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Home My Public Portal AboutMinutes-07/10/2013 CITY OF TIFFIN -Minutes Regular Council Meeting The Tiffin City Council-met in regular session on Wednesday,July 10, 2013 at the Springmier Library in the CCA Middle School. Mayor Berner called the meeting to order at 6:31 p.m. Roll Call vote:Joann Kahler, Mike Ryan, Jim Bartels, Peggy Upton, Royce Phillips Absent: none. Also present: Attorney Michael, Engineer Frederick, Administrator Jackson. Motion Upton to approve the agenda, seconded Bartels. Motion carried. Mayor Berner opened the public hearing for the Hickory Knoll Rezoning at 6:33 p.m. Motion to open Bartels, seconded Ryan. All ayes. Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at 6:34 p.m. Motion to close Ryan, seconded Kahler. All ayes. Motion carried. Motion Kahler to approve the minutes from June 12, 2013 and June 26, 2013, seconded Ryan. All ayes. Motion carried. Motion Bartels to approve the financial reports for May 2013 and the payables, seconded Kahler. Ayes=Kahler, Ryan, Bartels, Upton. Nays=Phillips. Motion carried. ACTION SERVICES INC PORTABLE RESTROOMS PARK $210.00 ADVANCED SYSTEMS,INC LASERFICHE CONTRACT&LICENSE $11,768.00 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $810.60 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS $6,250.00 CONSUMERS COOPERATIVE - GASOLINE $2,452.80 ERA WASTEWATER CERT FOR MEHMEN $165.42 FASTENAL COMPANY MISC NUTS&BOLTS $64.20 GAZETTE COMMUNICATIONS PUBLICATIONS $350.81 GOEDKEN,TRAVIS MILEAGE REIMBURSEMENT $3.56 HART FREDERICK CONSULTAN ENGINEERING FEES $37,341.46 HR GREEN PHASE 2 CONSTRUCTION ADMIN $16,614.92 IOWA CITY AREA DEVELOPMENT GRP ECONOMIC DEVELOP DUES $1,000.00 IOWA DNR 2013 ANNUAL WATER USE PERMIT $227.36 IOWA LEAGUE OF CITIES JACKSON IA LEAGUE OF CITIES $943.00 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $389.62 JACKSON,MICRON MILEAGE MILEAGE REIMBURSEMENT $4.52 JOHNSON COUNTY REFUSE INC RECYLCING $3,703.50 JOHNSON COUNTY SHERIFF JULY MONTHLY CONTRACT $4,901.00 LL PELLING 2013 CIP IMPROVEMENTS $212,764.33 LOWES BUSINESS ACCOUNT SUPPLIES $573.42 LYNCH,MICHAEL&RAIBER TIFFIN HEIGHTS,HICKORY KNOLL $3,341.60 MAGUIRE IRON,INC 8TH PAYMENT ON CONTRACT $104,000.00 MATHESON-LINWELD MONTHLY WELDING RENTALS $64.80 MID-AMERICAN ENERGY NATURAL GAS $97.44 MRS APPRAISALS APPRAISALS $100.00 OEHL PLUMBING&HEATING 210 GRANT ST REPAIRS $1,156.99 PITNEY BOWES PURCHASE POWER POSTAGE METER $1,094.41 POTTER,GLENN 240 RAILROAD SEWER BACKUP $2,455.06 SCHIMBERG CO PVC PIPE&HYMAX WM COUPLINGS $617.32 SHAULL,AMY MILEAGE REIMBURSEMENT $24.46 SHAY,BRIAN PERMITS AND OFFICIAL TIME $3,217.50 TASC C/O NEW BUSINESS DEPT TASC GROUP INSURANCE $300.00 THE DEPOT TIFFIN SUPPLIES $18.76 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $8,666.67 TIFFINFEST TIFFINFEST FUND REQUEST $10,000.00 USA BLUE BOOK WASTEWATER LEVEL TRANSMITTER $550.04 CITY HALL CONSTRUCTION VANTAGE POINT,LLC DRAWING $7,300.00 *****REPORT TOTAL***** $443,543.57 551 Fawn Avenue discussion and possible action: Municipal infraction hearing on July 18th Motion Upton, if he completes the remainder of all work to get an occupancy permit by Tuesday, July 16th, then,we would authorize to dismiss the infraction; then all court costs, service and filing fees to be the responsibility of Shawn Roberts; if circumstances beyond his control (i.e. weather), Roberts to contact Administrator to ask for continuance by attorney and the City will contact the Attorney who will then have control to ask for continuance, second Ryan. • Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion carried. Resolution 2013-130 Taking Additional Action to Enter into a Loan Agreement: Motion Ryan to approve, second Bartels. Ayes=Kahler, Ryan, Bartels. Nays=Upton, Phillips..Resolution passed. Ordinance 2013-332 Amending the Subdivision Ordinance 2013-319 to Change the Time Period Under Section 2.05 Maintenance Bond Required-2nd reading: Motion Upton to approve, seconded Bartels. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=None. Reading passed. Ordinance 2013-333 Amending the Zoning Ordinance,to Add Definitions for Accessory Yards, to Change the Types of Accessory Uses and Structures Permitted, and to Modify the Minimum Yard Requirements for Private Garages-2nd reading: Motion Ryan to approve, seconded Kahler. Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Nays=None. Reading passed. Resolution 2013-131 Authorizing the City Administrator/Clerk to approve Change Order#1 to LL Pelling in the amount of$2,573.24: Motion Ryan to'amend Resolution to state "removal and replacement", second Upton. All ayes. Nays=none. Motion Kahler to approve as amended, seconded Bartels. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. Motion passed. Resolution 2013-132 Authorizing to Pay Estimate No. 2 t LL Pelling in the amount of $212,764'.33: Motion Ryan to amend Resolution to make next payment with caveat of explanation of what change order#2 is that cost $10,632.64 with no description, second Bartels. All ayes. Nays=none. Motion Ryan to approve as amended, seconded Kahler. Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Nays=None. Motion passed. „ Resolution 2013-133 Setting a Public Hearing for Hickory Knoll PAD: Public hearing set for 07/24/13. Motion Ryan to have the second paragraph of Resolution deleted, seconded Upton. All ayes. Nays=none. Motion passed. Motion Ryan,to approve as amended, seconded Kahler. Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion passed. Resolution 2013-134 Setting a Public Hearing for Tiffin Heights rezoning: Public hearing set for 07/24/13. Motion Ryan to approve, seconded Bartels. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. Motion passed. Reports Attorney Michael reported: Updates on: Ireland Avenue, land purchase at Ireland and Railroad, Ordinance for zero-lot lines. Engineer Frederick reported: Update on CIP project. City Clerk/Administrator Jackson reported: Attending training in Ames from July 15th_24th Will provide walkability/bikeability study findings. Finishing up FEMA paperwork from April flooding. Beginning multiple reports that will be due this fall to the State of Iowa. Informed from MPO that the grant for completing the bike trail from City Park to Ireland will be available early this fall—if we are interested in completing the project a little earlier, but will not change our deadline for completion. Travis starts full-time this week. Received OCR scanner; will work on getting Council access in August. Comprehensive Plan Committee had first meeting; discussed general responsibilities and overview. They willmeet monthly (2nd Tuesdays) and Town Meeting for public input is scheduled Thursday, September 12th(10:00 a.m. & 7:00 p.m.) and Saturday, September 14th (10:00 a.m.). Mayor Berner reported: TiffinFest is Saturday,July 13th. Everyone is welcome and invited to i attend. Motion Upton to adjourn at 7:31 p.m., seconded Ryan. Motion carried unanimously. Michon Jackson, City Clerk/Administrator Steven L. Berner, Mayor July 10, 2013 CITY OF TIFFIN - Regular Council Meeting The Tiffin city council met in regular session on Wednesday,March 27,2013 at the Springmier Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:32 p.m.Roll Call vote:Joann Kahler,Mike Ryan,Jim Bartels,Peggy Upton,Royce Phillips.Also present:Attorney Raiber,Engineer Frederick,Administrator Jackson. Motion Kahler to approve the agenda,seconded Bartels.All ayes.Motion carried.' TiffinFest lighting and electric options were discussed Motion Ryan to adjourn the CIP projects until the 04/10/13 meeting,second Upon.All ayes.Motion carried. Mayor'Berner opened the public hearing on Rezoning of Walker Tracts for the C-2B portion to be realigned with Highway 6 and the Middle 85 lots from R-1A to R-1C at 6:40 p.m.Motion Bartels to open,seconded Upton.All ayes.Motion carried.General discussion for driveway and frontage road.Mayor Berner closed the public hearing at 6:44 p.m.Motion Ryan to close,seconded Bartels.All ayes.Motion carried. Mayor Berner opened the public hearing on Plans,Specifications, Form of Contract and Cost of Construction for the 2013 Capital Improvement Projects at 6:44 p.m.Motion Bartels to open,seconded Upton.All ayes.Motion carried.No written comments or responses received.Mayor Berner closed the public hearing at 6:45 p.m.Motion Ryan to close,seconded Kahler. All ayes.Motion carried. Sale of 20 feet of City-owned property:Motion Ryan to adjourn until 04/10/13 meeting,seconded Bartels.All ayes. Motion Ryan to approve payables,seconded Upton.All ayes.Motion carried. Ordinance 2012-319 Amending Ordinance 1998-218 Subdivision Ordinance—3`d Reading: Motion Kahler to approve,seconded Ryan.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Final reading passed. �a Ordinance 2013-324 Amending the Municipal Code of Tiffin,Iowa,Chapter 99,Sewer Usage Charge System,to Include an Exception Under 99.10 Payment of Bills-3`d Reading:Motion Ryan to approve,seconded Upton.Ayes=Kahler,Ryan,Bartels, Upton,Phillips.Final reading passed. Resolution 2013-009 Adopting the Use of an Employee Manual:Motion Ryan to adjourn until the 04/10/13 meeting,seconded Upton.All ayes.Motion passed. Ordinance 2013-325 Amending the Municipal Code,Chapter 56,Dog and Cat Licenses to change the dates under Section 56.01 and 56.04-2nd reading:Motion Ryan to approve,seconded Upton.