions Continue 502
Take Our Survey on Flushing Habits 466
Input Sought on Draft Regional Hazard Plan 453
Social Media
• Handled impostor Twitter account.
•
Videos
• Provided guidance to Police Department on planned video.
• Provided information on video work and software to another utility system
YOUTUBE STATISTICS (as of May 31)
Subscribers Change
2,804 ↑ 4
NEW VIDEOS
FACEBOOK STATISTICS (as of May 31)
58 posts 10 responses to comments
Follows Change
4,115 likes ↑ 22
4,266 follows ↑ 22
TOP 5 POSTS
Post People
reached
Link
clicks
Most Town Park Facilities to Reopen Thursday 3,168 3
Police Department’s 2019 Report Now Available 2,851 39
Orange County to Begin Phased-in Lifting of Restrictions at 5 p.m.
May 8 2,494 187
Share of flyer for businesses to encourage customer mask use 2,398 30
Fire Closes Portion of I-85 by Hillsborough 1,791 247
TWITTER STATISTICS (as of May 31)
44 tweets 2 responses to tweets
Follows Change
2,445 ↑ 22
TOP 5 TWEETS
Tweet Impressions Link
clicks
Second Phase of Easing COVID-19 Restrictions Begins at 5 p.m. May 22 3,029 24
Clarification of official town-affiliated Twitter accounts 2,479 No link
Food Distributions Continue 2,326 2
Reopening or Expanding Services? Follow Safety Guidelines 2,067 1
Public Service Recognition Week with photos 2,026 No link
Page 4 of 6
Video YouTube
Views
Facebook
Reach
Posted
Tourism Board Regular Meeting 89 N/A May 4
Hillsborough Board of Commissioners Regular
Meeting
87 N/A May 11
Hillsborough Planning Board Meeting 47 N/A May 21
Hillsborough Board of Commissioners Work Session 58 N/A May 26
TOP 5 VIDEOS
Video Current
Views
Overall Views Posted
Position Your Solid Waste and Recycling Properly 11,500 2,091,920 Oct. 2015
No Wipes in the Pipes 187 946 Aug. 2017
Hillsborough, NC: Among America’s Coolest Small
Towns
160 8,918 Jan. 2015
Tourism Board Regular Meeting 89 89 May 2020
Do Not Tamper with Water Meters 95 3,697 July 2015
Website/Employee Section
• Updated COVID-19 pages for town website and Engage Hillsborough site.
• Updated all third-party software used by the town website for security and stability.
•
MAY WEBSITE STATISTICS
Unique visitors 10,465
Number of visits 13,821
Page views 25,766
Visits per visitor 1.32
Pages viewed per visit 1.86
TOP 10 MOST-VIEWED PAGES
Page title Views
Home 4,188
COVID-19 (Coronavirus) 1,510
Riverwalk 1,458
Water and Sewer Billing and Collections 1,340
Fire Closes Portion of I-85 by Hillsborough (news release) 954
Police 740
Second Phase of Easing COVID-19 Restrictions Begins at 5 p.m. May 22 (news
release) 596
Employment Opportunities 587
Restaurants Open for Takeout and Delivery 512
Orange County to Begin Phased-in Lifting of Restrictions at 5 p.m. May 8 (news
release) 450
Other Work
• Completed work related to COVID-19, including:
Page 5 of 6
◦ News releases and updates to COVID-19 web pages on town website and Engage
Hillsborough site.
◦ Converting Stay at Home Order page to Statewide COVID-19 Restrictions page.
◦ Created electronic newsletter with recent COVID-19-related information.
◦ Creating COVID-19 insert in English and Spanish to be inserted in June water bills.
◦ Providing statement for June water bills that can be seen on e-bills.
◦ Creating town flushing guidance materials for closed or underutilized buildings and
converting graphic.
◦ Reviewing reopening guide for businesses.
◦ Creating number of promotions and flyers, including Cover Up for Safety promotions
featuring employees wearing masks; Mother’s Day, graduation and Memorial Day
weekend physical distancing reminders; phases 1 and 2 reminders.
◦ Updating signage for facilities and parks.
◦ Communicating with community liaisons and contacts for help in sharing information.
◦ Translating materials to Spanish.
◦ Posting, sharing and monitoring social media.
◦ Participating in related conference calls and webinars, monitoring work of communicators
across the country for ideas and monitoring updates from CDC and state health
department
◦ Fielding community and media questions.
• Worked on census outreach and communications planning, including:
◦ Insert for June water bills in English and Spanish.
◦ Minimum of three weekly social media posts.
◦ Weekend social media posts as part of a coordinated push with other government
agencies May 1-3.
• Worked on Innovation Cohort engagement pilot, including:
◦ Activating and monitoring private page on Engage Hillsborough for the managed
landscapes pilot project for volunteers already signed up.
◦ Resuming promotions, particularly highlighting flushing habits survey.
◦ Monitoring pages and answering questions on Rumors page.
• Assisted Orange Rural Fire Department with communication on chemical fire.
• Added information on protections for the West Fork Eno Reservoir and reasons it cannot be
used for recreation to website.
• Created flyer on what can and can’t be flushed.
• Reviewed final logo materials, revision of 2019 police report and June stormwater newsletter.
• Updated Water Quality Report cover and reservoir information for 2019 report. Provided text
to utilities for translation.
• Worked on Preservation Awards posters.
• Worked on budget materials for Fiscal Year 2021 and closing out FY2020.
Meetings/Events/Training
MEETINGS, EVENTS and TRAINING
Officer May COVID-19 emergency operations meetings May 4, 11, 18 and 26
Innovation cohort meetings May 12 and 15
Mayors and Chair Policy Group meetings on May 12, 19 and 26
May 11 Communication collaboration meeting with mayor, manager,
attorney and assistant to the manager
May 12 Town logo/branding project
Page 6 of 6
May 26 Town board meeting
May 27 TJCOG roundtable on community engagement
Management team meeting
Specialist May LatinX community outreach meetings on Thursdays
May Town board and advisory board meetings via YouTube
Web developer May 13 ArchiveSocial meeting
Staff May COVID-19 communicators conference calls on Thursdays
COVID-19 staff meetings on May 4, 11, 19 and 26
JIC planning meetings on May 4, 11, 19 and 26
May 5 COVID-19 core communicators meeting on Phase 1
Safety and Risk Manager Report: May 2020
Meetings Attended/Conducted:
• Departmental Meetings x 3
• Mgt. Meeting + Meetings x 4
• HR Team Meetings x 4
• NCDOL Star Meeting
• Webex Meeting / Service Delivery
Site inspections:
• Gold Park
• Turnip Patch Park.
• Murray Street Park.
• Hillsborough Heights Park.
• Cates Creek Park.
Misc:
• On target for 2nd quarter DOT random drug screens.
• Pre-hire drug screens.
• Worked on employee training schedule.
• Working on workers comp. claims.
• Working on completion of incident reviews (Safety Committee).
• Stocked safety gear.
• Working on inspection requirements with Safety Committee members.
• Distributed updated safety wear.
• General duties concerning new facility at hwy 86 north.
• Forwarded Safety Inspection results to departments.
• Collecting Fire Extinguisher Monthly check sheets.
• Forwarded recommendations (work orders) generated from Park Inspections
FINANCE DEPARTMENTAL REPORT FOR MAY 2020
SUMMARY OF ACTIVITIES:
Daily Collections 849,953.14$
Tax & Vehicle License 145,898.51$
Stormwater Fees:1,350.00$
Solid Waste Disposal Tax 1,448.88$
Beer & Wine Receipt 32,184.83$
Franchise Tax -$
Powell Bill -$
Sales & Use Tax 136,307.49$
1,167,142.85$
Expenditures: General Fund/Water Fund 2,112,566.04$
FINANCE:
•Compiled and submitted all monthly reports.
•Issued 52 purchase orders.
•Processed 405 vendor invoices, issued 221 accounts payable checks.
•Collected and processed 65 payments for food and beverage tax.
•Collected and processed 9 payments for fire inspection fees and permits.
•Prepared and mailed no delinquent occupancy tax letters.
•Prepared and processed 3 payrolls.
•Issued no new special event permits.
•Assistant Finance Director prepared 2 special event permits for Hillsborough Downtown.
•Prepared and mailed beer and wine privilege license renewal forms.
METER READING:
•Terminated 47 services and connected upon request.
•Rechecked 147 meter readings, responded to no call backs.
