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Home My Public Portal About04-10-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 10, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 10, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Captain Terry Hopkins, Director of Public Works and Engineering Greg Stiens, Assistant District Engineer Elijah Welch and David Mears. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the April 3, 2008 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment in the amount of $102,673.20. She explained of that total $14,005.10 was paid to Bonar & Associates for Professional Engineering Services. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. STREET CLOSURE REQUEST A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of street closures on Saturday, May 17, 2008 from 9:00 AM to 11:00 AM for the Annual Richmond Evening Optimist Club Opening Day Parade with a rain date of Saturday, May 24, 2008. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ROAD CLOSURE REQUEST A. Robinson brought to the board a request that was presented by Captain Terry Hopkins to approve the closure of the 1200 to 1600 block of Liberty Avenue, Friday, April 11 Board of Works Minutes April 10, 2008 Page 2 of 4 to 18 , 2008 to complete road patch for Richmond Sanitary District. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. SALISBURY ROAD PROJECT PHASE 1 RIGHT- OF-WAY A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval for the City to purchase the following parcels for the Salisbury Road Project — Phase 1 Right -of —Way: 1) Parcel No. 4 — Hugh G. & Amanda Specht — 1262 Salisbury Road North — compensation amount $6,682.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 2) Parcel No. 7 — Shirley Raines — 1709 Salisbury Road North — compensation amount $13,500.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 3) Parcel No. 11 — Everett & Brenda Warren — 1751 Salisbury Road North — compensation amount $10,800.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 4) Parcel No. 14 — Linden Harrison — 1838 Salisbury Road North — compensation amount $2,375.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 5) Parcel No. 18 — Earl Leo Fannin — 2002 Salisbury Road North — compensation amount $1,850.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 6) Parcel No. 23 — Jean Zirkle — 2189 Salisbury Road North — compensation amount $350.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 7) Parcel No. 24 — David & Rebecca Harris — 2209 Salisbury Road North - compensation amount $450.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 8) Parcel No. 25 — William L. & Patsy A. Thompson — 2227 Salisbury Road North — compensation amount $420.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 9) Parcel No. 26 — John & Shirley Forrester — 2253 Salisbury Road North — compensation amount $400.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 10) Parcel No. 27 — Angela Dannaker — 2407 Salisbury Road North — compensation amount $3,500.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 11) Parcel No. 28 — Richard Rawles — 2273 Salisbury Road North — compensation amount $100.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 12) Parcel No. 29 — Edward & Denise Scalzo — 2290 Salisbury Road North — compensation amount $ 1,585.00. Flood made a motion to Board of Works Minutes April 10, 2008 Page 3 of 4 approve with a second by Lawson. The motion was unanimously passed. ADDENDUMS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Addendum No. 1 to Contract No. 111 -2004 with United Consulting Service not to exceed $35,000.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 12 -2008 that is an Interlocal Agreement between the City and The Richmond Sanitary District. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson brought an emergency bid opening for tree removal at 300 South "O" Street. Those bids are as follows: 1) John Tree Service - $950.00 to remove tree - $1,500.00 if haul away. 2) Hampton Tree Service - $1,120.00 to remove tree and clean up debris. B. Robinson brought bid openings for Aggregate & Bituminous Materials for 2008. Those bids are as follows: 1) Milestone 1. Coated Aggregate DCA for Cold Mix - $98.00 a ton - FOB - Cambridge City Plant. 2. $47.00 a ton for No. 5 Base Hot Asphalt - FOB - Plant 3. $54.85 a ton for No. 11 Surface Asphalt - FOB - Richmond Plant 4. 2) Barrett Paving Materials - Stone Only 1. No. 1 Stone - $8.40 a ton - FOB - Plant 2. No. 2 Stone - $ 8.40 a ton - FOB - Plant 3. No. 8 Stone- $9.35 a ton - FOB -Plant 4. No. 9 Stone- $9.35 a ton - FOB -Plant 5. No. 11 Stone - $9.80 a ton - FOB - Plant 6. No. 12 Stone - $9.80 a ton - FOB - Plant 7. No. 53 Stone - $8.30 a ton - FOB - Plant 8. No. 73 Stone - $8.40 a ton - FOB - Plant 9. Limestone Screening - $5.05 a ton FOB - Plant 10. Revetment Rip Rap - $10.00 a ton FOB- Plant 11. Flat Rock - $50.00 a ton FOB - Plant Board of Works Minutes April 10, 2008 Page 4 of 4 Deliveries to the Street Department an additional charge of $3.70 a ton. Deliveries to the Landfill are an additional $3.10 a ton. 3) US Aggregate - Gravel Only 1. No. 12 Gravel - $7.20 a ton - FOB 2. No. 53 Gravel - $7.30 a ton - FOB 3. No. 73 Gravel - $7.30 a ton - FOB 4. No. 8 Washed Gravel - $7.80 a ton - FOB 5. No. 9 Washed Gravel - $7.80 a ton - FOB 6. No. 53 Washed Gravel - $7.30 a ton - FOB 7. No. 73 Washed Gravel - $7.30 a ton - FOB 8. Washed Pea Fill Gravel No. 12 - $7.20 a ton - FOB Delivery to the Street Department is an additional $2.55 a ton. Delivery to the Landfill is an additional $1.80 a ton. 4) Ernst Concrete Division of Richmond Concrete 1. Class A Concrete - Delivered - $87.00 per cubic yard 2. Class B Concrete - Delivered - $82.00 per cubic yard Concrete delivered less than 4 cubic yard load is an additional $75.00 delivery charge. 3 Class A Concrete with Fiber Reinforcement - Delivered - $93.50 per cubic yard. 4 Class B Concrete with Fiber Reinforcement - Delivered - $88.50 per cubic yard. Concrete delivered less than 4 cubic yard load is an additional $75.00 delivery charge. 5. Type 1 Flow able Fill - Delivered - $63.00 per cubic yard. Flow able Fill less than 4 cubic yard load is an additional $75.00 delivery charge. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk