HomeMy Public PortalAbout04/15/80 CCMPAYROLL APRIL 15, 1980
5717 Robert Anderson $ 414.31
5718 Charles Hoover 660.55
5719 Jerome LaFond 558.19
5720 Michael Rouillard 533.11
5721 James Dillman 473.40
5722 Robert Dressel 519.77
5723 Ronald Duran 555.58
5724 Michael Rouillard 35.00
5725 Steve Scherer 180.00
5726 James Roehl 12.40
3,942.31
The Council of the City of Medina met in regular session on Tuesday, April 15, 1980 at 7:30 P.N
Present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Nancy Laurent (left at
9:15 P.M.), Sarah Lutz (arrived at 8:30 P.M.); Clerk -Treasurer, Donna Roehl;
Public Works Director, Ron Duran; Police Chief, Charles Hoover; Engineer, Lyle
Swanson; Attorney, Richard Schieffer.
Absent: Councilmember Thomas Crosby
1. MINUTES OF APRIL 1, 1980
Motion by Reiser, seconded by Laurent to approve minutes of April 1, 1980, as presented.
Motion declared carried
2. PUBLIC WORKS DEPARTMENT
Street Sweeping
Ron Duran presented the following street sweeping quotes and recommended that Council award
the work to Asphalt Maintenance, as they had swept the streets for Medina prior years and
because his was the lowest quote: American Sweeping--$38.00 per hour; Crosstown Sweeping-
$42.00 per hour; Asphalt Maintenance--837.50 per hour.
Motion by Reiser, seconded by Laurent to award the street sweeping quote to Asphalt Mainten-
anci at $37.50 per hour.
Motion declared carried
Road Maintenance Material Bids
In1PrP
opened
tabulated at 10:00 A.M
.. .�.+.�j �..
BIDDER
w..� ....., r.,.. ................
CL GRAV.
...,... ....�
MC
.......... ...
0 800
�._... "
AC iC FINE M
7
344 LIME.
lam" LIME 'RE
BLIP
SAND
Hamel Trucking..0
Buesing Bros.
Ed•Kraemer &Son
Bury & Carlson
Buffalo Bit.
Bryan Agg.:.
J.L. Shiely Co.
George Moran
Jack Anderson
Ashland Oil
1.85
5.1
3.89
3.98
3.98
4.00
,°1"1°
1.25
.92
.75
.te4
.95
�..
16.45
4.20
8.45
8.36
tom-
17.95
16.85
�0
0
5.2�
5.04
.50
2.
2.50
2.15
2.75
5`;45
,
5.04
5.5C
4.94
5.73
5.3C
�"V
5.003.oc
44-e
6.4C
5.2F
�ur
2.255.25
�
3.65
3.7F
d47`'`
19.85
4.94
5.73
5.35
z.17
2.75
Motion by Laurent, seconded by Reiser to award the following bids with the rpovision that
AC MC Fine Mix be purchased from either Buffalo Bituminous or Bury and Carlson at the des-
cretion of the Public Works Director.
Item 1, Class 5 Gravel Buffalo Bituminous, picked up at $1.85
Buesing Bros. delivered " 3.89
Item 2, MC 30-70-800
Item 3, AC
Item 3, MC
Ashland Petroleum picked up " .75
Buffalo Bituminous Delivered " .95
Buffalo Bituminous picked up
ft
f► If If "
Item 4, Fine Mix, AC -Mc
ft If
Item 5, 3/4" Limestone Bryan Rock
n "
Item 6, le Limestone Bryan Rock
rf 1f
14.20
18.36
fv " 16.85
delivered " 19.85
picked up
delivered
picked up
delivered
Item 7, Recycled Blacktop Buffalo Bituminous picked up
George Moran Truck. delivered
1
If
"
1f
2.15
4.94
2.15
4.94
5.00
6.25
Motion declared carried
Item 8, Winter Sand Ed Kraemer & Sons picked up
Buesing Bros delivered
n
11
2.25
3.69
Michael Blodgett
Ron Duran explained that Mr. Blodgett would like some time to explore the possibility of
relocating his driveway rather than rebuilding his existing driveway onto Willow Dr. -
Matter was tabled until May 20th
Fuel and Gasoline Quotes
Ron Duran presented the following quotes for 3500 gallons of non-leaded gasoline:
Don Mayer Inc.-41.12 per gallon; Jerry Klaers--$1.13 per gallon
and the following quotes for 5800 gallons of # 2 Diesel Fuel:
Don Mayer Inc.--$.93 per gallon; Jerry Klaers--.$.93 Per..gallon
Motion by Reiser, seconded by Anderson to purchase 3500 gallons of gasoline from Don Mayer
Inc. at $1.12 per gallon
Motion declared carried
Motion by Reiser, seconded by Anderson to purchase 5800 gallons of # 2 Diesel fuel from
Don Mayer Inc. at $$.93 per gallon. .