•Installed 8 new meters, changed 7 old meters, performed no pressure tests.
•Identified no hydrant tamperings and 1 meter tampering.
•Changed 7 meter registers.
BILLING & COLLECTION:
•Corrected 28 bills that were rechecked before the 06-01-20 billing.
•Bills adjusted after 05-01-20: 10 leaks; no late fees; 1 pool; 0 miscellaneous.
•Prepared 6,461 water bills; processed .
•no services, reconnected 0.
•Prepared 6,461 water bills; processed .
•Processed 902 utility bank drafts.
•Processed 0 debt set-off letters.
•Processed on-line bill pays.
FINANCE DIRECTOR
•Management Team Plus COVID-19 ZOOM Meeting, May 4, 11, 18 & 26.
•Town Board Meeting via ZOOM, May 11
•Local Government Impacts webinar, May 13
•School of Government EO 124 Meeting, ZOOM May 18
•Town Board Work Session, May 26
•Management Team ZOOM Meeting, May 27
FINANCIAL BUDGET TO ACTUAL REPORT - APRIL 30, 2020Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingCurrent & Prior Year Property Taxes 7,148,600.00 7,148,600.00 63,971.97 7,225,863.14 - (77,263.14) -1.08%Local Option Sales Tax 1,528,555.00 1,528,555.00 44,214.95 969,100.58 - 559,454.42 36.60%Licenses, Permits and Fees 145,200.00 145,200.00 13,515.65 277,213.17 - (132,013.17) -90.92%Unrestricted Intergovernmental Revenue 1,034,900.00 1,034,900.00 29,644.59 679,444.89 - 355,455.11 34.35%Restricted Intergovernmental Revenue 190,000.00 196,729.72 - 210,616.50 - (13,886.78) -7.06%Other 30,500.00 30,500.00 1,232.58 37,039.90 - (6,539.90) -21.44%Investment Earnings 175,000.00 175,000.00 5,509.34 166,399.10 - 8,600.90 4.91%Transfers - - - 66,189.97 - (66,189.97) 0.00%Fund Balance Appropriation 346,733.00 834,894.90 - - - 834,894.90 100.00%Total Revenue 10,599,488.00 11,094,379.62 158,089.08 9,631,867.25 - 1,462,512.37 13.18%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingGoverning Body 138,713.00 140,213.00 (3,175.21) 77,546.79 31,173.30 31,492.91 0.22 Administration 733,470.00 788,240.67 54,194.69 497,582.82 (268,889.85) 559,547.70 70.99%Accounting 287,760.00 303,046.00 31,206.44 158,561.52 14,815.11 129,669.37 42.79%Planning 464,820.00 494,820.00 29,992.98 330,460.87 (775.46) 165,134.59 33.37%Ruffin-Roulhac 181,786.00 191,786.00 1,456.45 169,168.94 330.36 22,286.70 11.62%Public Space 766,574.00 860,287.33 38,533.19 664,918.93 (14,669.13) 210,037.53 24.41%Safety & Risk Management 87,242.00 105,514.00 1,545.71 36,616.74 3,522.10 65,375.16 61.96%Information Services 278,614.00 431,486.33 7,127.98 281,292.94 (247,148.95) 397,342.34 92.09%Police 3,394,265.00 3,603,470.15 228,231.13 2,628,029.57 (34,810.71) 1,010,251.29 28.04%Fire Marshal & Emergency Management 224,268.00 237,290.00 12,322.45 134,682.03 (2,638.21) 105,246.18 44.35%Fire Protection 1,228,641.00 1,228,641.00 542.81 942,540.43 (278,882.00) 564,982.57 45.98%Fleet Maintenance 361,944.00 391,212.32 8,099.49 212,002.44 8,812.97 170,396.91 43.56%Streets/Powell Bill 963,093.00 1,029,676.82 37,054.90 594,612.15 75,311.71 359,752.96 34.94%Solid Waste 547,867.00 550,367.00 64,691.62 432,421.27 (88,082.93) 206,028.66 37.43%Cemetery 13,994.00 13,994.00 2,725.72 4,993.76 (1,460.00) 10,460.24 74.75%Economic Development 490,396.00 490,396.00 41,600.90 330,093.10 734.66 159,568.24 32.54%Special Appropriations 186,041.00 233,939.00 918.34 168,380.90 (62,259.10) 127,817.20 54.64%Contingency 250,000.00 - - - - - 0.00%Total Expenditures 10,599,488.00 11,094,379.62 557,069.59 7,663,905.20 (864,916.13) 4,295,390.55 38.72%GENERAL FUND EXPENDITURESGENERAL FUND REVENUE
