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HomeMy Public PortalAboutTHE CHILDREN'S CLINIC SUBRECIPIENT AGREEMENT THIS AGREEMENT (herein "Agreement"), is made and entered into this 1st day of July, 2009, by and between the CITY OF CARSON (herein "City"), a municipal corporation, and THE CHILDREN'S CLINIC, a California non-profit corporation ("Subrecipient" or"Provider"). RECITALS WHEREAS, the City has entered into various funding agreements with the United States Department of Housing and Urban Development ("HUD"), which agreements provide Community Development Block Grant ("CDBG") funds ("CDBG Funds") to the City under the Federal Housing and Community Development Act of 1974 (42 U.S.C. Section 5301 et seq.), as amended from time to time (the "Act"), and the regulations promulgated thereunder (24 Code of Federal Regulations ("CFR") Section 570 et seq.; "Regulations"); and WHEREAS, the Act provides that the City may grant the CDBG Funds to nonprofit organizations for certain purposes allowed under the Act; and WHEREAS, the Provider is a nonprofit organization which operates a program which is eligible for a grant of CDBG funds and the City desires to assist in the operation of the program by granting CDBG funds to the Provider to pay for all or a portion of those costs incurred in operating the program permitted by the Act and the Regulations on terms and conditions more particularly set forth herein; and WHEREAS, this Agreement is not intended to, nor shall it be construed as, creating any rights in any third parties not a party to this contract, but rather this Agreement is intended to assist Provider in its function of providing cost effective services to the community it serves, as described in this Agreement. NOW, THEREFORE, the parties hereto agree as follows: 1.0 SERVICES OF PROVIDER. 1.1 Scope of Services. Provider agrees to provide to City all of the Services specified and detailed in its application for funding and Exhibit "A", attached hereto and incorporated herein by reference. Provider represents and warrants to City that it is able to provide, and will use funds granted by the City to provide the services as represented in the Provider's application for funding. City-provided funds shall be used only for those purposes specified in such application. 1.2 National Objective. Subrecipient certifies that the activities carried out with the CDBG Funds will meet the CDBG program's National Objective of benefit to low- and moderate-income persons as defined in 24 CFR Part 570.208. Subrecipient shall adhere to the terms of the City's CDBG Application and this Subrecipient Agreement, and with assurances and agreements made by the City to HUD. 1 1.3 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof, are set forth in Exhibit "B" (Special Requirements), incorporated herein by reference. 1.4 Standard of Care. Subrecipient warrants that all services will be performed in a competent, professional, and satisfactory manner. As a material inducement to City to enter into this Agreement, Subrecipient hereby represents and warrants that it has the experience and skills necessary to undertake the services to be provided herein. 1.5 Compliance with Laws. All services rendered hereunder by Subrecipient shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of City and any federal, state or local governmental agency having jurisdiction at the time service is rendered. 1.6 Reports. No later than ten (10) days prior to any payment date specified in Section 2.1, within ten (10) days following the termination of this Agreement, and at such other times as the Contract Officer shall request, Provider shall give the Contract Officer a written report describing the services provided during the period of time since the last report and accounting for the specific expenditures of contract funds hereunder, if applicable. At the times and in the manner required by law, the Provider shall provide to the City, the Department of Housing and Urban Development, the Comptroller General of the United States, any other individual or entity, and/or their duly authorized representatives, any and all reports and information required for compliance with the Act and the Regulations. 1.7 Financial Reporting. Any Provider receiving or due to receive $20,000.00 or more from the City during the Fiscal Year (July 1, 2009 through June 30, 2010) shall provide to City a financial statement prepared by a recognized accounting firm approved by or satisfactory to City's Chief Financial Officer completed within the most recent twelve (12) months showing the Provider's financial records to be kept in accordance with generally accepted accounting standards. The report shall include a general ledger balance sheet which identifies revenue sources and expenses in sufficient detail to demonstrate contract compliance and be balanced to bank statements. Any organization receiving or due to receive less than $20,000.00 in the current fiscal year from the City shall provide a copy of the organization's most recent charitable trust report to the Attorney General, or other financial information satisfactory to the City's Chief Financial Officer. The financial information provided for in this paragraph shall be furnished not later than January 31st of the current fiscal year. 1.8 Audits and Inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to the City, HUD, and the Comptroller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after receipt of such reports by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will constitute a breach of this Agreement and may result in the withholding of future payments. The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current City policy concerning subrecipient audits and OMB Circular A-133. 2 2.0 COMPENSATION. 2.1 Contract Sum. The City shall pay to the Provider on a reimbursable basis for its services a sum not to exceed NINE THOUSAND SIX HUNDRED EIGHTY DOLLARS AND NO CENTS ($9,680.00) ("Contract Sum"), in accordance with the Budget attached hereto in Exhibit "C", which shall constitute full and complete reimbursement for the implementation of this Agreement for the entire award year. The Provider shall submit to the City monthly statements on reimbursable expenditures pursuant to the attached Budget along with pertinent supporting documentation. The City shall promptly review the monthly expenditure statements and, upon approval, reimburse the Provider its authorized operating costs. 2.2 Payroll Records. In cases where the contract sum will reimburse payroll expenses as part of operations, the Provider will establish a system of maintaining accurate payroll records which will track daily hours charged to the project by the Provider's respective employees, as set forth in OMB Circular A-122 Attachment B.6 2.3 Draw Downs. Failure by provider to request reimbursement or encumbrance of at least 25% of the total grant by the end of each fiscal year quarter (September 30, December 30, March 31, and June 30) shall result in the immediate forfeiture of 25% of the total grant, unless this requirement is waived by the Contract Officer. 2.4 Default. In the event Provider is in default under the terms of this Agreement, City shall have no obligation to continue compensating Provider for any work performed after the date of default. 2.5 Completion of Work. City reserves the right to withhold 10% of the contract amount on a completed Program until a Certificate of Completion is issued by City. 3.0 COORDINATION OF THE WORK. 3.1 Representative of Provider. The following principals of Provider are hereby designated as being the principals and representatives of Provider authorized to act on its behalf with respect to the work specified herein and make all decisions in connection therewith: Dr. Elisa Nicholas, Chief Executive Officer Erika Hainley, Director of Development Diane Nichols, Assistant Director of Development 3.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City. 3.3 Prohibition Against Subcontracting or Assignment. Provider shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. Neither this agreement nor 3 any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior approval of the City Council. 3.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Provider, its agents or employees, perform the services required herein, except as otherwise set forth herein. Provider shall perform all services as required herein as an independent contractor of City, and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.0 INSURANCE AND INDEMNIFICATION. 4.1 Insurance. The Provider shall procure and maintain, at its cost, and submit concurrently with its execution of its agreement, public liability and property damage insurance against claims for injuries against persons or damages to property resulting from Provider's acts or omissions arising out of or related to Provider's performance under this Agreement. Provider shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable nor materially changed without thirty (30) days prior written notice to City, and shall be issued by an insurer rated "A" or better in the most recent edition of Best's Insurance Guide. A certificate evidencing the foregoing and naming the City as an additional insured shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance shall not be construed as a limitation of Provider's obligation to indemnify the City, its officers, or employees. The amount of insurance required hereunder shall be as required by the Contract Officer, but shall not be less than One Million Dollars ($1,000,000). 4.2. Indemnification. The Provider shall defend, indemnify and hold harmless the City, its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) arising out of or related to Contractor's performance under this Agreement, except for such loss as may be caused by City's own negligence or that of its officers or employees. 5.0 DISCRIMINATION, TERMINATION, AND ENFORCEMENT. 5.1 Covenant Against Discrimination. Provider covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them that there shall be no discrimination against or segregation of any person or group of persons on account of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, age, sexual orientation, or any other basis pertaining to a Protected Characteristic under applicable federal, state, or local law. 5.2 Term. Unless earlier terminated in accordance with Section 6.3 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, but not exceeding one (1) year from the date hereof. 4 5.3 Termination Prior to Expiration of Term. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to the other party. Upon receipt of the notice of termination the Provider shall immediately cease all services hereunder except as may be specifically approved by the Contract Officer. Provider shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and City shall be entitled to reimbursement for any services that have been paid for but not rendered. 6.0 MISCELLANEOUS PROVISIONS. 6.1 Conflicts of Interest. Provider, its agents and employees shall comply with applicable federal, state, and local laws and regulations governing conflict of interest. Provider covenants that it presently has no interest and shall not acquire any interest, direct or indirect, that may be affected by the services to be performed by Provider under this Agreement, or that would conflict in any manner with the performance of its services hereunder. Provider further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Provider shall avoid the appearance of having any interest that would conflict in any manner with the performance of its services pursuant to this agreement. Provider agrees not to accept any employment or representation during the term of this Agreement that is or may likely make Provider "financially interested" (as provided in California Government Code Sections 1090 and 87100) in any decision made by City on any manner in connection with which Provider has been retained pursuant to this Agreement. 6.2 Warranty and Representation of Non-Collusion. No official, officer, or employee of the City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of the City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly interested, or in violation of any state or municipal statute or regulation. The determination of "financial interest" shall be consistent with State law and shall not include interest found to be "remote" or "non interest" pursuant to California Government Code Sections 1091 and 1091.5. Provider warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result or consequence of obtaining or being awarded any agreement. Provider is aware of and understands that any such act(s), omission(s), or other conduct resulting in the payment of money, consideration, or other thing of value will render this Agreement void and of no force and effect. Provider Representative Initials 6.3 Prohibited Activity. Subrecipient is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities, activities of an inherently religious nature, lobbying, political patronage, and nepotism activities. Religious entities may use CDBG funds for secular activities only in accordance with the Federal regulations specified in 24 CFR 570.200 (j), such as worship, religious instruction, or proselytization. 5 6.4 Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Provider constitute or be construed as a waiver by City of any breach of covenant, or any default that may then exist on the part of Provider, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. Failure on the part of City to act with respect to a breach by Subrecipient shall not constitute a waver of City's right to act with respect to subsequent or similar breaches. The failure of City to enforce any right or provision shall not constitute a waiver of such right or provision. 6.5 Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitles to recover its costs of suit, including reasonable attorney's fees. The venue for litigation shall be Los Angeles County. 6.6 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first class mail to the address set forth below, or such other addressed as may from time to time be designated by mail. City: Keith Bennett Community Development Block Grant Coordinator City of Carson 1 Civic Plaza Drive, Suite 200 Carson, California 90745 With a Copy to: Aleshire & Wynder, LLP 18881 Von Karman Avenue, Suite 400 Irvine, California 92612-1009 Attention: Dawn C. Honeywell, Esq. Provider: Dr. Elisa Nicholas Chief Executive Officer The Children's Clinic 2801 Atlantic Avenue Long Beach, California 90806 6.7 Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement as if set forth fully herein. 6.8 Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between City and Provider. This Agreement supersedes all prior oral or written negotiations, representations, or agreements. This Agreement may not be amended, nor any provision outreach hereof waived, except in a writing signed by the parties that expressly refers to this Agreement. 6 IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. CITY OF CARSON, CALIFORNIA y ,jr4;4 Dated: ,�4 fi - 10 1 .g_L d `( By: -__- -'e-1..,1 Jim Dear, Mayor ATTEST: ___Ilh_01.,_ '5. / Helen S. Kawagoe, MMC/City Clerk APPROVED AS TO FORM: `` Aleshire &Wynder, LLP 76,f_,,,_K3, . eo-ems City Attorney PROVIDER: THE CHILDREN'S CLINIC By: Name: C/r sc /U, 4 ar Title: Eo By: Name: Title: 7 Corporations require two NOTARIZED signatures by attaching a California All-Purpose Acknowledgement; one from each of the following categories: A. Chairman of Board, President or any Vice President; AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.) 8 SCOPE OF SERVICES EXHIBIT "A" 1. Provider shall utilize City's CDBG funds to provide medical services for medically underserved children and their families residing in Carson. The term "medically underserved" shall refer to children whose families to not have adequate medical insurance coverage or are otherwise unable to pay for services rendered by Provider. 2. Services rendered by Provider shall consist of primary health care services that include comprehensive and continuous care, as well as preventive health care. Provider shall endeavor to provide such care in a manner that is both culturally and linguisitically appropriate. 3. Costs for which Provider shall be reimbursed from the CDBG funds shall be limited to the costs of medical personnel associated with the provision of the medical services described in (2) above (specifically, the Pediatrician, Registered Nurse, and Medical Assistant); pharmaceutical, medical, and office supplies and printing charges associated with the aforementioned medical services; space rent and utility costs (including gas, electric, water, and land-line telephone service) for Provider's medical clinic located at 455 East Columbia Street, Suite 201, Long Beach, California, and its administrative offices located at 2801 Atlantic Avenue, Long Beach, California. 4. The primary location for services provided in accordance with this Agreement shall be Provider's clinic located at 455 East Columbia Street, Suite 201, Long Beach, California, but shall also include facilities operated by entities with which Provider is affiliated, and other facilities to which Provider will have referred its clients. 5. Provider anticipates providing services to approximately 200 to 300 Carson residents consisting of approximately 600 to 800 patient contacts. 6. Recognizing Provider's acknowledgement in Section 1.2 of this Agreement that the activities carried out with the CDBG funds shall meet the CDBG program's National Objective of benefit to persons of predominantly low and moderate income, Provider shall ensure that at least fifty-one per cent (51%) of clients meet the standard of low and moderate income as determined by the City. Provider shall verify participants' total household income by requesting to see documentation that provides income information for all household members, and shall keep records reflecting the verification of such income on file and available for inspection by representatives of City and/or HUD. Provider shall also, to the extent practicable, obtain information on the racial, ethnic, and female-headed household status of clients. Provider shall report the income, race, ethnicity, and female-headed household status of clients to City in accordance with Section 3, Program Evaluation and Review, and Section 4, Reporting Requirements, of the attached Exhibit "B", Special Requirements. 9 7. City will monitor the performance of Provider against goals and performance standards including, but not limited to, those stated above. Substandard performance as determined by City will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by Provider within a reasonable period of time after being notified by City, procedures to suspend or terminate this Agreement will be initiated. [END OF EXHIBIT "Al 10 EXHIBIT "B" SPECIAL REQUIREMENTS 1. Compliance with Laws. All services rendered hereunder by Subrecipient shall be provided in accordance with all ordinances, resolutions, statutes, rules and regulations of City and any federal, state, or local governmental agency having jurisdiction at the time service is rendered. This Agreement is subject to and incorporates the terms of the Housing and Community Development Act of 1974, as amended; 24 Code of Federal Regulations ("CFR") Chapter V, Part 570; City's CDBG Program Guidelines; and all amendments or successor regulations or guidelines thereto. 2. Federal Contracting Provisions. Subrecipient agrees to comply with the following federal requirements in the performance of this Agreement: A. Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60, which requires that during the performance of this Agreement, Subrecipient agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color, or national origin. Subrecipient shall consider all applicants without respect to their race, religion, sex, or national origin with respect to the following without limitation: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Subrecipient agrees to post in conspicuous places, available to employees and employment applicants, notices setting forth the provisions of this nondiscrimination clause. B. In its solicitations or advertisements for employees, Subrecipient shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. C. The restrictions against discrimination as required by Executive Order 11063, as amended by Executive Order 12259 and implementing regulations at 24 CFR Part 107. D. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 et seq., which requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns that are located in, or owned in substantial part by, persons residing in the project area. E. Title VI of the Civil Rights Act of 1964, and Section 109 of the Housing and Community Development Act of 1974, which provides that no person shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 11 F. Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112), as amended, and implementing regulations; G. The Age Discrimination Act of 1975 (P.L. 94-135), as amended, and implementing regulations; H. The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act at 24 CFR Part 42; The restrictions prohibiting the use of funds for the benefit of a religious organization or activity as set forth in 24 CFR 570.200(j); J. The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issued to implement said requirements. K. The Program Income requirements as set forth in 24 CFR 570.504(c) and 570.503(b)(8); L. The Subrecipient is to carry out each activity in compliance with all Federal laws and regulations described in 24 CFR 570, Subpart K, except that the Subrecipient does not assume the City's environmental responsibilities as described at 24 C.F.R. 570.604; nor does the Subrecipient assume the City's responsibility for initiating the review process under the provisions of 24 CFR Part 52; M. Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11988 relating to the prevention, control, and abatement of water pollution; N. The flood insurance purchase requirement of Section 102(a) of the Flood Disaster Protection Act of 1978 (P.L. 93-234); O. The regulations, policies, guidelines and requirements of 24 CFR 570; the "Common Rule," 24 CFR Part 85 and Subpart J; OMB Circular Nos. A-102, Revised, A-87, A-110 and A-122 as they relate to the acceptance and use of federal funds under the federally assisted program; P. Title VII of the Civil Rights Act of 1968 (P. L. 90-284), as amended; Q. The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.); R. Procurement. Subrecipient shall comply with current City policy concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided herein. Unless specified otherwise within this Agreement, Subrecipient shall procure all materials, property, or services in accordance with the provisions and requirements of 24 CFR 84.40-48. 12 S. Maintain property inventory system to numerically identify HUD purchased property and document its acquisition date as set forth in OMB Circular A- 110 Attachment N Property Management Standard 6d; T. Reversion of assets. The use and disposition of real property and equipment under this Agreement shall be in accordance with the provisions and requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504. Upon expiration of the Agreement, the Subrecipient shall transfer to the City any CDBG Funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG Funds. Additionally, any real property under the Subrecipient's control that was acquired or improved in whole or in part with CDBG Funds (including CDBG Funds provided to the Subrecipient in the form of a loan) in excess of$25,000 is either: i) Used to meet one of the national objectives in Section 570.208 (formerly Section 570.901) until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the City; or ii) Not used in accordance with paragraph (s)(i) above, in which event the subrecipient shall pay to the City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the City. (No payment is required after the period of time specified in paragraph (s) of this section.) U. Such other City, County, State, or Federal laws, rules and regulations, executive orders or similar requirements which might be applicable. V. City will use federal funds to pay Subrecipient for the services to be performed under this Agreement. 31 U.S.C. Section 1352 prohibits any recipient or subrecipient of federal funds from using such funds to influence or attempt to influence an officer or employee of any federal agency, a Member of Congress or an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension of, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. W. Every person who requests or receives a federal contract, grant, loan or cooperative agreement from a federal agency or receives or requests from a federal agency a commitment that would provide for the United States to insure or guarantee a loan must file with that agency a written declaration and certify that he or she has not made and will not make any prohibited expenditure. Further, any person who requests or receives from a person referred to above, a subcontract under a federal contract, a subgrant or contract under a federal grant, a contract or subcontract to carry out any purpose for which a particular federal loan is made, or contract under a federal cooperative agreement, is required to file a written declaration with the person who received the federal contract, grant, loan or commitment to insure or guarantee a loan. 13 X. Subrecipient receives no program income as defined in 24 CFR Section 570.500(a). 3. Program Evaluation and Review. Subrecipient shall make performance, financial, and all other records pertaining to this Agreement available to all City and HUD personnel. City and HUD personnel may inspect and monitor Subrecipient's facilities and program operations, including the interview of Subrecipient's staff and program participants. Subrecipient agrees to submit to City or HUD all data necessary to complete the Annual Grantee Performance Report in accordance with HUD requirements and in the format and at the time designated by City or HUD Project Directors or their designees. 4. Reporting Requirement. Subrecipient shall submit to City a monthly statistical status report, using the forms shown in Exhibit "D" (CDBG Monthly Activity Reports) attached hereto, setting forth its activities for each reportable month. Such report shall be filed with City not later than the 15th day of the month following the reportable month. The monthly status report shall contain without limitation ethnic group, income level, female-headed household status and any other data as may be requested by City, of each person assisted and the result of such assistance. In addition to the monthly statistical status report, Subrecipient shall, on or before July 15, 2010, furnish City with a summary of Subrecipient's activities for the fiscal year commencing July 1, 2009. Such summary shall include an annual statistical report. 5. Documentation and Record Keeping. Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: A. Records providing a full description of each activity undertaken; B. Records demonstrating that each activity undertaken meets one of the national objectives of the CDBG program; C. Records required to determine the eligibility of activities; D. Records documenting all CDBG fund received from the City; E. Records documenting expenses as identifies in the monthly activity reports and reimbursement requests submitted to the City, as well as the relationship of these expenses to the CDBG-funded program. F. Records required to document the acquisition, improvement, use, or disposition of real property acquired or improved with CDBG assistance; G. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; H. Financial records as required by 24 CFR 570.502 and 24 CFR 84.21-28, and as otherwise stated within this Agreement; and 14 I. Other records necessary to document compliance with Subpart K of 24 CFR Part 570. Subrecipient shall maintain separate accounting records for the CDBG funds provided by the City. The City, HUD, Comptroller General of the United States, or any of their duly authorized representatives shall have access to all books, documents, papers, and records maintained by Subrecipient, as well as any of its own subrecipients or subcontractors, which directly relate to the project that is the subject of this Agreement for the purpose of audit, examination, excerpts, and transcriptions. Subrecipient shall also maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be available to City or HUD monitors or their designees for review upon request. 7. Disclosure Requirement. Subrecipient shall make available all books and records pertaining to each project or business activity that is funded by CDBG funds under this Agreement for inspection and audit by HUD's representatives, upon request, at any time during the term of this Agreement and for a period of five (5) years thereafter. All such books and records shall be maintained by Subrecipient at a location in Los Angeles County. Failure of Subrecipient to comply with the requirements of this section shall constitute a material breach for which City may terminate or suspend this Agreement. Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City's or Subrecipient's responsibilities with respect to services provided under this Agreement, is prohibited by applicable State and Federal low, unless written consent is obtained from such person receiving services and, in the case of a minor, that of a responsible parent/guardian. 8. Project Close-Out. The Subrecipient's obligation to the City shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: submission of final requests for payment, making final payments, disposing of program assets in accordance with other provisions of this Agreement, and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBG funds, including program income. 9. Suspension, Recovery of Funds. A. In accordance with 24 CFR Section 85.43, suspension or termination may occur if Subrecipient materially fails to comply with any term of the award. B. If the funding source demands reimbursement for prior payments to Subrecipient due to Subrecipient's failure to comply with any applicable term of this Agreement, regulation or statute, Subrecipient shall reimburse City in the amount of such disallowed payments. 15 C. The award may be terminated for convenience in accordance with 24 CFR Section 85.44. D. Upon expiration of this Agreement, Subrecipient shall transfer to City any funds paid pursuant to this Agreement that are on hand at the time of expiration and any accounts receivable attributable to the use of such funds. [END OF EXHIBIT "B"j 16 BUDGET (SCHEDULE OF COMPENSATION) EXHIBIT "C" For the services rendered pursuant to this Agreement, the Subrecipient shall be reimbursed a fee for medical services provided by the Subrecipient in the amount NOT TO EXCEED the Contract Sum of NINE THOUSAND SIX HUNDRED EIGHTY DOLLARS AND NO CENTS ($9,680.00) during the term of this Agreement. City shall reimburse Subrecipient for expenses, documented to the satisfaction of the City, incurred by Subrecipient in the expense categories as detailed in the Scope of Services (Exhibit A of this Agreement). City shall have the right to disapprove reimbursement for specific expenditures and expense categories as the City finds to be ineligible under CDBG guidelines. There shall be no changes to the Scope of Services unless the same is requested in writing by Subrecipient, and approved in writing by the City. Provided that Subrecipient is not in default hereunder, the Subrecipient shall be reimbursed in accordance with the terms of this Agreement within thirty (30) days after the City's receipt of an invoice from Subrecipient. [END OF EXHIBIT "C"] 17 California All-Purpose Acknowledgment State of California County of Los Angeles On A►ATSk aB ,a009 before me, `T'.Yr)Air)or Name of Notary Public Title personally appeared Elise A. Nicholas, MD, MSPH Name of Signer(1) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)&ace- subscribed to the within instrument and acknowledged to me that-he/0/thep.executed the same in llt 'their authorized capacity(ies), and that by.-his/lttheif signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. . ±. OMo�Ib�she 1*INN a , Imp IMO•WNW ■' ~ / itM Nola gwwr ignature of Notary Public Seal OPTIONAL INFORMATION Although the information in this section is not required by law, it could prevent fraudulent removal and reattachment of this acknowledgment to an unauthorized document and may prove useful to persons relying on the attached document. Description of Attached Document The preceding Certificate of Acknowledgment is attached to a document titled/for the purpose of CDBG Subrecipient Agreement containing 17 pages,and dated July 1,2009 Method of Signer Identification — The signer(s)capacity or authority is/are as: Proved to me on the basis of satisfactory evidence: ❑ ❑ form(s)of identification❑credible Indvidual(s) witness(es) ❑ Attorney-in-fact X Corporate Officer(s) Chief Executive Officer Notarial event is detailed in notary ry journal on: Guardian/Conservator Page# Entry# ❑ Partner-Limited/General Notary contact: ❑ Trustee(s) ❑ Other: Other representing: ❑ Additional Signer❑Signer(s) Name(s)of Person(s)Entity(ies)Signer is Representing Thumbprints(s)El P.2009 Notary Learning Center-All Rights Reserved °/s, City of Carson Report to Mayor and City Council M"446 ' April 7, 2009 ;tF Special Orders of the Day SUBJECT: PUBLIC HEARING TO CONSIDER THE PROPOSED ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2009/10. Q t,is: utn- �t� %�!/L� ub itt by Clifford W. Gray Ap roved b rome G. Groo c om evelopment General anager City Manager SUMMARY Each year, the City Council conducts a public hearing on the Annual Action Plan, the city's application to the U. S. Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG) program. At this time, the City Council is conduction the public hearing for the period beginning July 1, 2009 and ending June 30, 2010, which constitutes the CDBG program year (PY) 2009. Following City Council's approval, the Draft Annual Action Plan (Exhibit No. 1) is subject to a 30-day public review and comment period. The approved Action Plan must be submitted to HUD not later than May 15, 2009, which is 45 days prior to the start of the new program year. Should the Annual Action Plan not be adopted at this evening's meeting, it will be necessary to convene a Special Meeting of the City Council not later than April 13, 2009, in order to adopt the Annual Action Plan and still meet the HUD timeline. II. RECOMMENDATION TAKE the following actions: 1. OPEN the public hearing, TAKE public testimony, and CLOSE the public hearing. 2. APPROVE the proposed FY 2009/10 Annual Action Plan (budget) in the amount of$7,039,930.00. 