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Reading passed. Ordinance 2013-326 Amending the Municipal Code of Tiffin,Iowa,Sections 92.03 and 92.04 of Chapter 92 to include a Late Payment Fee and a Non-Sufficient Funds Charge-2nd reading: Motion Kahler to approve,second Ryan.Ayes=Kahler,Ryan,Bartels,Upton.Nays=Phillips Reading passed. Resolution 2013-040 Accepting the Preliminary Plat of Willow Ridge:Discussion on green space,park equipment,benches, pocket parks,sidewalks and trees.Motion Bartels to adjourn this item to 04/10/13,seconded Ryan.All ayes.Motion passed. Resolution 2013-053 Accepting of Subdividor's Agreement for Willow Ridge:Motion Upton to adjourn item until the 04/10/13 council meeting,seconded Ryan.All ayes.Motion passed. Discussion and possible action for Police,Fire and Library contracts:Fire:Motion Bartels to have Administrator Jackson prepare necessary contracts and sign needed documents,seconded Kahler.All ayes.Library:Motion Kahler to approve the library contract for$22,000 with the note that they can come back six months into the fiscal year to ask for the another$2,800 if necessary,seconded Ryan.Ayes=Upton,Bartels,Ryan,Kahler Nays=Phillips.Police:Fire:Motion Kahler to wait for Fire Department approval until Council has reviewed the Fire Department budget,seconded Upton.All ayes.All motions passed. Resolution 2013-046 Setting a Public Hearing to update Ordinance of the Zoning Code 9.05 for rear setbacks:Motion Ryan to table until 04/24/13,seconded Upton.All ayes.Motion carried.Motion Kahler to amended the Resolution to correct the date, seconded Upton.All ayes.Motion passed. Resolution 2013-047 Setting a Public Hearing to update Ordinance 136.03 for Sidewalk Snow Removal:Motion Ryan to set the public hearing for 04/10/13,seconded Kahler.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Motion passed. Resolution 2013-049 Setting a date for Public Hearing and Letting for the Concession Stand Project:Motion Ryan to amend the Resolution dates as the public hearing on 04/10/13 and the letting on 04/24/13,seconded Kahler.Ayes=Kahler,Ryan,`Bartels, Upton.Nays=Phillips. Motion passed. Discussion for Council and Committee Pay Rates. Resolution 2013-050 Adopting plans,specifications,and form of contract for the 2013 Capital Improvement Projects:Motion Phillips to amend the bidding packet to include an alternate for concrete anywhere there is asphalt in the plans,seconded Bartels.All ayes.Motion Ryan to approve the resolution as amended,seconded Bartels.Ayes=Kahler,Ryan,Bartels,Upton. Nays=Phillips.Motion passed. Investment Policy discussion and possible action:Motion Ryan to amend policy that the City has the flexibility in faciliites with the highest rate of return with the highest rate of protection(would like a preference of hometown business—but not adding that),seconded Kahler.Ayes=Kahler,Ryan.Nays=Phillips,Upton,Bartels.Motion did not pass. Resolution 2013-051 Authorizing the Mayor and City Administrator/Clerk to sign DNR Construction Permits for Water Tower: Motion Ryan to approve,seconded Bartels.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Motion passed. Resolution 2013-052 Agreeing to sell 20'of City owned property from the pond area generally located at Deerview and Jackson Streets:Motion Ryan to adjourn item until 04/10/13,seconded Bartels.All ayes.Motion passed. I 6 E 6 - - 6 v ' Resolution 2013-054 Authorizing Hart Frederick to update the City's Sidewalk Map:No action would be needed on this item to discontinue use of a map. Ordinance 2013-327 Amending the Zoning Map for Walker Tracts-1st reading:Motion Kahler to approve,seconded Bartels. Ayes=Kahler,Ryan,Bartels,Upton,Phillips.First reading passed. Ordinance 2013-328 Amending the Municipal Code,Chapter 136,Sidewalk Regulations for Time Property Owners have to Remove Snow and Ice Accumulations under Chapter 136.03-1st Reading:Motion Ryan to adjourn until the 04/24/13 meeting, seconded Kahler.All ayes.Motion passed. i Per Code of Iowa Section 21.5(j)Purchase of Real Estate.Motion Ryan to table until the 04/10/13 meeting,seconded Bartels. All ayes.Motion carried. Motion Ryan to adjourn at 8:35 p.m.,seconded Kahler.Carried Unanimously. r iiii , II" I IZZAI'` Ichon Jac ir ' Ity Administrator/Clerk Steven L. Berner, Mayor I March 27,2013 r ■ 6 1 ' ' 6 1 6 i ■ f t Y I I , 1 t • I 1 (----.