FINANCIAL BUDGET TO ACTUAL REPORT - APRIL 30, 2020Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingLicenses, Permits and Fees 10,223,342.00 10,237,513.00 889,574.28 8,614,686.36 - 1,622,826.64 15.85%Other 15,000.00 15,000.00 2,296.13 36,744.92 - (21,744.92) -144.97%Investment Earnings 10,300.00 10,300.00 2,095.78 35,493.41 - (25,193.41) -244.60%Transfers 387,907.00 387,907.00 - - - 387,907.00 100.00%Retained Earnings Appropriated 119,326.00 670,479.07 - - - 670,479.07 100.00%Unrestricted Intergovernmental - - - 1,950.04 - (1,950.04) - Total Revenue 10,755,875.00 11,321,199.07 893,966.19 8,688,874.73 - 2,632,324.34 23.25%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingAdministration of Enterprise 2,408,677.00 2,460,524.00 582,639.97 2,108,399.02 (17,162.53) 369,287.51 15.01%Utilities Administration 557,180.00 559,670.00 31,432.68 332,263.68 (8,173.09) 235,579.41 42.09%Billing & Collections 678,187.00 678,507.00 31,960.57 512,137.83 (169,042.53) 335,411.70 49.43%Water Treatment Plant 1,215,529.00 1,368,579.00 166,337.40 959,542.85 50,180.09 358,856.06 26.22%West Fork Eno Reservoir 612,688.00 612,688.00 46.30 478,612.38 (905.44) 134,981.06 22.03%Water Distribution 1,197,551.00 1,228,689.51 141,186.57 696,475.28 (44,521.60) 576,735.83 46.94%Wastewater Collection 1,381,816.00 1,709,142.56 141,182.88 981,190.06 (24,976.75) 752,929.25 44.05%Wastewater Treatment Plant 2,304,247.00 2,392,521.00 1,116,987.13 2,006,071.72 144,578.93 241,870.35 10.11%Contingency 400,000.00 310,878.00 - - - 310,878.00 100.00%Total Expenditures 10,755,875.00 11,321,199.07 2,211,773.50 8,074,692.82 (70,022.92) 3,316,529.17 29.29%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingLicenses, Permits and Fees 653,000.00 653,000.00 900.00 665,739.72 - (12,739.72) -1.95%Retained Earnings Appropriated- 26,624.09- - - 26,624.09100.00%Total Revenue 653,000.00 679,624.09 900.00 665,739.72 - 13,884.37 2.04%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingStormwater 653,000.00 679,624.09 34,871.25 386,971.30 98,419.65 194,233.14 28.58%WATER & SEWER FUND REVENUEWATER & SEWER FUND EXPENDITURESSTORMWATER FUND REVENUESTORMWATER FUND EXPENDITURES
11,094,380 11,321,199 679,624 9,631,867 8,688,875 665,740 7,663,905 8,074,693 386,971 ‐ 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000General Fund Water & Sewer Fund Stormwater FundTown of Hillsborough Fiscal YTD Revenues & ExpendituresAs of April 30, 2020BudgetRevenueExpenditures
Planning Department Report
May 2020
Revenues Collected
Development Review fees $ 1,810.00
Zoning Permits & HDC reviews $ 1,450.87
Planning Total $3,260.87 FYTD – 202% of budget projection ($70,000)
Code Enforcement Reimbursement $ 75
Park Reservations $ 0
Affordable housing payment in lieu $ 2,000
Data is through May 31, 2020 for both permits and Certificates of Occupancy. Data for completed developments
has been removed but totals still reflect all previous activity.
Project name Approved units Permitted Completed
Approved but
not complete
permits
remaining
Under
construction
Corbinton Commons (SF only)70 69 62 8 1 7
Crescent Magnolia (Habitat Waterstone)24 24 14 10 0 10
Fiori Hill 46 31 26 20 15 5
Forest Ridge 235 198 177 58 37 21
Harmony at Waterstone 200 200 185 15 0 15
Total 1345 1292 1234 111 53 58
Misc. infill lots na 102 65 na 37
Grand Total 1394 1299
Project name Approved units Type
Collins Ridge 326 apartment
152 townhome
194 detached
Corbinton Commons 141 senior apartments
Approved, not under construction 813
Pipeline
Approved & Under Construction
Hillsborough Police Department Monthly Report May 2020
REPORTED OFFENSES - UCR
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 2019 2018
Part I Offenses
Homicide 0 0 0 0 0 0 0
Rape 0 0 0 0 1 2 2
Robbery 1 0 0 0 0 10 5
Aggravated Assault 3 0 1 3 3 14 19
Burglary 3 0 4 0 3 26 40
Larceny/Theft 25 23 27 29 35 297 264
Motor Vehicle Theft 2 0 1 1 0 12 12
Total Part I 34 23 33 33 42 0 0 0 0 0 361 342
Other Offenses 2019 2018
Simple Assault 12 7 5 10 11 77 83
Fraud/Forgery 0 0 2 0 2 21 20
Stolen Property 1 3 1 0 1 7 8
Damage to Property 5 5 8 12 9 59 96
Weapons Violations 4 3 3 1 1 5 16
Sex Offences 0 0 0 0 0 3 2
Drug Violations 8 21 9 5 11 85 125
Driving While Impaired 5 6 1 2 2 34 37
Liquor Law Violations 0 1 0 0 1 13 6
Trespassing 3 1 3 3 2 20 23
Domestic Related 13 8 12 20 13 119 146
Missing Persons 0 1 1 0 1 1 1
Summary of Select Offenses:
On 05/12/2020, an Arson to a Residence was reported in the 500-block of Dixie Ave. The fire department
responded to a structure fire that caused approximately $100.00 in damages to a mattress. Incident is under
investigation.
On 05/20/2020, an Aggravated Assault was reported at 200 Cheshire Dr. Officers were called to a family
disturbance with a weapon. Once on scene they were advised that a knife was pulled out, but no one was hurt
or threatened with the knife. One party agreed to leave.
On 05/21/2020, a Breaking and Entering and Larceny were reported to a residence in the 100-block of W. Union
St. The victim advised that the backdoor window was broken out, valued at $100.00, and that a piggy bank and
cash valued at $170.00 were taken.
On 05/21/2020, a Burglary and Identity Theft were reported to a residence in the 100-block of W. Union St.
Victim advised that no damage was noted, but financial items were missing including a check, and the use of
online payment accounts.
On 05/21/2020, a Rape was reported in the 500-block of Riddle Ave. This incident was reported to have
occurred in 2018 and is under investigation.
On 05/22/2020, an Aggravated Assault was reported at 200 Cheshire Dr. Officers responded to a disturbance
and found a subject with injuries incurred with a baseball bat during a disturbance. Officers charged Fred Harvey
Hillsborough Police Department Monthly Report May 2020
Clark, (b/m, 72, of Cheshire Dr.) with Assault With a Deadly Weapon Inflicting Serious Injury, he was given a
written promise to appear.
On 05/23/2020, an Assault by Pointing a Gun was reported in the 100-block of Hill St. Officers responded to
report of a subject with an AK47 in a yard threatening to shoot the caller. Upon arrival officers located two
subjects that were having a verbal disturbance, no weapon was located, and no injuries were noted. Victim was
advised of their right to take out a warrant on the other party.
On 05/28/2020, an Attempted Burglary was reported to an occupied residence at 600 Lakeside Dr. Officers
responded to a report of a male attempting to open a window of an apartment. After an investigation, officers
charged Kewaiin Juwan Swann, (b/m, 29, of Gibsonville) with Burglary, he was given a $10,000.00 secured bond.
23 Larcenies were reported at various locations including:
• 9 larcenies were shoplifting related incidents at Hampton Pointe- Walmart.
• 7 larcenies from businesses– 1 at 110 Rebecca Dr., Dollar General, where subjects ran with $200.00 in
laundry detergent. 1 at 110 N NC 86, Lloyd’s where a $2.79 bottle of alcohol was taken. 2 at 1990 S NC
86, Sheetz, where $60.00 in cigarettes were taken and $54.88 in beer was taken. 2 at 1701 S NC 86,
where a $3,000.00 trailer was taken, and $409.97 in lawn equipment was taken and recovered. 1 at 500
S Churton St., Circle K where a beer valued at $3.39 was taken.
• 3 Larcenies from locked motor vehicles–1 at 500 Patriots Pointe Dr. where a key fob was stolen, and
juveniles entered the vehicle but were chased off and damaged the key fob valued at $200.00. 1 at 600 S
Churton St. where a window was broken out, valued at $200.00, and wallets and cash valued at $970.00
were taken. 1 in the 1800-block of S. NC 86 where they located a subject in a vehicle with a broken
window.
• 7 Larcenies from unlocked motor vehicles– 3 at 115 Holiday Park Rd. where $225.00 in cash, bags,
contents, and marijuana were taken. 4 on Rubrum Dr. where vehicles were entered but nothing taken. 3
on Spicebush Cir. where $10.00 in cash was taken from one vehicle. One on Monarda Way where
nothing was taken.
Narcotics/weapons related incidents:
• During the month of May, Officers recovered small amounts of methamphetamine, cocaine, marijuana,
and paraphernalia.
Hillsborough Public Works
May 2020 Monthly Report
Work Orders: 2 completed within two days
Park Maintenance: 28 staff hours
Memorial Day Flag Installation: 9 staff hours
Cemetery: 2 graves marked
June 2020 TOWN OF HILLSBOROUGH UTILITIES STATUS REPORT
PROJECT STATUS
WTP Compliance Caught a missed sample result two days after operating report was due. Called state to discuss. Not sure if they will give us a reporting violation.
West Fork of the Eno Reservoir
The reservoir is slightly above full (to Phase 1 normal pool), at 43.3 feet. The May releases met or exceeded the minimum release of 3.0 cubic feet
per second. Both Lake Orange and Lake Ben Johnson are spilling. June minimum release is 1.8 cfs. Management of the reservoir will likely require
higher than average releases to now keep it at its Phase 1 level until the last road projects are completed.
WFER Phase 2 Construction Project
Sluice gate is back. Contractor is coordinating with divers to install. However level must be down another foot. Recent rains delaying replacement.
Still no mobilization on road projects due to Coronavirus. May be towards end of June. Comments provided on WFER record drawings, Operation
and Maintenance Manual and Emergency Action Plan drafts. Awaiting consultant turn-around.
Water Restrictions No restrictions. Our monthly production average is currently 1.33 MGD.
"Unaccounted-for" Water We had 2 water main breaks in May. There were also approximately 9 water service leaks repaired. Miscellaneous repairs have been proceeding
as needed.
Miscellaneous Projects
Taylor Engineering is surveying for the McAdams Road Water Main Prelacement Project. Hazen and Sawyer has an executed contract for River
Pumping Station. Scheduling kickoff meeting. A scope has been received from Hazen and Sawyer as a continuation of our water modeling contact
to perform a water system redundancy study. This is being finalized.
Sewer Rehabilitation & Repairs at Orange
Grove St. and S. Churton St.This project is in the restoration phase. The sewers are active.
Collection System Modeling Flow monitoring is underway. The consultant is preparing a task authorization to use the resulting monitoring to calibrate the collection system model
and hone in on recommended improvements. A final Phase 1 report was received 6/2/2020.
Water and Sewer Advisory Committee
(WSAC) Activities WSAC meetings have been cancelled during the pandemic.
TOWN OF HILLSBOROUGH
Utilities Department
UTILITIES STATUS REPORT
Page 1 c:\projects\engineering\Report0620_Utilities
6/2/2020, 2:38 PM
Board of Commissioners
Agenda Abstract Form
Meeting Date: June 8
Department: Planning
Public Hearing: Yes No
Date of Public Hearing:
For Clerk’s Use Only AGENDA ITEM #
10.A
Consent
Agenda
Regular
Agenda
Closed
Session
PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager
ITEM TO BE CONSIDERED
Subject:
Closed Session as authorized by North Carolina General Statute Section 143-318.11 (a)(4) regarding economic
development
Attachment(s):
None
Brief Summary:
Staff will provide an update regarding an unsubmitted development request near I-40.
Action Requested:
ISSUE OVERVIEW
Background Information & Issue Summary:
Financial Impacts:
Staff Recommendations/Comments: