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Home My Public Portal About08-10-20 Agenda Regular MeetingHuman Resources Director/Town Clerk Katherine Cathey 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 919-296-9441 | katherine.cathey@hillsboroughnc.gov www.hillsboroughnc.gov | @HillsboroughGov Board of Commissioners Agenda | 1 of 3 Agenda Board of Commissioners Regular Meeting (Remote) 7 p.m. Aug. 10, 2020 Town of Hillsborough YouTube channel Due to current public health concerns, the Board of Commissioners is conducting its regular meeting remotely on Aug. 10, 2020 utilizing Zoom. Members of the Board of Commissioners will be participating in the meeting remotely. Members of the public will be able to view and listen to the meeting via live streaming video on the Town of Hillsborough YouTube channel. In this new remote process, there are two methods for public comment. Detailed public comment instructions for each method are provided at the bottom of this agenda. •Written submittals by website contact form •Speaking during the remote meeting (Preregistration is required.) Compliance with the American with Disabilities Act interpreter services and/or special sound equipment is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office at 919-296-9441. Please use the bookmark feature to navigate and view the item attachments. 1.Public charge The Hillsborough Board of Commissioners pledges to the citizens of Hillsborough its respect. The board asks citizens to conduct themselves in a respectful, courteous manner with the board and with fellow citizens. At any time should any member of the board or any citizen fail to observe this public charge, the mayor or the mayor’s designee will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the mayor or the mayor’s designee will recess the meeting until such time that a genuine commitment to this public charge is observed. 2.Audience comments not related to the printed agenda 3.Agenda changes and approval 4.Appointments A.Tourism Board — Reappoint Kim Tesoro to third term in a Chamber of Commerce Seat 5.Items for decision — consent agenda A.Minutes 1.Regular meeting June 8, 2020 2.Regular meeting closed session June 8, 2020 3.Work session June 29, 2020 4.Work session closed session June 29, 2020 B.Miscellaneous budget amendments and transfers C. Hillsborough 2019 Local Water Supply Plan Resolution D.Acceptance of Water and Sewer Infrastructure in Crescent Magnolia Board of Commissioners Agenda | 2 of 3 E.Mutual Aid Agreement with the City of Durham for Water Transfers F.Approval of stormwater easement on Orange Grove Street property G.Resolution in Memory of Donna Baker H.Invitation to the Local Government Amicus Brief for Enforcement of Nondiscrimination Policies 6.Items for decision — regular agenda A.Mayor’s Task Force on Re-imagining Public Safety B.Discussion of Coronavirus Relief Fund Round 2(CRF) Plan and Allocations for Hillsborough C.Gift offer of 0.8 acres at the intersection of Meadowlands Drive (east) and US 70 A from Meadowlands Associates D.Update on county long-term recovery planning effort E.Discussion of draft street renaming ordinance and process F.Update on property at Latimer and Hayes Streets G.Hot topics for work session Aug. 24, 2020 7.Updates A.Board members B.Town manager C.Staff (written departmental reports are included in the agenda packet) 8.Closed Session A.Closed Session as authorized by North Carolina General Statute Section 143-318.11 (a)(6) regarding a Personnel Matter 9.Adjournment Public Comment Instructions Public Comment – Written (for items not on the agenda, agenda items and public hearings) Members of the public may provide written public comment by submitting it via the Board of Commissioners contact form by noon on the afternoon of the meeting. Public hearing comments may be submitted for 24 hours following a public hearing. When submitting the comment, include the following: •The date of the meeting •The agenda item (example: 5.C) you wish to comment on •Your name, address, email and phone number Members of the Board of Commissioners, town manager, assistant town manager/planning director and town clerk will be copied on all comments submitted. Public Comment – Verbal (for items not on the agenda, agenda items and public hearings) Members of the public will be asked to contact the town clerk using the town clerk contact form no later than noon on the day of the meeting and indicate they wish to speak during the meeting. Board of Commissioners Agenda | 3 of 3 When submitting the request to speak, include the following: • The date of the meeting • The agenda item (example: 5.C) you wish to speak on • Your name, address, email and phone number • The phone number must be the number you plan to call in from if participating by phone Prior to the meeting, speakers will be emailed a Zoom participant link to be able to make comments during the live meeting. Speakers may use a computer (with camera and/or microphone) or phone to make comments. Speakers using the phone for comments must use the provided PIN/Password number. The public speaker’s audio and video will be muted until the board gets to the respective agenda item(s). Individuals who have pre-registered will then be brought into the public portion of the meeting one at a time. If a member of the public encounters any concerns prior to the meeting related to speaking, please contact Town Clerk Katherine Cathey at 919-296-9441. Board of Commissioners Agenda Abstract Form Meeting Date: ______Aug. 10, 2020_________ Department: ___Planning/Econ Dev._________ Public Hearing: Yes No Date of Public Hearing: _______N/A_____________ For Clerk’s Use Only AGENDA ITEM # 4.A Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Shannan Campbell, Economic Development Planner ITEM TO BE CONSIDERED Subject: Tourism Board — Reappoint Kim Tesoro to third term in a Chamber of Commerce Seat Attachment(s): None Brief Summary: Ms. Kim Tesoro indicated that she would like to be re-appointed as the Hillsborough Chamber of Commerce board representative. At the Aug. 3, 2020 Tourism Board meeting, the Tourism Board voted unanimously to recommend reappointment. Action Requested: Reappoint Kim Tesoro in her current seat as the Chamber of Commerce appointee with her final (third) term expiring Aug. 10, 2022. ISSUE OVERVIEW Background Information & Issue Summary: None Financial Impacts: None Staff Recommendations/Comments: None Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Administration Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 5.A Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Katherine Cathey, Human Resources Director/Town Clerk ITEM TO BE CONSIDERED Subject: Minutes Attachment(s): 1. Regular meeting June 8, 2020 2. Work session June 29, 2020 Brief Summary: None Action Requested: Approve minutes of the Board of Commissioners regular meeting June 8, 2020, the Board of Commissioners closed session June 8, 2020, the Board of Commissioners work session June 29, 2020, and the Board of Commissioners closed session June 29, 2020. ISSUE OVERVIEW Background Information & Issue Summary: None Financial Impacts: None Staff Recommendations/Comments: Approve minutes as presented. Minutes Board of Commissioners Regular Meeting (Remote) 7 p.m. June 8, 2020 Town of Hillsborough YouTube channel Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Budget Director Emily Bradford, Economic Development Planner Shannan Campbell, Human Resources Director/Town Clerk Katherine Cathey, Assistant to the Town Manager/Deputy Budget Director Jen Della Valle, Stormwater and Environmental Services Manager Terry Hackett, Police Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret Hauth, Public Works Director Ken Hines, Town Attorney Bob Hornik, Town Manager Eric Peterson, Budget Technician Jamie Privuznak, Finance Director Daphna Schwartz, Utilities Director Marie Strandwitz, Public Space Manager Stephanie Trueblood and Public Information Officer Catherine Wright Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7:01 p.m. Human Resources Director and Town Clerk Katherine Cathey called the roll and confirmed the presence of a quorum with six members present. Present: Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd. Absent: None. 1.Public charge The mayor did not read the charge but noted the town had a strong history of abiding by it. 2.Audience comments not related to the printed agenda There was none. 3.Agenda changes and approval Commissioner Mark Bell moved to add a resolution to follow the police chief’s presentation. Motion: Commissioner Matt Hughes moved approval of the agenda as modified. Commissioner Kathleen Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Mark Bell, Robb English, Ferguson, Hughes and Evelyn Lloyd. Nays: None. Absent: None. 4.Public hearing to collect public comment on the manager’s recommended FY2021 budget The board received public comment on the manager’s recommended budget for Fiscal Year 2021. The human resources director and town clerk said two residents submitted comments by email prior to the hearing and read them into the record. Sarah Cross supported funding a reforestation project, which is currently on the unfunded list, as a critical way to mitigate destabilization of the climate. Will Johnson questioned: •Length of the public review period for the budget document. •Data in the column for actual expenditures in Fiscal Year 2019 and for the cost allocation of some town departments to the Water and Sewer Fund’s administration of enterprise operations. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 1 of 26 DRAFT • Why increases in water and sewer rates are not proposed and why keeping rates flat would not lead to a reduction in rates at least for out-of-town customers. Johnson also noted what he viewed to be historical data on cash flow in the Water and Sewer Fund. The mayor thanked the residents for their comments and noted they would be taken into consideration as the board goes through the budget process. 5. Presentations A. Presentation by Chief Hampton in wake of events in Minneapolis and death of Mr. Floyd The mayor thanked Police Chief Duane Hampton for his letter to the community addressing concerns with police practices and policies and noted he has a reputation for listening to concerns and responding thoroughly. She also thanked the Police Department for work in handling demonstrations in town on June 5 and keeping people safe without an overbearing presence. She said this is a critical and painful time in the country in which collective wounds and failures regarding racism are being exposed and in which everyone is challenged to look critically at practices and to examine how to make changes. Weaver noted she knows the board, staff, Police Department and community are able to face the challenge together. Hampton delivered his presentation to the board, which addressed questions from the community about the department’s practices and policies. He stressed policy is important but is one of three critical elements for success. Hampton said many of the agencies experiencing problems have practices contrary to their policies. He discussed the three critical elements in Hillsborough: policy, training and agency culture. Policy has been developed using: • Statutory requirements and case law. • Best practices of peers and other agencies across the country and internationally. • Staff and community involvement. • Continual evaluation and updates. Officers collectively trained 1,262 hours over the annual mandatory training of about 30 hours per officer. Training includes: • Use of force, de-escalation and scenario-based. • Fair, impartial and anti-bias. • Legal updates and liability. • Communication, verbal judo and crisis intervention. • Driving. • Supervisory. Culture is built by: • Identifying the best candidates. • Pushing employee innovation and problem solving. • Having a system of accountability and standards for behavior. • Celebrating positive work. • Emphasizing community engagement ― 98 instances in 2020, many prior to COVID-19 restrictions. Hiring process includes: • Extensive background and reference checks. • Multi-level interviews that include informal and structured sessions. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 2 of 26 DRAFT • Psychological screening. The chief continued the presentation with additional information on hiring efforts, internal accountability, and body worn cameras. Hiring efforts Since 2016, 23 people have gone through the department’s hiring process: • 15 men, with 5 black candidates. • 8 women, with 3 black and 1 Hispanic candidates. • 4 did not complete training. • 1 did not complete the background check. • 5 resigned, with 3 leaving law enforcement. • 13 retained: 8 men (7 white, 1 black); 5 women (3 white, 1 Hispanic, 1 black). The hiring process requires three to four months with five to six months more if basic law enforcement training is needed. The department’s small size and high standards make hiring a challenge, the chief said. Internal accountability The process includes: • Assessments of all complaints. • Internal reviews of all uses of force, pursuits or refusals to stop, officer-involved accidents, and performance issues. • Regular reviews of officers’ traffic stop statistics, body worn camera activations and use, driver’s license status, and driving behaviors. • Review of an officer when three to four issues occur within a year. State Bureau of Investigation review can be requested for critical incidents or criminal behavior. The discipline system moves from coaching, counseling and warning to suspension and demotion or firing based on an issue’s nature and seriousness. Discipline is documented. Emphasis is on training and monitoring to fix minor problems. Supervisors look for whether a problem is a pattern of behavior. Body worn cameras Cameras were implemented in 2014 to document officers’ actions and interactions with the community. They are not intended for evidence because of retention issues. The department has more than 7,000 videos in storage now, using over 4,000 gigabytes of space and leaving about 330 available. Videos that require manual removal from storage show use of force, felony arrests, pursuits, or evidentiary value. Others are retained at least: • 30 days for error activations and training. • 90 days for calls for service, traffic stops and field contact. • 3 years for misdemeanor or DWI arrests. Officers are expected to turn on cameras when they: • Begin to respond to a call. • Self-initiate activity that likely will result in enforcement. • Are in a situation that begins to escalate or in which dissatisfaction with police is expressed. • Expect to perform a consensual search of a person, building, vehicle or other property. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 3 of 26 DRAFT • Serve and execute a search warrant or perform a warrantless search of buildings, vehicles or other property. • Serve commitment papers. • Provide short distance transportation. Officers may turn off cameras when: • In the investigative phase of a call for service and gathering information. • The period for enforcement action, traffic stop or citizen contact has ended. • In periods of excessive waiting or while processing a cooperative subject in custody. • Inside private property at the person in control’s request, if the situation is non-adversarial and multiple officers are present. • In a non-adversarial situation to prevent escalation or to gain cooperation. The supervisor must be notified immediately at the event’s end. Camera footage is reviewed for: • Internal accountability reviews. • Response to specific incidents. • Monthly random audits by supervisors. • Annual audits to check on compliance with activations. Annual audits started in 2018 and take several weeks to complete, with six to eight days of footage from a patrol squad reviewed. Quarterly audits are a goal this year. Activation compliance was: • 2019 ― 95% (most nonactivations during escort calls for businesses.) • 2018 ― 71 to 90% (most nonactivations from not turning on cameras before arriving at calls. Officers now must radio they are “live” when responding to a call.) The chief ended the presentation discussing recommendations and additional questions the department had received as well as immediate and future needs of the agency. Recommendations Many recommendations made by the community and the NAACP are in two or more of the department’s policies, training and culture, including: • Ban choke and strangle holds. • Require de-escalation. • Provide warning before shooting. • Exhaust all alternatives before shooting. • Follow a duty to intervene. • Ban shooting at moving vehicles. • Implement use of force continuum to continually assess and escalate or de-escalate force based on circumstances. • Conduct comprehensive reporting (displaying a weapon triggers a review in Hillsborough). Two NAACP recommendations ― citizen review boards and contracts with the community ― will be part of the continued discussion on policing. Additional questions received The department’s recruiting page does not list every disqualifier, but they are looked for in background checks. Membership in a white supremacist group is a disqualifier. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 4 of 26 DRAFT Hillsborough officers are trained to introduce themselves during traffic stops, and policy requires them to provide names in other situations when requested. The department is small and does not issue badge numbers. Needs Immediate needs are: • More training. • Upgrade of part-time training position to full-time supervisor position (the position will be vacated at end of June). • Usage of GPS devices to assess patrol patterns, check seatbelt compliance and monitor for harsh driving. Future needs are: • Better software to analyze data from the records system. • Better system or software to manage and track internal accountability and discipline. • Better tools, process or resources for screening and hiring applicants. Following the presentation, Hampton answered a number of questions from the board. He said the department checks social media accounts of candidates for any disqualifiers. Refusal to share social media accounts and unexplained departures from other agencies are disqualifiers. The agency also checks driving history and looks for fit within the department. Regarding release of disciplinary action, the human resources director and town clerk said the majority of an employee’s personnel record is confidential information. Dismissals and disciplinary demotion are now public record under state law, but a written warning would require an employee’s authorization for release. B. Resolution denouncing the killing of George Floyd and outlining next steps for Hillsborough and its police department The board discussed the resolution drafted by the mayor and Bell, including use of the word “citizens,” a timetable for directed steps, and the intent of language on a police review board. Town Manager Eric Peterson said the board could decide in this meeting to add an internal equity and organizational assessment as noted in the resolution to the FY21 budget. It was noted that the resolution asks the town manager and police chief to research community review boards and to provide options for the board to discuss. Motion: Ferguson moved to adopt the resolution with changes to add dates to outlined steps and to replace references to citizens with a more inclusive term. Bell seconded. Bell suggested an amendment to empower the mayor to work with staff to make any needed changes to the resolution, including flexibility in determining dates for the outlined steps. Ferguson supported the motion with Bell’s amendment. Weaver read the resolution into the record. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 6. Appointments A. Board of Adjustment – resolution to Orange County requesting reappointment of Rob Bray B. Board of Adjustment – resolution to Orange County requesting appointment of Raul Herrera June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 5 of 26 DRAFT Motion: Ferguson moved to accept the resolutions requesting the reappointment and appointment to the Board of Adjustment. Commissioner Evelyn Lloyd seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 7. Items for decision — consent agenda A. Minutes 1. Regular meeting May 11, 2020 2. Work session May 26, 2020 B. Miscellaneous budget amendments and transfers C. Hillsborough LGBTQ+ Pride Month proclamation D. Endorsement of Letter to Governor Cooper from Orange County Climate Coalition E. Proposed contract for financial statement preparation and non-attest services in connection with the fiscal year ended June 30, 2020 Motion: Ferguson moved to approve all items on the consent agenda. English seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 8. Items for decision — regular agenda A. Ordinance reinstating penalties and other enforcement measures for delinquent food & beverage tax, occupancy tax and utility payments Finance Director Daphna Schwartz reviewed that the ordinance pertains to reinstating the authority on Aug. 1 to impose penalties, fees and utility disconnections for delinquent occupancy taxes, food and beverage taxes, and utility bills, unless further extended by the governor as part of the COVID-19 response. Under the ordinance, these enforcement measures would resume on Aug. 26. Motion: Bell moved to approve the ordinance to reinstate penalties and other enforcement measures for delinquent food and beverage taxes, occupancy taxes and utility payments. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. B. Ordinance to establish a utility customer payment plan The finance director reviewed that the ordinance pertains to establishing a utility customer payment plan for delinquent payments, effective upon adoption and as required under North Carolina Executive Order 124. Under the ordinance, account holders of unpaid bills due between Jan. 25 and July 25 would be placed on a 12-month payment plan if the bills remain unpaid as of Aug. 25 and if an alternate payment plan has not been established already with staff. Motion: Hughes moved to approve the ordinance establishing a utility customer payment plan for delinquent accounts. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. C. Updates to town code and direction to staff regarding flexibility and adjustment of regulations to assist with business recovery June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 6 of 26 DRAFT Economic Development Planner Shannan Campbell and Planning Director Margaret Hauth reviewed that the proposed ordinance amends sections of the town code to quickly provide some flexibility and easing of regulations to assist businesses in recovery from the pandemic. The proposed resolution gives guidance and allows staff to suspend some enforcement actions for temporary signs. Campbell noted that the business community is appreciative of the flexibility outlined and that some retailers have put signs in windows to let the community know they are open and operating in a safe manner. Motion: Ferguson moved to approve the ordinance and resolution regarding flexibility and adjustment of regulations to assist with business recovery. Bell seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. D. Budget workshop General Fund Budget Director Emily Bradford said the impact of COVID-19 on revenues in the current and upcoming fiscal years is still unknown. Staff continue to assess assumptions and update projections as new information is available. Bradford provided a review of the revenue projections for the General Fund and noted: • Property taxes ― No tax rate increase is proposed. Staff assume no tax base growth and a 90% collection rate, which is a $500,000 decline in revenues for FY21. Typically, 97 to 98% is projected. • Motor vehicle registration fees ― 50% decrease is projected for remainder of FY20, with 85% collection rate assumed for FY21. Typically, about 97% is assumed. • Sales taxes ― 20% reduction in collection for March and 40% reduction in April and June are assumed for FY20. Impact of stay-at-home order will not be known until FY21 has started because of lag time between a sale and tax collection. For FY21, staff assume a 20% collection of FY20 sales taxes from July 2019-March 2020 and an 80% collection for April-June 2020. These represent a 15% decrease in sales tax revenues over FY19, although a 2% increase over FY20 projections. • Food and beverage taxes ― 25% reduction in revenues projected. • Gas taxes ― 25% reduction in revenues projected. Bradford acknowledged the projections are conservative. She said unfunded items can be selected for funding in January should the town receive more revenue than expected. Removing funding from budgeted items would be more difficult. The board discussed unfunded items to try to add to the budget before adoption: • Inclusive play equipment at one of the two proposed sites • Budget software to automate a largely manual budget process • Special appropriations to the Hillsborough Arts Council and Exchange Club • Upgrade of part-time police training position to full-time supervisor position • Property room storage system for property and evidence held by police • Fees for GPS monitoring devices, which serve as accountability tools in police patrol vehicles • Diversity, equity and inclusion initiative • Municipal and county administration course for human resources director/town clerk Water and Sewer Fund Assistant to the Manager and Deputy Budget Director Jen Della Valle presented information on the Water and Sewer Fund. She said it is difficult to have a high confidence in the projections because of the lack of available data and uncertainty on water usage for the remainder of FY20. She said staff propose no increases to water and sewer rates due to the impact of COVID-19. The budget package for the current fiscal year had projected June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 7 of 26 DRAFT 5% increases for fiscal years 2021 and 2022. Significant cuts to expenditures in FY21 are required to maintain the current rates. She noted the following projections: • Water and sewer charges for service — 5% decreases in collections in FY21. • Penalties and delinquent fees — 50% decrease in collections in FY21. Della Valle reviewed that the town is obligated to maintain rates sufficient to pay 120% of (or 1.2 times) the debt service annually for the revenue bonds that were undertaken for the reservoir expansion. She said 15% of retained earnings can be used as part of those calculations. The town can meet the obligation based on current projections but needs to continue monitoring that. The town manager said staff would respond to the questions provided in the public hearing regarding the Water and Sewer Fund and would provide the information to the board and Hillsborough Water and Sewer Advisory Committee. Stormwater Fund The deputy budget director said the primary source for the Stormwater Fund is the stormwater charge. Because the fee is collected with the property tax bill, the projected collection rate matches the property tax assumption. A 7% decrease in revenues for the fund is projected for FY21. The town manager thanked the board for the extra time in preparing the proposal. He noted staff scrapped a three-year planning budget prepared before the COVID-19 pandemic and prepared a one-year format because of the resulting uncertainty in revenue projections. E. Hot topics for work session June 22, 2020 or delay until June 29 budget workshop and budget adoption The board and manager discussed whether a meeting before June 29 was needed. Motion: Ferguson moved to amend the meeting schedule to remove June 15 and 22 meetings. Lloyd seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 9. Updates A. Board members The board provided updates from committees on which they serve. Hughes said the Hillsborough Tourism Board and Hillsborough Tourism Development Authority would have annual budget hearings this month and adopt budgets for FY21. B. Town manager C. Staff (written departmental reports are included in the agenda packet) The town manager and staff had no reports. Motion: Lloyd moved to go into closed session. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 10. Closed Session A. Closed session as authorized by North Carolina General Statute Section 143-318.11 (a)(4) regarding economic development June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 8 of 26 DRAFT 11. Adjournment Motion: Ferguson moved to adjourn at 10:25 p.m. Lloyd seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. Respectfully submitted, Katherine M. Cathey Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 9 of 26 DRAFT RESOLUTION Denouncing Killing of George Floyd and Outlining Next Steps for Dismantling Systemic Racism in Town Government and Establishing Community Accountability for Police Department WHEREAS, on May 25, 2020, George Floyd, a black man alleged to have a counterfeit $20 bill in his possession was dragged from his car by a Minneapolis police officer, handcuffed, placed face down on the street with the officer’s knee on his neck as he called out “I can’t breathe” and then also cried out for his mother as his neck and back sustained pressure over 8 minutes and 46 seconds, the last 2 minutes and 53 seconds of which he was unresponsive and oxygen was cut off to his brain as he slowly asphyxiated; and WHEREAS, in the days since his senseless and cruel death, protests and demonstrations against police violence and the widespread systemic racism experienced by black people in every facet of American life have taken place across the United States, in large cities and small towns, including the Town of Hillsborough; and WHEREAS, the Town of Hillsborough was founded in 1754, was the site in 1788 for North Carolina’s first Constitutional Convention when North Carolina delegates refused to ratify a U.S. constitution without a bill of rights, and takes special pride in our long history in which this state agreed to ratify the U.S. Constitution only after that Bill of Rights was added in which Article 1 iterates the rights to free speech, free press and assembly; and WHEREAS, law enforcement have been documented acting with undue aggression and violence on protestors and members of the press in images and videos in localities across the country during the current demonstrations; and WHEREAS, the long history of Hillsborough includes moments of pride and moments of shame, including the colonization of indigenous land and the practice of enslaving black people; and part of that history and legacy is land loss, which in turn results in lack of accumulated generational wealth and is exacerbated in this time by gentrification, which has a disproportionate impact upon our historically black neighborhoods and streets; and WHEREAS, Thomas Ruffin, Hillsborough lawyer, North Carolina Supreme Court Justice, and owner of people as property, authored the decision in State v. Mann that “the power of the master must be absolute”; and that decision played a profound role in the abuse of enslaved people in Hillsborough and the generational trauma of their descendants; and WHEREAS, the legacy of de jure segregation in housing, public and private buildings, schools, and more still leaves behind de facto segregation in our community; and despite long ago changes in law, there remains little change in outcome, with black people faring disproportionally worse in income, homeownership, unemployment, incarceration, college attainment, and health outcomes, with the health disparities especially illuminated during the COVID-19 pandemic; and WHEREAS, our society and government are imbued with systemic racism that has gone Resolution #20200608 June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 10 of 26 DRAFT unrepaired in the 50 plus years since the civil rights movement. NOW, we, the Hillsborough Board of Commissioners resolve to do the following: 1.Publicly denounce the killing of George Floyd in Minneapolis, Minnesota; of Breonna Taylor in Louisville, Kentucky, who was killed shortly before him when officers wrongly barged into her apartment; and a painful list of innocent black people killed doing ordinary things, such as playing in a park, walking down the street, or reaching for their license at a traffic stop. 2.Publicly emphasize the right of the people to assemble in protest, including protest of their government, and emphasize the importance of a free press. 3.Direct the town manager to identify additional funding for the Fiscal Year 2020-21 budget cycle for an organizational assessment of diversity, equity, and inclusion; for strategic planning; and for training services so the Town of Hillsborough can continue to engage in dismantling structural racism within our own organization in a methodical, targeted fashion. 4.Prioritize the inclusion of residents and business owners of color for the upcoming Comprehensive and Sustainability Plan review to prioritize the inclusion of residents and business owners of color who have not been proportionally represented in previous town-wide planning initiatives and for that plan to consider all tools available at the town level to mitigate gentrification in historically minority neighborhoods and to build stronger ties among the many neighborhoods and peoples that make our community so loved. 5.Commend the Hillsborough Police Department for its emphasis on de-escalation, community policing, anti-bias training, and implementation of best practices to reduce police violence, but direct that there is still work to be done regarding accountability and to ensure that the lived experiences of Hillsborough's indigenous people and people of color are heard. 6.Direct the town manager and chief of police to propose multiple opportunities for public input from residents to share experiences, incidents, and examples of interactions with Hillsborough police to inform our understanding of the role of race in local law enforcement. 7.Direct the town manager and chief of police to continue to reflect on the Town of Hillsborough’s role in eliminating systemic racism and to propose meaningful options to engage the board and Hillsborough residents in reviewing our policies, procedures, limitations, and opportunities to ensure Hillsborough is owning its responsibility to combat racism. 8.Direct the town manager and chief of police to present options to the board for implementation of a community policing review board to provide a tool for accountability to the community at a date to be determined. Approved this 8th day of June 2020. Seal Jenn Weaver, Mayor Town of Hillsborough Resolution #20200608 June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 11 of 26 DRAFT Resolution #20200608-6.A RESOLUTION REQUESTING A RE-APPOINTMENT TO AN EXTRATERRITORIAL JURISIDICTION SEAT ON THE HILLSBOROUGH BOARD OF ADJUSTMENT WHEREAS, as a result of the end of a term, it is necessary to re-appoint a person to a seat reserved on the Hillsborough Board of Adjustment for persons residing within the town’s extraterritorial planning jurisdiction; and WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of Commissioners may appoint a resident of the county; and WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the authority and responsibility to appoint ETJ members to the town’s Board of Adjustment. NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES: Section 1. The Orange County Board of Commissioners is respectfully requested to re-appoint the following individual to an ETJ seat on the Hillsborough Board of Adjustment, whose term would expire June 30, 2022: Mr. Rob Bray 1806 W Chapman Court Hillsborough, NC 27278 Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity described above within 90 days of receiving this resolution, then the Hillsborough Town Board may make this appointment. Section 3. The Town Clerk shall send a copy of this resolution to the Orange County Manager. Section 4. This resolution shall become effective upon adoption. The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 8th day of June 2020. Ayes: 5 Noes: 0 Absent/excused: 0 I, Katherine M. Cathey, Town Clerk to the Town of Hillsborough, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Hillsborough Town Board of Commissioners on June 8, 2020. Katherine M. Cathey Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 12 of 26 DRAFT Resolution #20200608-6.B RESOLUTION REQUESTING AN APPOINTMENT TO AN EXTRATERRITORIAL JURISIDICTION SEAT ON THE HILLSBOROUGH BOARD OF ADJUSTMENT WHEREAS, as a result of the end of a term, it is necessary to appoint a person to a seat reserved on the Hillsborough Board of Adjustment for persons residing within the town’s extraterritorial planning jurisdiction; and WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of Commissioners may appoint a resident of the county; and WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the authority and responsibility to appoint ETJ members to the town’s Board of Adjustment. NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES: Section 1. The Orange County Board of Commissioners is respectfully requested to appoint the following individual to an ETJ seat on the Hillsborough Board of Adjustment, whose term would expire June 30, 2023: Mr. Raul Herrera 619 Victoria Drive Hillsborough, NC 27278 Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity described above within 90 days of receiving this resolution, then the Hillsborough Town Board may make this appointment. Section 3. The Town Clerk shall send a copy of this resolution to the Orange County Manager. Section 4. This resolution shall become effective upon adoption. The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 8th day of June 2020. Ayes: 5 Noes: 0 Absent/excused: 0 I, Katherine M. Cathey, Town Clerk to the Town of Hillsborough, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Hillsborough Town Board of Commissioners on June 8, 2020. Katherine M. Cathey Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 13 of 26 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/08/2020 TO 06/08/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-4100-5100-030 MAYOR'S SALARIES 06/08/2020 8,400.00 88.00To cover yr-end overages 16734 8,488.00EBRADFORD 10-10-4100-5110-010 COMMISSIONER'S SALARIES 06/08/2020 36,000.00 278.00To cover yr-end overages 16735 36,278.00EBRADFORD 10-10-4100-5120-050 FICA 06/08/2020 3,397.00 29.00To cover yr-end overages 16736 3,426.00EBRADFORD 10-10-4100-5300-910 GENERAL ELECTION 06/08/2020 10,000.00 -395.00To cover yr-end overages 16776 9,605.00EBRADFORD 10-10-4400-5100-020 SALARIES 06/08/2020 375,109.00 -3,561.00To cover yr-end overages 16761 368,194.00EBRADFORD 10-10-4400-5300-120 ADVERTISING 06/08/2020 300.00 -300.00To cover PAFR application fee 16774 0.00EBRADFORD 10-10-4400-5300-451 TAX COLLECTION 06/08/2020 35,000.00 3,561.00To cover yr-end overages 16760 38,561.00EBRADFORD 10-10-4400-5300-570 MISCELLANEOUS 06/08/2020 3,000.00 300.00To cover PAFR application fee 16775 6,334.00EBRADFORD 10-10-4900-5300-457 C.S./NUISANCE ABATEMENT 06/08/2020 5,500.00 -5,500.00To cover design guidelines 16758 0.00EBRADFORD 10-10-4900-5300-570 MISCELLANEOUS 06/08/2020 5,500.00 5,500.00To cover design guidelines 16759 15,359.00EBRADFORD 10-20-5100-5100-020 SALARIES 06/08/2020 391,063.00 -9,323.00To cover yr-end overages 16744 381,740.00EBRADFORD 10-20-5100-5125-060 HOSPITALIZATION 06/08/2020 49,994.00 8,372.00To cover yr-end overages 16741 58,366.00EBRADFORD 10-20-5100-5125-061 LIFE INSURANCE 06/08/2020 1,952.00 17.00To cover yr-end overages 16742 1,969.00EBRADFORD 10-20-5100-5125-062 