Motion declared carried
3. PARK COMMISSION
Penny Elsenpeter reported than an application for a LAWCON grant had been prepared for the
Hunter Farms Park. Funds would be appropriated at $2000 from the Hamel Lions Club; $5625
from the City Park Fund. and $22,875 from State and Federal grants.
Motion by Reiser, seconded. by -Laurent to apply for a LAWCON grant for completion of Tennis
Courts and a Basketball area in the Hunter Farms Park, in the amount of $$22,875.
Motion declared carried
4. HAMEL ATHLETIC CLUB
Motion by Laurent,. seconded by Reiser to enter into agreement with the Hamel Athletic Club
to provide recreation services for 1980 at a cost of $1500.
Motion declared. carried
5. PRIVATE CLUB LICENSES
Donna Roehl presented information that the Cities of Orono, Wayzata and Delano are charging,
and will continue to charge for 1980, a fee of $100 for private club licenses. The City of
Mound is considering raising the fee to $$200.
William Reiser suggested leaving the fee at $i100 as the Private Clubs are not interfering
with the business of public establishements.
6. LIQUOR LICENSE FEES
Motion by Laurent, seconded by Reiser to adopt Ordinance 188, amending the liquor ordinance.
Motion declared carried
Motion by Laurent, seconded by Reiser to adopt Resolution 80-11, setting liquor license fees
for 1980, with a fee of $100 for a private Club license.
Motion declared carried
7. PLANNING COMMISSION
Thomas Anderson reported on the attendance of member Joanne Haislet and the fact that she
is not at home at the present time so he was unable to discuss her meeting attendance record.
He suggested that some rules for attendance. at meetings, be set.
Motion by Laurent, seconded by Reiser to adopt an attendance policy for Planning Commission
members, as follows: Absence at more than 2 meetings in a row,by a member of the Planning
Commission, shall be sufficent reason for replacement.
Motion declared carried
Motion by Reiser, seconded by Laurent to'appoint Pat Velch as a member of the Planning
Commission, term to expire March,1983..
Motion declared carried
Swanson:
Doug Sorenson:
Swanson:
Question:
Swanson:
Pat Headley:
Anderson:
Question:
Swanson:
8. DATA PRIVACY
Donna Roehl presented information on requirementsthat will need -to be met .regarding data
privacy and the fact that there .is a conference -scheduled for the purpose of providing in-
formation to Cities on compliance with the law.
Motion by Laurent, seconded by Reiser to approve the attendance of Donna Roehl at a data
privacy information conference at the University of Minnesota, at a cost of $10.00.
Motion declared carried
9. M DING MORNINGSIDE INFORMATIONAL MEETING 8:00 P.M.
Lyle Swanson reported that a meeting had been held with the PCA and the Metro Waste Control
Commission. The City had been informed that the cost of installing the sewer is grant eli-
gible but presently Federal funde are frozen and there is no guarantee as to when they will
become available. Possibly no construction can be started until 1981.
He presented the following cost estimates for the project:
Sewers in Medina Morningside & connection to Orono $351,820
Long Lake bypass minus Oronols share of bypass(67,900)169,530
Streets 239,530
Concrete curb & gutter 102,380
Storm Sewer 56,630
Basement drain pipe 103,780
955,770
Sanitary sewer and street construction is•90% fundable through Federal and State grants.
