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Home My Public Portal AboutMinutes-06/12/2013 ' • CITY OF TIFFIN - Minutes Regular Council Meeting The Tiffin City Council met in regular session on Wednesday,June 12, 2013 at the Springmier Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:30 p.m. Roll Call vote:Joann Kahler, Mike Ryan,Jim Bartels, Peggy Upton, Royce Phillips. Also present: Brett Mehmen(arrived @ 6:46),Attorney Michael, Engineer Frederick,Administrator Jackson. Motion Ryan'to approve the agenda,seconded Bartels.All ayes. Motion carried. TiffinFest Update: Councilperson Upton commented everything is on track, but short-handed with volunteers. Next meeting is Tuesday,June 25, 2013 at 7:00 p.m.in the Springmier Library. ' Walkability/Bikeability Update:Johnson County Public Health received a grant for this project.The County has some supplemental funding to assist Cities with updates. Nursing students,as part of their clinicalrassessed the town sidewalks and provided an update. Johnson County Sheriff report:When hunting permits are issued,they would like a copy. Mayor.Berner opened the public hearing on 2013 Water Pressure Upgrade Project at 6:51 p.m. Motion Upton to open, seconded by Ryan.All ayes. Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at 6:51 p.m. Motion Ryan to close,seconded Kahler.All ayes. Motion carried. Mayor Berner opened the public hearing on GO City Hall Improvement Loan not to exceed$400;000 at 6:52 p.m. Motion Ryan to open,seconded Bartels.All ayes. Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at 6:52 p.m. Motion Ryan to close,seconded Bartels.All ayes. Motion carried. Mayor Berner opened the public hearing on Urban Plan Renewal Amendment at 6:52 p.m. Motion Kahler to open, seconded Bartels.All ayes. Motion carried. No written comments or responses received. Mayor Berner'closed the public hearing at 6:53 p.m. Motion Bartels to close,seconded Kahler.All ayes. Motion carried. Mayor Berner opened the public hearing on Zoning Code 9.05 for Rear Setbacks at 6:53 p.m. Motion Bartels to open, seconded Kahler.All ayes. Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at 6:54 p.m. Motion Ryan to close,seconded Bartels.All ayes. Motion carried. Motion Kahler to approve the minutes from May 8 and May 22, 2013,seconded Ryan.All ayes. Motion carried. Motion Bartels to approve the financial reports and Payables,seconded Ryan.Council discussed Hart-Frederick billing. Upton asked for a credit on one of the Engineering invoices.City needs to recover fees from developers. Need to have all Developers Agreements state the developer is responsible for the engineering fees.Ayes=Upton, Bartels,Ryan, Kahler. Nays=Phillips. Motion carried. ACTION SERVICES INC PORTABLE RESTROOMS PARK $210.00 ALFIE PACKERS INC THERMOMETER CALIBRATION CERT $318.00 ALLIANT ENERGY 210 GRANT ST $70.60 BROWN SUPPLY CO FLAT GRATE FOR STORM SEWER $124.02 CARGILL INC SALT FOR WATER PLANT $3,561.77 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $792.60 CITY OF TIFFIN 210 GRANT ST WATER BILL $0.71 ROBERTS FERRY ROAD CRETEX 'MAINTENANCE $1,007.00 CUSTOM HOSE AND SUPPLIES HOSES/FITTINGS FOR PUMPS $403.91 ' • • BUDGE AMENDMENT/BANK DATA TECHNOLOGIES RECONCILE $731.05 EFTPS a FED/FICA TAX $2,236.56 FASTENAL COMPANY MISC NUTS&BOLTS $70.89 GAZETTE • COMMUNICATIONS PUBLICATIONS $506.47 '• GRACE EXCAVATION CONTRACT MOWING $11,670.00 HART FREDERICK CONSULTAN ENGINEERING FEES $49,378.51 ' HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS $2,299.16 ICMA- JACKSON MEMBERSHIP DUES $461.93 ,. IOWA INTERSTATE `RAILROAD PEDESTRIAN TRAIL CROSSING $4,600.00 JACKSON,MICHON MILEAGE MILEAGE REIMBURSEMENT $193.23 JOHNSON COUNTY REFUSE INC RECYLCING $4,369.50 JOHNSON COUNTY SHERIFF JUNE MONTHLY CONTRACT $4,398.34 LIFETIME FENCE COMPANY 2 DIAMONDS FENCED AND CAPPED $16,990.00 LINN COUNTY REC ELECTRIC ACCOUNTS $248.01 LL PELLING 2013 CIP IMPROVEMENTS $265,201.00 LOWES WATER FOUNTAIN AT DIAMONDS $128.07 • LYNCH,MICHAEL&RAIBER• DEVELOPMENTS,RR,ALLIANT PROP, $7,040.50 -- MATHESON-LINWELD MONTHLY WELDING RENTALS $66.66 . MENARDS METAL ROOF FOR POTTER ST PARK $730.09- MID-AMERICAN ENERGY NATURAL GAS $182.10 MISSISSIPPI VALLEY PUMP PUMP FOR SEWER PLANT $3,915.78 MORGANS SERVICE SERVICE/MAINTENANCE $642.48 NESPER SIGN ADVERTISING LOW VOLTAGE LETTER SIGNS $124.20 NORLAB' 200 TOILET BLUE DYE PACKETS $76.00 ' NORTH LIBERTY LEADER NL LEADER 2-YEAR SUBSCRIPTION $48.00 PITNEY BOWES POSTAGE METER $519.99 PLUMBERS SUPPLY COMPANY SEATED CHECK VALVE AND NIPPLES $136.74 SHAULL AMY MILEAGE REIMBURSEMENT $20.34 r' SHAY,BRIAN PERMITS AND OFFICIAL TIME $3,435.00 SOUTH SLOPE , COOPERATIVE MONTHLY CHARGES $381.00 STATE HYGIENIC LAB ENVIRONMENTAL TESTING FEES $166.00 TIFFIN FIRE'DEPARTMENT MONTHLY FIRE PROTECTION $8,083.34 TRUCK COUNTRY FREIGHTLINER A/C PARTS/CHARGE $1,300.77 US CELLULAR MAY CONTRACT $216.93 ,.USA BLUE ALARM FOR SEWER PLANT $4,084.87 E VANTAGE POINT,LLC CITY HALL PRELIMINARY DESIGN $3,900.00 VISA HILLS BANK CREDIT CARDS $739.45 CLAIMS TOTAL $405,781.57 P "'Resolution 2013-106 Setting Public Hearing for Selling City Owned Property to Alliant Energy for Substation Expansion: Mayor Berner pointed out incorrect resolution in packet.Motion to amend Resolution to reflect the appropriate square 1 • a footage,second Upton.All ayes. Motion carried. Motion Ryan to set public hearing for 06/26/13 as amended,second Kahler. Voting on Resolution:Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. k Ordinance 2013-329 Amending the Municipal Code,Chapter 41,to Change the Areas Where Hunting is Allowed Under 41.11-2nd reading:Attorney Michael stated no hunting would be allowed on public property per our Ordinances. Motion Ryan to approve reading,seconded Bartels.Ayes=Ryan, Bartels, Upton. Nays=Kahler, Phillips. Reading passed. Ordinance 2013-330 Amending Zoning Ordinance for Prairie Trail West-2nd Reading: Motion Ryan to approve reading, , seconded Upton.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Reading passed. Ordinance 2013-331 Amending BOA Ordinance to add compensation paid per meeting of$20—2nd reading: Motion Ryan to approve reading,seconded Upton.Ayes=Kahler, Ryan, Bartels, Upton.Absent=Phillips. Reading passed. , Resolution 2013-113 Setting a Public Hearing for Urban Plan Renewal Amendment: , Motion Ryan to set for June 26; 2013,second Upton.Ayes=Kahler, Ryan, Bartels, Upton.Absent: Phillips. Motion passed. Discussion and possible action regarding Potter due to sewer back up on Railroad St.: Motion Upton to submit to insurance, ie- if claim is denied will revisit,seconded Ryan.Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Resolution 2013-114 Adopting Plans,Specifications,and Form of Contract for the 2013 Water Pressure Upgrades Project: Motion Ryan to approve,seconded Upton.Ayes=Phillips,Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-115 Award of Contract for the 2013 Water Pressure Upgrades Project,upon Review of the Bids and Recommendation by the Project Engineer: Motion Bartels to approve,seconded Upton.Ayes=Kahler, Ryan, Bartels, Upton, Phillips.Motion passed. Resolution 2013-116 Authorizing City Administrator to move forward with the IA DOT to Reduce the Speed Limit on . Highway 6 from°Jasper to Half Moon to 35 mph:Motion Ryan to amend Resolution to indicate school zones to be set to 25 mph,second Upton.Ayes=Phillips, Upton, Ryan, Kahler. Nays=Bartels. Motion Kahler to approve as amended,seconded Ryan.Ayes=Kahler, Ryan, Upton, Phillips. Nays=Bartels. Motion passed. , e Resolution 2013-117 Setting a Public Hearing to Amend the Subdivision Ordinance Maintenance Bond-to two(2)years: Motion Phillips to amend to 3 years,second Ryan.Ayes=Phillips, Bartels, Ryan. Nays=Upton,Kahler. Motion Bartels to approve as amended,seconded Ryan.Ayes=Phillips, Upton, Bartels, Ryan. Nays=Kahler. Motion passed. Reports , Attorney Michael reported: Working on Ireland Avenue easements.The property at Ireland and Railroad purchase offer sent off,but have not heard back. Have not received back agreement back from railroad to date. Engineer Frederick reported: Water main to industrial park is seeded and done:Met with DOT on HWY 6. Public Works Mehmen reported: Repairs on Redbird Run to fix hollowing out of street and broken sections and replaced intake at Roberts Ferry and Goldfinch.Crosswalk on top of hill on Roberts Ferry to add some sign-age and more visibility. Also need to have Sheriff monitor speed. Mater,main at Summerhays and 3rd almost complete.Almost done with water main from water plant to Ireland Avenue. ` " Councilmen Ryan:inquired about annexation progress. Mayor Berner stated the Smith's verbally agreed to sign. Councilmen Phillips:Asked for further justification on what has been charged thus far for Ireland. Administrator Jackson reported:City hill busy. Reminded everyone to RSVP for luncheon and will be on vacation from . 06/22/13-06/30/13. A . Motion Upton to a•'. ' at 8:16 p.m.,seconded Ryan. Motion carried. 4ff �� Michon J. on,City Clerk/Administrator Steven L. Berner, Mayor June 12,2013 .