3. ALLOCATE the $156,000.00 in CDBG public services funding in the manner deemed appropriate by the City Council. III. ALTERNATIVES TAKE another action the City Council deems appropriate. IV. BACKGROUND The city of Carson annually receives CDBG funds under the Federal Housing and Community Development Act of 1974, as amended, due to its status as an "entitlement" jurisdiction (having a population over 50,000, and meeting certain 23 • City of Carson Report to Mayor and City Council April 7, 2009 other demographic criteria). CDBG funding can be used for projects and programs primarily benefiting persons of low and moderate incomes. Guidelines established by HUD for grantees using CDBG funds, as found in 24 CFR (Code of Federal Regulations) Part 91 and Part 570, mandate a citizen participation process and public review of each year's Annual Action Plan. This includes a minimum of two public hearings prior to the submission of the Action Plan. The first hearing was held by the Citywide Advisory Commission (CAC) on February 19, 2009. That hearing was continued to March 5, 2009. The second required public hearing is being conducted by City Council at this time. The draft Annual Action Plan meets the application requirements for the CDBG program. The statutes and regulations governing this program set forth three basic objectives against which HUD will evaluate the Annual Action Plan, and the city's performance in relation to its Five-Year Consolidated Plan. Each Annual Action Plan must state how the jurisdiction intends to pursue the objectives. These statutory objectives are: a) provision of decent housing, b) provision of a suitable living environment, and c) provision of expanded economic opportunities. The Annual Action Plan focuses on the use of Federal resources such as CDBG, but also outlines the City's intended use of other resources to accomplish these objectives. In addition to the Draft Annual Action Plan, staff is also presenting a draft budget (Exhibit No. 2). This draft budget allocates the available funds according to HUD-mandated proportions: 20% for administration, 65% for rehabilitation activities, and 15% for public services. For public service programs, $156,000.00 is provided for in the budget. Staff recommends that the City Council allocate the funds among eligible applicants. Presentations by those applicants on their programs and funding requests were made before the CAC at the aforementioned public hearing. At the close of that hearing, the CAC adopted a funding recommendation based on $171,000.00 being available for public services (Exhibit No. 3). However, for reasons explained below, subsequent to the adoption of the CAC recommendation, staff revised its estimate of public service funding downward to $156,000.00. As a result, a reduction of$15,000 from the CAC-adopted recommendation will be necessary. The applications/proposals for public service funding being reviewed by the CAC were submitted by public service providers pursuant to a Request for Proposals (RFP) issued on December 8, 2008 (Exhibit No. 4). Council was apprised of this review process at its meeting of February 3, 2009. For the public service funding allocation decisions to be made at this meeting, staff has prepared Exhibit No. 5, which notes the 2009/10 amount available for allocation among the programs and shows the amounts requested by the eligible applicants. Exhibit No. 5 also provides, for purposes of comparison, the amounts allocated for the 2008/09 fiscal year and the CAC recommendation for funding 2 City of Carson Report to Mayor and City Council April 7, 2009 this year. HUD guidelines on the maximum amount that can be allocated for public services call for this amount to be based on 15% of the anticipated entitlement grant plus 15% of the program income received in the preceding program year (in this case PY 2008). Program income for the CDBG program is primarily derived from repayments of housing rehabilitation loans made by the program. Staff's initial projection of the funds available for public services from these two sources was $171,000.00, and this is the figure provided to the CAC during its review of public service proposals. However, these loan repayments have slowed to a trickle, causing staff to drastically revise its estimate of available public service funding downward to $156,000.00. In order to stay within this revised public service cap, it will be necessary to make reductions totaling $15,000.00 to the CAC-adopted recommendation. Exhibit No. 5 refers to a rating of proposals. This rating process was conducted by staff using the system that was adopted beginning with the PY 2007 application process, pursuant to guidelines for review that were adopted by Council. (These guidelines are also summarized in the RFP, Exhibit No. 4) Exhibit No. 6 lists the programs in the order of their rating scores. Exhibit No. 7 is a score sheet for the programs that were rated, indicating each applicant's total score as well as how each applicant was scored on each component of the rating system. Exhibits No. 6 and No. 7 were presented to the CAC as part of its review process, along with Exhibit No. 8 (Proposed Project Summary Table), which is a capsule summary comparison. V. FISCAL IMPACT Adoption of the CDBG PY 2009 (FY 2009/10) Annual Action Plan (budget). There is no general fund impact. VI. EXHIBITS 1. Draft PY 2009 Annual Action Plan. (pgs. 5-51) 2. Draft Annual Action Plan Budget for PY 2009. (pg. 52) 3. Citywide Advisory Commission Recommendation on Public Service Funding Allocations. (pg. 53) 4. Request for Proposals, Community Development Block Grant (CDBG) Public Service Programs—Program Year 2009. (pgs. 54-60) 5. 2009-2010 Public Service Funding. (pg. 61) 6. Composite Rating of 2009 CDBG Public Service Applicants. (p. 62) 7. Scoring System for Evaluating CDBG Public Service Proposals. (pgs. 63-64) 8. 2009-2010 CDBG Proposed Project Summary Table. (pgs. 65-70) 3 City of Carson Report to Mayor and City Council April 7, 2009 9. Draft Minutes, Citywide Advisory Commission Meeting of February 19, 2009 (Public Hearing). (pgs. 71-74) 10.Draft Minutes, Citywide Advisory Commission Meeting of March 5, 2009 (Continued Public Hearing). (pgs. 75-80) UNDER SEPARATE COVER: 11.Community Development Block Grant Program Year 2009 Public Service Applications/Proposals. (pgs. 81-421) Document2 Prepared by: Keith Bennett, Housing & Neighborhood Development Division sf:Rev061902 Reviewed by: City Clerk City Treasurer Administrative Services Development Services Economic Development Services Public Services Action taken by City Council Date Action 4 City of Carson EXECUTIVE SUMMARY The City of Carson has continuously qualified for over thirty years (since the program's inception) to receive Community Development Block Grant (CDBG) funds from the U. S. Department of Housing and Urban Development (HUD). These funds are intended to promote decent housing, suitable living environments, and expanded economic opportunities, principally for low- and moderate-income persons. CDBG is one of three major formula-based grant programs funded and administered by HUD. The others are the HOME Investment Partnership Grant(HOME) and the Emergency Shelter Grant(ESG) programs Carson's Five-Year Consolidated Plan details how Federal funds and other resources will be used to address housing and community development needs over a five-year period. As required by HUD, the City must submit a Consolidated Plan stating three basic goals that concentrate on: 1) providing decent housing, 2) providing a suitable living environment, and 3)expanding economic opportunities. HUD requires submittal of the Annual Action Plan at least 45 days before the beginning of the program year. The City of Carson operates on a program year (PY) beginning July 1 and ending the following June 30. The 2009-2010 Annual Action Plan outlines the fifth and final year of the City's 2005-2010 Five- Year Consolidated Plan. LEAD AGENCY The Housing and Neighborhood Development Division of the Economic Development Work Group is responsible for overseeing the administration of the City's CDBG program, and the development of the 2009-2010 Annual Action Plan. This Work Group is also responsible for obtaining CDBG grants from HUD as well as other resources to find a wide variety of construction, service, and revitalization projects throughout the City. CITIZEN PARTICPATION The City of Carson encourages participation of its residents, public service providers, and local businesses in accordance with the City's adopted Citizen Participation Plan to offer comments regarding the City's Federal funding. The City took several actions to ensure adequate public participation in this process by preparing a Request for Proposals (RFP) for public service programs. Notice of the RFP was posted, and the RFP itself mailed to interested parties, on December 8, 2008. Notice of the RFP was also published in the Daily. Breeze newspaper of Torrance on December 10, 2008 and in a Los Angeles-based weekly newspaper, Our Weekly, on December x, 2008. The deadline for responses was January 8, 2009. The City received 19 proposals in the amount of$465,513 from over 100 applications that were distributed for the 2009 program year. Staff reviewed all proposals for completeness and eligibility, and determined that 15 of those 19 respondents were eligible. The 15 eligible public service agencies were given the opportunity to present their proposals at a public hearing of the Citywide Advisory Commission (CAC) on February 19, 2009. This hearing was noticed and posted to allow public input. This hearing was continued to March 5, 2009 to allow the completion of the proposal presentations and the CAC review. City Council will hold another public hearing on March 18, 2009 on the Program Year 2009-2010 Draft Annual Action Plan, and at the conclusion of that hearing is expected to adopt the Plan. That hearing was likewise noticed and posted to allow public input. The Annual Action Plan will be made available by April 13, 2009 for public review and comment for a minimum of 30 days prior to its submission. Therefore, the allocation of funds for Program Year 2009-2010 as outlined in this Annual Action Plan will reflect citizen input and City Council action. 2009-2010 Draft Annual Action Plan Page 1 of 47 Exhibit No. 1 City of Carson PERFORMANCE MEASURES Congress passed the Government Performance and Results Act (GPRA) of 1993, and in so doing signaled to the nation that it wanted the Federal government to change the way it was doing business. Instead of measuring the success of department and agencies solely by looking at how well they implement their programs, Congress wanted to know the results, or outcomes, that accrued from department and agency efforts. Congress also wanted the capability to tell the American people what their tax dollars were buying in terms of program impacts. The Housing and Community Development Act of 1974, Section 104(e), and GPRA of 1993 provide strong rationales for program accountability. Agencies throughout the federal government are required to devise performance indicators, benchmarks and targets and apply these to the programs and activities they administer. HUD issued a notice in 2003, which began the process of assessing grantee level performance outcome measures and established a timeframe for grantees to adopt and report on program performance. While many jurisdictions measure performance, there are variations in how each classifies indicators, as well as their approach for how measurement is accomplished. Based on the result of HUD requirements, Carson developed the following performance measure system. Updates to the City's system will occur based on technical assistance materials from HUD and possible changes with the city's needs. Carson's Performance Measures Term Definitions Objective: Proposed solution to a need identified during the consolidated planning process. Indicator: Indicators are measured in terms such as number of low and moderate income (LMI) persons with new or improved access, number of low-income households served, number of loan applications processed etc. Outcome: Outcomes include improved sustainability, improved affordability, and improved availability/accessibility. 2009 Project Objectives and Outcomes Summary Table CDBG funds for the 2009 program year will be allocated among the following nationally reportable outcomes, which have been established by HUD. The 2009-2010 Annual Action plan is a blueprint for meeting the quantifiable goals and objectives addressed in the 2005-2010 Five-Year Consolidated Plan. The City's needs consist of: affordable housing, addressing homelessness, non-housing community development, removal of housing barriers, and actions to reduce lead-based paint hazards. Project Objective Amount Outcome Public Services Decent Housing $20,000 Improve Availability/Accessibility Public Services Suitable Living Environment $151,000 Improve Availability/Accessibility Fair Housing Suitable Living Environment $31,886 Improve Sustainability Housing Rehabilitation Programs Decent Housing $741,000 Improve Availability/Accessibility Commercial Rehabilitation Economic Opportunity $150,000 Improve Sustainability • 2009-2010 Draft Annual Action Plan Page 2 of 47 • City of Carson NATIONAL OBJECTIVES Each CDBG-funded activity must meet one of the three National Objectives for the program, which are as follows: benefit low- and moderate-income persons; prevent or eliminate slums and blight; or address community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health and welfare of the community for which no other funding is available. The overwhelming majority of the City of Carson's CDBG-funded activities have fallen under the National Objective of benefit to low- and moderate-income persons. The summaries for each CDBG-funded activity described in this Annual Action Plan will include a brief description of the National Objective it addresses. ANNUAL ACTION PLAN SUMMARY The City of Carson expects to receive $1,040,000 in Community Development Block Grant entitlement funds for Program Year 2009. Up to 15% ($156,000) of the available CDBG funds will be used for public service activities; 65% ($676,000) will be used to fund housing rehabilitation programs; and up to 20% ($208,000) will be expended for CDBG program administration costs. With an estimated additional $100,000 in prior years' reallocated funds, the total CDBG funds available for use in the program year is expected to be $1,140,000. The summary of the 2009-2010 Annual Action Plan allocation is provided on the table on the following page. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 2009-2010 Draft Annual Action Plan Page 3 of 47 City of Carson SUMMARY OF PROPOSED PROJECTS PROGRAM YEAR 2009-2010 2009-2010 Activities Allocation Reprogrammed Funds Program Administration General Administration $ 196,114 Fair Housing(Housing Rights Center) $ 31,886 Total PIA Cap=20%of 2008 Estimated Grant ($208,000)+20%of Est.Prior Years'Funds Total $ 228,000 ($20,000)_$228,000 Housing&Neighborhood Rehabilitation Programs Neighborhood Pride Program(Single-Family 0/0) $ 278,000 Neighborhood Pride Program(Mobilehomes) $ 200,000 Commercial Loans&Grants Program $ 150,000 65%of 2008 Estimated Grant+65%of Rehabilitation Administration(Salaries&Benefits) $ 113,000 Reprogrammed Funds Total $ 741,000 =$741,000 Public Service Activities Bridges Community Economic Development Corporation $ 10,000 Carson Coordinating Council/Carson Child Guidance Program $ 15,000 The Children's Clinic $ 10,000 El Nido Family Centers $ 15,000 Gang Alternatives Program $ 15,000 Gardena-Carson Family YMCA $ 10,000 L.A.County Sheriffs Dept.Carson Gang Diversion Team $ 15,000 Office of Samoan Affairs,Inc. $ 10,000 Peace and Joy Care Center $ 20,000 People's Community Org for Reform&Empowerment(People's CORE) $ 10,000 Samoan American Senior Citizens Involvement,Inc. $ 7,500 Samoan Federation of America $ 10,000 South Bay Family Healthcare Center $ 10,000 Victory Community Center/Take 5 Youth Enrichment Program $ 13,500 Pub Svcs Cap=15%of 2008 Estimated Grant Total $ 171,000 ($156,000)+15%of Est.Prior Year Funds Total ($15,000)_$171,000 $ 1,140,000 ANNUAL ACTION PLAN NARRATIVE INTRODUCTION The territory constituting the present City of Carson was part of a Spanish Land Grant known as Rancho San Pedro, deeded to Juan Jose Dominguez over 200 years ago. During the incorporation process, the community was named after George Henry Carson, a member of the Dominguez family. "Dominguez" was a close second to "Carson" as the name for the newly incorporated city. Incorporated as a general law city on February 20, 1968, the City adopted the motto of"Future Unlimited." Its strategic location and vacant land were part of the reason for that statement of unbridled optimism. The City of Carson is located in the South Bay section of Los Angeles County, about 16 miles south of downtown Los Angeles. Carson is bordered by the City of Los Angeles on the west and south, the City of 2009-2010 Draft Annual Action Plan Page 4 of 47 City of Carson Torrance on the west, the City of Compton on the north, and the City of Long Beach on the east. The harbors of Los Angeles and Long Beach are a few miles to the south of Carson, and California's famous coastline and beaches are about six miles to the west of the City. Carson has grown from a population of 61,000 in 1968 to 97,960 (according to the California Department of Finance) as of January 1, 2008 (this 2008 population estimate is the most recent one available). Over the years, three annexations have increased the city's size to 19.2 square miles. Steady and continued growth has enabled Carson to become a city of regional significance. In fact, in Fiscal Year 1997-1998, Carson's assessed valuation grew by the greatest percentage of any city in the county with an assessed valuation of$7.3 billion. By FY 2002-2003, the assessed valuation on secured and unsecured properties had grown to $9.6 billion. While Carson is well known as an industrial center with unparalleled access to transportation and the Pacific Rim, it is also a culturally diverse community that is attractive place to live and work. The City has more than 120 acres of park land divided into 12 parks, two mini-parks and sports/recreational facilities that include three swimming pools, a boxing center, a state-of-the art sports complex and the Carson Community Center. These facilities allow the residents of Carson to enjoy a variety of sports, recreational and cultural programs. The city's educational needs are primarily served by Los Angeles Unified School District (a portion of the city is within the boundaries of the Compton Unified School District), and the community has access to 47 church organizations. Carson is traversed by three different freeways. The Harbor (Interstate 110) Freeway (which runs between the Los Angeles Harbor and downtown Los Angeles), the San Diego (Interstate 405) Freeway (which runs from Orange County up through the San Fernando Valley), and the Artesia (California Route 91) Freeway, which runs from Redondo Beach east to Riverside County. In addition to these three freeways, Carson is also served by two other nearby freeways: the Long Beach (Interstate 710) Freeway (a small segment of which runs along the city's eastern boundary), and the Century (Interstate 105) Freeway (which passes approximately three miles north of the city), in addition to the Union Pacific Railroad and the nearby Los Angeles and Long Beach harbors. 1. OVERVIEW 1.1 Purpose and Content of the 2009-2010 Annual Action Plan The U. S. Department of Housing and Urban Development (HUD) has established that all state and local governments to which it provides funding assistance must prepare an Annual Action Plan. The purpose of the Action Plan is to describe needs and resources that are applied to those needs. This outlining of needs and resources constitutes a "game plan" for achieving statutory goals, addressing decent housing, creating a suitable living environment, and expanding economic opportunities for all persons, primarily for residents of low and extremely low incomes. This requirement includes the City's Federal planning, application, and reporting requirements for the Community Development Block Grant(CDBG) program. The 2009-2010 Annual Action Plan outlines the fifth and final year of the 2005-2010 Five- Year Consolidated Plan, and includes all available resources for housing: Federal programs, non-Federal (state and local) public programs, and private (for profit and non- profit) resources. The section of the Plan lists activities by type (i. e., rehabilitation, new construction, or homebuyer assistance), and all resources expected to be available to the jurisdiction for use in carrying out those activities. The City has used CDBG and other funding sources to provide affordable housing opportunities and to address the City's community development heeds. The Annual Action Plan outlines the City's plan for the use of these funds for one year, and will serve 2009-2010 Draft Annual Action Plan Page 5 of 47 City of Carson as the City of Carson's annual application to HUD for Federal funds over the next program year. CDBG program funds can be used to build community facilities, roads, and parks; to repair or rehabilitate housing; provide new or increased public services to local residents; or to fund initiatives that generate new jobs. In order to be eligible for CDBG funding, a project must meet at least one of three National Objectives. The principal National Objective is that the project must primarily benefit persons of low and moderate income. 1.2 Application Form 424 The Annual Action Plan includes the Standard Form 424 that serves as the application to HUD for Federal funds. A list of resources, including how the City of Carson will allocate its Federal funds, is included in this document. 2. RESOURCES The City has access to a variety of Federal, State, and local resources to achieve its housing and community development priorities. Specific funding sources will be used based on the opportunities and constraints of each particular project or program. The City's goal is to leverage Federal and local funds to maximize the number of households that can be assisted. 2.1 Federal Resources For fiscal year 2009-2010, the City of Carson expects to receive $1,040,000 in CDBG funds. These funds will be used for social services, public facilities, housing, infrastructure, economic development, and program administration. The City intends to use other funds to leverage Federal funds wherever possible. 2.1.1 Section 8 Rental Assistance Federal Section 8 funds are administered annually by the County of Los Angeles to provide rental assistance to households in the City of Carson. 2.2 Non-Federal Resources 2.2.1 Redevelopment Agency 20% Housing Set-Aside Funds The City's main financial resource for housing programs is the Carson Redevelopment Agency. During fiscal year 2009-2010, the Redevelopment Agency anticipates receiving approximately $5,000,000 in low- and moderate- income housing funds. These funds consist of tax increment proceeds derived from the City's redevelopment areas. Under the California Redevelopment Law, 20% of tax increment funds must be spent to increase, improve, or preserve low- and moderate-income housing. The remaining 80% may be spent on other community development objectives. 2.3 Other Public and Private Funding Resources Other major sources of competitively-awarded funds that may be available to the City for housing and community development needs are summarized as follows: • State programs including the Mobilehome Park Conversion Program; 2009-2010 Draft Annual Action Plan d Page 6 of 47 City of Carson • California Housing Finance Agency (CHFA); • CFHA Home Mortgage Purchase Program; • Multiple rental housing programs; • Low Income Housing Tax Credit (LIHTC) program for rental housing; • California Housing Rehabilitation Program—Owner Component(CHRP); and • Mortgage Credit Certificate Program 3. ACTIVITIES TO BE UNDERTAKEN HIGH PRIORITY 3.1 HOUSING GOAL 1: MAINTAIN MULTI-FAMILY HOUSING UNITS THROUGH HOUSING REHABILITATION PROGRAMS. The City will continue to pursue the following activities during program year 2009-2010: 3.1.1. Multi-Family Housing Rehabilitation Programs The city does not expect to allocate CDBG funds for a Multi-Family Housing Rehabilitation Program for program year 2009-2010. Initiatives in this area would be funded by Redevelopment Agency 20% Housing Set-Aside funds. Multi-Family Program Grants are available for up to $7,000 to qualified property owners in an amount not be exceed $1,500 per unit (not to exceed $7,000). For exterior improvements, items eligible for assistance are limited to exterior painting, landscaping, masonry or wood fencing, and security lighting. Grants are available for properties located within the designated Community Development Block Grant target areas and Redevelopment Project Areas. Objective Outcome: (1) Rehabilitate five multifamily housing units in program year 2009-2010, as part of a strategy to rehabilitate 25 multi-family housing units by the year 2010. (2) Implement and complete a revitalization plan in the Scottsdale Townhomes complex by the year 2010. (3) Implement an acquisition and revitalization initiative in selected mobilehome parks by the year 2010. Benefit: Very low-and low-income renters and homeowners Funding Source: Community Development Block Grant(CDBG), Redevelopment Agency 20% Housing Set-Aside Funds, and Private Sector Financing. 2009-2010 Draft Annual Action Plan Page 7 of 47 City of Carson Geographic Distribution: CDBG target areas and Redevelopment Project Areas within the City. GOAL 2: MAINTAIN SINGLE-FAMILY AND MOBILEHOME HOUSING UNITS THROUGH HOUSING REHABILITION PROGRAMS. The City will continue to carry out the following activities to assist income-qualified homeowners in maintaining their dwellings. These activities enable homeowners to address health and safety issues such as roofing, plumbing, electrical (including replacement of electrical outlets with Ground Fault Circuit Interrupter outlets), and heating problems, hazardous walls and fences, entry door replacement, and installation of smoke detectors. Eligible secondary items include interior and exterior painting, stucco work, and replacement of windows, flooring, and kitchen fixtures. 3.1.2 Single-Family Housing Rehabilitation Programs Neighborhood Pride Single-Family Owner-Occupied Program $278,000 This program has both a deferred loan and a grant component to it. However, the same homeowner cannot receive both a loan and a grant. Available loans for rehabilitation have a maximum amount of$25,000. The interest rate is 3%. Payment in full, including principal and accrued interest, is due when the property changes ownership, is refinanced with cash out to the homeowner, or the title is transferred. This loan program is on a one time per property basis. Grants are available for up to$10,000. Items eligible for assistance include; roofing, driveway replacement, exterior painting, stucco work, faulty plumbing, heating and hazardous wiring repairs and security lighting. The Homes and Gardens component provides grants of up to $10,000. Items eligible for assistance include roofing, new driveways, exterior painting, stucco, faulty plumbing, heating and hazardous wiring repairs, and security lighting. Participants may also be eligible for an exterior grant of up to $5,000. In addition to the CDBG funding shown here, this program is also supplemented by Redevelopment Area 20% Housing Set-Aside Funds. Neighborhood Pride Program (Mobilehomes) $200,000 Grants in amounts of up to $5,000 are available for residents of the 23 mobilehome parks located throughout the City. Eligible items include: roofing, replacement of deteriorated stairs, faulty plumbing and heating, hazardous wiring, repairs and security lighting. Objective Outcome: (1) Rehabilitate 15 single-family units during program year 2009. (2) Rehabilitate 20 mobilehome units during program year 2009. Benefit: Very low-and low-income large homeowners (families) National Objective: Benefit to low- and moderate-income persons. Funding Source: CDBG, Redevelopment Agency 20% Housing Set-Aside Funds, and Private Sector Financing. Geographic Distribution: Redevelopment project areas within the City. GOAL 3: PROVIDE DOWN PAYMENT ASSISTANCE TO ELIGIBLE LOW- AND MODERATE-INCOME FIRST-TIME HOMEBUYERS. 2009-2010 Draft Annual Action Plan Page 8 of 47 City of Carson First-Time Homebuyers Program The City of Carson Redevelopment Agency, utilizing approximately $1.2 million annually in Redevelopment Agency 20% Housing Set-Aside Funds, offers a First-Time Homebuyers Loan Program which provides a subsidy in the form of down payment assistance up to $100,000 for home purchases. The City had increased the maximum loan amount to $150,000 in April of 2008, before unexpected demand (which resulted in an additional program appropriation of $3.74 million) prompted the reinstitution of the $100,000 maximum amount in December of 2008. The City anticipates assisting approximately 10 units for the 2009 program year. Lease-To-Own Program For the 2009 program year, the City does not anticipate assisting units with this program due to lack of participant interest in recent years. (This program had been operated by the Pacific Housing and Finance Agency in cooperation with the City.) Mortgage Credit Certificate (MCC) Program The City offers this program administered through the Los Angeles County Community Development Commission (LACDC). The MCC program offers the first-time homebuyer a Federal income tax credit. This credit reduces the amount of Federal taxes the holder of the certificate would pay. It can also help the first-time homebuyer qualify for a loan by allowing a lender to reduce the housing expense ratio by the amount of tax savings. The qualified homebuyer who is awarded an MCC may take an annual credit against their federal income taxes paid on the homebuyer's mortgage. The credit is subtracted dollar-for-dollar from the homebuyer's federal income taxes. The qualified buyer is awarded a tax credit of up to 15%, and the remaining 85% is taken as a deduction from the income in the usual manner. The County does not make loans. The homebuyer must go through the normal process of choosing a Realtor, finding a house, condo, townhouse, mobilehome or two-unit property, and arranging financing with a participating lender. If the home is eligible, the lender fills out the MCC application forms for the buyer, and sends them to the County for review. If the buyer and the home qualify, the County can then issue an MCC. After the MCC is received, a buyer can take the income tax credit every year, as long as the buyer keeps the same home and the original first mortgage, and continues to live in the house as the principal residence. The MCC will reduce the amount of income taxes due to the federal government; however, the tax benefit cannot exceed the amount of federal taxes owed for the year after other credits and deductions have been taken. The tax credits can be carried forward three years until used. Participating homebuyers may wish to adjust their Federal income tax withholding in order to receive the MCC benefit on a monthly basis. The difference between a tax credit and a tax deduction is described as follows: A tax deduction is subtracted from the adjusted gross income before a buyer calculates federal income taxes. A tax credit, on the other hand, entitles the taxpayer to subtract the amount of credit from his or her total federal income tax bill. 2009-2010 Draft Annual Action Plan Page 9 of 47 City of Carson • Objective Outcome: (1) Provide ten first-time homebuyers with down payment assistance during program year 2009. (2) Implement a Lease-to-Own program during program year 2009. Benefit: Very low-, low-, and moderate-income homebuyers. Funding Source: Redevelopment Agency 20% Housing Set-Aside Funds, State Housing Bond Funds, Private Sector Financing. Geographic Distribution: Citywide. GOAL 4: ENHANCE CRIME AWARENESS IN VERY LOW- AND LOW-INCOME NEIGHBORHOODS THROUGH LAW ENFORCEMENT AND RELATED CODE ENFORCEMENT SERVICES. 3.1.2. Public Safety Programs Public Safety Division The City of Carson is committed to ensuring the most effective and economical allocation of resources for the maximum benefit and protection of the civilian population in time of emergency. The City Council gives its full support and urges all officials, employees, and citizens, individually and collectively, to do their share in the total emergency effort of the City. The following services are provided through the City's General Fund: Code Enforcement Program The City will continue to support code enforcement officers to inspect for health & safety, zoning, building and municipal code violations. Quite often, these problems are indicative of or related to particular law enforcement issues within a particular community, so the code enforcement officers work closely with the Los Angeles County Sheriffs Department, with which the City contracts for law enforcement services. Code enforcement officers also work with Housing and Neighborhood Division staff to provide information and resources that may be available to the homeowner in order to correct the violations and arrest the decline of target areas within the City. Graffiti Removal Program Graffiti is removed in public right-of-ways, both public and private property, from wooden fences, cinder block walls, chain link fences with privacy material, sidewalks, unpainted curbs, utility boxes and poles, building structures, some public bridges, overpasses and some areas within the flood control. Graffiti in alleys is removed as time permits. Within the City of Carson structure, the General Buildings Maintenance section within the Landscape/Buildings Maintenance Division is responsible for graffiti removal in parks, and Public Works Maintenance removes graffiti on street surfaces and signs. The California Department of Transportation maintains freeways, and the Los Angeles County Public Works Division maintains flood control canals. 2009-2010 Draft Annual Action Plan Page 10 of 47 City of Carson Objective Outcome: (1) Assign a code enforcement officer or officers to provide approximately 1000 hours of service to achieve inspections of blighted housing units within low-income enhancement areas during program year 2009. (2) Support or assign one Carson Sheriffs Deputy to provide law enforcement crime awareness education to approximately 40 residents during program year 2009. Benefit: Very low-and low-income residents. Funding Source: City General Fund. Geographic Distribution: Services are available Citywide. GOAL 5: SUPPORT THE ENFORCEMENT OF FAIR HOUSING LAWS AND SERVICES TO AFFIRMATIVELY FURTHER FAIR HOUSING WITHIN THE CITY. Over the past several years, the City has implemented a Fair Housing Program. This program is designed to limit discrimination on the basis of race, color, national origin, handicap, gender, or creed. In order to implement this plan, the City has maintained an agreement with the Housing Rights Center (HRC) to provide such services. During the 2009-2010 program year, the HRC will effectively provide these services to Carson residents. 3.1.3. Fair Housing Housing Rights Center $ 31,886 The Housing Rights Center will provide fair housing workshops for property owners, management, and tenant, education, outreach, and enforcement complaints in accordance with State and Federal civil/housing rights laws. HRC's program consists of the following components: Housing Discrimination Complaint Investigation HRC investigates housing discrimination complaints brought under both State and Federal fair housing laws. A housing discrimination complaint can be investigated through testing, the gathering of witness statements, or through research surveys. HRC resolves cases in a number of ways including conciliation, litigation or referrals. HRC's litigation department has been very successful at winning strong judgments and settlements for its clients. In the past three years alone, HRC has represented over 100 clients and generated over$2 million in settlements. Fair Housing Education and Outreach HRC has established an effective and comprehensive outreach and education program by continuously developing and distributing written materials that describe the applicable laws that protect against housing discrimination and ways to prevent housing injustices. 2009-2010 Draft Annual Action Plan Page 11 of 47 AA City of Carson Tenant and Landlord Counseling HRC provides telephone and in-person counseling to both tenants and landlords regarding their respective rights and responsibilities under California law and local city ordinances. In addition to answering basic housing questions, counselors commonly cite specific civil codes that pertain to the client's matter and/or provide sample letters that discuss a particular issue. When a client's matter is outside the scope of HRC's services, HRC provides appropriate referral information. These referrals include, but are not limited to local housing authorities, health, and building and safety departments, legal assistance agencies, and other social service providers. Objective Outcome: Provide Fair Housing assistance to approximately 45 Carson residents during program year 2009. Benefit: Very low-and low-income residents. National Objective: Benefit to low- and moderate-income persons. Funding Source: CDBG. Geographic Distribution: Fair housing services are available to low-income persons citywide. GOAL 6: SUPPORT PUBLIC HOUSING SERVICES FOR INDIVIDUALS SEEKING RENTAL ASSISTANCE. Los Angeles County Housing Authority(LACHA) As in previous years, the Los Angeles County Housing Authority (LACHA) will provide Section 8 subsidies for Carson residents during program year 2009-2010. Objective Outcome: Provide Section 8 rental assistance vouchers for 60 homeless persons, individuals at risk of becoming homeless, or families during program year 2009. Benefit: Very low- and low-income residents. Funding Source: HUD Section 8 funding. Geographic Distribution: Services are available to low-income households citywide. GOAL 7: INCREASE MINORITY HOMEOWNERSHIP. Objective Outcome: (1) Provide education to low-income minority groups by distributing booklets and conducting seminars on the homeownership process. (2) Provide information on City and other available programs and related initiatives conducted by private sector entities (such as the real estate and lending communities) and non-profit entities (such as Los Angeles Neighborhood Housing Services and Habitat for Humanity). 2009-2010 Draft Annual Action Plan Page 12 of 47 1 6 City of Carson Benefit: Very low-and low-income minority residents. Annual Programs: First-Time Homebuyers' Program, related programs operated by private and non-profit entities. Funding Source: CDBG, Redevelopment Agency 20% Housing Set-Aside Funds, Private/Non-Profit Funding. Geographic Distribution: Citywide. GOAL 8: REDUCE LEAD-BASED PAINT HAZARDS THROUGH EDUCATION, INSPECTION, REHABILITATION, AND ABATEMENT. The Lead-Based Paint Program will reduce the number of housing units with lead-based paint hazards on a citywide basis. Objective Outcome: The City's Housing and Neighborhood Development Division will assist households with the appropriate lead-based paint inspection, testing, and abatement. The City's five-year goal is to reduce or eliminate lead-based paint hazards through outreach education that addresses the hazards. Benefit: Low-income persons/families living in contaminated properties. Annual Programs: Neighborhood Pride Program, Single-Family, and Mobilehome Programs Funding Source: CDBG, Redevelopment Agency 20% Housing Set-Aside Funds. Geographic Distribution: Citywide. 3.2 HOMELESS NEEDS GOALS Carson's homeless needs strategy had been based on an outdated number of 26 individuals, 20 of whom were sheltered and six unsheltered at the time. However, in January, 2006, the Los Angeles Homeless Services Authority (LAHSA), an agency charged with coordinating a regional approach to homelessness throughout Los Angeles County, released the results of a comprehensive homeless enumeration it had commissioned approximately one year earlier. That enumeration was updated in January, 2007, and in June, 2007, LAHSA released data compiled through that updated enumeration. This updated enumeration and related report, which will be discussed more extensively in this Annual Action Plan, promises to serve as the cornerstone of strategies to address homelessness, both locally and Countywide, over the coming years. Continuing with its schedule of updating its homeless count every two years, LAHSA conducted a new count in January of 2009. LAHSA expects results from this latest count to be available this summer. For coordination of a number of social and human services functions, Los Angeles County is divided geographically into eight Service Planning Areas (SPAS). The City of Carson is located in SPA 8 (South Bay). This area encompasses several neighboring jurisdictions and five unincorporated Los Angeles County areas. 2009-2010 Draft Annual Action Plan Page 13 of 47 City of Carson The City of Carson has historically provided CDBG funding support to agencies assisting the homeless. At present, the City supports one transitional shelter, Peace and Joy Care Center. Peace and Joy Care Center is heavily used. The City is cognizant of the need for and supports the provision of more shelters and support services for the homeless in the City, particularly in light of the closure during program year 2007 of a second facility in Carson, Akila Concepts, Inc./Charlotte's House. During the 2009-2010 program year, the City will continue to increase its participation in regional efforts that will help identify the nature and needs of its homeless population. HIGH PRIORITY GOAL 1: SUPPORT THE EXPANSION AND IMPROVEMENT OF PROGRAMS THAT PROVIDE SERVICES AND/OR EMERGENCY SHELTER TO ASSIST HOMELESS PERSONS/FAMILIES OR THOSE AT RISK OF BECOMING HOMELESS. Peace and Joy Care Center $ 20,000 (Address suppressed) - This shelter will provide transitional shelter and assistance to victims of domestic violence including battered and abused women and their children. The shelter provides housing, food, and counseling service to participants. The shelter also operates a 24-hour bilingual telephone referral service. Objective Outcome: Provide services or seven shelter beds for approximately 15 homeless persons and/or families, or persons at risk of becoming homeless during program year 2009. Benefit: Homeless individuals and families, and those at risk of becoming homeless. National Objective: Benefit to low- and moderate-income persons. Funding Source: CDBG, LACHA, LAHSA. Geographic Distribution: Services for homeless persons citywide. GOAL 2: SUPPORT A CONTINUUM OF CARE STRATEGY THAT STRIVES TO END CHRONIC HOMELESSNESS BY AIDING HOMELESS INDIVIDUALS AND FAMILIES THROUGH SERVICES AND SHELTER. During the 2009-2010 program year, the City will continue to help coordinate a comprehensive continuum of care for the homeless in the South Bay communities. Objective Outcome: (1) Provide support for up to 40 shelter beds for 20 homeless individuals and/or families transitioning to permanent housing during program year 2008. (2) Establish, maintain, and support a Homeless Task Force within the City of Carson to address homeless problems. (3) Provide services for 20 homeless individuals and/or families transitioning to permanent housing during program year 2008. Benefit: Homeless individuals and families, and those at risk of becoming homeless. 2009-2010 Draft Annual Action Plan Page 14 of 47 City of Carson Annual Programs: Department of Public and Social Services (DPSS) homeless programs, LAHSA, Peace and Joy Care Center. Funding Sources: CDBG, LACHA, LAHSA, DPSS. Geographic Distribution: Services for homeless persons citywide. 3.3. PERSONS WITH OTHER SPECIAL NEEDS GOALS PERSONS WITH DISABILITIES GOAL 1: SUPPORT SERVICES FOR PHYSICALLY DISABLED INDIVIDUALS AND FAMILIES. During program year 2009-2010, the City did not allocate CDBG funds toward programs for the disabled, however, the City will continue (through the 'allocation of General Fund dollars) to support the Social Services Adult Respite Program administered by the City of Carson's Social Services Division. Objective Outcome: Provide supportive services to five physically disabled persons during program year 2009. Benefit: Physically disabled persons. Annual Programs: City of Carson Social Services Adult Respite Care Program. Funding Source: City General Fund. Geographic Distribution: Citywide. GOAL 2: SUPPORT SERVICES FOR INDIVIDUALS WITH HIV/AIDS. The Children's Clinic $ 10,000 The Children's Clinic will provide comprehensive and preventive health care and education for low-income uninsured children and their families. Objective Outcome: Provide supportive services to five persons suffering with HIV/ AIDS during program year 2009. Benefit: Persons with HIV/AIDS. National Objective: Benefit to low- and moderate-income persons. Funding Source: CDBG. Geographic Distribution: Services for persons Citywide. GOAL 3: SUPPORT SOCIAL SERVICES ACTIVITIES FOR SPECIAL NEEDS INDIVIDUALS AND FAMILIES. 2009-2010 Draft Annual Action Plan Page 15 of 47 / [) City of Carson Peace and Joy Care Center (See 3.2, Goal 1, for funding amount) (Address suppressed) - This shelter will provide transitional shelter and assistance to battered and abused women and their children. The shelter provides housing, food, and counseling services to participants. The shelter also operates a 24-hour bilingual telephone referral service. South Bay Family Healthcare Center $ 10,000 The South Bay Family Healthcare Center will provide general medical services for Carson High School students. Objective Outcome: (1) Provide supportive services to five victims of domestic during program year 2009. (2) Provide supportive services to five persons needing health care during program year 2009. (3) Provide supportive services to five persons needing hearing- impaired services during program year 2009. Benefit: Persons with other special needs. National Objective: Benefit to low- and moderate-income persons. Funding Source: CDBG. Geographic Distribution: Citywide. 3.4 PUBLIC SERVICES GOAL 1: EXPAND AND IMPROVE PUBLIC SERVICE PROGRAMS SERVING THE YOUTH, ELDERLY, AND LOW INCOME POPULATIONS. GOAL 2: SUPPORT SERVICES FOR YOUTH AND AT-RISK YOUTH. HIGH PRIORITY Bridges Community Economic Development Corporation $ 10,000 20793 South Main Street- This activity will provide educational support programming to encourage and prepare students to enter college. Carson Coordinating Council—Carson Child Guidance Program $ 15,000 340 West 224th Street - This activity will provide on-site school counseling services for "at-risk" youth at Bonita Street, Carson Street, Dolores Street, and 232nd Place Elementary Schools; Carnegie, Curtiss, and White Middle Schools; and Carson High School 2009-2010 Draft Annual Action Plan Page 16 of 47 A,, City of Carson The Children's Clinic (See 3.3. Goal 2,for funding amount) 455 East Columbia Street, Long Beach — This activity will provide medical services for uninsured and underinsured children and their families residing in the City of Carson. El Nido Family Centers $ 15,000 460 Carson Plaza Court, #106 — This activity will provide a variety of services to "at-risk" youth in Carson and their families, including child abuse treatment and counseling, delinquency prevention programs, services to pregnant and parenting teens, and parent education programs. Gang Alternatives Program $ 15,000 309 West Opp Street, Wilmington —This activity will provide a gang prevention curriculum to all fourth grade students in designated elementary schools to educate at-risk youth about the dangers of gang lifestyles before those lifestyles become attractive. Gardena-Carson Family YMCA $ 15,000 1000 West Artesia Boulevard, Gardena —This activity will provide a health improvement program (incorporating exercise, nutritional education, and other healthy lifestyle promotion activities) focusing on persons with diabetes. Los Angeles County Sheriff's Department Carson Gang Diversion Team $ 15,000 21356 South Avalon Boulevard — This activity will provide a youth services/gang diversion program including counseling and case management. (This program differs from the Gang Alternatives Program in that this program focuses on youth that have already developed gang affiliations.) Office of Samoan Affairs, Inc. $ 10,000 20715 South Avalon Boulevard, Suite 200 — This activity will provide services consisting of computer training, an after-school program, and employment assistance. People's Community Organization for Reform and Empowerment (People's CORE) $ 10,000 1610 Beverly Boulevard, Suite 2, Los Angeles — This activity seeks to implement a program of community outreach to document and educate residents about the environmental hazards associated with industrial facilities located in close proximity to their neighborhoods. South Bay Family Healthcare Center $ 10,000 22328 South Main Street — This activity will provide a medical and referral services program at Carson High School for low-and moderate-income students and households. Victory Community Center/Take 5 Youth Enrichment Program $ 13,500 761 East 223rd Street — This activity will provide a variety of services, including tutoring, mentoring, substance abuse services, anger management counseling, and work 2009-2010 Draft Annual Action Plan Page 17 of 47 City of Carson readiness skills, to youth involved in or at risk for involvement in gang activities in an effort to steer them toward more productive pursuits. Objective Outcome: Expand and improve public service programs serving the youth, elderly, and low-income populations; assist 1,200 target group residents. Benefit: Low and moderate-income persons, and persons with special needs. National Objective: Benefit to low-and moderate-income persons. Funding Source: Community Development Block Grant(CDBG). Geographic Distribution: Citywide. ELDERLY AND FRAIL ELDERLY GOAL 5: SUPPORT SERVICES FOR FRAIL ELDERLY INDIVIDUALS THAT PRESERVE WELL-BEING AND INDEPENDENCE. Samoan American Senior Citizens Involvement, Inc. $ 7,500 23742 South Main Street — This activity will provide adult day care, along with health education and maintenance programs, to senior citizens. Samoan Federation of America $ 10,000 404 East Carson Street—This activity will provide seniors English as a Second Language courses, as well as training and counseling sessions on home economics, emergency lifeline handling, and self-sufficiency. Objective Outcome: (1) Provide services for 50 frail elderly citizens during program year 2009. (2) Provide rental assistance to six elderly residents during program year 2009. Benefit: Frail Elderly. National Objective: Benefit to low- and moderate-income persons. Funding Source: CDBG (for the social services), Redevelopment Agency 20% Housing Set-Aside Funds (for the rental assistance). Geographic Distribution: Citywide. 3.5 NON-HOUSING COMMUNITY DEVELOPMENT GOALS 3.5.1. Public Facilities 2009-2010 Draft Annual Action Plan Page 18 of 47 City of Carson HIGH PRIORITY GOAL 1: PROVIDE FOR PUBLIC FACILITY IMPROVEMENTS FOR COMMUNITY CENTERS, SENIOR CENTERS, AND OTHER PUBLIC SERVICE FACILITIES THROUGH DESIGN AND CONSTRUCTION. (For program year 2009-2010, the City did not allocate CDBG funds for public facility projects.) Objective Outcome: Support the improvement of one public facility during program year 2009. Benefit: Youth, seniors, and persons with special needs. Annual Programs: Carson Senior Center, Proposed Teen Center(a collaborative effort between the Boys and Girls Club of Carson and the City's Parks and Recreation Division), City of Carson park and recreation facilities, public service agency facilities. Funding Source: CDBG, City General Fund, Private and Non-Profit Sector Funding. Geographical Distribution: CDBG Target Areas and Citywide. 3.5.2 Infrastructure HIGH PRIORITY GOAL 1: IMPROVE INFRASTRUCTURE TO MEET AMERICANS WITH DISABILITIES ACT(ADA) REQUIREMENTS THROUGH DESIGN AND CONSTRUCTION. For the 2009-2010 program year, the City will continue to target available funds other than CDBG for sidewalk reconstruction, street resurfacing, and curb cuts. Objective Outcome: Provide major street reconstruction (including street, sidewalk and gutter, curb cuts, and ADA access), storm drain and sewer improvements, and water capacity improvements in one designated enhancement area during program year 2009. Benefit: Disabled residents, and residents of low-and moderate-income areas. Funding Source: State Gasoline Tax, State Measure A initiative, Redevelopment Agency 20% Housing Set-Aside Funds, and City Capital Project Funds. Geographic Distribution: Citywide. GOAL 2: REMOVE ARCHITECTURAL BARRIERS TO INCREASE ACCESSIBILITY TO PUBLIC FACILITIES FOR PERSONS WITH PHYSICAL DISABILITIES. For the 2009-2010 program year, the City will continue to target available funds other than CDBG for physical improvements including street, sidewalk and gutter, curb cuts, and ADA access. Projects will be administered by the City's Public Works Division. 2009-2010 Draft Annual Action Plan Page 19 of 47 AL City of Carson Objective Outcome: Provide major street reconstruction, and capacity improvements through rehabilitation in one designated enhancement area during program year 2009. Benefit: Disabled residents. Funding Source: CDBG, State Gasoline Tax, State Measure A initiative, Redevelopment Agency 20% Housing Set-Aside Funds, and City Capital Project Funds. Geographic Distribution: Eligible Target Areas. 3.5.3 Economic Development HIGH PRIORITY GOAL 1: PROMOTE, MAINTAIN, OR EXPAND THE CITY'S ECONOMIC BASE THROUGH COMMERCIAL REHABILITATION AND RETENTION PROGRAMS FOR BUSINESSES WITHIN THE CITY. For program year 2009-2010, the City is specifically allocating CDBG funds in the amount of $150,000 for the Commercial Loans & Grants program. Additionally, during the 2009-2010 program year, the City will utilize other funds, including Redevelopment Agency funds, to meet the following objectives: Commercial Loans& Grants Program $150,000 This Commercial Rehabilitation program offers property owners a grant up to $25,000 with a matching deferred loan of $25,000 for eligible façade and exterior improvements. The city offers an additional $5,000 grant to replace signage. The program provides grants and loans to rehabilitate existing commercial buildings. Eligible work includes new stucco, paint, store fronts, architectural enhancements, stone or brick veneers, channel letter signs, parking lot sealing and striping, landscaping and hardscaping. Objective Outcome: (1) Provide 50 new jobs for low-income residents by the year 2010. (2) Increase the number of new businesses by 20% by the year 2010. (3) Increase retail sales and assessed valuation of commercial/ retail properties in Carson by 25% by the year 2010. (4) Install beautification enhancements in low-and moderate- Income areas to increase functionality and aesthetics, and promote safety by the year 2010. Benefit: Carson businesses. National Objective: Prevention or elimination of slums and blight. Funding Sources: CDBG, City General Fund, Redevelopment Agency Funds. Geographical Distribution: Citywide. 2009-2010 Draft Annual Action Plan Page 20 of 47 City of Carson 4. ANTI-POVERTY The mission statement for the City's anti-poverty strategy is to "Enhance the quality of life in the City of Carson through promotion of a strong local economy that offers growing employment and business opportunities and supports a healthy and diversified tax base vital to the long-term viability of the City and its citizens." The City's Economic Development Strategy contains goals, objectives for each goal, and action steps for each objective. Goals, objectives, and action steps are directly related towards accomplishing the Economic Development Strategy mission statement. The action steps are activities that will increase the opportunities to raise family income, resulting in greater access to affordable housing and reduce the number of families overpaying for their housing. Increased family income will also assist lower income families meet the cost of child care and other services that are presently out of reach for many lower-income families. Together with the first-time homebuyer program, mobilehome park space rent control, and incentives to develop new affordable housing, the Economic Development strategy is a major component of the City's anti-poverty efforts. 5. GEOGRAPHIC DISTRIBUTION Since the City of Carson is an exception entitlement jurisdiction, the geographic distribution of the proposed projects illustrated throughout this document represent designated areas in the City that are primarily residential and where at least 38.4% of the residents are of low to moderate income. The Homes & Gardens, Neighborhood Pride, and Mobilehome Grant Programs are available citywide. Public improvement projects funded with CDBG monies are located primarily in the City's CDBG target areas. Supportive Services are available citywide to low-income residents and persons with special needs. 6. CONTINUUM OF CARE (HOMELESSNESS) The United States Department of Housing and Urban Development has developed a Continuum of Care (CoC) model on a nationwide basis. This model addresses a variety of needs, recognizing that not all homeless persons are at the same level of stability. The Los Angeles County Homeless Services Authority (LAHSA) is a joint powers authority created by the City and County of Los Angeles for the purpose of planning, coordinating, and managing resources for homeless programs. As such, LAHSA is the lead agency for developing a CoC strategy for the region (Los Angeles Continuum of Care, or LACoC). Additionally, through LAHSA, funding, program design, outcomes assessment, and technical assistance is provided to over 100 non-profit partner agencies operating within the City and County of Los Angeles. LAHSA manages the CoC planning process separately from the Consolidated Plan processes conducted by the County and the incorporated cities within the County. However, LAHSA extensively cooperates and shares information with all cities that administer their own grant funding for homeless programs. Information on homeless issues, needs, programs, and gaps which the cities obtain through the consolidated planning public participation process is likewise shared with LAHSA. LAHSA issued its most recent CoC update in June of 2007. For a variety of services, Los Angeles County is divided into eight Service Planning Areas (SPAs). LAHSA utilizes these SPAs in planning, coordinating, and managing resources for homeless programs. Carson is located in SPA 8—South Bay. The boundary between SPA 8 and the adjacent SPA 6—South for the most part coincides with the boundary between Carson and the adjacent City of Compton. As a result, some of the agencies receiving resources have service areas that overlap the SPA boundaries, and consequently Carson residents may and 2009-2010 Draft Annual Action Plan Page 21 of 47 City of Carson frequently do avail themselves of services physically located in SPA 6. For example, a Carson- based agency, Peace and Joy Care Center, operates residential facilities in a number of locations that are kept confidential for security reasons. Because of the multiple locations, a number of which are located in SPA 6, Peace and Joy Care Center is listed by LAHSA under SPA 6, though it actually has facilities in both SPAs 6 and 8. As part of the planning, coordinating, and management process for the local CoC, LAHSA each year conducts an extensive series of countywide meetings with the purpose of creating and refining development goals and setting annual funding priorities for the entire community. This planning effort is intended to be collaborative in nature, and to be inclusive of both stakeholders and geographic concerns. The LACoC region includes 88 cities, 34 of which are entitlement cities. The centerpiece of that Countywide effort is a ten-year strategic plan to end homelessness called Bring LA Home! The Partnership to End Homelessness, initiated in 2003-2004 in conjunction with the Los Angeles Coalition to End Hunger& Homelessness Bring LA Home! Mirrors similar efforts initiated on a nationwide scale. The "National Plan to End Homelessness in 10 Years", developed by the National Alliance to End Homelessness, was adopted by then-President George W. Bush and then-HUD Secretary Mel Martinez as a national blueprint, and a number of metropolitan areas have either issued their own plans or begun a strategic planning process. LAHSA has engaged a consulting team, bringing together two independent, non-profit organizations, the Economic Roundtable, and the Institute for the Study of Homelessness and Poverty at the Weingart Center. These two organizations have proposes an approach that is designed to be highly inclusive and develop consensus and active support among advocates, political and business leaders, government administrators, homeless persons, direct service providers, and faith-based and other community organizations. The final Strategic Plan is anticipated to be a comprehensive body of recommendations to end homelessness in Los Angeles County that will be embraced and enacted by community and political leadership. Key components of the Strategic Planning process include: • Creation of a Steering Committee comprised of over 50 distinguished leaders from business, government, faith-based, labor, direct service delivery, advocacy, and civic organizations. The Steering Committee will commission the Plan, review and approve work products, and issue the final report. • Building an Information Base: The Economic Roundtable will conduct new research and provide information about the composition of the County's homeless population, the geographic distribution of that population, and self-sufficiency outcomes of homeless working people. In addition, the Institute for the Study of Homelessness and Poverty will compile and issue information on outcomes, service delivery strategies, and initiatives begun in other jurisdictions. • Obtaining Input from Stakeholders: The Project Team will facilitate many community meetings with interested stakeholders to obtain valuable input. Stakeholders are considered to include organizations serving different segments of the homeless population, advocates, community and business organizations, homeless individuals, and public sector organizations. The objectives of these meetings will be to receive information and suggestions, review the draft plan, and explore needs and resource availability, service delivery strategies, and innovative approaches to the integration and coordination of services. • Issuing Documents: The Project Team will produce several written reports that will provide subject matter for the meetings, and elicit feedback and action. These include 1) a profile of the County's homeless population, with a quantification of the activity and outcomes required to eliminate both short-term and chronic homelessness; 2) findings from homeless individuals, service providers, and public sector organizations; 3) a Draft Plan, including an analysis of the resources and coordination required to end 2009-2010 Draft Annual Action Plan Page 22 of 47 City of Carson homelessness, a data collection strategy, performance goals, and accountability mechanisms, and 4) the final Strategic Plan report.. In January 2005, for the first time ever, a point-in-time Countywide homeless count was conducted, as a means of establishing an essential baseline against which to measure progress against homelessness. The official results of this point-in-time count were released in January, 2006. This count yielded an estimate of 82,291 persons who are homeless in the County on any given night, 34,512 of whom meet HUD's definition of chronic homelessness. This homeless count was updated in January of 2007. Preliminary results were released in July of 2007, and the full report was issued in October of 2007. These results would appear to show progress in the battle against homelessness, as the number who are homeless on any given night in the County dropped to 68,608 (a reduction of 16.6%), and the number of those meeting HUD's definition of chronic homelessness dropped to 22,376 (a reduction of 35.2%). An updated Countywide homeless count was conducted by LAHSA in January 2009, and results of that count are expected to be available this summer. As approved by both the Blue Ribbon Panel guiding the Bring LA Home! effort and the LAHSA Commission in June 2005, the Los Angeles County CoC programmatic strategy to end chronic homelessness includes three components: engagement, housing, and services. Though the original intent of the CoC model was to ensure that the homeless delivery system as a whole would have a mix of temporary and permanent housing to accommodate different needs, it nonetheless suggests a progression from one stage to the next. However, in considering the complex needs of persons who are chronically homeless, this assumption of progress has proven to be unrealistic. For a client who has both a mental illness and addiction, there will likely be a series of peaks and valleys in the recovery and stabilization process. Consequently, the Blue Ribbon Panel recognized that the housing solutions proposed should be sufficiently flexible to accommodate the peaks and valleys associated with recovery from extended or repeated homelessness, untreated mental illness, and/or addiction. The Blue Ribbon Panel Executive Committee adopted the following strategy: "Create a variety of housing types for people who are chronically homeless including the development of low demand/high tolerance emergency housing facilities, at least three safe havens, and 32,000 units of supportive housing throughout Los Angeles County by using a combination of new construction, rehabilitated housing, and master leasing." GOALS AND SYSTEMS UNDER DEVELOPMENT LAHSA's June 2007 CoC update identified the following objectives and action steps within a revised ten-year plan to end homelessness: Objectives to End Chronic Homelessness and Move Families and Individuals to Permanent Housing A. Create new permanent housing beds for chronically homeless persons: 1. Facilitate the use of Housing Authority of the City of Los Angeles (HACLA) Section 8 Homeless Assistance Vouchers and Project-Based Vouchers to create 15 new units of permanent housing for the chronically homeless in the next 12 months and 70 units thereafter. 2. Obtain 2007 Shelter Plus Care funding to ensue completion four projects throughout the County totaling 173 units for chronically homeless persons in 2008. 3. Secure funding through the Governor's Chronic Homeless Initiative to facilitate the development of housing under the auspices of SRO Housing Corporation. 2009-2010 Draft Annual Action Plan Page 23 of 47 City of Carson B. Increase the percentage of homeless persons staying in permanent housing over six months to at least 71% (a HUD standard): 1. Continue to monitor the success of permanent housing projects in meeting this objective. Identify programs performing below the HUD standard and work with administering agencies to create a strategy to improve performance. 2. Use the State Mental Health Services Act (Proposition 63) to fund housing specialist positions. These positions will provide follow-up once clients are places and promote residential stability. Continue to provide training and support to these personnel, including access to integrated case management and financial assistance as needed to prevent loss of housing. 3. Provide eviction prevention resources available to persons in permanent housing. Use the Los Angeles County Homeless Prevention Initiative as a means to provide emergency financial assistance to CaIWORKs Non-Welfare-to-Work homeless families. Maintain eviction prevention efforts through local systems of care, including the Housing Opportunities for Persons with AIDS program. C. Increase the percentage of homeless persons moving from transitional housing to permanent housing to at least 61.5%: 1. Initiate a quarterly "Participant Destination" reporting requirement for all transitional housing programs. Evaluate data and meet with both high and low performing agencies for the purpose of identifying causes for high and low placement into permanent housing. 2. Expand the capacity of permanent housing available to homeless persons exiting transitional housing programs by securing FY 2007 Shelter Plus Care funding for 261 units. 3. Continue to use and expand the following capital financing and operating subsidy programs to increase the supply of permanent supportive housing throughout the Los Angeles County CoC: State of California Proposition 1C funds; the City of Los Angeles Permanent Supportive Housing Program, and the City of Los Angeles Section 8 Homeless Program. 4. Implement new capital and operating funding programs through the Mental Health Services Act Statewide Housing Program and the Mental Health Services Act Housing Trust Fund. 5. Expand housing placement services available to homeless persons through the following programs funded by the County of Los Angeles Homeless Prevention Initiative (HPI) and the County of Los Angeles Mental Health Department's Community Services and Supports Plan. 6. Continue to identify and address both systemic and client-specific barriers that negatively impact the transition from transitional housing to permanent housing for participants. D. Increase the percentage of homeless persons employed at exit to at least 18% (a HUD standard): 1. Monitor each funded program quarterly. Identify programs performing below the HUD standard and work with administering agencies to create a strategy to improve performance. 2009-2010 Draft Annual Action Plan Page 24 of 47 City of Carson 2. Continue to work with all local Workforce Investment Act (WIA) boards within the Los Angeles County CoC to ensure that homeless participants are able to access resources and be effectively served; where feasible, coordinate with WIA boards to establish computer labs connected with their WorkSource Centers at local housing programs (e. g., emergency shelters, permanent housing sites). 3. Implement the County-adopted ordinance that establishes a contracting preference of 5% for transitional employment and related supportive services for the homeless. E. Ensure that the CoC has a functional Homeless Management Information System (HMIS): 1. Implement 55 non-participating programs into HMIS in the next 12 months. 2. Evaluate programs for date quality and provide additional training to those programs having difficulty collecting and entering data that is consistent with the data and technical standards. Other Homelessness A. Develop Regional Implementation Plans by Geographic Area to end homelessness throughout the Los Angeles County CoC: 1. Work with the Continuum to identify sub-regions for implementation planning for the ten-year plan to end homelessness. 2. Develop parameters for the planning process, including how to address the needs of homeless subpopulations. 3. Integrate and report current sub-regional planning processes into overall 10-year planning. B. Ensure the inclusion of subpopulation needs in regional implementation plans: 1. Identify lead agency to convene Coordinating Council for Homeless Veterans. 2. Facilitate completion of youth and young adults recommendations for ten-year plan. C. Ensure inclusion of priorities to address homelessness in City housing policy and planning: 1. Complete and release Los Angeles citywide affordable housing policy. COMPONENTS OF THE COC Fundamental components in the Los Angeles County CoC (Service Activity) include prevention, outreach, assessment, and supportive services. Prevention Prevention is the first key to reducing homelessness. Homeless prevention activities include income supports, rental assistance, and advocacy services. Stabilization services such as crisis intervention and one-time emergency funds to prevent eviction assist those at risk of becoming homeless to maintain their housing. In the Los Angeles County CoC, most of these prevention activities, such as general relief, CaIWORKS (including the Temporary Aid to Needy Families, Emergency Assistance to Prevent Eviction, and the Moving Assistance Programs), Social Security, food stamps, Section 8, emergency food and shelter grants, the Independent Living . A 2009-2010 Draft Annual Action Plan Page 25 of 47 City of Carson Program (aimed at emancipating foster youth), short term assistance to persons with AIDS, and legal services advocacy, are administered by mainstream agencies. (It is worth noting that over 60% of California's general relief population resides within the boundaries of the LACoC, and Los Angeles County has the largest CaIWORKs caseload of any jurisdiction in the State.) The City of Carson works with residents of low-income, at-risk neighborhoods and non-profit social service agencies to improve opportunities and the quality of life or those residents in order to prevent homelessness. The City also works with local schools within the Los Angeles Unified School District, and in conjunction with California State University-Dominguez Hills, to provide student and family counseling to combat poverty and other ills that generally contribute to homelessness. One gap in the social service network is the lack of a centralized clearinghouse of information and resources. A comprehensive database of available social services, at present, does not exist (though LAHSA is currently coordinating efforts to remedy this shortcoming). The City has, as a result, relied in the past on public service agencies to fill these needs and functions. Outreach Outreach activities are in place to connect the person who is homeless or at risk of being homeless to the right provider. Outreach activities include a general hotline serving all homeless subpopulations, specialized hotlines (such as those providing domestic violence, youth, and fair housing services), access centers, drop-in centers, outreach teams (including those providing medical and mental health services), and emergency response teams. Activities undertaken by outreach teams within SPA 8 (which includes Carson) include street canvassing, veterans' services/referrals, meals, providing hygiene supplies, assessments of physical and mental condition, and referral to related services (including substance abuse treatment), transportation to shelters and other facilities, and transitional housing referrals. Outreach and assessment efforts work hand in hand. The model acknowledges that some homeless persons are unable or unwilling to accept shelter services. Outreach efforts, such as street outreach to people residing in places not fit for human habitation, identify and address a person's immediate needs and provide a link to ongoing support. The last actual search and count undertaken of homeless persons living on the streets by the City of Carson took place in 1996. That effort had identified six persons in heed of housing and supportive services. Due to the relatively low number of individuals identified at that time, and a lack of indicators of a measurable increase in the homeless population, the City has not devoted staff to conduct additional outreach. The City relies primarily on its Public Safety Officers to provide outreach to individuals on the street. Referrals to shelters and supportive public social service agencies are made as necessary. Within the City, there are no rescue missions or general relief homeless shelters. The apparent low numbers of homeless persons living on the streets is partially due to a lack of services. It is generally believed that those homeless individuals seen on the streets are generally traveling through Carson to reach neighboring areas where greater resources are provided. Among the outreach service providers identified by LAHSA is Peace and Joy Care Center, located in Carson and a recipient of CDBG funding through the City. Peace and Joy is listed as having a capacity to provide outreach services to 300 individuals and 40 families, mobility services to 100 individuals and 10 families, and information and referral services to 300 individuals and 40 families. In a major strategic planning effort, LAHSA commissioned a point-in-time Countywide homeless count, conducted in January 2005, as a means of establishing an essential baseline against which to measure progress against homelessness. The count was updated in January 2007, with official results released in October 2007. The updated count yielded a total of 73,702 persons who are homeless in the County on any given night, some 22,376 of whom meet HUD's definition 2009-2010 Draft Annual Action Plan Page 26 of 47 O Cit of Carson of chronically homeless. The report and its subsequent updates (a new count was undertaken in January, 2009) will facilitate future strategies and planning by providing information on the homeless population on a service planning area (SPA) basis. Assessment Assessment occurs at all points in the continuum. The Los Angeles County CoC has established street outreach programs, drop-in centers, access centers and emergency shelters as central components in assessing the immediate needs of homeless individuals and families. Transitional and permanent housing providers conduct assessment of homeless individuals and families to provide the necessary support services to increase stability and self-sufficiency as they move up the continuum. Access centers focus on a rapid and intensive response. Client needs are assessed on site and clients are referred and/or transported to appropriate services including shelter and housing, health and mental health care, crisis counseling, legal services, and job development. Emergency shelters often serve as the initial point of assistance for homeless individuals and families. Assessment of immediate need and of the factors leading to homelessness, case management, determination of eligibility for mainstream services, and determination of the next step in housing assistance all take place at emergency shelters. Transitional housing programs are designed to stabilize the homeless individual or family and address the causal factors heading to homelessness in order to assist that individual or family in obtaining permanent housing. Permanent housing is the desired end placement for homeless individuals and families. The assessment conducted by permanent housing providers consists of determining the necessary support services in order for the client to maintain permanent housing, stability, and self-sufficiency. In the assessment area, LAHSA has planned the continued implementation of a Countywide Homeless Management Information System. Supportive Services Supportive Services are often needed to help homeless persons move toward self-sufficiency and independent living. Services such as substance abuse treatment, job readiness and employment education, budgeting workshops, parenting classes, child care, transportation, and others may be provided independently, or as part of an emergency shelter or transitional housing program. They include such services as job training, case management, substance abuse treatment, mental health care, housing placement, life skills training, medical and dental care, and transportation. The array of services available includes the following: Access Centers/Drop-In Centers: There are 15 homeless access centers/drop-in centers that focus on rapid and intensive intervention for homeless individuals and families. Access centers serve as one of the main points of entry for homeless individuals and families into the CoC's network of services and housing. These centers serve as a "one-stop" service center for the homeless. Their goal is to quickly respond to the immediate and basic needs of clients. Mobile Health Program: With the aid of funding from the California Endowment, LAHSA contracts with medical providers throughout the County to provide mobile medical services at each of the winter shelter sites. Other Services: Other services include job training, case management, substance abuse treatment, mental health care, housing placement, life skills training, medical and dental care, and transportation. Case management and life skills training are commonly provided by access centers, social service programs, and emergency and transitional shelter programs. A network of community-based County-funded agencies provide the majority of mental health, AIDS-related treatment, and alcohol and drug abuse treatment programs. Employment services are provided both by homeless service providers and by Workforce Investment Act-funded One-Stop Centers. Homeless service organizations offer transportation assistance in the form of van service and bus tokens. Local school districts provide comprehensive education services, including adult education and skills centers. Child care is provided on-site at some programs, or homeless 2009-2010 Draft Annual Action Plan Page 27 of 47 City of Carson service providers make arrangements with providers who have subsidized slots for homeless families. Through its Inventory of Supportive Services for Homeless Individuals and Families, LAHSA identifies Peace and Joy Care Center, located in Carson and a recipient of CDBG funding through the City, as a supportive service provider. Fundamental components in the Los Angeles County CoC.system (Housing Activity) include emergency shelter, transitional housing, and permanent supportive housing. Emergency Shelter Emergency Shelter includes temporary shelter and services that are designed to facilitate the transition of homeless individuals and families from sleeping in places not meant for human habitation to appropriate housing. Emergency shelter is provided free of charge for a maximum 90 days per client. On a case-by-case basis, clients may remain for a period of longer than 90 days if they require a longer period to accomplish a specific goal. Funding may be discontinued if more than 25% of the clients remain in the project longer than 90 days. LAHSA has identified emergency shelter capacity (a total of 40 year-round beds, accommodating 10 family units) at Peace and Joy Care Center, based in Carson and a recipient of CDBG funding through the City. Transitional Housing Transitional housing facilitates the movement of homeless individuals and families to permanent housing within 24 months. Services provided in transitional housing must promote residential stability and increased skill level or income in order to prepare homeless persons to live in a permanent or permanent supportive housing setting. LAHSA has identified capacity to provide transitional housing at Peace and Joy Care Center, based in the City of Carson and which recipient of CDBG funding through the City (60 year-round beds, accommodating 20 family units). Permanent Supportive Housing Permanent supportive housing is long-term housing. It is community-based in nature and includes supportive services designed to enable homeless persons with disabilities to live as independently as possible in a permanent setting. Permanent housing is the ultimate goal of the CoC, and it may be provided in one structure or several structures at one site, or in multiple structures at scattered sites. None of the permanent supportive housing facilities identified by LAHSA is located in the City of Carson. DATA SOURCES AND METHODS As noted earlier, in January 2005, LAHSA conducted a first-ever Greater Los Angeles Homeless Count. Results of this point-in-time enumeration were released in January 2006. This enumeration revealed a total of 82,291 homeless persons in the CoC. That homeless count was updated in January 2007, and the full report was issued in October, 2007. These results showed some progress in the battle against homelessness, as the number of homeless declined some 10.4%, to 73,702. This updated enumeration yielded other results that should prove useful in homelessness planning in years to come. Highlights from this update include the following: 2009-2010 Draft Annual Action Plan Page 28 of 47 3 i Cit of Carson • An estimated 141,737 persons in the LACoC experience homelessness sometime during the year, which represents approximately 1.5% of the total population within the LACoC. • Each night, an estimated 7,998 children sleep in locations not suitable for human habitation. • The ethnic distribution of the homeless is as follows: over 50% are African- American; approximately 19% are Caucasian; nearly 24% are Latino; 2% American Indian or Alaska Native; slightly over 1% Asian or Pacific Islander; and approximately 4% multi-ethnic or other. • The median age of the homeless is 45. • 74% of the homeless who responded indicated that they were experiencing a disabling condition (such as mental illness, physical disability, and substance abuse). • Seventeen per cent of the homeless population were in shelter facilities, while 83% were unsheltered. This compares with 12% and 88%, respectively, in the 2005 count. • Service Planning Area (SPA) 8, which includes Carson, comprises slightly over 6% of the County's homeless population, down from 9% in the 2005 count. The total number of homeless within the SPA dropped substantially, from 7,369 in 2005 to 4,457 in 2005, a reduction of 39.5% • The homeless population was also broken down by County Supervisorial district. Of the five districts, District 2, which includes Carson, was home to the largest proportion of homeless (34.4%). This compares to 32.6% in the 2005 count, though the total number of homeless in the district dropped from 26,876 to 23,473. • Adult males comprise 59% of the homeless population. • Twenty-four per cent of the homeless population is adult females. • Seventy-six per cent of the homeless population is made up of individuals, while 24% is in families. • Youth under the age of 18—both unaccompanied and in families—make up 15% of the homeless population. • Approximately one-third (33%) of the homeless meet HUD's definition of chronic homelessness. This information on homelessness within Los Angeles County is expected to be updated as a result of a new homeless count LAHSA conducted in January of 2009. The results of that count are expected to be available in the summer of 2009. PRIORITIES LAHSA's 2007 CoC update identified 235 projects that would fill gaps in the CoC (representing a total of nearly $74 million in estimated funding need), and assigned them a numerical priority ranking. These included two projects that were located in the City or operated by agencies based in the City (the number denotes the ranking among the projects): (38) Peace and Joy Care Center—LAHSA is seeking to allocate $137,486 to this project, listed as "Esther House". No detailed description of this project was included in the 2007 CoC update. (39) Peace and Joy Care Center—LAHSA is seeking to allocate $253,325 to this project, listed as "Raising Hearts, Hopes, and Homes". No detailed description of this project was listed in the 2007 or 2006 CoC updates. However, the same project was listed in the 2005 COC update and described as follows: This renewal project provides 15 beds of transitional housing and supportive homeless families facing such challenges as domestic violence with dual diagnosis services including mental illness and substance abuse. Supportive services include housing for up to 18 months 2009-2010 Draft Annual Action Plan Page 29 of 47 City of Carson with a six-month follow-up, crisis hotline to address the crisis intervention and assist battered women and their children, counseling (individual, management, life skills, case management, court and legal advocacy, employment, job and educational preparation, childcare, temporary restraining orders, assistance with permanent housing, medical/dental appointments, clothing/food, follow-up counseling after leaving the program, self-esteem classes, parenting classes, community resources referrals, registered nurse services, and referral for mental health issues. Should this project not be renewed, the existing gap in transitional housing and supportive services for homeless families facing domestic violence, substance abuse and mental illness would increase by 15 beds. SUPPLEMENTAL RESOURCES AND LEVERAGING In the application process from which the above-described listing of priority projects was developed, LAHSA requested that project sponsors identify written commitments for other financial support. In previous CoC narratives, Peace and Joy Care Center had identified other resources totaling $77,500. 7. OTHER ACTIONS 7.1 Meeting Underserved Needs The most serious underserved need is related to housing affordability. Other underserved special housing needs include those of the elderly, large families, single- parent households, persons with HIV/AIDS, and persons with mental, physical, or emotional disabilities. Several other obstacles in attempting to meet underserved needs include unfavorable market conditions, land use and zoning regulations, development fees, State and Federal laws, and the not in my back yard" factor. The most significant obstacles to meeting underserved housing needs are the lack of sufficient funds and lack of available vacant land. This is true for any government agency of non-profit developer trying to assist low- income families. As the disparity between wages and affordability increases, the number of persons unable to maintain their own housing costs increases. 7.2 Foster and Maintain Affordable Housing . The City places a priority on preserving the existing housing stock through rehabilitation, rental assistance, and first-time homebuyer assistance programs. The City has also placed a priority on increasing the supply of affordable housing through new construction that will be addressed through other funding sources. For fiscal year 2009-2010, the City will continue to offer its Housing Rehabilitation programs, which include deferred loans and grants for owner-occupied single-family nits and mobilehomes. The City will also continue to offer its First-Time Homebuyers' Program, which provides deferred loans to low-and moderate-income persons seeking to purchase homes for the first time. 7.3 Remove Barriers to Affordable Housing The City's Housing Element Update identifies constraints to the development of new housing as including land costs, construction costs, financing costs, adequate infrastructure, processing and permitting requirements, development standards, and fees. 2009-2010 Draft Annual Action Plan Page 30 of 47 City of Carson Of the constraints examined, provision of adequate infrastructure and flood control improvements are the most costly impediments to new development. Development standards sometime add to the problem of affordable housing. The constraints with the greatest impact are those contained in the City's zoning ordinance. In order to reflect the community's development goals and objectives, zoning regulates a mix of residential, commercial, and industrial projects, and the use, density, floor area, setbacks, and parking. Zoning reduces the supply of land available for residential development and regulates the intensity of residential land use through minimum lot size requirements. Although zoning can be a constraint, its purpose is to create functional residential, commercial, and industrial projects and areas. The City of Carson provides consultative services to aid private developers in understanding the City's housing needs and pertinent City ordinances, thus expanding housing opportunities. Additionally, the City has revamped its permitting processing system seeking to reduce overall processing time, provide "one-stop" permitting, and improve case management. The City is currently engaged in an update of its Housing Element, and the update is expected to be completed by the summer of 2009. 7.4 Evaluate and Reduce Lead-Based Paint Hazards The City realizes that lead-based paint poses a serious health hazard and therefore must be addressed. The City is attempting to minimize the incidence of lead paint poisoning by implementing the following: • Ensuring that home improvement programs initiated by the City or non-profit providers identify and eliminate lead-based paint hazards; • Considering annual programs and materials that educate residents on the health dangers of lead-based paint and encourage the screening of children for elevated blood levels; • Including lead-based paint hazard reduction as an eligible activity in rehabilitation programs; • Reviewing current housing and rehabilitation cases to ensure that lead-based paint hazard reduction is incorporated; and • Promoting awareness and elimination of lead-based paint hazards among other housing providers, including local non-profit housing developers. The City's efforts to conform to Section 570.608 regarding the notification, inspection, testing, and abatement procedures concerning lead-based paint as required in the CDBG certifications have most recently included the engagement of a consultant to conduct lead hazard inspections/evaluations, paint testing, risk assessments, and final clearance inspections. 7.5 Obstacles to Meeting Underserved Needs Factors contributing to the presence of impoverished persons within the City's population include unemployment or underemployment due to a generally low level of education, lack of job skills training, minimum wage, lack of effective transportation, shortage of affordable childcare preventing two wage-earner families or single parents from joining the workforce, and lack of nearby affordable housing for lower-income households. For fiscal year 2009-2010, the City will continue to support and allocate CDBG funds for services that will reduce the number of persons living in poverty. 2009-2010 Draft Annual Action Plan Page 31 of 47 City of Carson 7.6 Development of the Institutional Structure The Housing and Neighborhood Development Division of the City's Economic Development Work Group is primarily responsible for the implementation of the Annual Action Plan. Staff implements the Annual Action Plan activities through the following departments, divisions, or agencies: • Office of the City Manager • Housing and Neighborhood Development Division • Redevelopment Division • Parks and Recreation Division • Code Enforcement Section • Planning Division • Public Works Division • Los Angeles County Sheriffs Department • Los Angeles County Building and Safety Division 7.6.1. Other Government Organizations For the 2009-2010 program year, the City will continue to contract with Los Angeles County's Building and Safety, Fire Prevention Services, and Animal Control Divisions. There continues to be a need for ongoing communication and coordination between agencies that serve the homeless in the South Bay area. The Los Angeles County Housing Authority (LACHA) is responsible for the administration of the Housing Voucher and Certificate Program (Section 8). The City will continue to contract with LACHA for the provision of vouchers and certificates within its jurisdiction. The California Department of Fair Employment and Housing oversees the ensuring of fair housing and equal employment opportunities for persons in this jurisdiction. 7.6.2. Private Institutions Low Income Housing Preservation and Resident Homeownership Act (LIHPRHA)—Subject to funding appropriation, LIHPRHA will provide the following financial incentives necessary for the acquisition of federally subsidized, at-risk projects by non-profit organizations, tenants, and local governments: • Project-based Section 8 contracts; • Grants to non-profit agencies to purchase the project to fill the gap between market and allowable rents; • Mortgage insurance for equity take-out loans and acquisition loans. The Federal National Mortgage Association (FNMA or Fannie Mae)—FNMA, a quasi-public agency, was created in 1938 to: • Improve the distribution of home financing capital by providing assistance/support to a secondary mortgage market so that mortgage instruments/loans might have liquidity; • Provide support of special assistance programs for the financing of homes and home mortgages; and • Purchase mortgages from private lenders through its Community Home Buyer Program. 2009-2010 Draft Annual Action Plan Page 32 of 47 City of Carson 7.7 Non-Profit Organizations The City will continue to support non-profit organizations that provide a variety of services to youth, the elderly, and persons with special needs in the community. There are presently no private foundations with funding available for low-income housing or housing services. 7.8 Enhance Coordination Between Public and Private Housing and Social Services To enhance the coordination and delivery of housing and related services provided by public and private organizations as well as other agencies, Carson depends on a number of non-profit social service organizations for the delivery of support services to persons in need of assistance. Partnerships with developers of affordable housing are necessary to implement the Redevelopment Agency's ambitious housing plan. The City will continue to meet with public agencies along with other assisted housing providers and service agencies to plan and use all available resources. Communication between these parties will occur throughout the year in order to review and endorse applications for funding and to discuss cooperative ventures. The City allocates up to 15% of its CDBG allocation annually for social services. Depending on the population being served, housing developments will inform residents of local services, as well as inform service agencies of potential new housing developments during the approval process. 7.9 Foster Public Housing Improvements and Resident Initiatives The City's major priority in this area is specifically directed toward increasing and maintaining the City's existing inventory of affordable housing. The Neighborhood Pride and Homes and Gardens Programs are geared toward rehabilitating and preserving affordable housing units within the City. The Redevelopment Agency's 20% Set-Aside Funds are directed to new construction assistance, first time home buying, rent subsidies, and multi-family housing rehabilitation, all of which meet the goals of increasing affordable housing and of assisting households in reducing their housing cost burdens. 7.10 Analysis of Impediments (Al)to Fair Housing The Housing Rights Center (HRC) completed the Analysis of Impediments to Fair Housing (Al) for the City in the winter of 2003. The purpose of the Al is to serve as a substantive basis for the City's fair housing planning; provide essential and detailed information to policy makers, administrative staff, housing providers, lenders, and fair housing advocates; and assist in building public support for fair housing efforts both within the City's boundaries and beyond. The Al is divided into seven parts: • Demographic Analysis—provides a demographic profile of the City (including race/ethnicity composition, income distributions, and family and household characteristics) and explains how it has changed over the last 20 years • Home Mortgage Disclosure Act (HMDA) Analysis—analyzes HMDA for all loan transactions in Carson in 1997, 1998, 1999, and 2000, and includes a review of variations in approvals and denials based on race and ethnicity. • Government Policies—analyzes local zoning and housing code regulations, policies, and practices with respect to compliance with fair housing law. • Public Participation—summarizes community concerns and opinions on fair housing issues from residents and local social service agencies. 2009-2010 Draft Annual Action Plan Page 33 of 47 City of Carson • Assessment of Fair Housing Complaints—provides a summary and analysis of fair housing complaints and audits in the City of Carson for the last five years. • Recommendations—Summarizes the findings from each of the above sections and provides recommendations for fair housing policy. • Signature Page—certification, with the signature of the Mayor, that the Al represents the City's official conclusions regarding impediments to fair housing choice and the actions necessary to address the impediments. The HRC prepared the Al on the basis of the following data sources: • 1980, 1990, and 2000 Census • 1997, 1998, 1999, and 2000 HMDA data • 1997 Analysis of Impediments • City of Carson Municipal Code • City of Carson Housing Element • Surveys of Carson residents • Surveys of Carson social service agencies • Fair Housing Institute (FHI) program reports for 1997-2000 • HRC program reports for 2000 • FHI 1997 Audit Study • HRC Audit Studies 2000-2002 Key findings and recommendations in the Al include the following: • Hispanics, Asian/Pacific Islanders, and Whites tend to be dispersed throughout the central and southern parts of Carson, while Blacks tend to be concentrated in northern Carson. Additionally, census tracts where Blacks are in the majority tend to be more homogeneous, whereas tracts in which Hispanics are in the majority tend to be more ethnically diverse. Recommended Action: Work with HRC to determine if steering or other discriminatory practices are contributing to the concentration of Blacks in the north and Hispanics, Asians, and White in the central and southern sectors of Carson. • Although Asian/Pacific Islanders, on a whole, have higher incomes than Whites, Whites are more likely to own their own homes. Hispanics' and Blacks' income more appropriately matches their likelihood of owning a home. Recommended Action: Work with HRC to focus fair housing outreach efforts to the Asian population in Carson; and work with Carson lenders to focus outreach efforts to the Asian population. • There is some evidence of "redlining". The data indicates that as the minority population percentage at the census tract level increases, the loan approval rated decrease (from 55% to 48%) and the denial rates increase (from 21% to 25%). Recommended Action: Work with HRC to conduct fair housing lending training sessions for Carson lenders. • There is slight evidence of racial approval gaps between Whites and Hispanic applicants. More specifically, the data shows that in the higher income categories, Whites have higher approval rates and lower denial rates than 2009-2010 Draft Annual Action Plan Page 34 of 47 3If. City of Carson Hispanics and African Americans, suggesting that the gaps favoring White applicants seem to arise largely in the $60,000 to $90,000 income range. Recommended Action: Work with HRC to promote HRC's "Don't Borrow Trouble" Hotline, which assists residents with potential predatory lending problems; and work with HRC to distribute fair housing information to local lenders. • The data shows that for Commercial Bank loans, White applicants have lower denial rates than Hispanic and African American applicants. However, the pattern was reversed for Savings and Loans institutions, where Hispanics had much higher approval rates than Whites. Recommended Action: Work with HRC to conduct fair housing lending training sessions for Carson lenders, and work with HRC to distribute fair housing information to local lenders. • The provision in the Carson Municipal Code pertaining to home-based day care centers conflicts with State law, which explicitly permits licensed in home day care in multiple dwelling units to provide for the number of children for which the day care is licensed. This conflict limits the availability of child care for working parents in Carson and limits the caregivers' ability to maintain profitability by restricting the number of children in a licensed day care home below the permissible limits. Accordingly, this provision conflicts with State and Federal fair housing laws' prohibition against discrimination based on familial status in that it burdens the rights of individuals who have care and custody of minor children. Recommended Action: The restriction on number of children should be eliminated from the above-referenced provision. The Code should be revised to state that licensed family day care homes may operate in multiple dwelling units within the restrictions of the State licensing requirements found in the Health & Safety Code. • Several sections of the Carson Municipal Code, including those pertaining to design overlay for condominium developments, irrevocable assignment of storage spaces, abatement of nuisances, and development standards for multiple family dwellings, lack appropriate references to accessibility and accommodations for persons with disabilities. Recommended Action: Each of the above-noted provisions should include a reference to the Fair Employment and Housing Act (FEHA) and the availability of reasonable accommodations for the disabled. Reference should be made to Part 20 of the United States Code of Federal Regulations, directing readers to the provisions regarding the required number of disabled spaces. • The Residential Property Report Ordinance requires a residential property report for all residential property sold, with certain exceptions. One exception is for spousal transfers, which could be viewed as a violation of the FEHA prohibition against differential treatment based on marital status. Unmarried residents who transfer property would be subject to the reporting requirements, while married individuals would not. This constitutes differential treatment based on marital status, in this instance, favoring married couples over unmarried couples over unmarried couples and individuals. 2009-2010 Draft Annual Action Plan Page 35 of 47 / City of Carson Recommended Action: If this distinction serves a legitimate government interest, a finding should be made to that effect. Otherwise, if no legitimate government interest is served, the distinction should be eliminated. • The City's Housing Element makes reference to fair housing problems identified in a 1999 audit, but does not identify the groups that have experienced differential treatment. Moreover, the element refers to but does not identify the groups that have experienced differential treatment. Moreover, the element refers to but does not specify the policy changes that the City plans to implement to address this problem. The Housing Element was approved by the California Department of Housing and Community Development, thus no changes are required. However, a more detailed explanation of the fair housing issues that face the City coupled with concrete plans to address the problems would be useful in future Housing Elements. Recommended Action: Identify with specificity the protected groups who experienced differential treatment in the 1999 audit. Explain the City's plan to educate its residents, including housing providers, buyers, tenants, and prospective tenants, regarding their housing rights and responsibilities. • The Housing Element uses the Federal definition of"disabled person" rather than the State definition. The Federal definition reads, "any individual who has a physical or mental impairment which substantially limits one or more major life activities . . . ". California's FEHA eliminates the word "substantially" from its definition of "disabled person", thus affording its protections to a wider range of disabled persons. Because the FEHA definition offers residents greater protection than the Federal standard, the State standard governs. Recommended Action: Substitute the FEHA definition of "disabled person" for the Federal definition. • The section of the Housing Element pertaining to parking requirements does not conform to Code of Federal Regulations provisions. Recommended Action: This section should include reference to the need for accessible parking spaces in accordance with United States Code of Federal Regulations, Part 20. • The most prevalent form of discrimination in mobilehome parks and rental housing is familial status discrimination. Thirty-one per cent of rental housing respondents reported that they had experienced this form of discrimination while 7.5% of mobilehome respondents reported having experienced familial status discrimination. Additionally, there is a high overall rate of discrimination in mobilehome parks. Twenty-five per cent of mobilehome park respondents stated they had experienced discrimination by park management. Recommended Action: The City should work with HRC to distribute multilingual fair housing information al materials to mobilehome owners, managers, and residents, and work with HRC to conduct annual mobilehome fair housing training sessions. • The majority of Carson residents and social service agencies are not aware of fair housing laws and that they exist to provide residents protection against housing discrimination. More than 50% of respondents stated they had never heard of the fair housing laws. 2009-2010 Draft Annual Action Plan Page 36 of 47 City of Carson Recommended Action: The City should include a description of fair housing services available to resident and provide a link to HRC on the City's website; work with HRC to explore alternative and more popular locations for HRC's semi- monthly housing clinics in the City; work with HRC to advertise the semi-monthly clinics, and work with HRC to conduct fair housing information presentations to Carson social service agencies. • Although the total number of residents calling their fair housing services provider is low relative to comparable cities, the volume of calls has constantly increased over the past five years. This suggests that as the services provider becomes established in the City, more residents are becoming aware of the available services. It also indicates that fair housing issues continue to be a concern for residents. Recommended Action: The City should include a description of fair housing services available to residents and provide a link to HRC on the City's website; work with HRC to advertise the semi-monthly clinics; and work with HRC to conduct fair housing information presentations to Carson social services agencies. • The results of the audit conducted in 1997 are partially inconsistent with the audits conducted in 2001 and 2002. In 1997, the results of the rental inquiry testing showed a 50% measure of discrimination against African-American testers. However, the reverse was found in the more recent audits. Recommended Action: Work with HRC to explore this discrepancy through annual rental audit studies. • A comparison of cases filed by Latino residents to the results of the FY 00-01 and FY 01-02 audits suggests that Latino residents are underreporting incidents of discrimination. The audit showed a pattern of preferential treatment for white testers compared to Latino testers, and a pattern of preferential treatment for African-American testers compared to White testers. However, the number of cases filed by African American residents is higher than the number of cases filed by Latino residents. Recommended Action: Work with HRC to distribute Spanish-language brochures, particularly those aimed at increasing reporting; and work with HRC to conduct targeted outreach to agencies in general and social service agencies in particular with a diverse clientele. • Allegations of familial status and national origin discrimination in mobilehome parks are a serious fair housing concern. Cases investigated by HRC indicated that in some mobilehome parks, there is tension between the residents who have lived there for some time, most of whom are Caucasian seniors, and those who have moved in more recently, many of whom are Latino families with children. In some cases, HRC found that the managers of the properties have also been residents of the parks for many years, and perhaps as a consequence, end to grant preferential treatment to the seniors and enforce more restrictive rules against the Latino families. Recommended Action: Work with HRC to conduct targeted outreach at mobilehome parks, including fair housing presentations and training sessions for owners and managers. 2009-2010 Draft Annual Action Plan Page 37 of 47 City of Carson The City of Carson intends to continue the expansion of its public information campaign. Activities to meet the identified need include: • Providing additional units that meet the standards to serve as safe and sanitary housing; • Increasing the availability of jobs to local residents, so as to reduce the housing- job imbalance; • Meeting the public safety need in low-income neighborhoods by funding additional police services in CDBG target areas; • Contracting with the Housing Rights Center to provide counseling to individuals with housing problems; • Distributing fair housing material; • Abating discrimination by providing technical workshops on the rights of landlords and tenants; and • Addressing the preservation of the existing housing supply. 8. LEVERAGING The City uses Redevelopment Agency 20% Housing Set-Aside Funds to leverage housing activities. Leveraging is also accomplished through partnerships with lending institutions, private developers, housing investors, and others. 9. PUBLIC HOUSING The Los Angeles County Housing Authority manages over 3,600 units of public and other affordable housing properties located throughout Los Angeles County in addition to the Housing Choice Voucher Program, thereby empowering over 3,600 low-income families by providing the opportunity to obtain affordable site-based rental housing. 9.1 Assisted Housing The Housing Authority of the County of Los Angeles provides rental assistance to over 18,000 families in the jurisdiction of Los Angeles County. The Federal Section 8 program is funded by HUD. The program assists eligible families afford safe, decent, high-quality rental housing. Participants rent housing from private landlords and pay a portion of their income towards rent. The Housing Authority subsidizes the difference in monthly payments directly to the owner. Owners, participants and the Housing Authority share in making this three-way- partnership a success. Applicants on any of the waiting lists are served on a first-call, first-served basis. The Housing Authority's selection criteria include jurisdiction, family size,-vacancies and funding availability. The average waiting period is approximately two (2) to four(4) years. The Housing Authority's responsibilities in administering the program include: • Maintaining the waiting list; • Determining eligibility, and level of assistance; • Calculating rent portion; • Conducting annual re-determinations; Briefing tenants on finding a rental unit; • Contracting with owners; Ensuring that contracted unit rents are reasonable ; Conducting unit housing quality standard inspections; 2009-2010 Draft Annual Action Plan Page 38 of 47 City of Carson • Ensuring tenant and owner compliance with program rules (and terminating contracts and assistance if necessary); • Making housing assistance payments to owners; and • Processing assisted families moving into and out of the jurisdiction through portability. The Los Angeles County Housing Authority administers the Section 8 rental subsidy program in the City of Carson for both tenant-based and project-based assistance. The most recent information available from LACHA indicates that there are a total of 267 Section 8-assisted units in the City of Carson. Section 8 provides assistance by subsidizing the cost of rental housing for eligible households. Low-income families and individuals rent privately owned housing, and the Housing Authority of the County of Los Angeles pays the owner directly for a portion of the monthly rent. As of this program year, Carson has seven apartment projects that are publicly assisted. Two of these seven projects (Carson Apartments-74 units, and Grace Manor-65 units) are considered to be "at risk" of converting to market rate. 9.2 Section 8 Tenant-Based Assistance The Housing Authority provides two basic types of rental assistance. The largest program is the Section 8 Housing Choice voucher. The applicant receives a Housing Choice voucher once they have met all eligibility requirements. The program participant can select an appropriate rental unit (house or apartment) and live where they wish. The unit that the applicant selects must meet housing quality standards; must have an appropriate number of bedrooms; and the rent must be reasonable with regard to current market rents. The participant pays part of the rent and the Housing Authority pays the remainder. The participant pays between 30 and 40 percent of their monthly income for rent. Depending on the income of the family, the Housing Authority may pay all or a very small portion of the rent. The Section 8 rental voucher program provides rental assistance to help very low income families afford decent, safe, and sanitary rental housing. Project-Based Assistance with the Affordable Public Housing Program Families who participate in the Affordable Public Housing Program pay rent according to their income. In the Affordable Public Housing Program the families may only select from the limited available units. The low rent charged by the Housing Authority is subsidized by the U.S. Department of Housing and Urban Development (HUD). If the family moves out of the subsidized unit, they will no longer be assisted. The residents in the Affordable Public Housing Program pay approximately 30% of their adjusted income toward the rent and utilities. Program Procedures These programs are administered by local public housing agencies (PHAs) authorized under State law to operate housing programs within an area or jurisdiction. The PHA accepts the application for rental assistance, selects the applicant for admission, and issues the selected family a rental voucher confirming the family's eligibility for assistance. The family must then find and lease a dwelling unit suitable to the family's needs and desires in the private rental market. The PHA pays the owner a portion of the rent(a housing assistance payment, or HAP) on behalf of the family. 2009-2010 Draft Annual Action Plan Page 39 of 47 City of Carson The subsidies provided by the rental voucher program are considered tenant-based subsidies because when an assisted family moves out of a unit leased under the program, the assistance contract with the owner terminates and the family may move to another unit with continued rental assistance, as per 24 CFR (Code of Federal Regulations) Section 982.1. HUD enters into annual contribution contracts (ACCs) with PHAs under which HUD provides funds to the PHA's to administer the programs locally. The PHAs enter into HAP contracts with private owners who lease their units to assisted families (24 CFR Section 982.151). In the tenant-based Section 8 programs, the PHA verifies a family's eligibility (including income eligibility) and then issues the family a voucher. The family generally has 60 days to locate a rental unit where the landlord agrees to participate in the program. The PHA determines whether the unit meets HUD housing quality standards (HQS). If the PHA approves a family's unit and lease, the PHA contracts with the owner to make HAPs on behalf of the family. The PHA may not approve a lease unless the rent is reasonable (24 CFR Section 982.1(a)(2)). Under the rental voucher program, apart from the requirement that the rent must be reasonable in relation to rents charged for comparable units in the private unassisted market, there is generally no limit on the amount of rent that an owner may charge for a unit. However, at initial occupancy of any unit where the gross rent exceeds the payment standard, a family may not pay more than 40% of adjusted monthly income toward rent and utilities. The rental voucher subsidy is set based on the difference between the lower of the PHA's payment standard for the family's unit size or the gross rent and the total tenant payment (30% of the family's monthly adjusted income). This is the maximum amount of subsidy a family may receive regardless of the rent the owner charges for the unit. Therefore, rental voucher program participants may pay more or less than 30% of their monthly adjusted income toward rent and utilities, depending on whether the gross rent for the unit is more or less than the PHA's payment standard for the unit (24 CFR Part 982, Subpart K). If the cost of utilities is not included in the rent to the owner, the PHA uses a schedule of utility allowances to determine the amount an assisted family needs to cover the cost of utilities. The PHA's utility allowance schedule is developed based on utility consumption and rate data for various unit sizes, structure types, and fuel types. The PHA is required to review its utility allowance schedules annually and to adjust them if necessary (24 CFR Section 982.517). The PHA must inspect units leased under these programs at the time of initial leasing and at least annually thereafter to ensure they meet the HUD HQS. The PHA must also conduct supervisory quality control HQS inspections (24 CFR Sections 982.305 and 982.405). PHAs are required to maintain a HAP contract register or similar record in which to record the PHA's obligation for monthly HAPs. This record must provide information as to: the name and address of the family, the name and address of the owner, dwelling unit size, the beginning date of the lease term, the monthly contract rent payable to the owner, monthly rent payable by the family, and the monthly HAP. The record also provides data as to the date the family vacates and the number of days the'unit is vacant, if any (24 CFR Section 982.158). 2009-2010 Draft Annual Action Plan Page 40 of 47 City of Carson HOUSING NEEDS OF FAMILIES ON THE PHA'S WAITING LISTS STATISTICS AS OF NOVEMBER 30, 2007 Waiting list type: Section 8 tenant-based assistance #of families % of total Waiting list total families Extremely low income <=30%AMI 117,452 Very low income 114,531 98 (>30% but <=50%AMI) 2,225 Low income 2 (>50% but <80% AMI) 592 Families with children .5 Elderly families 38,788 33 Families with Disabilities 17,941 15 Race/ethnicity(1) White 8,330 7 Race/ethnicity (2) African-American 3,121 3 Race/ethnicity (3)American Indian 16,922 ,9 Race/ethnicity(4)Asian 167 7 14 30 Race/ethnicity(5) Pacific Islander 34,997 Race not given 4,7119 9 4 4 39,038 33 Waiting List as of May 6, 2008 Number Elderly Disabled Carson 211 50 Currently Housed (Receiving Assistance)*I 50 Number Elderly Disabled OBR 1BR 2BR 3BR i 4BR 5BR+ Carson 267 89 40 2 82 100 62 19 2 L. A. County 18,618 5,499 6,124 157 5,749 6,962 4.293 1,300 157 A family is considered elderly or disabled when the Head of Household is elderly or disabled. Some families may claim both elderly and disabled status. *Because of the Housing Authority's conversion to a new data system, it was unable to provide a breakdown of the 267 Carson residents/units by elderly or disabled status, or by size and type of unit occupied. Therefore, numbers displayed in the above table are derived by applying the Countywide ratio of elderly, disabled, and units of from zero to more than five bedrooms, to Carson. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 2009-2010 Draft Annual Action Plan Page 41 of 47 City of Carson HOUSING NEEDS OF FAMILIES ON THE PHA'S WAITING LISTS STATISTICS AS OF NOVEMBER 30, 2007 Waiting list type: Public Housing #of families % of total families Waiting list total 81,319 c „ Extremely low income<=30% AMI 80,458 98.94 Very low income (>30% but<=50%AMI) 712 0.88 Low income (>50% but<80% AMI) 149 0.18 Families without children 11,439 14.7 Families with Children 30,380 37.36 Single Families 25,488 31.34 Elderly families 2885 3.55 Families with Disabilities 2575 3.17 Single with Disabilities 6100 7.50 Total families with disabilities (more than one disabled member) 2452 3.01 9.3 Displacement of Occupants by Governmental Action No residents occupying units owned by the Housing Authority were displaced by governmental action. In the event that any resident is displaced, the Housing Authority issues HUD Section 8 Housing Assistance payments and gives preferences to those residents that are displaced. The Housing Authority of the County of Los Angeles has taken the following steps to ensure consistency of the PHA Plan with the Consolidated Plan for the City of Carson: • The PHA has based its statement of needs of families in the City of Carson on the needs expressed in the Consolidated Plan. • The PHA has participated in any consultation process organized and offered by the City of Carson in the development of the Consolidated Plan. • The PHA has consulted with the City of Carson during the development of the PHA's Plan. • Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. The Housing Authority of the County of Los Angeles will apply for vouchers to serve the needs of as many extremely low, very low and low-income families throughout the City. • The preference are for those that live or work or attend school in the City, elderly or disabled families with children, those rent-burdened or homeless and those at or below 30% of the median income are shown to be of greatest need and are consistent with the City and Countywide needs. 9.4 Housing Authority Status The Housing Authority of the County of Los Angeles is not a troubled agency. 6 2009-2010 Draft Annual Action Plan Page 42 of 47 Cit of Carson 10. PROGRAM-SPECIFIC REQUIREMENTS 10.1 CDBG Program Submission Requirements The City of Carson expects to utilize a total of$1,140,000 in CDBG funds during the 2009-2010 program year ($1,040,000 coming from the City's entitlement grant, and the remainder coming from reprogrammed prior years' funds). The summary of projects and activities on the following table identifies the proposed use of those funds. 1009-2010 Activities Allocation Reprogrammed Funds Program Administration General Administration Fair Housing(Housing Rights Center) $ 196,114 $ 31,886 Total PIA Cap=20%of 2008 Estimated Grant Total ($208,000)+20%of Est.Prior Years'Funds $ 228,000 ($20,000)=$228,000 Housing&Neighborhood Rehabilitation Programs Neighborhood Pride Program(Single-Family 0/0) Neighborhood Pride Program(Mobilehomes) $ 278,000 Commercial Loans&Grants Program $ 200,000 Rehabilitation Administration(Salaries&Benefits) $ 150,000 65%of 2008 Estimated Grant+65%of Total $ 113,000 Reprogrammed Funds $ 741,000 =$741,000 Public Service Activities Bridges Community Economic Development Corporation Carson Coordinating Council/Carson Child Guidance Program $ 15,000 $ 15 The Children's Clinic ,000 El Nido Family Centers $ 10,000 Gang Alternatives Program $ 15,000 Gardena-Carson Family YMCA $ 15,000 L.A.County Sheriffs Dept.Carson Gang Diversion Team $ 15$ 15,000 Office of Samoan Affairs,Inc. ,000 Peace and Joy Care Center $ 10,000 People's Community Org for Reform&Empowerment(People's CORE) $ 10,000 Samoan American Senior Citizens Involvement, Inc. ) $ 17,500 $ 7 Samoan Federation of America ,500 South Bay Family Healthcare Center $ 1 ,000 Victory Community Center/Take 5 Youth Enrichment Program $ 10,000 Total $ 13,500 Pub Svcs Cap=15%of 2008 Estimated Grant $ 171,000 ($156,000)+15%of Est.Prior Year Funds Total ($15,000)=$171,000 $ 1,140,000 10.2 Float-Funded Activities The City does not retain float-funded activities. 10.3 Reprogrammed Funds The City selected eligible activity and/or projects to reprogram previous year's balances. 2009-2010 Draft Annual Action Plan Page 43 of 47 City of Carson 10.4 Rollover Funds The City will not roll over CDBG funded activities from previous years. Any activity balances will be reprogrammed for other eligible projects or activities. 10.5 Program income The City estimates that it will receive $xx,xxx in program income during the 2008 program year. 10.6 Surplus from Urban Renewal Settlements The City has no surplus from Urban Renewal Settlements. 10.7 Grant Funds Returned to the Line of Credit The City does not anticipate returning grant funds to their line of credit. 10.8 Urgent Need Activities The City does not anticipate having to address any urgent need activities. 10.9 Section 108 Loan, Brownfield Economic Development Initiative, and Related Activity On September 29, 2000, the City received a Section 108 loan in the amount of $5,500,000 and a Brownfield Economic Development Initiative (BEDI) grant in the amount of$770,000 for the Freeway/Del Amo Boulevard mixed-use project. This 93-acre site is located in northwest Carson at the crossroads of Interstate Highways 110 (Harbor Freeway) and 405 (San Diego Freeway). This Section 108 loan is designed to include property acquisition, relocation, remediation, public improvements, and construction on approximately 39.8 acres of land for industrial use and 53.5 acres of land for retail use. This project is anticipated to include eight industrial buildings totaling 514,000 square feet of in-line shops and accommodating three major tenants, and 25,000 square feet of pads intended to accommodate retail fast food outlets and a service station. In addition to the Section 108 loan and the BEDI grant, the City has been able to secure an Environmental Protection Agency (EPA) Pilot Assessment Grant of $200,000 for Phase I of an environmental analysis (now completed), $500,000 from the EPA Brownfield Cleanup Revolving Loan Fund; and $1,121,000 in U. S. Economic Development Agency funding. The City has been informed that it had been approved for a further $700,000 EPA Brownfield Assessment grant for Phase II of the environmental assessment. In addition, the City has committed a minimum of an additional $1,400,000 of in-kind City funds and tax increment(Redevelopment Agency) dollars. The development of the project is anticipated to consist of three stages carried out over approximately three years. These stages include, but are not limited to: issuance of Requests for Proposals to non-owner developers, developer selection, pre-site acquisition studies and appraisals, environmental review, remediation approval, infrastructure development, and construction. This project meets HUD's National Objective of benefiting low- and moderate-income persons through -job creation and/or retention activities. As a result of this project, 2009-2010 Draft Annual Action Plan Page 44 of 47 City of Carson approximately 2,247 permanent jobs will be created and maintained. At least 51% of the newly-created jobs will be made available to low- and moderate-income persons. 10.10 Affirmative Marketing The City of Carson contracts with the Housing Rights Center to manage the operation of the Fair Housing Program. The practice of nondiscrimination and equal opportunity will be promoted for the City's CDBG program through policies and procedures described as follows (see also the subsequent Section 10.11, which relates to Federal Section 3 requirements): • Methods of informing the general public, owners, and potential tenants about fair housing laws will include the use of the fair housing logo and/or slogan. • When soliciting to tenants, owners and subrecipients will adhere to procedures that further fair housing. • As part of project agreements, owners will be required to follow the policies and procedures of the City's affirmative marketing program. • When soliciting to persons who are not likely to participate in the housing market without special outreach efforts, the City will contact community organizations, churches, special interest groups, and social service agencies. • Records documenting the affirmative marketing efforts of the City will be maintained. • Section 3 requires that employment and other economic development opportunities that are generated by certain HUD financial assistance shall, to the greatest extent feasible and consistent with Federal, State, and local laws and regulations, be directed to low-and very low-income persons within a very low- and low-income community. • For all Federally-funded contracts, the City includes a set of forms with all bid packages. These forms consist of: a listing of Federal equal employment opportunity/affirmative action requirements, requirements regarding contracting with small and minority firms, women's business enterprises and labor surplus area, a certification regarding performance of previous contracts or subcontracts subject to the equal opportunity clause and the filing of required reports, and certifications regarding non-segregated facilities. 10.11 Section 3 Section 3 requires that employment and other economic development opportunities are generated by certain HUD financial assistance will to the greatest extent feasible, and consist with easing Federal, State, an local laws and regulations, be directed to low-and very low-income persons, particularly those who are recipients of government assistance for housing, and to building contractors that provide economic opportunity to low and very low-income persons. For all federally funded contracts, the City has set forms that are included in all bid packages. These forms consist of; a listing of federal equal employment opportunity/affirmative action requirements, requirements contracting with small and minority firms, women's business enterprise and labor surplus area, a certification regarding performance of previous contracts or subcontracts subject of the equal 2009-2010 Draft Annual Action Plan Page 45 of 47 Ak City of Carson opportunity clause, the filing of required reports, and a certification regarding non- segregated facilities. • Methods of informing the public, owners, and potential tenants about Fair Housing Laws will include the use of the Fair Housing logo and/or slogan. • As part of project agreements, owners will be required to follow polices and procedures of the City's affirmative marketing program. • The City will contact community organizations, churches, special interest groups, and social service agencies when soliciting to persons in the housing market that are not likely to participate without special outreach efforts. • Records will be maintained documenting the affirmative marketing efforts of the City. 11. CITIZEN PARTICIPATION The City of Carson encourages participation of its community members, public service providers, and local businesses in offering comments regarding the City's Federal funding in accordance with the City's adopted Citizen Participation Plan. The City took several actions to ensure public participation in this process by preparing a Request for Proposals (RFP) for public service programs. Notice of the RFP was posted, and the RFP itself mailed to interested parties, on December 8, 2008. Notice of the RFP was also published in the Daily Breeze newspaper of Torrance and in a Los Angeles-based weekly newspaper, Our Weekly. The deadline for responses was January 8, 2009. The City received 19 responses out of the over 100 applications that were distributed for the 2008 program year. Staff reviewed all proposals for completeness and eligibility, and determined that 15 of those 19 respondents were eligible. The 15 eligible public service agencies were given the opportunity to present their proposals at a public hearing of the Citywide Advisory Commission on February 19, 2009. That hearing was continued to March 5, 2009 and concluded on that date. That hearing was noticed and posted to allow public input. City Council will have held another public hearing on the Program Year 2009-2010 Draft Annual Action Plan on March 18, 2009, and at the conclusion of that hearing is expected to adopt the Plan. That hearing was likewise noticed and posted to allow public input. The Annual Action Plan will be made available for public review and comment for a minimum of 30 days prior to its submission. Therefore, the allocation of funds for Program Year 2009-2010, as set forth in the Annual Action Plan, reflects citizen input and City Council action. 11.1 Citizen Comments Citizen comments received during the thirty (30) day public review period will be noted and included in this section. 12. MONITORING The City of Carson has specific monitoring standards and procedures in place to ensure that all Federal regulations and requirements are followed. The City conducts monitoring reviews to determine whether the programs are being carried out in a timely manner and in accordance with the Consolidated Plan and HUD program requirements. This includes monitoring business 2009-2010 Draft Annual Action Plan Page 46 of 47 Cit of Carson outreach and comprehensive planning requirements. Monitoring is carried out on a regular basis to ensure that statutory and regulatory requirements are being met and that information submitted to the HUD Integrated Disbursement Information System (IDIS) is correct and complete. The City requires all subrecipients to execute an agreement with specific performance requirements prior to the release of funds, including all CDBG disbursements of funds on a reimbursement basis. The City further ensures compliance with the Consolidated Plan by placing guidelines or conditions that ensure implementation of the annual monitoring goals in its contracts with consultants. Invoices including a description fo the activities for which funds were used must be submitted for payment. Pursuant to the CDBG agreement, progress reports are required to be submitted quarterly, plus one annual report at year end. Year-end audit reports are further required. The Housing and Neighborhood Development Division is responsible for monitoring CDBG- funded activities. Staff performs annual monitoring visits to public service providers and ongoing communication throughout the program year. Monitoring efforts are directed toward program performance, financial performance, and regulatory compliance. Staff also provides assistance to subrecipients in creating proper record-keeping systems where appropriate. The goal of the City's monitoring process is to reduce subrecipient problems, improve performance, and ensure compliance with CDBG regulations. 2009-2010 Draft Annual Action Plan Page 47 of 47 CDBG Program Year 2009--Action Plan (Revised Draft Budget) REVENUES: 2009 Entitlement Grant $1,040,000 Prior Years' Reprogrammed Funds - Estimated $500,000 Prior Year Reprogrammed Funds - Section 108 Loan TOTAL 2009 PROPOSED REVENUES $5,499,930 $7,039,930 EXPENDITURES: Administration (Limited to 20% of PY 2009 Grant+ 20% of PY 2009 Program Income= $208,000) Fair Housing (Housing Rights Center) Administrative Staff(Salaries & Benefits) $31,886 Operations & Maintenance $128,730 $47,384 Administration Total $208,000 Rehabilitation Activities (Limited to 65% of PY 2009 Grant+ 100% of Reprogrammed Funds =$1,176,000) Neighborhood Pride Program--(City Wide) Single Family Owner Occupied Program--(Loans & Grants) $629,627 Mobile Home Program--(Grants Only) $175,000 Commercial Loans & Grants--(Target Areas Only) $250,000 Rehabilitation Subtotal $1,054,627 Rehabilitation Program Staff--(Salaries & Benefits Only) $121,373 Rehabilitation Total $1,176,000 Section 108 Loan 110/405 Mixed Use Project--($5.5 million available) 5,499,930 Section 108 Loan Total 5,499,930 Public Services (Limited to 15% of PY 2009 Grant+ 15% of PY 2008 Program Income= $156,000) Bridges Community Economic Development Corporation Carson Coordinating Council/Carson Child Guidance Program $15,000 $15,000 The Children's Clinic El Nido Family Centers $10,000 Gang Alternatives Program $15,000 Gardena-Carson Family YMCA $15,000 Los Angeles County Sheriffs Department Carson Gang Diversion Team $15,000 $15,000 Office of Samoan Affairs Peace and Joy Care Center $10,000 People's Community Org. for Reform & Empowerment(People's CORE) $10,000 Samoan American Senior Citizens Involvement, Inc. $10,000 Samoan Federation of America $7,500 South Bay Family Healthcare Center $10,000 Victory Community Center/Take 5 Youth Enrichment Program $13,500 $15,000 (Reduction necessary to stay within revised Public Services Cap) ($15,000) Public Services Total $156,000 TOTAL 2009 PROPOSED EXPENDITURES $7,039,930 EXHIBIT NO. 0 2 FUNDING RECOMMENDA ONE PY 2009 CDBG PUBLIC OSERVICE PROPOSALS Staff's Estimate of Funding Availability: $171,000 PY 2009-2010 Applicants Organization/Program Amount Requested by Amount Recommended by Organization/Program ($) Commission ($) 1-Bridges Community Economic Development Corporation 15,000 3-Carson Coordinating Council/ 10,000 Carson Child Guidance Program 20,513 4-The Children's Clinic 15,000 10,000 10,000 6-El Nido Family Centers 7-Gang Alternatives Program 20,000 15,000 40,000 15,000 8-Gardena-Carson Family YMCA 15,000 10,000 10-HOPE (Home Ownership for Personal Empowerment) Housing 100,000 11-Los Angeles County Sheriff's De- partment Carson Gang Diversion Team 15,000 15,000 12-Office of Samoan Affairs 20,000 10,000 14-Peace and Joy Care Center 35,000 20,000 15-People's Community Org. for Re- form & Empowerment (People's CORE) 10,000 16-Samoan American Senior Citizens 10,000 Involvement, Inc. 15,000 17-Samoan Federation of America 7,500 15,000 10,000 18-South Bay Family Healthcare Center 10,000 19-Victory Community Center/Take 5 10,000 Youth Enrichment Program 15,000 13,500 Total 355,513 171,000 Exhibit No. 3 SON cql 4 ? r�, 11Y=�� - CITY OF CARSON r ,,,,,,,) "KF UN1,1:0 REQUEST FOR PROPOSALS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PUBLIC SERVICE PROGRAMS—PROGRAM YEAR 2009 The City of Carson invites community-based organizations and/or agencies to submit proposals for community development or public service-related activities for the 12-month period beginning July 1, 2009 and ending June 30, 2010. This time period comprises the 2009 Program Year (PY) for the Community Development Block Grant Program. Further program details and requirements are listed below. Interested parties are invited to submit descriptive program proposals and a required City application no later than 5:00 P. M. on Thursday, January 8, 2009, to the Office of the City Clerk, at Carson City Hall, 701 East Carson Street, Carson, California 90745. Background The City of Carson qualifies as an entitlement city under the CDBG program because of the proportion of low and moderate income persons among its residents. Funding for the CDBG program is made possible by the Federal Housing and Community Development Act of 1974 and its subsequent amendments, and is - administered by the U. S. Department of Housing and Urban Development(HUD). Program Objectives The primary objectives of the CDBG program include the development of viable urban communities, including decent housing, a suitable living environment,and expanding economic opportunities, primarily for persons of low and moderate income. In keeping with those objectives, the City in the past has undertaken a variety of physical development activities along with public`.social services in support of those development activities. These have included such public improvements as buildings and streets, and rehabilitation of owner-occupied single-family dwellings in target areas by means of loans and grants. Social services have included those related to youth services (including delinquency prevention, counseling, employment, medical screening and treatment, and programs (including shelters) for the homeless. All activities, projects, and programs must serve low and moderate income residents based on Federal income limits (a maximum household income of 80% of the Los Angeles area median, adjusted for family size). Range of Eligible Activities The following is a partial list of activities eligible for CDBG funding: • Acquisition, rehabilitation, or preservation of land and buildings. • Public works, facilities,and site improvements. • Clearance, demolition, and rehabilitation. • Planning and management • Program administration Exhibit No. 4 1 CIVIC PLAZA DRIVE • SUITE 500 • CARSON, CA 90745 • (310) 233-4800 Abk WESSITE: ci.carson.ca.us City of Carson CDBG Program Year 2009 RFP Page 2 of 7 • Economic development • Provision of public services such as those concerned with employment, crime prevention, child care, health care, substance abuse assistance, energy conservation,recreation services, services to senior citizens, or other public/social/human services needs Jurisdictions receiving CDBG funds are permitted to allocate 15% of that funding to programs and services falling into the last of the above-listed categories (public services). Consequently, services falling into that category are the subject of this Request for Proposals. The major criterion for eligibility for CDBG funding is that the majority of program participants,must be persons of low and moderate income. Under this criterion, the program must provide service to Carson residents whose household incomes are not more than 80% of the metropolitan Los Angeles median income, adjusted for family size. It is essential that applicants explain and demonstrate in their proposals how the will veri and kee. track of .artici.ants' income levels. You will be re.uired to include with your PY 2009 applications/proposals an example of the documentation your program will obtain from program participants to verify their income status. Proposal/application packages are required to include exam'les of the documentation that will be obtained from .artici.ants to verif their income status. While the income levels for the CDBG program are adjusted by HUD on an annual basis, and the income levels for PY 2009 have yet to be determined, the income levels in effect for PY 2008 are shown below for illustrative purposes. Income Extremely Low Very Low Low Cate:o Moderate Above Moderate Household Size 1 Person $15,950 or less U. to $26,550 U. to $42,450 U. to $50,300 Above$50,300 2 Persons $18,200 or less U. to $30,300 U. to $48,500 U. to $57,400 Above$57,400 3 Persons $20,500 or less U. to $34,100 U. to $54,600 U. to $64,600 Above$64,600 4 Persons $22,750 or less U. to $37,900 U. to $60,650 U. to $71,800 Above$71,800 5 Persons $24,550 or less U. to $40,950 U. to$65,500 U. to $77,500 Above$77,500 6 Persons $26,400 or less U. to $43,950 U. to $70,350 U. to $83,300 Above$83,300 7 Persons $28,200 or less U. to $47,000 U. to $75,200 U. to $89,000 Above$89,000 8 Persons $30,050 or less U. to $50,050 U. to $80,050 U. to $94,800 Above$94,800 The following categories of persons are generally presumed (by controlling Federal law and CDBG program guidelines) to be low and moderate income persons: abused children, elderly (age 62 and above), battered spouses, homeless persons, handicapped adults, illiterate adults,persons with HIV/AIDS, and migrant farm workers. Programs providing housing assistance and related support services are required to comply with HUD's Residential Lead-Based Paint Hazard Reduction Act (Title X of the Housing and Community Development Act of 1992). Compliance may require the inspection of housing units, control/removal of lead-based paint hazards, and clearance testing at the expense of the grant applicant. � City of Carson CDBG Program Year 2009 RFP Page 3 of 7 For any questions on eligible activities, contact Keith Bennett, CDBG Coordinator, I Civic Plaza Drive, Suite 500, Carson, CA 90745, (310)233-4862, or via e-mail at kbennett@carson.ca:us. Proposers' Conference In an effort to assist prospective applicants in the preparation of their proposals, as well as to assist staff in the review of those proposals once submitted, applicants will be provided the opportunity to review the application process and related issues with staff at two Proposers' Conferences to be held prior to the January 8 application deadline. These will take place on Thursday, December 18, and Monday, December 22,in Room 107 of the Carson Community Center,801 East Carson Street. Each session will begin at 10:00 A. M. Participation in one of the Proposers' Conferences is mandatory. Applications from organizations/programs not having a representative at one of these conferences will not be accepted. Expected Funding The expected level of CDBG entitlement funding for the City of Carson for PY 2009 (subject to updating as more information becomes available from HUD) is approximately $1,040,000. A maximum of fifteen per cent (15%) of this amount, or approximately $156,000, may be used for eligible public service programs. In addition to this 15% of the entitlement funding, the City is likewise permitted to allocate up to 15% of unutilized funds from previous years for these public service programs. Staff's best current estimate of the prior year funds available for reuse in PY 2009 is approximately $20,000. Thus, staff's total estimate of the total funding available for public service programs in PY 2009 is approximately $176,000. (The figure that was allocated in PY 2008 was $184,384.) Summary of Reporting,Monitoring,and Other Requirements Please note that the use of CDBG funds requires stringent administration and vigilance on the part of organizations allocated funding(referred to as subrecipients). HUD requires the City to enter info formal, written agreements with such organizations, called subrecipient agreements, spelling out such details as the nature of services being provided, the amounts being allocated, the manner in which the funds are to be transmitted to the organization, and information to be provided by the organization during the course of the program year. Organizations providing service under the CDBG program are required to maintain public liability and property damage insurance protecting the organization in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of any accident, and $1,000,000 for property damage. Such insurance must also name the City as an additional insured. All organizations that receive a funding allocation must collect the following information regarding each program participant: household income level (extremely low, low, moderate, above moderate) household type(elderly, handicapped/disabled, female head of household) race and ethnicity(it should be noted that the race categories now in use by HUD permit a person to identify himself/herself as belonging to more than one category), type of assistance, and outcome of the assistance provided. This information will be required to be submitted on monthly activity reports. These reports will cover each month and will be due within 15 days of the end of each month's reporting period. The first monthly report will be for the period of July 1, 2009 through July 31, 2009. • 56 City of Carson CDBG Program Year 2009 RFP Page 4 of 7 The CDBG program operates on a reimbursement basis (meaning that subrecipients first incur expenditures, and then submit documentation of those expenditures to the City for approval in order to receive disbursements of CDBG funds). The City of Carson operates on a system that requires that invoices for actual expenditures for a particular month be received by the 15th of the subsequent month for payment within that subsequent month. All participating organizations will be required to submit a monthly billing invoice and monthly activity report with supporting documentation in order to receive reimbursement. City staff will conduct on-site monitoring visits during the program year. Adequate financial administration to separately account for CDBG-related expenditures must be in place. Additional monitoring visits may be conducted at the sole discretion of the City and/or HUD. Program accomplishments, participant income verification, information, and all financial records related to the block grant must be available for inspection. Expenditures and the reimbursement thereof are subject to guidelines of HUD and the Federal Office of Management and Budget (OMB). A copy of the latest edition of the City's Subrecipient Manual, which all prospective applicants are encouraged to obtain and familiarize themselves with, is available by contacting the City's CDBG Coordinator. Public service organizations shall not target or serve any single ethnic population. Discrimination of any kind in the rendering of public services shall be cause for the rejection of a proposal. Organizations whose primary purpose is to benefit members of a particular ethnic group are not prohibited from applying for CDBG funds, but the program for which CDBG funds are sought must be open to persons outside that ethnic group. Religious or faith-based organizations are advised that Federal funding may not be used to support any religious activities or religious influence in the delivery of public services. Finally, in recent years HUD has required that grant recipients measure outcomes as well as numerical goals. (For example, in addition to serving X number of clients during the program year, what are the anticipated outcomes of that program and how will those outcomes be measured?) Organizations submitting proposals should be prepared to address this issue within their proposals, as well as in the reporting they submit to the City on a regular and periodic basis. Program Proposal Content Program proposal descriptions must be no more than ten typewritten pages of text with one (1) additional page allowed to include a line item proposed budget for the 2009 PY. Proposals must identify a need and describe how the proposed program or activity will address this need. Proposals must be specific and contain quantifiable (measurable) objectives (i. e., universe of need, number of persons to be served, et cetera). Respondents should be realistic and avoid overly ambitious projects that cannot be achieved within the 12-month period. Proposals must be for direct service provision and not to conduct research. Please keep in mind that less than $180,000 is expected to be available to be apportioned among all programs approved for funding. Asking for an excessive amount of funds will not assist you in obtaining a grant. While there is no specific format for proposals, all proposals should, in addition to the accompanying application form, include and cover the following: [ ] Description of how the need was determined (including any supporting data) and how the program will meet the need. A City of Carson CDBG Program Year 2009 RFP Page 5 of 7 [ ] Description of the target population and the setting in which it is anticipated that the service will be provided. [ ] Description of how your program will track and verify the income status of program beneficiaries. [ ] An example of the documentation your program will obtain from program beneficiaries to verify their income status (note the information on pages 2 and 3 of this RFP regarding the low and moderate income status of program participants). [ ] Description of program goals and objectives, as well as your method for evaluating the performance and success of your program. [ ] If your organization does not operate within this City's boundaries, please explain how your program will benefit City of Carson residents. [ ] Brief resume noting the expertise and background of the organization (including how long the program has been in existence) and of the senior staff responsible for the program. [ ] List of the organization's officers (such as a board of directors) and of local program and supervisory employees, along with a summary of the background of those individuals. [ ] Organization by-laws or charter. [ ] Federal non-profit status determination letter[IRS Code 501 (c)(3)]. [ ] State non-profit determination letter[State Code 23701 (d)]. [ ] One (1) page line item budget detailing the use of CDBG funds requested for the 2009 program year. [ ] A full line item budget of the organization for the 2008 (current) PY (includin a listing of any other funding sources your group receives). [ ] Financial statements for the previous two (2)years. (Include at least one year—the most recent year available—of audited financial statements. Programs that have not previously received or applied for CDBG funds from the City are welcome to apply. However, City Council has decided that no funding will be allocated to startup organizations or programs.) Prospective applicants are advised that a number of organizations and activities are funded through the CDBG program in the current program year, and these organizations will most likely apply once again for funding. However, current or previous participation in the CDBG program does not guarantee funding for any applicant. Evaluation Criteria and Application Review Process All proposals submitted in a timely manner are reviewed by City staff for completeness and program eligibility according to CDBG guidelines. The City reserves the right to determine the completeness of all proposals, and also reserves the right to reject any or all proposals without cause. Following the review by City staff, a minimum of two public hearings will be conducted by the Carson City Council prior to Council's formal approval of the programs to be awarded funding and their respective funding allocations. These hearings will be conducted by the City Council during regular Council meetings, and will most likely take place some time in March, 2009. As part of the public testimony that is an essential component of a public hearing, applicants will be provided the opportunity 4 City of Carson CDBG Program Year 2009 RFP Page 6 of 7 to make brief presentations explaining and highlighting their program proposals. Applicants will be apprised as to the dates and times of these public hearings. In addition to the basic criteria for CDBG eligibility described earlier, the following criteria will be emphasized during the review process: • The organization is viable, stable, and exhibits the administrative capacity to successfully complete a project. • The service directly benefits low-and moderate-income Carson residents. • The organization has a process in place to measure the amount of assistance provided to Carson residents. • The service will not duplicate or overlap an existing service. • The organization has other sources of funding to match or supplement the City of Carson's CDBG funding. • The CDBG funding provided will be used for client services (as opposed to on-going administrative expenses). Applicants are advised that City Council has incorporated the above-described evaluation criteria in addition to other considerations into a set of policy guidelines it recently adopted for the CDBG funding process as well as for a separate funding application process for cultural arts programming conducted for the City's Fine Arts &Historical Commission: 1. Applications for CDBG and Fine Arts & Historical Commission funding shall be considered by City Council at the same meeting. 2. No service provider shall receive funding from both the CDBG and Fine Arts & Historical Commission budgets. However, if a provider can demonstrate that it is operating separate and distinct programs that meet the criteria for each, it can qualify for funding from both CDBG and the Fine Arts &Historical Commission for those separate programs. 3. There shall be no limit on the number of consecutive years a service provider may receive funding. However, there shall be no earmarking of annual funding for any service provider. That is, the amount of funding a service provider receives in any single year shall be determined by a competitive application process. 4. Each Commission, in conjunction with staff, shall establish a point system for evaluation of applications. Service providers who are Carson-based or predominantly serve Carson residents shall receive bonus points.* 5. The minimum annual grant amount for CDBG and Fine Arts & Historical Commission service providers shall be $7,500.** Such funding shall be provided only to existing organizations/programs, not startup organizations/programs. 6. Applications for funding shall be compared for administrative versus direct client service costs and collaboration with other entities in providing services. City of Carson CDBG Program Year 2009 RFP Page 7 of 7 *CDBG staff has, in response, developed the following 100-point scale for evaluating the proposals submitted for the PY 2007 funding cycle, and will likely again be employed, with perhaps minor modifications, for the PY 2008 process. This system accommodates the awarding of a number of bonus points to Carson-based organizations, so those programs would have a maximum possible score above 100. • Organization based in or maintaining a base of operations in Carson—up to 10 points(bonus) • Meeting Five-Year Consolidated Plan Major Priority Needs (services to the homeless or that prevent homelessness, services to persons with special needs, services to youth, and services to the frail and elderly)—up to 35 points • Project Impact (including such features as the extent of need, number of Carson residents to benefit from the service, stable management, applicant's past performance)—up to 35 points • Project Long-Term Outlook (solid operation plan, leveraging of other resources versus reliance on City funding, ability to meet or comply with relevant regulatory provisions)—up to 30 points **In awarding the allocations for PY 2008, City Council concurred with staff's recommendation to not allocate less than $10,000 to any successful applicant. However, no action was taken by Council to formally increase the $7,500 minimum. Proposal,Application,and Due Date To be considered, applicants must submit the following: • One(1) City application; • One(1) unbound original proposal; and • Seven (7)copies of the proposal. Please do not bind the copies or place them in covers; simple stapling is suggested. Proposals and applications must be received no later than 5:00 P. M., Thursday, January 8, 2009, and should be addressed to the Office of the City Clerk, Carson City Hall, 701 East Carson Street, Carson, California 90745. Late and/or substantially incomplete proposals and applications will be rejected. Postmarks, facsimile transmittals, or electronic mail submittals will not be accepted. NO EXCEPTIONS WILL BE MADE. f �,,; 60 o o . ; 00 o _�0. 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C CD C co a3 W 0 p c c U Q a) 0 N U 0 c E 0 ` Li :_ _ o (,°, C E cu c m CU a) P. o m >, U u c c o E o a)•U W CD m Cn 0)o a m L. 0 U • Q O C d N 0 `� a) a) (n o N .0 C c0 0 a) co C C 7 (CO 'O >. c� U U E =p u) ' .>) u0, C) O >, W IDn .� of O aci In E c m rn m E o m a) a) (a .= 5 U C) 7a D l U oo W Cn O E Li >. o :aces u' c s L 0 Q c = o p m c c o U N O U 0 "_O a) W U N N Q) (o (0 m 0 0 o o 2 ki 2 rn 2 (co m a .< o m o aa) E E 5 ry m m U I— o w o c io _i o a a) CC to in U) > I-- EXHIBIT 1 .01 ,0 A COMPOSITE RATING OF 2009 CDBG PUBLIC SERVICE APPLICANTS (in order of total score) Total Applicant Score 1T Office of Samoan Affairs (12) 103.67 1T South Bay Family Healthcare Center (18) 103.67 3. El Nido Family Centers (6) 102.34 4. Carson Coordinating Council/Carson Child Guidance Program (3) 100.50 5. Peace and Joy Care Center (14) 100.33 6. Bridges Community Economic Development Corp. (1) 94.00 7. Victory Community Center/Take 5 Youth Enrichment Program (7) 92.66 8. The Children's Clinic (4) 88.67 9. Gang Alternatives Program (7) 87.33 10T Samoan American Senior Citizen's Involvement, Inc. (16) 81.66 10T Samoan. Federation of America (17) 81.66 12. Los Angeles County Sheriffs Department Carson Gang Diversion Team (11) 80.67 13. Gardena Carson Family YMCA (8) 77.00 14. HOPE (Home Ownership for Personal Empowerment) Housing (16) 67.00 15. People's Community Organization for Reform and Empowerment (15) 62.50 Exhibit No. 6 ,', 62 SCORING SYSTEM FOR EVALUATING CDBG PUBLIC SERVICE PROPOSALS Factors and Relative Weights • Meeting Five-Year Consolidated Plan Major Priority Needs (up to 35 points)-services to the homeless or that prevent homelessness, services to persons with special needs, services to youth, and services to the frail and elderly. • Project Impact(up to 35 points)-includes the extent of need, number of Carson residents to benefit from the service, stable management, applicant's past performance. • Project Long-Term Outlook (up to 30 points)-solid operation plan, leveraging of other resources versus reliance on City funding, ability to meet or comply with relevant regulatory provisions. • Organizations based in or maintaining a base of operations in Carson (bonus of up to 10 points). PY 2009-2010 Applicants 5-Yr. Long- Carson- ConPlan Project Term Based Total Major Impact Outlook (BONUS) (Maximum Organization/Program Priority 35 30 10 110) 35 1-Bridges Community Economic Development Corporation 32.50 24.00 27.50 10.00 94.00 3-Carson Coordinating Council/Carson Child Guidance Program 35.00 30.50 30.00 10.00 100.50 4-The Children's Clinic 31.67 28.00 29.00 0.00 88.67 6-El Nido Family Centers 31.67 30.67 30.00 10.00 102.34 7-Gang Alternatives Program 29.00 25.00 23.33 10.00 87.33 8-Gardena-Carson Family YMCA 27.50 19.50 30.00 0.00 77.00 10-HOPE (Home Ownership for Personal Empowerment) Housing 26.67 20.00 20.33 0.00 67.00 11-Los Angeles County Sheriff's Department Carson Gang Diversion Team 25.00 23.00 22.67 10.00 80.67 12-Office of Samoan Affairs 32.67 31.33 29.67 10.00 103.67 14-Peace and Joy Care Center 33.33 30.00 27.00 10.00 100.33 15-People's Community Organization for Reform and Empowerment (People's 27.50 15.50 14.50 5.00 CORE) 62.50 Exhibit No. 7 /fin\ 16—Samoan American Senior Citizens Involvement, Inc. 28.33 22.00 21.33 10.00 81.66 17—Samoan Federation of America 28.33 22.67 20.66 10.00 81.66 18—South Bay Family Healthcare Center 32.67 32.67 28.33 10.00 103.67 19—Victory Community Center/Take 5 Youth Enrichment Program 31.00 26.33 25.33 10.00 92.66 A4\ -----slimi.I.III a iJ JJ 1 1 � L I W y ...: ai ` a) y y 7 w � r `p a 0 N y y 0 w .: ,LO�I C V r .0 O y y -y.l 7a C V a ° a " a) 7 a lo ti IT,-.1'4 w 4 y .1.+ w 0 1 7 d w y■r' 0 d C M a C 7 w �I 0 ` 0 r w C O Cr C It) N O 0 O ` o \° M N w o 0 rn w e C 5 M °00000000 M O O O M O O _r °0000N000 P O0N N No OOo oo000 0 "+„J 00 N O t.tfj b to co co 0 1n,.j O) 0 0 n.O O O O O r r to r. 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N N)-N Q = NNN u c N y 0 0 0 U >tu U 2 F.,3 c.94 Ao DRAFT MINUTES SPECIAL MEETING OF THE CITYWIDE ADVISORY COMMISSION Congresswoman Juanita Mil lender-McDonald Community Center 801 E. Carson Street Carson, California 90745 6:30 P.M. Thursday, February 19, 2009 CALL TO ORDER: CAC Chairman Catipon called the Citywide Advisory Commission meeting to order at 6:37 p.m. FLAG SALUTE: The Flag Salute was led by Chairman Catipon. ROLL CALL: Citywide Advisory Commissioners: Present: Givens, Higginbotham,Ines,Jr., Manio,Vazquez, Vice Chair Harris and Chairman Catipon. Absent: None Staff Present: Keith Bennett, Housing Analyst and Martha Ochoa, Recording Secretary AGENDA APPROVAL: It was moved by Commissioner Manio to approve the Agenda submitted, seconded by Commissioner Ines, Jr. Motion carried unanimously on a voice vote. MINUTES APPROVAL: None 6. PUBLIC HEARING TO REVIEW AND CONSIDER PROPOSALS SUBMITTED FOR PROGRAM YEAR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PUBLIC SERVICE FUNDING PUBLIC HEARING Chairman Catipon declared the Public Hearing open. CDBG Coordinator Bennett prepared a capsule of 2009-2010 CDBG Proposed Project Summary Table (as of 2/19/09)and a map of the City of Carson Low and Moderate Income Block Groups for Commissioners as requested. Exhibit No. 9 Programs under Consideration for CDBG Public Service Funding made the following presentations: Gardena-Carson Family YMCA Audrie Echnoz&Cruz Ocampo, representatives are requesting$15,000 for a health improvement program focusing on persons with diabetes. Los Angeles County Sheriff's Department Not present. Samoan Federation of America Representative Chief Faletogo requested$15,000 for their program to assist English as a Second Language and health education for seniors program. Similarity in programming and target population between this program and Samoan American Senior Citizens Involvement, Inc was noted. Victory Community Center/Take 5 Youth Enrichment Program Representative Daniel Santa Cruz requesting$10,000 said that they service youth/gang diversion/intervention. Fred Gomez, Sr. Case Manager was also present. Staff noted that this is one of the agencies to which LA County Sheriffs Department Carson Gang Diversion Team notes that it makes referrals. • Peace and Joy Care Center Representative Melanie McAllister made a request of$35,000 for a transitional shelter that assists victims of domestic violence and their children. Office of Samoan Affairs Representative, June Pouesi requested $20,000 explained that they provide youth services, elderly services, and family-related social services. South Bay Family Healthcare Center Representative Brooke McIntyre, made a$10,000 request for General medical services for Carson High School students. Carson Coordinating Council/Carson Child Guidance Program Representative Cyndy Lum requested$20,513 for their school-based mental health counseling and outreach program. The Chairman declared a 5-minute break at 8:13 p.m. The Citywide Advisory Commission reconvened at 8:20 p.m. The Children's Clinic Representative Diane Nichols made a request of$10,000 for their work for employment readiness & financial literacy. CAC MEETING February 19,2009 Page 2 Ai Bridges Community Economic Development Not present. HOPE Housing • Representative Saron Scavo made a request of$200,000 to provide housing for individuals with developmental disabilities and services to assist them toward self-sufficiency. People's Community Organization for Reform and Empowerment(People's CORE) Representative Alejandra Sanchez,made a request of$10,000 for assistance to their work for community outreach and environmental health education. Gang Alternatives Program Not present. Samoan American Senior Citizens Representative Chief Nua requested $15,000 for this organization he said that it provides health&welfare services for seniors. El Nido Family Centers Representative Sylvia Martin said that the program deals with child abuse treatment, delinquency prevention,and services to pregnant and parenting teens. Programs under Consideration for CDBG Public Service Funding Program Name Commissioners Who Have Chosen to Bridges Community Economic Development Visit Co .oration Carson Coordinating Council/Carson Child Guidance Givens,Higginbotham Pro: am The Children's Clinic Givens El Nido Family Centers Gan: Alternatives Pro_ am Manio, Vazquez Gardena-Carson Famil YMCA Home Ownership for Personal Empowerment (HOPE Housin Los Angeles County Sheriff's Department Harris Ines Carson Gan_ Diversion Team ' Office of Samoan Affairs Mario Peace& Jo Care Center Harris, Hi.1..botham,Ines People's Community Orgsni7ation for Reform and Em.owerment(Peo.le's CORE Samoan American Senior Citizens Involvement, Inc. Manio South Bay Famil Healthcare Center Victory Community Center/Take5 Youth Enrichment Catipon, Higginbotham, Vazquez Pro. am CAC MEETING February 19,2009 Page 3 1 Programs Chosen to Visit under Consideration for CDBG Public Service Funding Commissioner Programs Chosen to Visit Cation Victo Communit Center/Take 5 Youth Enrichment Pro_ am Givens Carson Coordinatin_ Council/Carson Child Guidance Pro. am Harris Los Angeles County Sheriff's Department Carson Gang Diversion Team, Peace &Jo Care Center Higginbotham Peace&Joy Center, Victory Community Center/Take 5 Youth Enrichment Pro .I, Ines Los Angeles Coun Sheriff's •artment Carson Manic) El Nido Family Centers, Office of Samoan Affairs Samoan Aeri Senior Citizens Involvement Inc., Victory Community Center/Take 5 Youth Enrichment Pro. am Vazquez El Nido Family Centers, Samoan American Senior Citizens Involvement, Inc., Victo Communi Center/Take 5 Youth Enrichment Pro. am Staff CDBG Coordinator Bennett pointed out that for some reason,L.A. County Sheriff's Department, Gang Alternatives Program and Bridges Community Economic Development Corporation were not present tonight, however,he asked that the Commission keep these organizations in their deliberations because of their program history and that they be given an opportunity at the next meeting of March 5th to make their presentations. There being no one further to come forward, the Chairman declared the Public Hearing closed. ADJOURNMENT There being no further business to come before the Commission, Chairman Catipon adjourned the meeting at 9:25 p.m. to an Adjourned Special Meeting of the Commission on March 5, 2009 at 6:30 p.m. LAURO CATIPON Chairman ATTEST: KEITH BENNETT Staff to the Commission CAC MEETING February 19,2009 \Page 4 1I l� DRAFT ADJOURNED SPECIAL MEETING MINUTES OF THE CITYWIDE ADVISORY COMMISSION Congresswoman Juanita Millender-McDonald Community Center Thursday,March 5,2009-6:30 P.M. Carson, California 90745 CALL TO ORDER: The meeting was called to order by Citywide Advisory Commissioner Catipon at 6:30 p.m. FLAG SALUTE Led by Commissioner Chairman Catipon. ROLL CALL: Chairman Catipon called the roll, as follows: C! 'de Advisory Commissioners: Givens, Higginbotham, Ines,Jr. Mario, Vazquez Vice-Chair Harris and Chairman Catipon Late: Commissioner Givens arrived at 6:44 p.m. Chairperson Harris arrived at 6:55 p.m. Staff Staff Present: General Manager Cliff Graves, CDBG Coordinator/Housing Analyst Keith Bennett and Recording Secretary Ochoa AGENDA Motion by Commissioner Manio to approve the Agenda as submitted APPROVAL: seconded by Commissioner Ines, Jr. Motion carried unanimously on voice vote. y a MINUTES The Minutes for Feb m APPROVAL: ary 12, 19 and March 5 will be ready for approval at the next regular meeting of March 12. Staff CONTINUED PUBLIC HEARING TO REVIEW AND CONSIDER PROPOSALS SUBMAITTED FOR PROGRAM YEAR 2009 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PUBLIC SERVICE FUNDING Chairman Catipon declared the continued public hearing open. Remaining applicant presentations were presented. Exhibit No. 10 hr Bridges Community Economic Development Corporation Representative Walter Clark requested $15, 000 for educational support programming. L.A. County Sheriff's Department Carson Gang Diversion Team Representative Fred Noya explained that the program is a gang prevention/intervention for gang members and at risk juveniles who are serious about leaving the negative lifestyle. Gang Alternative Program Representative Alexandria Love This focus of this program is exclusively on the prevention side of the equation such as gang prevention classes/curriculum for students in elementary schools located in Carson. There being no one further to come forward, Chairman Catipon declared the public hearing closed. Staff CDBG Coordinator Bennett thanked the Commission for hearing presentations from the program applicants that were not present on February 19 Mr. Bennett noted that the Commission's recommendations will be forwarded to City Council to make the final determination on the actual funding allocations at their next meeting on Wednesday, March 18. Mr. Bennett referenced his memorandum to members of the Commission regarding points of emphasis regarding this evening's continued public hearing. He recommended that it not be the Commission's objective to award to every program seeking funds. He recommended that they consider funding to the programs they feel are most worthy and deserving of funds and allocate those funds on that basis. Mr. Bennett noted that they should base their decision on their assessment of the programs based on their funding proposals,their presentations to the Commission, and any site visits that they were able to make to the programs, as well as the rating of program proposals staff is presenting this evening. Mr. Bennett introduced Economic Development General Manager Cliff Graves in attendance to this evening's meeting. In his remarks to the Commissioners,Mr. Graves said he was impressed with the effort shown by all the Commissioners. The Chairman declared a 5 minute recess at 7:45 p.m. The Commission reconvened at 7:55 p.m. with all members present. CAC MEETING March 5,2009 2 Action There was a motion by Chairman Catipon, seconded by Commissioner Manio to hear reports of site visits. There being no objection, it was so ordered. REPORTS AND DISCUSSION OF SITE VISITS MADE BY COMMISSIONERS TO PUBLIC SERVICE PROGRAMS APPLYING FOR 2008-2009 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING. REPORTS ON SITE VISITS TO CDBG APPLICANTS 1. Bridges Community Economic Development—Chairman Catipon He was impressed at how Bridges uses technological tools, academic preparation, mathematical skills development, peer and parent academic, and motivational and personal support to foster high academic achievement and college attendance among under served students. He recommended funding for this organization. They do job placement; they serve low-income households in Carson. Their staff was responsive and professional. The facility seemed adequate. She recommended that the Commission be generous in the funding. 3. Carson Coordinating Council/Carson Child Guidance Program Commissioner Givens and Commissioner Higginbotham They reported they were truly impressed with the school based mental health counseling and program and outreach program. Recommended funding. 4. The Children's Clinic—Commissioner Givens She noted that they are not physically located in Carson, however, they do serve Carson, they have outreach here and they go to our schools. She said it is great program that serves many children and they are now serving adults, however, their primary focus is low-income, uninsured children. 6. El Nido Family Centers—Commissioner Manio and Commissioner Vazquez had very positive comments on their visit to this site. They spoke in favor of and recommended funding. 7. Gang Alternatives Program (GAP) GAP can only be an invaluable resource in the prevention of gang membership of our Carson youth. Recommended funding 8. Gardena-Carson Family YMCA Chairman Catipon noted that he had visited this program and recommended funding. CAC MEETING March 5,2009 3 LA1717\ 10. HOPE (Home ownership for Personal Empowerment)Housing— Since program as described in proposal requires assistance above and beyond the scope of CDBG public service funds, applicant was requested to provide additional information (a pro forma)on the full program. As that information has not yet been received, staff recommends removing this program from consideration at this time. 11. L.A. Co. Carson Sheriff's Gang Diversion Team—Commissioner Ines Commissioner Ines reported that their goal is to assist gang members and their families through the collaborated efforts through law enforcement and the community in order to adopt alternative paths to break the cycle of violence. They offer a public safety/youth services/gang diversion program. Recommended funding. 12. Office of Samoan Affairs,Inc. —Commissioner Manio Commissioner Manio said that she was very happy and pleased with her visit to this site. Recommended funding. 14. Peace and Joy Care Center—Commissioner Givens,Commissioner Harris, Commissioner Higginbotham and Commissioner Ines In addition to the favorable reports given, Commissioner Harris said that she is very familiar with the organization from her past working experience. Recommended funding. 15. People's Community Organization for Reform and Empowerment(People's CORE) No visit made. 17. Samoan Federation of America—Commissioner Manio Commissioner Manio reported that this is a unique program. The services they provide are: English as a Second Language, citizenship, and health education for seniors; intergenerational cultural programming involving seniors and youth. Recommended funding. 18. South Bay Family Healthcare Center—Commissioner Ines Students entering the clinic have access to medical care. He spoke in favor of and recommended funding. RECOMMENDATION TO CITY COUNCIL ON COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING ALLOCATIONS FOR PUBLIC SERVICE PROGRAMS FOR 2008-2009 PROGRAM YEAR. PY 2009-2010 Applicants Organization/Program Amount Requested by Amount Recommended by Organization/Program ($) Commission($) 1. Bridges Community Economic 15,000 10,000 Development Corporation 2. Carson Coordinating 20,513 15,000 Council/Carson Child Guidance CAC MEETING March 5,2009 4 Pro_ram 3. Carson Truancy Center, Carson 10,000 Hi:h School 10,000 4. The Children's Clinic 10,000 10,000 6. El Nido Family Centers 20,000 15,000 7. Gang Alternatives Program 40,000 15,000 8. Gardena-Carson Family YMCA 15,000 10,000 10.HOPE (Home Ownership for 100,000 Personal Empowerment)Housing _0- 11. Los Angeles County Sheriff's 15,000 Department Carson Gang 15,000 Diversion Team 12. Office of Samoan Affairs,Inc. 15,000 10,000 14. Peace and Joy Care Center 35,000 20,000 15. People's CORE) 10,000 10,000 16. Samoan American Senior 15,000 Citizens Involvement, Inc. 7,500 17. Samoan Federation of America 15,000 10,000 18. South Bay Family Healthcare 10,000 Center 10,000 19. Victory Community 15,000 Center/Take 5 Youth Enrichment 13,500 Pro.ram Total 171,000 Action Motion by Chairman Catipon to adopt recommended allocation of $171,000 as outlined and forwarded to City Council to make the final determination on the actual funding allocations, seconded by Commissioner Manio. Motion carried unanimously on a voice vote. The City Council will conduct a Public Hearing regarding the Proposed Allocation of Community Development Block Grant Funds for Fiscal Year-2009 during the Council Meeting of March 19, 2009. CAC MEETING March 5,2009 5 ADJOURNMENT Chairman Catipon adjourned the meeting at 9:20 p.m. Lauro Catipon Chairman ATTEST: Keith Bennett Staff to the Commission CAC MEETING March 5,2009 6 :TLD The Children's Clinic "Serving Children and Their Families" 2801 Atlantic Avenue Long Beach,California 90806 BOARD OF DIRECTORS January 6, 2009 Victor Gonzales,CPA,President Holthuuse, Carlin&Van Trigt Martha Herrera,Vice President Paula Miller,Vice President David Armes,Treasurer Office of the City Clerk Stephen Romansky,MD.Secretary Pediatric Pathology,LBMMC Carson City Hall Catalina Cruz,Consumer Angel Nieves,Consumer 701 East Carson Street Guadalupe Padilla,MD, Miller Children's Hospital Carson, CA 90745 Phansy Peang,Consumer Evangelina Ramirez,Consumer, Community Leader Dear Office of the City Clerk: Susan A.Wise,Esq., Wise,Pearce,Voris and Smith ADVISORY BOARD The Children's Clinic, Serving Children and Their Families (TCC) is pleased to Ron Arias,Director Long Beach Dept.of Health submit this request to The City of Carson for $10,000 for the Community and Human Services Development Block Grant program. The goal of this program is to continue to Ruth Ashley,Asst.Superintendent of Human Resources provide high quality health care services to the most underserved residents of the City Long Beach Unified School District of Carson. Anthony Batts,Chief Long Beach Police Department Dave Carver,CLL The Children's Clinic's focus is to create a true "medical home" by providing Carver Financial Blake Christian,CPA accessible, affordable health care and health promotion to the needy community, and Hoithouse,Carlin&Van Trigt John Cronin,M.D. to ultimately, better the lives of our patients and the community now and for years to Lions Club come. By funding The Children's Clinic, you are providing essential support that Gene Johnson,CPM GJ Property Services enables us to improve the quality of life for the children and families and bul Jack Humphrey,Ph.D. Diversa Consulting healthier communities in the City of Carson. Supervisor Don Knabe 4'a District,County of Los Angeles James Kuhl If you have any additional questions regarding this proposal, I will be happy to answer City of Long Beach Sally Lane them. Please call me by phone at (562) 492-6703 or via email at De.Marks,M.D.y Services,MCH ehainlev @thechildrensclinic.org. I would be pleased to host you for a private tour of Mel Marks,M CAO,MCH the clinic and to see our mission in action. Thank you for all your support in the past. Teresa Mosqueda California Community Foundation I look forward to hearing from you. Robin Paterson,Senior VP American Business Bank Lorie Pickens Sincerely, Watson Land Company Britt Health Rios-Ellis,to, ULB Suellen Educator,Hospice, / y Suellen Skow,Hospice,LBMMC Chris Steinhauser,Superintendent of the Long Beach Unified School District Erika Hainley, LCSW Song Tan,M.D.,F.A.A.P. Pediatrics Chief Development Officer Kevin Torres,VP Information Services.LBMMC Mike Van Dyke,CFP Shadden Group Joel Widelitz,M.D. Kaplan&Widelitz LIFE MEMBERS Charlotte Bell Charlotte Bock,M.D. Carl Cohn,Ed.D. Janice Cole David Mosier,M.D Judstm oendorf.M.D. Ruth Wright Sch AWARDS AND COMMUNITY RECOGNITION - CONT'D // o CITY OF ROLLING HILLS, 1996 ,'` ^ o CITY OF ROLLING HILLS ESTATES, 1996 „/ o CITY OF PALMDALE, 1996 o CITY OF DOWNEY, 1996 o CITY OF ARTESIA., 1996 F o CITY OF CUDAHY, 1996 o CITY OF MALIBU, 1996 o CITY OF TEMECULA, 1996 • o CITY OF NORWALK, 1996 o CITY OF EL MONTE, 1996 o CITY OF LOS ANGELES, 197: and 1996 o CITY OF TORRANCE, 1971 d 1996 • o CITY OF HAWTHORNE, 1• 7 o CITY OF REDONDO BE• H, 1979 and 1996 o CITY OF CALABASAS, 996 o CITY OF DIAMOND B ' , 1996 o CITY OF MONRO , 1996 o EMERGENCY PRE' DNESS COMMISSION, 1985 and 1994 o UNITED WAY, IN"., OF LOS ANGELES, 1979 and 1983 o NAACP, Carson q apter, 1979 2001 o CITIZEN OF T DAY - XTRA/KOST, Radio Station, 1970 ADDRESS: 18802 P-pperdine Drive - Carson, California 90746 TELEPHONE: ( 31 " 538-3037 / FAX: ( 310) 538-3037 13 CITY OF CARSON Community Development mnn* 'flock Grant—Pro Yn s=�__• l..ur 2009 Public Service Programs—Request/Application Part One for Funding 1• Organization Name: The Children's Clinic Servin. Children and Their Families TCC 2. vity Projet/Activit y Name: Com.rehensive health care services for uninsured children a the Cc c N. and families in 3. Organization Address: 2801 Atlantic Avenue Lon 4. Brief description of project(examples: Beach CA�OE06 program,de fair description ( amples: employment program, child advocacy program, housing rehabilitation program, y Program childcare g P gram, etc.): The Children's Clinic will •rovide com•rehensive ,rims acute and . low-income uninsured children and their families of Cantive health care for 5 amilies residin� in the Cit of Carson. Location where program services are to be provided if different Children's Clinic Servin• ( different from above): 455 E. Columbia Street Suite 20�ldren and Their Families and Suite 6 Lon! Beach CA 90806 The Vasek Polak Children's Clinic Famil Health Center 1057 Pine Avenue Lon Beach CA 90813 The Children's Clinic Famil Health Center in North Lon 1060 East 70"'Street Lon Beach CA 90805 - Beach at Hamilton Middle School The Children's Clinic at the Lon Beach M 1301 West 12th Street Lon! Beach Californiia190813e Center The Children's Clinic Famil Health Center at Cesar Chavez Elements School 730 West Third Street Lon! Beach California 90802 The Children's Clinic at International Element. School 700 Locust Avenue Lon Beach CA 90813 6. Contact Person: Enka Hainle LCSW Title: Chief Develo Daytime Telephone:L562.1492:6:203. ment Officer FAX: 562 595-4373 E-Mail: ehainleyna thechildrensch_rn_cora 7. Official(s)authorized to sign agreement: Name: Elisa A. Nicholas MD MSPH Title: Chief Executive Officer 8. Amount of CDBG Funds requested for the 2009 Program Year: $ 10.000 9. How many y undu nl lamed (counting each person only number Carson residents do you anticipate serving in PY 2009 using the CDBG of times served 20 G funds requested City 10. How many City of Carson residents (counting all visits or FY 2008 -2009 using the CDBG funds requested? 600 contacts do you anticipate serving in 800 139` 11. How many persons did your program serve during the period July 1, 2007-June 30 2008? Total Number of Carson Patients and Visits Provided Undu.licated Patients 230 699 12. How many persons do you anticipate your program will serve during the period Jul 1, 2 June 30, 2009? 200—300 July 2008— 13. Have you previously received City of Carson funding? CDBG Yes No Other X 14. If"yes"to any of the above, identify the amounts received from each source in the space p e below: 2006-2007 2007-2008 CDBG 200 8'209 6 555 E7,500 10 000 Other N/A N/A N/A Part Two Please include the following in the attached proposal. (Please indicate by checking below which If any of the items listed below are missing, please include an explanation of why the or could not be included: h items are y eitemsare [X] Description of how the need was determined(including any supporting data) and how the program will meet the need. [X] Description of the target population and the setting in which it is anticipated that the servic e will be provided. X] Description of how your program will track and verify the income status of program beneficiaries. [X] An example of the documentation your program will obtain from program beneficiaries verify their income status. to [X] Description of program goals and objectives, as well as your method for evaluatin the performance and success of your program. g [X] If your organization does not operate within this City's boundaries,please explain how your program will benefit City of Carson residents. [X] Brief resume noting the expertise or background of the organization(including how lon program has been in existence) and of the senior staff responsible for the program. g the [X] List of the organization's officers(such as board of directors) and of local employees, along with a summary of the background of those ndivia als. [X] Organization by-laws or charter. [X] Federal non-profit status determination letter[IRS Code 501 (c )] 3 . [X] State non-profit status determination letter[State Code 23701 (d)]. [X] One(1)page line-item budget detailing the use of CDBG funds requested for the 2009 program year. [X] Full line-item budget of the organization for the 2008 (current)PY(including a listin g of funding sources your group receives). [X] Financial statements for the previous (2) years, including at least one year—the most rece year available—of audited financial statements. nt 2 140 DESCRIPTION OF HOW NEED WAS DETERMINED INCLUDING ANY SUPPORTING AND HOW PROGRAM WILL MEET NEED: �RTING DATA The Children's Clinic is requesting $10,000 in core operating support for provision of promotion and outreach and social services to the low-income, uninsured, and underinsured children their families residing medical care, health g in the City of Carson. Last year, The Children's Clinic saw 230 City of Carson patients during 699 health care visits, an increase from the previous year of an additional 53 visits. 3 patients and The communities served by TCC have the highest concentration of low-income, at-risk f nine percent of patients served by the Clinic live at or below 200% of the federal poverty unemployed. o families. Ninety- nine Almost 100/o of TCC's patients are the working P Y level and 19.i benefits for them. In these communities, g Poor whose employers do not provide health care. Fourty-three percent of Clinic patients are uninsured and f those who have insurance,ce, a vast majority(82%) receives coverage through Medicaid programs. insurance, a vast According to The Kaiser Commission on Medicaid and the Uninsured's Spotlight on Uninsured a Lack of Coverage Affects Parents and Their Families, "four in ten low-income parents and the likelihood of parents being lured Parents: of the f p level. Uninsured g uninsured is substantially greater in families with income belo uninsured 00% than the federal e those r with poverty ertya e... low-income parents are less likely to have a usual source of care g are half as likely to have visited a doctor for preventative care in the past 12 months... may delay treatment in the early stages of a condition, allowing the condition to possibly leading to more expensive and invasive treatment... more likely to delay or forgo care compared to their insured counterparts!' orsen and 1P�s•" g due to cost Poverty, lack of health care providers, environmental pollution, poor living conditions,high crime rates, high unemployment, lack of affordable health insurance, poor services and increasing cases of chronic diseases such as obesity, diabetes and g rhons, lack of problems in Southern California. In addition, language, economic barriers and cultural P dental care beliefs create a lack of understanding among culturally diverse d asthma are all leading health practices and preventative care. Individuals with limited language proficiency face difficulties ucommunica communicating t it of health care concerns at nearly every level of the health care delivery system. At the administrative scheduling an appointment can be a hardship and at the clinical level, health care providers mg their communication b that hinder a clear understanding of the patient's symptoms, dministrative level, care om extremely unicati barriers arrier difficult. S proper medical Spanish-speakin to be less making likely proper English speaking patients to receive sufficient preventive information or referrals from their providers.patients have also been found to be less likely than English functional health literacy which can lead to lack of understanding of written and oral info following P eiders. There is low g instructions and difficulty navigating the health system. These barriers can information, result in misdiagnoses of illnesses or physicians obtaining inadequate consent from patients. result in Overcrowding and lack of sanita According to the CDC r �', affordable housing are also significant barriers to good health. eport on "Community Interventions to Promote Healthy Social Environments: Early Childhood Development and Family households f family Y Housing," when affordable housing is not available to low amil resources needed for food, medical or dental care, and other necessities are diverted to housing costs. Residential instability results, as families are forced to move frequently, live with other families in overcrowded conditions or experience periods of homelessness. This request to the City of Carson is rooted in the ever-widening gap between our direct high quality health care and what third-party programs are able to reimburse the Clinic. costs n cost of healthcare, increasing numbers of the uninsured and the low third-party ever- widening gap The rising cost of g ga between costs and what patients and third-party P reimbursements creates an Year with the economic downturn and job losses. p y Programs pay. This is especially receives reimbursement in the amount of$88.26 per visit,gwhich per eaves visit an estimated however TCC only patient visit. This includes our costs for h which we look This the community pharmaceuticals, laboratory gap of amount for unity for support. ry and radiology; this is the amount for health care services to the City of Carson residen s calculates to the amount of$48,321.Clinic to provide quality 3 141 • There are also many high quality support and educational services for which TCC gets no reimbursement whatsoever. Patients are able to access asthma classes, assistance completing insurance applications, and education about their health issues from the Health Education and Outreach staff. TCC has social workers to provide support and link patients to mental health and other resources, as well as advocate for patients with special needs, and provide crisis intervention. Obesity is a major epidemic nationally, however there are very few programs to address the issue. We provide education, self management coaching, classes, and linkage to the limited resources in the community (i.e., intervention programs) wherever possible. The support we receive from the City of Carson's CDBG program will allow us to continue to provide high quality health care to the most underserved residents of the City of Carson. The Children's Clinic, Serving Children and Their Families will provide a true medical home to Carson residents by providing 600 - 800 comprehensive health care visits to underserved children, adolescents and adults who reside in the City of Carson. The Children's Clinic provides on-site primary health care services that includes preventive health care, acute and chronic care for children and adults, including family planning services, selected specialty care, walk-in immunizations, laboratory testing, prescribed medications, 24-hour telephone accessibility to physicians, well-child services, and pharmaceutical services. TCC also provides access to health education and promotion; chronic disease management for obesity, depression, asthma and diabetes; and an on-site social worker to provide mental health services and referrals, provide case management services, assist patients in gaining financial support for health and social services, provide referrals to substance abuse services, and referrals that enable patients to access services such as outreach,transportation and interpretive services. DESCRIPTION OF THE TARGET POPULATION AND THE SETTING IN WHICH IT IS ANTICIPATED THAT THE SERVICE WILL BE PROVIDED Most of the patients served at TCC are families of the working poor who have no insurance. TCC provided services to over 17,000 children and adults at over 55,000 patient visits last year. The target population served by TCC includes the most impacted, diverse, low-income, underserved areas in the community. The service area of TCC is the ethnically and economically diverse area of greater Long Beach which includes the cities of Carson, Wilmington, Paramount, Compton, Bellflower, Norwalk, Signal Hill, San Pedro, and others. The communities served by TCC have high concentrations of low-income, at-risk families. The ethnic composition of the Clinic population is: 76% Latino, 12% African American, 4%Asian, 3% White, 1%American Indian or Alaskan Native, 1%Native Hawaiian or Pacific Islander and 3%Other. TCC is a unique leader in the community that seeks to improve the health and well-being of and reduce health disparities for medically underserved, low-income children and adults through a comprehensive approach to health care. This approach includes responding to community identified needs in a culturally sensitive and linguistically appropriate manner and developing partnerships with many different organizations locally, state-wide and nationally. The Children's Clinic has been responsive in identifying health care needs throughout the years by growing, expanding and creating programs based on these needs. For example, a recent noteworthy accomplishment was the relocation of our main clinic across the campus of Memorial Medical Center to our new site in Buffums Pavillion, This is not just a new building for TCC, but a new way of providing comprehensive health care by offering our patients a true "medical home." The new clinic is a 13,900 square foot space, approximately twice the size of the former facility and was designed utilizing the Advance Access model of system redesign to improve patient flow and service delivery, thereby improving access to care and increased patient and staff satisfaction. It houses three patient wings (two pediatric and one adult), 34 patient rooms, 6 offices, a large health resource area, consultation room, reception area, restrooms and dispensary. The lobby includes an education area with a Reach Out and Read reading area and stocked book closet. This new clinical space allows us to see approximately 8,000 additional children and adult patients annually in a more efficient manner. TCC has an on-site social worker to provide case management and to assist patients with linkage to community-based resources like food, shelter, mental health services, entitlement programs, domestic violence counseling, and other psychosocial services. TCC provides primary health care services for the whole family, from health education and prevention services to comprehensive care across the lifecycle to the management of chronic diseases and recurring illness. 4 4 42 Another recent accomplishment is the transitioning to a system of electronic health records (EHR) allowing digital versions of patient records to be stored and transmitted within the clinic and across sites. Goal 4 of our 2006-2010 Strategic Plan is "Develop innovation in accessing medical information through technology and electronic linkages," with the objective listed as to "develop a strategy to implement Electronic Health Record (EHR) technology." In 2007, TCC participated with Long Beach Memorial Medical Center (LBMMC)when it was selecting its EHR vendor, and advocated for selecting Epic. When Epic was chosen, TCC became a pilot project for the ambulatory piece, and LBMMC agreed to help fund the project. Earlier this year TCC was awarded $335,000 from LA Care's Tranquada Award as the lead gift for implementation of our Electronic Health Record. The costs of our new clinic site, EHR implementation along with our growing patient population and decreasing funding places a critical burden on our core operating expenses not to cut services. Last year, The Children's Clinic was able to provide over 55,000 patient visits to over 17,000 children, adolescents and adults. Specifically, The Children's Clinic saw 230 City of Carson patients during 699 health care visits. Our goal is to provide comprehensive pediatric medical care and primary adult care for 200 - 300 Carson residents and 600 - 800 visits each year. Examples of The Children's Clinic's activities/programs include: • Medical evaluation diagnosis and treatment for children,adolescents and adults, including the elderly through regular appointments and specialty clinics; • The Long Beach Alliance for Children with Asthma(LBACA),for which TCC provides leadership in a community coalition to change the profile of childhood asthma in the most affected areas of Long Beach; • California Asthma Among the School-Aged Project (CAASA), a program designed to reduce health disparities among California school-aged children with asthma, through monitoring of clinic activities,home visits and clinic quality improvement; • BPHC Health Disparities Diabetes Collaborative, convened to eliminate health disparities and improve clinical and functional outcomes to delay or decrease the complications of diabetes; • Health care for the homeless program, whereby TCC provides health care services to homeless children at the Long Beach Multi-Service Center; • Community Partners Council(CPC), a collaboration with the Long Beach Department of Health and Human Services to improve the health and well being of residents; • Reach Out and Read, a collaborative between TCC, Beach Cities Reading Association and AmeriCorps*VISTA, which provides literacy promotion activities for children and families; • Healthy Lifestyles Pilot Project at Cesar Chavez Elementary School, a school wide project to improve healthy food choices and increase physical activity among students, teachers and parents; • Immunization Access and Outreach Project, a collaborative between TCC and, the Long Beach Department of Health and Human Services at the Miller Family Health Education Center to provide walk in childhood immunizations; • Lion's Pediatric Eye Clinic, which provides approximately 2,000 comprehensive outpatient visits and 50 eye surgeries each year; and • • Latinos Diabetes Self Management and Prevention Education Program,a collaborative with the Long Beach Department of Health and Human Services. Services will be provided at any of TCC's six Clinics: The Children's Clinic, Serving Children and Their Families (Main Clinic) 455 E. Columbia Street, Suite 201 and Suite 6 Long Beach, CA 90806 (562)933-0400 ", 5 !4 The Vasek Polak Children's Clinic Family Health Center 1057 Pine Avenue Long Beach, CA 90813 (562)366-5900 The Children's Clinic Family Health Center in North Long Beach at Hamilton Middle School 1060 East 70th Street Long Beach, CA 90805 (562)531-7284 The Children's Clinic Family Health Center at Cesar Chavez Elementary School 730 West 3rd Street Long Beach, CA 90802 (562)435-5040 The Children's Clinic at International Elementary School 700 Locust Avenue Long Beach, CA 90813 (562)436-4420 The Children's Clinic at the Long Beach Multiservice Center* 1301 West 12th Street Long Beach, California 90813 (562) 733-1147 **Providing primary healthcare services to homeless children DESCRIPTION OF HOW YOUR PROGRAM WILL TRACK AND VERIFY THE INCOME STATUS OF PROGRAM BENEFICIARIES The Children's Clinic verifies income status of program beneficiaries utilizing the income requirements that are provided to us through the Carson CDBG program. All of the patients TCC serves either qualify for Medi-Cal,Public-Private Partnership(PPP), Expanded Access of Primary Care(EAPC), Healthy Families or have completed a self-certification form of income eligibility. The income requirements for participation in these programs are at least as restrictive as HUD's. AN EXAMPLE OF THE DOCUMENTATION YOUR PROGRAM WILL OBTAIN FROM PROGRAM BENEFICIARIES TO VERIFY THEIR INCOME STATUS All TCC patients must fill out an intake form that asks for their monthly income, number of persons in household and if it is a female head of household, among other demographic information. Then it is determined if the patient qualifies for either Medi-Cal, Public-Private Partnership (PPP), Expanded Access of Primary Care(EAPC) or Healthy Families, and the required paperwork to verify income is then collected during the registration process. If they do not qualify for one of the above programs they complete a self- certification form of income eligibility. The income requirements for participation in all of these programs are at least as restrictive as HUD's income requirements. (See attached program income guidelines.) DESCRIPTION OF PROGRAM GOALS AND OBJECTIVES,AS WELL AS YOUR METHOD FOR EVALUATING THE PERFORMANCE AND SUCCESS OF YOUR PROGRAM The Children's Clinic's mission is "to partner with parents and the community to provide quality health care services and health education and promotion to needy children and families". Flowing from our 6 A mission, we have established the following goals to improve the health and well-being of the low income, uninsured residents of Long Beach and the surrounding communities: • To provide direct health services in a culturally and linguistically appropriate manner for children and their families in Southern California communities • To respond to community-identified physical and mental health needs of children and families • To partner with parents, patients and the community to develop and provide health education and promotion • To educate health professionals-in-training in the medical care of children and families in a diverse community • To educate and advocate for health care needs of children and families • To create a medical home for children and adults with special health care needs and chronic diseases • To decrease health disparities as delineated in healthy people 2010 • The Children's Clinic hopes to accomplish the following objectives through the City of Carson Community Development Block Grant Program: GOAL: Improve the health and well-being of the low income,uninsured residents of Carson. • Objective 1: Increase access to quality, affordable, culturally sensitive and linguistically appropriate health care for the underserved and uninsured in Carson by providing 600-800 patient visits to 200-300 patients per year. • Objective 2: Increase access to health education, health promotion and chronic disease management for residents of Carson by attending two health fair events in Carson per year. Effective program activities will be measured by the following criteria: Outcome: Improved access for underserved residents of Carson. Objective 1: Increase access to quality, affordable, culturally sensitive and linguistically appropriate health care for the underserved and uninsured in Carson by providing 600-800 patient visits to 200-300 patients per year. Measure: - Number of patients - Number of patient visits Outcome: New health education and promotion, including wellness activities,to the City of Carson residents provided. Objective 2: Increase access to health education,health promotion and chronic disease management for residents of Carson by attending health fair events in Carson. Measure: - Number of health education and outreach activities - Number of Carson residents reached IF YOUR ORGANIZATION DOES NOT OPERATE WITHIN THIS CITY'S BOUNDARIES, PLEASE EXPLAIN HOW YOUR PROGRAM WILL BENEFIT CITY OF CARSON RESIDENTS While The Children's Clinic does not physically operate in the City of Carson, it does provide a much needed service to the residents of Carson that is accessible less than five miles away. TCC provides quality, comprehensive health care services to the uninsured and underinsured residents in Carson at no or low cost; no one is turned away due to the inability to pay for services. We provide primary,preventive and acute care, chronic disease management for ailments such as asthma, diabetes, depression and obesity, health. education and promotion, social services, immunizations,on-site pharmaceutical dispensing and Medi- Cal/Healthy Families enrollment and much more. In addition, the Clinic provides vouchers for 7 1,415 transportation to all residents of Carson, in the event that they do not have the funds to obtain an adequate mean of transportation. Also, The Children's Clinic's Health Education and Outreach department provides materials and information about chronic disease management, health coverage options and provides other TCC Clinic services. Recently, the HEO department has made outreach efforts to Carson residents to improve asthma outcomes through support and education. BRIEF RESUME NOTING THE EXPERTISE OR BACKGROUND OF THE ORGANIZATION (INCLUDING HOW LONG THE ORGANIZATION HAS BEEN IN EXISTENCE) AND SENIOR STAFF RESPONSIBLE FOR THE PROGRAM The Children's Clinic is an independent non-profit 501 (c) (3) system of licensed community health centers dedicated to providing comprehensive health care in a culturally sensitive and linguistically appropriate manner to ethnically diverse, low income populations of all life cycles in the Southern California area. The Children's Clinic was founded by a group of physicians and community leaders in 1939. For over 70 years, it has embraced a broad definition of health and has been committed to providing quality health care to low income and ethnically diverse populations. TCC is known as a unique leader in the Southern California community, providing care for the underserved of all ages and improving the health and well-being while addressing disparities in health by offering them a true"medical home". • The Children's Clinic's exemplary and highly qualified staff has been led by Chief Executive Officer Elisa Nicholas MD, MSPH for 20 years. Dr. Nicholas has a Master's of Science in Public Health and completed her residency in both pediatrics and preventative medicine. She is a nationally known leader in community health and health care delivery to underserved populations. She has advocated for health care to the underserved at a local, state and national level for the past 23 years. Under her leadership, TCC has moved beyond its walls to reach out to families, schools and the community. Dr. Nicholas is a founding member of the Long Beach Community Health Council (LBCHC) and the Community Clinic Association of Los Angeles County (CCALAC), and is an appointee by Supervisor Don Knabe to the Los Angeles County Children's Planning Council. She is a Diplomat of the American Board of Pediatrics, a Fellow of the American Academy of Pediatrics (AAP), and former Executive Committee Member of the AAP Section of Community Pediatrics. The Children's Clinic's management team includes Maria Chandler MD, MBA, Chief Medical Officer;Jina Lee Lawler, LCSW, Chief Operating Officer; Darcel Noble, MBA, Director of Human Resources; Erika Hainley, LCSW, Chief Development Officer; Marisol Barajas, Health Education and Outreach Manager; and Knut Thune, Chief Financial Officer. The Children's Clinic providers are Board certified pediatricians with academic appointments at the University of California, Irvine (UCI) School of Medicine and certified pediatric nurse practitioners. The providers in the Adult Clinics include two Board certified internists (one is also appointed at UCI), five Board certified family practitioners, and two certified family nurse practitioners. TCC's providers consult, teach and lecture locally and nationally on the health care of the underserved, and most are bilingual in English/Spanish. Seventy-two percent of staff are bilingual (Spanish/English and Khmer/English). Recently, TCC has been a leader in chronic disease management programs especially focused on childhood asthma and diabetes. TCC also employs community health workers of various cultural backgrounds that mirror those of our patients. TCC's Health Education & Outreach Department provided 216 educational sessions with 4,820 participants; provided 24 school outreach activities with 1,306 participants in total and provided 33 community outreach activities with 1,752 participants in total. There is also a dedicated volunteer governing and advisory Board (including consumer members) and a very active volunteer base at the Clinic. LIST OF THE ORGANIZATION'S OFFICERS (SUCH AS BOARD OF DIRECTORS) AND OF LOCAL PROGRAM AND SUPERVISORY EMPLOYEES, ALONG WITH A SUMMARY OF THE BACKGROUND OF THOSE INDIVIDUALS, (See attached Board Roster and summary of background) 8 " lid ATTACHMENTS • Program Income Guidelines (EAPC Program, Public-Private Partnership Program, Healthy Families Program) • Organization By-laws • Federal non-profit status determination letter • State non-profit status determination letter • One page line item budget detailing the use of CDBG funds • Full line-item budget of the organization for the 2008 (current)PY(including a listing of funding sources you group receives. • Financial statements for the previous two (2) years, including at least one year—the most recent year available—of audited fmancial statements. 9 i Part 1 PROGRAM INFORMATION EXPANDED ACCESS TO PRIMARY CARE (EAPC) PROGRAM Request for Application Fiscal Years 2007-2010 148\ --or California �cpartmeal of Health Services Primary and Rural Health Care Systems Branch f Expanded Access to Primary Care Program PART 1, SECTION 5 PATIENT ELIGIBILITY Patient Income To be eligible as an EAPC program beneficiary, the patient's income level Requirement must be at or below 200% of the federal poverty level. Clinics must request income information during the patient's initial contact or visit. CDHS is t required to annually adjust the income standard to reflect changes in the federal poverty level. Clinics must also, at a minimum, verify the patient's income annually to ensure that those persons served under the EAPC program continue to meet the income criteria consistent with the annual change of the federal poverty level. Verification of Clinics have the responsibility for verifying a patient's income eligibility for the Patient program, and verifying that there is no public or private third party payer(s). Eligibility k /. 149 Page 9 (04/07) PROVIDER INFORMATION NOTICE Los Angeles County PIN: 08-03 Board of Supervisors TITLE: Certification of Indigency{COI)&Affidavit of Residency Gloria Molina DATE: June 24, 2008 Firsttxsm Yvonne B.Burke s ,i gym, Background Zav Yaraslaysky m'Jo lle In accordance with the Pubic-Private Partnership.(PPP)Program Don Knaba Agreements,.the Cot form is-to be used toldocument:and"ensure patients fcarotrala receiving services vie the PPP Program household income is not greater than Michael'D.AntonotrIch 33 113% of the Federal Poverty Level (FPL). On or about April T�of every ; le, year.,the_FPL is updated and the COI is revised to reflect any changes. Provider instructions John F.$ohunhaf,,Ph.D. Effective on and after July 1,2008,the attached COl and indigency h:e ' Determination Table must be used to document any Wait billed to the Robert G.Splawn„rt D PPP Ptogram. C©ls obtained duping the prior fiscal year are no longer k, Chen rx area ualid. A new£CD!irTest be c ompleted all PPP.eligima patients receiving services on or after July 1, 2006 if the services Will be billed to the.PPP Program. 313 N.Figueroa Street.Suite 901 Proper Completion of COI Form Los Angeles,CA 90012 • Providers should d utilize the COI Form dated July 1,2007 until further stet(213)240.79266 notice. Fax.(213)250-4013 • Providers are to complete the COI form for every PPP-eligible patient that "Y'' !h ,k`- ' = 2. receives services and for Which the provider intends to OM the PPP Program. • To improve health When a PPP eligible patient presents for services, it is the resparisii slit+ of the service provider to verify the eligibility of the patient prior to through leadership, rendering services, CO ls are a self verification of income;therefore,PPP eligible patients are not required to provide proof of income. service and education, • In order to be considered.a"completed”COI, the following fields must be filled out o Patient Name o Patient Address > o Visit Date of 44 o Total Number of Family Members Living in the Home(enter total r �" =., number) L a Total Net Family Income(enter total net monthly income) ' t a Patient Signature and date a . ' a Indigency Determination(check Yes or No) ti.. « ,. o County/Partner Reviewer signature and date -= COIs without all of this information completed will be deemed incomplete and } will not pass audit inspections. 5 Ati Public-Private Partnership (PPP) Program Patient Eligibility Flowchart s ..j,. Patient Presents at Clinic V NO Is This The First Time Patient Has Presented at Clinic After July 1,2004-Non-Emergency Care Implementation Date (policy verifying that:patient.lives Does Patient Have in Los Angeles County)? a Current Certificate I of lndlgency(COO)' YES on File? V NO YES (FOUOthrPmremYES Is Patient Eligible for Other Payor Programs? YES Has There Been I I Any Change to the NO Patlent s Residency V or income? NO,.and Not Has Patient Provided A Presenting for Los Angeles County obi rod of Public Health Services 7 V NO,but 1)will 7\ bring proof within Refer Patient to 12 months;or 2)presenting Then County of Residency YES for Pubic Health for Services I Services NO Does Patient Meet income Eligibility As Defined On lir Cerfificate of Indigency(COt)? Refer to County Facility or YES Agency's Sliding Fee Scale i NO Provide Health Care Services [I lir SW PPP Program for Veit Only After Patient Has Provided Proof of Residency in Los Angeles County (See PIN#05-03) / , LAC'DNS G7rosal AnMUeldv Cara A current COI is one that was completed within the last twelve(12)months. ` 1$1 ✓_ COUNTY OF LOS ANGELES- DEPARTMENT OF HEALTH SERVICES OFFICE OF AMBLULATORY CARE INDIGENCy DETERMINATION TABLE 133 1/3% FEDERAL POVERTY LEVEL (Effective July 1, 2008). FAMILY MEMBERS NET FAMILY LIVING IN THE HOME* INCOME MAXIMUM** 0 1 at orbelow$1,156 2 at or below$1,556 O 3 at or below$1,956 • 4 at or below$2,356 • 5 at or below$2,756 • 6 at or below$3,156 • 7 at or below $3,556 El 8 at or below$3,956 O 9 at or below$4,356 O 10 at or below$4,756 More than 10 Members For each additional member, add$400 * Include unborn in family size. 5 Healthy Famlies Income Guidelines Page 1 of 1 II $:L r i bbl4'Mato ate brMau, close x Federal Income Guidelines for Joining Healthy Families Income guidelines for joining Healthy Families and no-cost Medi-Cal. (Guidelines change in April each year.) Child Age 0 to Family 1 or Pregnant Child Age 0 to 1 Child Age 1 Child Age 1 thru Child Age 6 Child Age 6 thru Size Woman Medi- Healthy Families thru 5 Medi- 5 Healthy thru 18 18 Healthy Cal Cal Families Medi-Cal Families 1 $0 $1,734 $1,735 - $2,167 $0 -$1,153 $1,154 -$2,167 $0 -$867 $868 - $2,167 2 $0 - $2,334 $2,335 - $2,917 $0 - $1,552 $1,553 - $2,917 $0- $1,167 $1,168 - $2,917 3 $0 -'$2,934 $2,935 - $3,667 $0 - $1,951 $1,952 - $3,667 $0 - $1,467 $1,468 $3,667 4 $0-$3,534 $3,535 - $4,417 $0.-$2,350 $2,351 - $4,417 $0 - $1,767 $1,768 - $4,417 5 $0 -$4,134 $4,135 - $5,167 $0 -$2,749 $2,750-$5,167 $0 - $2,067 $2,068- $5,167 6 $0 -$4,734 $4,735 - $5,917 $0 -$3,148 $3,149 - $5,917 $0 - $2,367 $2,368 - $5,917 7 $0 - $5,334 $5,335 - $6,667 $0 -$3,547 $3,548 - $6,667 $0 =$2,667 $2,668 - $6,667 8 $0. $5,934 $5,935 - $7,417 $0 - $3,946 $3,947- $7,417 $0 -$2,967 $2,968 - $7,417 9 $0 $6,534 $6,535 - $8,167 $0 - $4,345 $4,346 -$8,167 $0 - $3,267 $3,268 -$8,167 10 $0 - $7,134 $7,135 - $8,917 $0 - $4,744 $4,745-$8,917 $0 -$3,567 $3,568 - $8,917 Add the following dollar amount for each additional family member: $600 J $601 - $750 I $399 I $400 -$750 I_ $300 I $301 - $750 close http://www.healthyfamilies.ca.gov/English/about_join_income.html 8/12/2008 .. y 4 M O N DO O p a v'i Yta); i 4. 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CI 'O co C7 CO X tC a A 4 Sys gC1 = 3 .� UGa � W .' `� R��iCA � 0.u1 �� C o v U ' 9, aT to .. 00 00.. oq_U v 0. > w U r e', ,� o 00 0o c o w ° o � � r vMi .a c�v � � avNi � ° O ��r �° ot�° ° ° U cu Q o O W Q 6 3 a) : i:0 a - ct E ' . Q U U U z o v ¢ Jg q "2-' 5• w , w Q i" m w N 0 U W W p ar •v) �*' a) Cl) U o o U ao r o o U 3 C w; _ d a) -o o., I. , U ; . y - a? . .,. C.) U U .-, La u C = U h = 47 L O 'O U y °o w N c4 8 a � H o ' cla_ The Children's Clinic's Board of Director's and Advisory Board of Directors Background summary Board of Directors: Victor Gonzales, CPA— Board President of The Children's Clinic has over twelve years of tax consulting experience. He has spent the majority of his career assisting high growth companies in the manufacturing, technology, and service industries. Mr. Gonzales is a graduate of San Diego State University where he received his B.A. in Business Administration. He is a member of the American Association of Hispanic Certified Public Accountants and served as the President of the Los Angeles chapter and was Chairman of the 1995 National Convention. Mr. Gonzales has also spent three years in the private industry as a Vice President/Controller of a large asset management company. He has previously worked at Deloite and Touche LLP as a Senior Tax Manager and currently is employed at Holthouse Carlin and Van Trigt, LLP. David Armes is the Treasurer of the Board of Directors for The Children's Clinic and is the past President of the Board. Mr. Armes managed a real estate division for Southern California Edison, where he worked for 20 years prior to retirement in 1999. He has an MBA from UCLA, and he and his wife Shirley, a retired school teacher, live in Long Beach. Martha Herrera is a co-Vice President of the Board of Directors and also a consumer member of The Children's Clinic. She has been a member of Hamilton United Parents in Action (HUPA) for over 4 years through Hamilton Middle School. Ms. Hen-era is currently a student at El Camino College studying liberal studies. She is a trained community health promoter and attends after school programs for Hablemos on a weekly basis. She is also a member of the Community Partner Council at TCC's Pine Clinic. Paula Miller is also a co-Vice President of the Board of Directors as well as a consumer member of The Children's Clinic. She is a supervisor for the MediCal and Food Stamp Program for the L.A. County Department of Social Services. Steven Romansky, M.D. is the Secretary of the Board of Directors for The Children's Clinic. He is also a Pediatric Pathologist at the Pediatric Pathology Department at Long Beach Memorial Medical Center. Catalina Cruz is a consumer member of the Board of Directors for The Children's Clinic. She is an Accounts Payable Acct. for Jade Range, LLC. Angel Nieves is a consumer member of the Board of Directors for The Children's Clinic. Mr. Nieves is a local business owner of Neighborhood Cleaning Services. r__ `5 Guadalupe Padilla, M.D. is a member of The Children's Clinic Board of Directors and has served as the Board Secretary. Dr. Padilla works at Miller Children's Medical Center in the Neonatal Infant Special Care Unit as a Pediatrician. Dr. Padilla's organizational positions include the University of California, Irvine Residency Curriculum Committee Chair, University of California, Irvine Residency Coordinating Committee, and Miller Children's Hospital Continuous Quality Improvement Chair. Phansy Peang serves as a consumer member of the Board of Director's for The Children's Clinic. Ms. Peang is a preschool teacher. She serves as supportive member of the Board. Evangelina Ramirez is a consumer member of the Board of Director's for The Children's Clinic. Ms. Ramirez is a also a strong community leader. Susan A. Wise, Esq. is a member of the Board of Director's for The Children's Clinic and has served as Board President and Board Treasurer. Ms. Wise is a partner in the law firm of Wise, Pearce, Yocis and Smith. She is a graduate of Lawrence University and the University of Chicago Law School. She has received the 27th State Senate District Outstanding Woman Award in 2004, the Long Beach Bar Associations Lawyer of the Year Award in 1998, Women Lawyers of Long Beach Lawyer of the Year Award in 1998, and the Legal Aid Foundation of Long Beach Sommelier d'Espirit Award in 1996. She was recently appointed to serve on the Harbor Commission for the Port of Long Beach. Advisory Board Members: Ron Arias is a member of the Advisory Board for The Children's Clinic. Mr. Arias is the Director of the Long Beach Department of Health and Human Services. Ruth Ashley is a member of the Advisory Board for The Children's Clinic. Ms. Ashley is the Assistant Superintendent of Human Resources for the Long Beach Unified School District. Anthony Batts is a member of the Advisory Board for The Children's Clinic. Chief Batts is the Chief of Police for the Long Beach Police Department. Dave Carver, C.L.U. has been a devoted member of The Children's Clinic Board for over ten years. Mr. Carver has served the Board in a multiplicity of different positions including, President from 1999 —2002, Vice President and Treasurer. • Blake Christian, CPA is a member of the Advisory Board for The Children's Clinic. Mr. Christian is a CPA and works for Holthouse, Carlin, and Van Trigt. John Cronin, M.D. is a member of the Advisory Board for The Children's Clinic. Mr. Cronin is a member of the Downtown Long Beach Lion's Club. 159 , Jack Humphrey, Ph.D. provides demographic and mapping services for the Gateway Cities Council of Governments. Mr. Humphrey has his own consulting firm, Diversa Consulting, specializing in demographics, GIS mapping, and urban planning. He has conducted several redistricting programs, most recently for the City of Long Beach, the Long Beach Unified School District, and Long Beach City College. Gene Johnson, CPM belongs to the Bixby Knolls Business Improvement Association and the Downtown Lions Business Association. Don Knabe is a member of the Advisory Board for The Children's Clinic. He is a member of the Los Angeles County Board of Supervisors serving the 4th District. Mr. Knabe attended Graceland University and graduated with a degree in business administration. After enlisting in the U.S. Navy, Mr. Knabe and his wife, the former Julie Gillbreath, settled in Cerritos, California. The Knabes owned a small business, and Mr. Knabe entered politics in 1980 when he was elected to the Cerritos City Council on the basis of growth issues. Mr. Knabe took a job with Supervisor Deane Dana's office in 1982, soon advancing to Chief of Staff. He retired from the City Council in 1988 and ascended to his boss's position in 1996 when Dana retired from public life. The Knabe's have two sons, Curt and Matt,both graduates of Pepperdine University. James .Kuhl is a member of the Advisory Board for The Children's Clinic. He is the manager of Environmental Services for the City of Long Beach. He is responsible for managing the City's solid waste and recycling collection programs. During that time he has developed and implemented numerous programs to enhance Long Beach's environment and contribute to the City's goal to become a sustainable City. Sally Lane is a member of the Advisory Board for The Children's Clinic. Ms. Lane is the Director of ambulatory Operations for Miller Children's Hospital. Mel Marks, M.D. is a member of the Advisory Board for The Children's Clinic. Mr. Marks is an administrator of Miller Children's Hospital. He is also a member of the Starbright Board of Directors and Chairs the Starbright Research and Development Committee. Teresa Mosqueda is a member of the Advisory Board for The Children's Clinic. Ms. Mosqueda was a patient at The Children's Clinic since early childhood and has contributed many volunteer hours to TCC during her high school and college years. She graduated with honors from Stanford University and currently works for the California Community Foundation. Robin Paterson is a member of the Advisory Board for The Children's Clinic. He is the • Senior Vice President for American Business Bank. Lorie Pickens is a member of the Advisory Board for The Children's Clinic. Ms. Pickens is an Assistant Property Manager for Watson Land Company. 16 ` Britt Rios-Ellis, Ph.D. is a member of the Advisory Board for The Children's Clinic. She is a professor at CSULB's Health Sciences Department. Suellen Skow is a member of the Advisory Board for The Children's Clinic. Ms. Skow works for the Long Beach Memorial Medical Center for the hospice program. Ms. Skow previously served as a consumer board member for many years. Chris Steinhauser is a member of the Advisory Board for The Children's Clinic. Mr. Steinhauser is the Superintendent of Schools at the Long Beach Unified school District. He attended Long Beach City College and CSULB where he received his B.A. in Liberal Studies and a Master's in Educational Administration. Song Tan, M.D. is a member of the Advisory Board for The Children's Clinic. Dr. Tan is a pediatrician and on the Board of Public Health for the City of Long Beach. Dr. Tan was a volunteer physician at TCC for many years. Kevin Torres is a member of the Advisory Board for The Children's Clinic. Mr. Torres is the Vice President of Information Services at Long Beach Memorial Medical Center. He has received the 2000, 2001, 2002, 2003 and 2004 Awards for the 100 Most Wired Hospitals and Health Systems Top Health Care Technology Innovator Award. He has previously worked at san Pedro Hospital as an Information Systems Manager and Santa Maria Hospital as a Computer/Data Systems Operator. Michael Van Dyke, CFP is a member of the Advisory Board for The Children's Clinic. Ms. Van Dyke is a Financial Consultant at Smith Barney in Long Beach. Mr. Van Dyke carries on his family's long tradition of being involved with community health issues and The Children's Clinic. His mother, Dr. Dwanda Van Dyke, served the Long beach Unified School District for many years. His grandfather, Dr. Milton Van Dyke, was the founding Board President of The Children's Clinic. Joel Widelitz, M.D. is an Advisory Board Member and past President of the Board. He is a pediatrician and a member of the Long Beach Pediatric Society Board of Directors. Dr. Widelitz has his B.A. from Brown University and his M.D. from the University of Rochester School of Medicine. Dr. Widelitz was a volunteer for many years at The Children's Clinic. Life Members: Charlotte Bell is a life member of the Board. Mrs. Bell has previously been a volunteer at The Children's Clinic for 40 years and past president of The Children's Clinic Auxiliary. Charlotte Bock,M.D. was a volunteer physician at The Children's Clinic. Carl A. Cohn, Ed. D. is a past superintendent of the Long Beach Unified School District. Dr. Cohn attended St. John's College where he received a B.A. in Philosophy. L He is a member of the African American Men's Forum, YMCA Board of Directors and United Way Board of Directors. Janice Cole was a long time volunteer at The Children's Clinic and a member of The Children's Clinic Auxiliary David Mosier was a volunteer physician at The Children's Clinic. Judson Schoendorf is a past Board President as well as a volunteer physician at The Children's Clinic for many years. He remains a big Clinic supporter. Ruth Wright was a volunteer at The Children's Clinic for many years and member of The Children's Clinic auxiliary. 16 THE CHILDREN'S CLINIC Serving Children and Their Families Budget 2009 -2010 Personnel Pediatrician RN Nurse $ 7,488.00 Medical Assistant 4,264.00 5,928.00 Receptionist 4,368.00 Administrative Personnel Total Salaries 2,496.00 $ 24,544.00 Payroll Taxes&Benefits 5,891.00 Total Personnel $ 30,435.00 Other Expenses Pharmacy $ 1,365.00 Medical Supplies 711.00 Operating&Office Supplies 807.00 Rent Utilities 2,271.00 Telephone Other 194.00 Transportation 106.00 Insurance 89.00 Licensing fees 107.00 Copying/Printing 731.00 185.00 Total Other Expenses $ 6,566.00 TOTAL 0.00 $ 37,001.00 Total Amount Provided by the City of Carson $ 10,000.00 Project Description: The Children's Clinic Program for serving the uninsured and underinsured children and their families from the City of Carson. The Children's Clinic, Serving Children and Their Families Budget for the Year Ending June 30,2009 Statements of Operations FY 2008 Increase$ Increase% FY 2008-09 (Actual) FY 2008 to FY 2008 to Budget FY 2009 FY 2009 Proposed Unrestricted Revenues, Gains and Other Support Net Patient service revenues Patient Fees 6,975,536 204,129 2.9% 7,179,665 Risk pool/incentive payments 77,895 (19,277) -24.7% 58,618 Grant Revenues 1,499,079 (58,670) -3.9% 1,440,409 Contributions 1,230,940 413,116 33.6% 1,644,056 Special Fundraising Events 134,918 45,082 33.4% 180,000 Other 288,806 278,194 96.3% 567,000 Net assets released from restrictions used for operatio 206,000 522,422 253.6% 728,422 Total unrestricted revenues,gains and other 10,413,174 1,384,996 391.2% 11,798,170 Expenses and Losses Salaries and wages 6,406,386 647,393 10.1% 7,053,779 Employee benefits 1,363,960 108,215 7.9% 1,472,175 Purchased Services and professional fees 372,008 256,902 69.1% 628,910 Supplies and other 1,151,362 252,280 21.9% 1,403,642 Rent 190,283 42,215 22.2% 232,498 Depreciation and amortization 465,892 5,103 1.1% 470,995 Interest 0 0 #DIV/0! 0 Provision for uncollectible accounts 252,558 106,425 42.1% 358,983 Total Expenses and losses 10,202,449 1,418,534 #DIV/0l 11,620,983 Operating Income(Loss) 210,725 (33,539) #DIV/0! 177,18E Other Income Investment return 21,427 (11,427) -53.3% 10,000 Distribution from Memorial Medical Center Foundation 120,469 (12,469) -10.4% 108,000 Total other income 141,896 (23,896) -63.7% 118,000 Revenues over Expenses(Deficiency) 352,621 (57,435) -16.3% 295,186 Contributions of or for acquisitions of property and equipment 0 #DIV/0! 0 Grant for acquisition of property and equipment 0 #DIV/0! 0 Net assets released from restrictions used for purchase 0 #DIV/0! 0 of property and equipment 312,500 77,500 24.8% 390,000 Increase (Decrease in Unrestricted Net Assets 665,121 20,065 #DIV/O! 685,186 Temporarily Restricted Net Assets Contributions 1,221,791 (621,791) -50.9% 600,000 Contributions received by Memorial Medical Center Fo 155,000 (155,000) -100.0% 0 Change in beneficial interest in charitable remainder tr (32,292) 32,292 -100.0% 0 Net assets released from restrictions (518,500) (599,922) 115.7% (1,118,422) Increase(decrease) in temporarily restricted 825,999 (1,344,421) -135.2% (518,422) Permanently Restricted Net Assets Change in beneficial interest in assets held by Memorial Medical Center Foundation 0 25,000 #DIV/0! 25,000 Contributions received by 0 #DIV/0! 0 Memorial Medical Center Foundation 0 0 #DIV/0! 0 Increase in permanently restricted net assets 0 25,000 #DIV/0! 25,000 Change in Net Assets 1,491,120 (1,312,156) -88.0% 178,964 Net Assets Beginning of Year 6,456,700 1,273,476 19.7% 7,730,176 Net Assets End of Year 7,947,820 (38,679) -68.3% 7,909,141 Patient Visits 55,214 .4 0.0% 55,218 64 Page 1 of 3 The Children's Clinic, Serving Children and Their Families Budget for the Year Ending June 30,2009 Statements of Operations FY 2008 Increase$ Increase % FY 2008-09 (Actual) FY 2008 to FY 2008 to Budget FY 2009 FY 2009 Proposed UNRESTRICTED ACTIVITIES Revenues Patient Care Revenues 6,975,536 204,129 Government Grants 2.9% 7,179,665 1,499,079 (58,670) -3.9% 1,440,409 Foundations/Grants 1,529,756 1,056,722 Corporations 69.1% 2,586,478 64,605 (49,605) -76.8% 15,000 Individuals 155,079 5,921 Events 3.8% 161,000 134,918 45,082 33.4% 180,000 Community Service Organizations 10,500 (10,500) -100.0% United Way 0 42,968 (34,968) -81.4% 8,000 Shared Benefits 150,000 0 0.0% 150,000 Other Revenues 247,079 338,539 0 Donated Services&Other 137.0/° 585,618 Total Revenues 58,050 (58,050) -100.0% 0 10,867,570 1,438,600 -115.8% 12,306,170 Expenses Physicians 2,345,451 319,727 0 Pharmacy and Dispensary 13.6/0 2,665,178 248,649 83,474 33.6% 332,123 Lab&Radiology 136,003 9,710 Nurse Practitioners 7.1% 145,713 484,211 (12,064) -2.5% 472,147 Nursing(RNs, LVNs, MAs) 1,631,905 106,441 Program Services 6.5% 1,738,346 82,373 5,344 6.5% 87,717 Mental Health &Social Services 68,769 2,161 0 Health Education&Outreach 4. 70,930 495,049 21,007 4.2%% 516,056 Front Office 1,337,672 107,419 8.0% 1,445,091 Billing 344,268 12,943 Development 3.8% 357,211 297,346 23,436 7.9% 320,782 Information Technology 260,505 18,416 Human Resources 7 1% 278,921 205,927 9,519 4.6% 215,446 Finance 470,982 133,984 28.4% Administration 28.4/° 604,966 956,464 515,975 53.9% 1,472,439 Facilities 778,824 119,092 Donated Services &Other 15.3% 897,916 58,051 (58,051) -100.0% 0 Total Expenses 10,202,449 1,418,534 101.3% 11,620,983 Change in Unrestricted Net Assets 665,121 20,065 -217.1% 685,186 TEMPORARILY RESTRICTED ACTIVITIES Revenues 1,376,791 (576,791) Change in Interest in Charitable Remainder Trust (32,292) -41.9% 800,000 ,292) 32,292 -100.0% 0 Assets Released from Restrictions (518,500) (599,922) 115.7% Change in Temp. Restr. Net Assets (1,118,422) PERMANENTLY RESTRICTED ACTIVITIES 825,999 (1,144,421) -26.2% (318,422) Change in Interest in MMC Foundation- Endowments 0 25,000 #DIV/0! Interest in MMC.Foundation-New Endowments 25,000 0 0 #DIV/0! 0 Change in Permanently Restricted Activities 0 25,000 #DIV/0! Total Change in Net Assets 1,491,120 (1,099,356) #DIV/01 25,000 ( 391,764 Patient Visits 55,214 4 #DIV/0! 55,218 Page2of3 P The Children's Clinic, Serving Children and Their Families Budget for the Year Ending June 30, 2009 Statements of Operations FY 2008 Increase$ Increase% FY 2008-09 (Actual) FY 2008 to FY 2008 to Budget FY 2009 FY 2009 Proposed FUNCTIONAL EXPENSES Personnel Expenses Salaries&Wages 6,406,386 647,393 10.1% 7,053,779 Payroll Taxes 448,762 24,691 5.5% 473,453 Employee Benefits 915,198 83,525 9.1% 998,723 Total Personnel Expenses 7,770,346 755,608 24.7% 8,525,954 Other Expenses Pharmacy 130,710 47,410 36.3% 178,120 Laboratory 112,610 7,759 6.9% 120,369 Radiology 23,393 1,950 8.3% 25,343 Medical Supplies 157,447 15,447 9.8% 172,894 Program Supplies 96,980 (368) -0.4% 96,612 Catering/Food Service 14,365 1,187 8.3% 15,552 Dues&Subscriptions 56,251 (10,284) -18.3% 45,967 Education,Training&Conferences 22,753 579 2.5% 23,332 Contract Services 196,961 246,019 124.9% 442,980 Travel &Mileage 31,293 (9,681) -30.9% 21,612 Office Supplies 96,662 2,918 3.0% 99,580 Printing and Copying 34,491 4,397 12.7% 38,888 Publications 5,421 603 11.1% 6,024 Telephone 46,048 1,161 2.5% 47,209 Postage and Freight 24,733 1,166 4.7% 25,899 Service Charges 13,602 1,068 7.9% 14,670 Computer Expenses 196,203 21,198 10.8% 217,401 Insurance 24,413 1,620 6.6% 26,033 Storage 11,072 (10,227) -92.4% 845 Advertising and PR 2,849 218 7.7% 3,067 Auditing 39,044 1,173 3.0% 40,217 Taxes &Licenses 6,425 171,435 2668.2% 177,860 Interest Expense 0 0 #DIV/0! 0 Revenue Adjustment Reserve 252,558 106,425 42.1% 358,983 Gain/Loss on Disposal of Assets (474) 495 -104.4% 21 Rent 190,283 42,215 22.2% 232,498 Rental Equipment 44,771 4,425 9.9% 49,196 Repair&Maintenance 59,893 57,103 95.3% 116,996 Utilities 17,403 8,460 48.6% 25,863 Depreciation 465,892 5,103 1.1% 470,995 Donated Services&Other 58,051 (58,051) -100.0% 0 Total Other Expenses 2,432,103 662,926 #DIV/0! 3,095,029 Total Expenses 10,202,449 1,418,534 #DIV/0l 11,620,983 Paoe 3 of 3 Unofficial Until Approved By City Council ITEM NO. (23) PUBLIC HEARING TO CONSIDER THE PROPOSED ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2009/10 (ECONOMIC DEVELOPMENT) This item was heard at 11:24 P.M. Public Hearing Mayor Dear declared the Public Hearing open regarding TO CONSIDER THE PROPOSED ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2009/10. City Clerk's Report City Clerk Kawagoe reported that notice of the Public Hearing had been given pursuant to applicable law, including but not limited to the timely publications and copies of proofs received by the City Clerk; notice to the following applicants via facsimile transmission by Housing Analyst/CDBG Coordinator Bennett; postings as required by law; and other mailings as requested by individuals and organizations. The affidavits attesting to mailing and publishing such notice were on file in the City Clerk's Office. No written communications were received. Applicants for CDBG Public Service funding: Bridges Community Economic Development Corporation Walter Clark, Director 20793 S. Main Street Carson, California 90745 Carson Coordinating Council/Carson Child Guidance Program Cyndy Lum, Program Coordinator 340 W. 224th Street Carson, California 90745 The Children's Clinic (Administrative Offices) Diane Nichols, Associate Development Director Erika Hainley, Development Director 2790 Atlantic Avenue Long Beach, California 90808 El Nido Family Centers Sylvia Martin (Carson Office) Liz Herrera, Executive Director 10200 Sepulveda Boulevard, Ste. 350 Mission Hills, California 91345 Carson City Council April 7,2009 PAGE 21 Unofficial Until Approved By City Council Gang Alternatives Program Alexandria Love, Director of Development David Tynes, Director of Administration Dr. Douglas Semark, Executive Director 309 W. Opp Street Wilmington, California 90744 Gardena-Carson Family YMCA Audrie Echnoz, Executive Director Cruz Ocampo, Membership Director 1000 W. Artesia Boulevard Gardena, California 90248 Home Ownership for Personal Empowerment(HOPE Housing) Saron Scavo, Project Manager 21231 Hawthorne Boulevard Torrance, CA 90503 Los Angeles County Sheriffs Department Gang Diversion Team Deputy Fredrick Noya, Program Coordinator Sgt. Carol Rogers 21356 S. Avalon Boulevard Carson, California 90745 Office of Samoan Affairs June Pouesi, Executive Director 20715 S. Avalon Boulevard, Ste. 200 Carson, California 90746 People's Community Organization for Reform and Empowerment (People's CORE) Christine Araquel, Program Coordinator Joe Navidad, Executive Director 1610 Beverly Boulevard, Ste. 2 Los Angeles, California 90026 Samoan American Senior Citizens Involvement, Inc. High Chief Vaeotagaloa Maligi Nua, President/Executive Director Leavea Asi, Secretary 23742 S. Main Street Carson, California 90745 Carson City Council April 7,2009 PAGE 21 Unofficial Until Approved By City Council Samoan Federation of America High Chief Loa Tua'au Pele Faletogo, Executive Director 404 E. Carson Street Carson, California 90745 South Bay Family Healthcare Center Brooke McIntyre Tuley, Director of Outreach Education and Volunteers Summer Saldana, Executive Assistant Jann Hamilton Lele, President and Chief Executive Officer 23430 Hawthorne Boulevard, Ste. 210 Torrance, California 90505 Victory Community Center/Take 5 Youth Pastor Daniel Santa Cruz, Program Director Fred Gomez, Case Manager 761 E. 223rd Street Carson, California 90745 Mayor Dear directed that all affidavits of notice be made part of the record. (Council Member Santarina entered the meeting at 11:26 P.M.) Acting City Manager/Economic Development General Manager Graves summarized the staff report and recommendation. A discussion ensued regarding the actual number to allocate. Whereupon, Acting City Manager/Economic Development General Manager Graves was not certain due to outstanding loan repayments the allocation amount range was from $156,000 to $171,000. He also recommended that the City Council include a contingency with its action. Council Member Santarina expressed his preference for GAP to receive a high amount. (Council Member Gipson exited the meeting at 11:37 P.M. and reentered the meeting at 11:38 P.M.) Acting City Manager/Economic Development General Manager Graves clarified that the City Council had full authority to modify the recommendations of the Citywide Advisory Commission and that the amount allocated was relative to the amount requested. Mayor Pro Tern Davis-Holmes referred to People's Core and stated that she was not in favor of funding the organization since it was located in Los Angeles and had received a rating of 62.5. Administration of Oath Mayor Dear requested all persons wishing to testify to stand and take the Oath, which was administered by City Clerk Kawagoe. Public Testimony Carson Gary Council April 7,2009 PAGE 23 Unofficial Until Approved By City Council Marvin Clayton, 426 W. Carson Street, Carson, California 90745, representing Apollo West Carson Players, reported that the Apollo West Carson Players was funded by the Fine Arts and Historical Commission and CDBG some years ago. He stated that his organization was not mailed an application. He reiterated his desire to fill the niche that will be created when the public access would be discontinued by cable television. He requested that the City Council consider Apollo West Carson Players for CDBG funding in the future. Sylvia Martin, 460 Carson Plaza, Carson, California 90745, representing El Nido family Centers, requested continuing support and that the City Council approve the allocated amount. Cyndy Lum, 340 W. 224th Street, Carson, California 90745, representing Carson Coordinating Council — Carson Child Guidance, thanked the Council for its continuing support. She discussed matching funds, counseling, case management, special events, etc. Melanie Ann McAllister, 2673 E. Del Amo Boulevard, Carson, California 90746, representing Peace and Joy Care Center, requested full and complete funding at $20,000. Council Member Santarina requested that staff design a matrix of the organizations in the future. June Pouesi, 20715 S. Avalon Boulevard, No. 200, Carson, California 90746, representing Office of Samoan Affairs, requested to see the scores of the groups. She urged the Council to stick with the rules. Walter D. Clark, 20212 Annalee Avenue, Carson, California 90746, representing Bridges Economic Development Corporation, stated that his organization wanted to continue to provide the best service for the community. John Merryman, representing South Bay Family Healthcare, requested that the City Council approve funding at $10,000.00. Mal Nua, 23742 S. Main Street, Carson, California 90745, representing Samoan American Senior Citizen Involvement, Inc., requested that the City Council approve funding at $10,000.00, as recommended by staff last year. He added that his organization was the only organization that was recommended funding at $7500.00. There being no further persons wishing to testify, Mayor Dear declared the Public Hearing closed. RECOMMENDATION for the City Council: TAKE the following actions: 1. OPEN the Public Hearing, TAKE public testimony, and CLOSE the Public Hearing. 2. APPROVE the proposed FY 2009/10 Annual Action Plan (budget) in the amount of $7,039,930.00. Carson City Council April 7,2009 PAGE 24 Unofficial Until Approved By City Council 3. ALLOCATE the $156,000.00 in CDBG public services funding in the manner deemed appropriate by the City Council. ACTION: It was moved to allocate not less than $10,000 for any organization that qualified for CDBG monies on motion of Davis-Holmes, seconded by Gipson and unanimously carried by the following roll call vote: Ayes: Mayor Dear, Mayor Pro Tem Davis-Holmes, Council Member Santarina, Council Member Gipson, and Council Member Ruiz-Raber Noes: None Abstain: None Absent: None Mayor Pro Tem Davis-Holmes moved to approve the following funding allocations; to provide an opportunity for Apollo West Carson Players to qualify for CDBG funding; and for Peace and Joy Care Center to come back for further discussion and a separate vote and seconded by Gipson: ORGANIZATION AMOUNT Bridges Economic Development Corporation 15,000.00 Carson Coordinating Council/Carson Child Guidance Program 20,000.00 The Children's Clinic 10,000.00 El Nido Family Centers 15,000.00 Gang Alternatives Program 15,000.00 Gardena-Carson Family YMCA 10,000.00 L. A. County Sheriff's Department Carson Gang Diversion Team 15,000.00 Office of Samoan Affairs, Inc. 10,000.00 Peace and Joy Care Center Not funded at this time People's Core Not funded Samoan American Senior Citizens Involvement, Inc. 10,000.00 Samoan Federation of America 10,000.00 South Bay Family Healthcare Center 10,000.00 Victory Community Center/Take 5 Youth Enrichment Program 15,000.00 Carson City Council April 7,2009 PAGE 25 Unofficial Until Approved By City Council TOTAL $155,000.00 (Council Member Gipson exited and reentered the meeting at 12:29 A.M., on April 8, 2009.) Acting City Manager/Economic Development General Manager Graves stated that staff would confirm the exact amount when it was known and that $156,000 was acceptable to use as a guide. Mayor Dear referred to the amount of $171,000; briefly discussed the following considerations which would total $9,000; and felt that Peace and Joy Care Center could be funded: 1) to add $5,000 to Carson Coordinating Council/Carson Child Guidance Program; 2) to add $2,500 to Samoan American Senior Citizens Involvement, Inc.; and 3) to add $1,500 to Victory Community Center/Take 5 Youth Enrichment Program. Acting City Manager/Economic Development General Manager Graves reviewed the recommendations by Mayor Pro Tem Davis-Holmes. Mayor Pro Tem Davis-Holmes amended her motion to include $16,000 to Peace and Joy, which was accepted by Gipson and unanimously carried by the following roll call vote: Ayes: Mayor Dear, Mayor Pro Tern Davis-Holmes, Council Member Santarina, Council Member Gipson, and Council Member Ruiz-Raber Noes: None Abstain: None Absent: None Mayor Pro Tem Davis-Holmes clarified that her motion included providing Apollo West Carson Players the opportunity to submit an application to see if they could qualify for CDBG funding. Mayor Dear requested that Mayor Pro Tern Davis-Holmes offer a separate motion. It was moved to provide Apollo West Carson Players the opportunity to submit an application to see if they could qualify for CDBG funding on motion of Davis-Holmes and seconded by Gipson. Acting City Manager/Economic Development General Manager Graves stated that he would work with Mr. Clayton at the staff level and provide a report to the City Council. Mayor Pro Tem Davis-Holmes further indicated that should Apollo West Carson Players qualify for CDBG funding, staff was instructed to notify Mr. Clayton to apply next year, if no money was available. The motion was unanimously carried by the following roll call vote: Ayes: Mayor Dear, Mayor Pro Tem Davis-Holmes, Council Member Santarina, Council Member Gipson, and Council Member Ruiz-Raber Noes: None Abstain: None Absent: None Carson City Council April 7,2009 PAGE 26