Cost per unit using 82 connections, without grant will be $11,655
with grant 5,165
Without curb & gutter, 82 connections, without grant 10,410
with grant 3,920
He advised that any work completed before. grants are approved con not be charged against
the grant.
Tom Anderson: The state legislature has increased bond interest rates to 12%.
Lyle Swanson: Orono is anxious to begin the project as soon as possible.
William Reiser:What about servicing the land to the north with storm sewers?
Swanson: We have looked at the possibility, some of the storm sewer cost would be
assessed against those properties.
Al Gongaware: What will the cost estimate be if we wait one or two years and what is the
situation regarding the water system?
These are 1981 prices, if the project were bid now we would get very good prices.
How much money has been spent thus far on engineering costs?
About $5000. this year and perhaps a similar amount in 1979.
How wide will the street be?
The street is designed at 28 ft. the existing street is 38 ft. wide.
will be designed and constructed lower than the lots.
Who establishes sewer rates?
The city sets'the rates. Charlgesare no $1.32 per thousand gallons.
What will the cost be per year "for assessments?
Using the most expensive plan with a 10% interest charge over a 20 year
assessment period, on the unpaid balance:
Without a grant lst. year would be $1750, loth year would be $641.
With a grant " 588
It ►�
Question: When will we be able to connect to sewer?
Swanson: The by-pass will be built simultaneously, so connecting
be able to take place shorly after completion in Medina
Anderson: Residents will also have to pay the current SAC charge,
Sorenson: If we wait what will happen to the streets for the next
Anderson: We could put "Black Magic" on the streets.
By a show of hands it was determined that 40 properties were
Mayor Anderson asked how many wish to continue the project.
Show of hands indicated 37 in favor and 3 against
He then asked how many wanted to wait for the grant.
37 wished to wait 4 wanted to continue without the grant.
215.
Streets
to the sewer should
Morningside.
which is now $425.
2 years?
represented.
Curt Eastman: Will we all be here again next year asking the same questions about a gra/tt?
Sorenson: I would suggest setting a deadline for grant approval and if not received by
that time then proceed without the grant.
Swanson: We are at a point where we must act or wait for next year; Also the Pollution
Control Agency has advised that grants may be awarded in October.
Anderson asked whether or not engineering plans should be prepared now or if the city should
wait for grant approval.
21 opposed preparing now; 9•were in favor of working on them at this time
Council agreed to wait until the first meeting in January 1981 to reconsider the project.
i.
Gas service
Doug Wacek presented information on Minnegasco service; How to proceed and cost involved.
Water system
Council advised residents that discussions have been held with owners of the water system
regarding the cities purchase of the system, but a price has not been agreed upon.
Doug Sorenson asked that the quality of water and pressure at the hydrants be checked.
Majority of those attending agreed that the city should own and maintain the system.
Lyle Swanson stated that width of streets and type of curb and gutter should bediscussed
when final plans are made.
Mayor Anderson stated that streets should be worked on and oil sprayed as soon as possible.
10. ELM CREEK HEIGHTS, 2nd ADDITION
Discussion of the regulations regarding the latest date on which the city had to act on
approval of the Elm Creek Heights, 2nd Addition, plat.
Attorney, Jim Tiller asked that Council table action for one month.
Motion by Reiser, seconded by Lutz to table action on the Elm Creek Heights, 2nd Addition
until May 20, 1980.
Motion declared carried
Nancy Laurent left the meeting at 9:15 P.M.
Discussion of running the water line to serve the house on Lot 1, along the easement from.
Hamel Rd.
Engineer and Public Works Director provided the following requirements:
Project to be completed in one day
One lane of traffic to be left open at all times
Proper signs and warning lights to be provided by developer
Bond in the amount of $9000 to be posted
Mr. Tiller presented letter of approval signed by Steve Greenwood of the Minnesota Department
of Health.
Tom Anderson asked who would be responsible for payment of street installation of the portion
of the street between Lots 1 and 2.
Motion by Reiser, seconded by Lutz to approve installation of the water line to serve Lot 1
Elm Creek Heights, 2nd Addition, subject to developer entering into a development agreement
with the City, meeting all of the requirements listed above, with the understanding that
upgrading of the Pinto Dr. extension will be paid for by owners of Lot 1 and 2.
Motion declared carried
11. KEEHN BROTHERS
Gene Pierce presented plans for improving building on Lt
ition of an office addition on the front of the existing
as office would be 28.7 feet on the northeast corner and
Setback requirements are 30 ft. in an M-1 district.
He explained that the proposed office is an expansion of
alignment pit is located on the opposite side.
Sarah Lutz stated that she would need to abstain as her husband is involved in the sale of
the property.
Attorney Schieffer asked if propertywere unusable in its present state.
Mr. Pierce stated that it could be used, but not for his purpose. He would need the office
addition he had proposed.
2, Medina
building,
26 ft. on
Creekside, with the add -
A variance would be needed
the southeast corner.
the existing office and that a front-
cI R
Thomas Anderson stated that a hardship would need to be established.
Motion by Reiser, seconded by Anderson to deny the variance because sufficient hardship has
not been presented.
Motion d eclared carried
12. WILLIAM CONLEY
Mr. Conley discussed using a mobile home or converting a granary into living quarters
for a laugher who is to be married in the summer. He stated that they are not interested
in using it on a long term basis, perhaps a year or two. He suggested that the city set
a time limit on the permit and if necessary they would seek permission from their neighbors.
Richard Schieffer advised that they consider subdividing the property.
Lyle Swanson stated that' they would need separate wells if subdividing.
Mr. Conley also requested that the city engineer investigate the high water table that has
developed on his property.
Council agreed that Lyle Swanson meet with the Con1W s and evaluate the conditions.
13. INFILTRATION -INFLOW ANALYSIS
Dave H ansing of McCombs -Knutson presented information regarding the Metro Waste Control
joint powers agreement that the city should enter into to perform an I and I analysis. He
advised that the city would pay 10% of the cost. He also presented his firms proposal to
do the work for Medina stating that the most it would cost would be $14,000.
Motion by Reiser, seconded by Lutz to adopt Resolution 80-1f, entering into an agreement
with Metro Waste Control to perform an I and I analysis and agreeing to pay 10% of the cost.
Motion declared carried
Motion by Lutz, seconded by Reiser to authorize McCombs -Knutson to prepare a grant application
for an I and I analysis, at: no cost to Medina if .application is denied.
Motion declared carried
Motion by Lutz, seconded by Reiser to grant authorization to Thomas Anderson to represent
Medina in making application for and I and I Analysis grant.
Motion declared carried
14. HAMEL AND CITY ROADSIDE CLEANUP
Donna Roehl asked if a truck could be made available for use in the Hamel area for a clean-
up daysponsored by the Chamber Of Commerce.
Ron Duran reported that a group of Boy Scouts would be picking up litter along the Medina
roads and a truck would be needed for that also.
Motion by Lutz, seconded by Reiser to authorize the use of a truck for clean-up of Hamel
and the roadside areas of Medina.
Motion declared carried
15. BILLS
Motion by Reiser, seconded by Lutz to -pay the bills; Payroll # 5717-5726 in the amount of
$3942.31.
Motion declared carried
16. GROVES, MEADOWWOODS PLAT
Richard Schieffer presented memo regarding possible options available to guarantee use of
the easement running easterly from Cherokee Rd. He stated that the road could be constructed
using one of the conditions listed in the memo; the Title Insurance option would possibly
be the most satisfactory.
Motion by Lutz, seconded by Reiser to agree that the road easement problem of the Meadow -
woods plat can be solved by using one of the suggested options and that the Planning Comm-
ission need not consider nor address the easement question when considering the plat as
the City Council will solve the problem.
Motion declared carried
17. STEVE HANCOCK
Penny Elsenpeter presented a proposal for Steve Hancock to complete work at the Medina Morn.
park and survey needs in the Independence Beach park. Motion by Reiser, seconded by Lutz to
authorize ppStev,907 nogeclar�grcarriede work as outline., in the,roposal at a cost not to ex-
MotIo 5bl0Lutz, secp nded b eise to adjourn. Motio,,--i decl. ied. Meeting adjourned
a�1�: 0 .m. O� it J clerk ��j,»,,, 'a �j/y'I/ Mayor