DENTAL INSURANCE 06/08/2020 1,495.00 200.00To cover yr-end overages 16743 1,695.00EBRADFORD 10-20-5100-5300-113 LICENSE FEES 06/08/2020 12,100.00 734.00To cover yr-end overages 16745 12,834.00EBRADFORD 10-30-5550-5300-080 TRAINING/CONF./CONV. 06/08/2020 2,240.00 -1,200.00To cover oil-water serarator cleaning 16737 2,395.22EBRADFORD 10-30-5550-5300-150 MAINTENANCE - BUILDING 06/08/2020 6,789.00 1,200.00To cover oil-water serarator cleaning 16738 8,989.00EBRADFORD 30-80-7240-5100-020 SALARIES 06/08/2020 256,191.00 -21,000.00To cover yr-end Electronic Payment Fees overages 16750 235,191.00JDELLAVALLE 30-80-7240-5127-070 RETIREMENT 06/08/2020 23,237.00 -748.00To cover yr-end end C.S. South Data overages 16756 22,489.00JDELLAVALLE 30-80-7240-5300-080 TRAINING/CONF./CONV. 06/08/2020 3,000.00 -141.00To cover yr-end Gasoline overages 16748 913.00JDELLAVALLE 30-80-7240-5300-310 GASOLINE 06/08/2020 3,807.00 141.00To cover yr-end Gasoline overages 16749 3,948.00JDELLAVALLE 30-80-7240-5300-320 SUPPLIES - OFFICE JPrivuznak 9:42:31PM06/01/2020 fl142r03 Page 1 of 2 Governing Body Governing Body Governing Body Governing Body Accounting Accounting Accounting Accounting Planning Planning Police Admin Police Admin Police Admin Police Admin Police Admin Fleet Fleet Billing and Collections Billing and Collections Billing and Collections Billing and Collections Billing and Collections June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 14 of 26 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/08/2020 TO 06/08/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/08/2020 2,000.00 -973.00To cover yr-end end C.S. South Data overages 16752 1,027.00JDELLAVALLE 30-80-7240-5300-331 DEPT SUPP-METER READING 06/08/2020 100,000.00 -1,367.00To cover yr-end end C.S. South Data overages 16753 97,733.00JDELLAVALLE 30-80-7240-5300-360 UNIFORM RENTAL 06/08/2020 300.00 -357.00To cover yr-end end C.S. South Data overages 16754 843.00JDELLAVALLE 30-80-7240-5300-454 C.S./SOUTH DATA 06/08/2020 26,400.00 6,929.00To cover yr-end end C.S. South Data overages 16757 38,029.00JDELLAVALLE 30-80-7240-5300-458 DATA PROCESSING SERVICES 06/08/2020 25,095.00 -3,484.00To cover yr-end end C.S. South Data overages 16755 22,546.00JDELLAVALLE 30-80-7240-5300-572 ELECTRONIC PAYMENT FEES 06/08/2020 75,000.00 21,000.00To cover yr-end Electronic Payment Fees overages 16751 117,925.00JDELLAVALLE 30-80-8140-5300-165 MAINTENANCE - INFRASTRUCTURE 06/08/2020 5,000.00 1,000.00To cover beaver removal from water line 16772 16,000.00EBRADFORD 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL 06/08/2020 115,000.00 -1,000.00To cover beaver removal from water line 16773 116,143.28EBRADFORD 30-80-8200-5300-112 POSTAGE 06/08/2020 20.00 -1.00To account vac truck funds in operating account 16764 19.00JDELLAVALLE 30-80-8200-5300-154 MAINTENANCE - GROUNDS 06/08/2020 30,000.00 3,584.00To cover yr-end Maint. Grounds overages 16747 33,584.00JDELLAVALLE 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL 06/08/2020 55,000.00 -3,584.00To cover yr-end Maint. Grounds overages 16746 59,255.46JDELLAVALLE 30-80-8200-5300-459 OPERATING LEASE-VACTOR TRUCK 06/08/2020 0.00 71,284.00To account vac truck funds in operating account 16763 71,284.00JDELLAVALLE 30-80-8200-5400-910 DEBT SERVICE 06/08/2020 141,797.00 -71,283.00To account vac truck funds in operating account 16762 71,967.00JDELLAVALLE 35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE 06/08/2020 172,500.00 -3,000.00To cover yr-end Collection Expense overages 16765 161,807.00JDELLAVALLE 35-30-5900-5300-451 COLLECTION EXPENSE 06/08/2020 19,560.00 3,000.00To cover yr-end Collection Expense overages 16766 22,560.00JDELLAVALLE 0.00 JPrivuznak 9:42:31PM06/01/2020 fl142r03 Page 2 of 2 Billing and Collections Billing and Collections Billing and Collections Billing and Collections Billing and Collections Water Distribution Water Distribution Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Collection Stormwater Stormwater APPROVED: 5/0 DATE: 6/8/20 VERIFIED: ___________________________________ June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 15 of 26 DRAFT Proclamation #20200608-7.C LGBTQ+ PRIDE MONTH PROCLAMATION WHEREAS, Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ+) Pride Month is celebrated nationally each year in the month of June; this month was chosen to commemorate the riots that took place fifty years ago at the Stonewall Inn in Manhattan the morning of June 28, 1969, often viewed as the birth of the modern LGBTQ+ rights movement; we therefore take this time to reflect on the LGBTQ+ rights movement and the struggle for equality; and WHEREAS, it is fitting that several major United States Supreme Court decisions impacting LGBTQ+ rights in a positive way have been announced in June, including Lawrence v. Texas, U.S. v Windsor, Obergefell v. Hodges, and Pavan v. Smith; and WHEREAS, the Hillsborough Board of Commissioners has a proud history of advancing the rights of LGBTQ+ North Carolinians, including extending eligibility for employment benefits to same-sex partners of town employees and authoring a letter to the community reaffirming our town’s commitment to diversity, including the LGBTQ community, following the 2016 election; and WHEREAS, although this month we celebrate progress made for LGBTQ+ rights, we also reflect on challenges that remain, including United States Supreme Court cases that could be issued any day now that will address whether LGBTQ+ employees are protected under the Civil Rights Act; another case, Fulton v. City of Philadelphia, will be heard in the next term that will address whether faith-based child welfare organizations can reject LGBTQ+ foster parents based on religious objection; and WHEREAS, unfortunately, there is still much physical and psychological violence inflicted on LGBTQ+ people both at home and abroad; there is increasing violence toward transgender women of color; and there continues to be bullying and harassment of LGBTQ+ youth, who make up a disproportionate number of homeless youth in the United States; and WHEREAS, Hillsborough is committed to standing with and supporting the LGBTQ+ community, and to working to ensure that all of its residents are able to live with respect and dignity, free from fear and violence, and protected against discrimination, regardless of their gender identity or sexual orientation; and WHEREAS, during LGBTQ+ Pride Month pride flags are flown high and the LGBTQ+ community marches boldly forward as leaders in many movements and demonstrations this spring seeking freedom for all people even as Pride parades have been cancelled due June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 16 of 26 DRAFT to the COVID 19 pandemic, let us celebrate how far we have come, recognize how far we have left to go, and reaffirm our steadfast belief in the equal dignity of all Americans. NOW, THEREFORE, I, Jenn Weaver, Mayor of the Town of Hillsborough, do hereby proclaim June 2020 as LGBTQ+ Pride Month in the Town of Hillsborough and call upon each person to work to eliminate prejudice wherever it exists, and to celebrate the great diversity of our town, state, and nation. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 8th day of June in the year 2020. Jenn Weaver, Mayor Town of Hillsborough June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 17 of 26 DRAFT Ordinance #20200608-8.A AN ORDINANCE REINSTATING AUTHORITY TO IMPOSE PENALTIES ON DELINQUENT FOOD AND BEVERAGE TAX, OCCUPANCY TAX, AND UTILITY PAYMENTS WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Article VII of Chapter 8 of the Code deals with the levy of, collection, and administration of the Town’s prepared food and beverage tax by the Town; and WHEREAS, Chapter 8A of the Code deals with the levy and payment of hotel and motel room occupancy taxes within the Town; and WHEREAS, Article II of Chapter 14 of the Code deals with regulations imposed on water and sewer services provided by the Town; and WHEREAS, on April 13, 2020, the Town of Hillsborough Board of Commissioners adopted an ordinance waiving certain penalties imposed on delinquent taxes and utility payments in response to the public health crisis caused by the COVID-19 outbreak; and WHEREAS, the Town wishes to reinstate the Town’s authority to impose penalties on delinquent food and beverage taxes, occupancy taxes, and utility payments; NOW, THEREFORE be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. The Town’s authority to impose penalties pursuant to Sections 8-65(a), 8A- 2 of the Code shall be reinstated as of August 1, 2020 and the Town shall resume imposing penalties, delinquent fees, and other enforcement measures beginning on August 26, 2020. Section 2. The Town’s authority to impose penalties pursuant to Section 14-13 of the Code shall be reinstated as of August 1, 2020. Section 3. Under no circumstances shall this Ordinance be deemed to make the penalties waived pursuant to the ordinance adopted by the Town of Hillsborough Board of Commissioners on April 13, 2020 due and payable. Section 4. This Ordinance shall have no effect upon the amendments to the Code approved by the ordinance adopted on April 13, 2020 by the Town of Hillsborough Board of Commissioners. Section 5. This Ordinance shall become effective upon adoption. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 18 of 26 DRAFT The foregoing Ordinance, having been submitted to a vote, received the following vote and was duly adopted this the 8th day of June, 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 19 of 26 DRAFT Ordinance #20200608-8.B AN ORDINANCE ESTABLISHING A REPAYMENT PLAN FOR TOWN OF HILLSBOROUGH WATER AND SEWER CUSTOMERS WHO HAVE MISSED PAYMENTS OF UTILITY BILLS DURING THE CORONAVIRUS PANDEMIC WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Article II of Chapter 14 of the Code establishes regulations related to water and sewer services provided by the Town; and WHEREAS, Article II of Chapter 14 also establishes requirements regarding payment of utility bills for public water and sanitary sewer customers; and WHEREAS, utility bills are typically due on the 25th day of each month, and if unpaid by that date are considered to be delinquent and delinquent accounts are subject to penalties including suspension of services; and WHEREAS, due to the various Town, Orange County and State of North Carolina states of emergency associated with the Coronavirus pandemic beginning on March 13, 2020 and continuing to the present time, the Town of Hillsborough has relaxed enforcement of existing ordinances regarding payment and collection of water and sanitary sewer bills by customers, as a result of which some customers have become delinquent in paying their water and sanitary sewer bills which have fallen due or will fall due on March 25th, April 25th, May 25th,June 25th and July 25 of 2020; and WHEREAS, the Town Board desires to establish a repayment program for delinquent water and sanitary sewer customers to allow them to repay arrears in water and sanitary sewer bills which were due to be paid on the five above-stated dates. NOW, THEREFORE be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. Notwithstanding any language in the Town Code or in Town utility billing and collection policies to the contrary, all delinquent Town of Hillsborough public water and sanitary sewer service bills which were due between January 25, 2020 and July 25, 2020 but remain unpaid as of August 1, 2020 (the “pandemic delinquency balance”) shall be payable as follows: (a)The Town’s normal public water and sanitary sewer service billing cycle and practices shall resume on August 1, 2020. If payments are not received by August 25, 2020, then accounts which become delinquent for failure to pay the August 2020 bill on time shall be subject to service suspension, penalties and delinquencies in accordance with the Town’s normal policies and practices. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 20 of 26 DRAFT (b) Beginning with the September 1, 2020 billing cycle, the pandemic delinquency balance of each delinquent account shall be divided by 12 and the resulting amount shall be added to and included in the monthly bill for each delinquent account without penalty until the pandemic delinquency balance is paid in full; (c) Payments for current services and the equal share of the pandemic delinquency balance included in each monthly bill shall be made on or before the 25th day of each month in order to avoid penalties and disconnection; (d) Account holders may pay their entire pandemic delinquency balance in full at any time. Section 2. This Ordinance shall become effective upon adoption. The foregoing ordinance, having been submitted to a vote, received the following vote and was duly adopted this 8th day of June, 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 21 of 26 DRAFT Ordinance #20200608-8.C-1 AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE TOWN CODE OF ORDINANCES TO REDUCE REGULATIONS ON LOCAL BUSINESSES DURING THE CORONAVIRUS PANDEMIC WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Section 5-8.a of the Code regulates private use of public spaces and allowance of outdoor seating on public sidewalks upon the issuance of an outdoor seating permit; and WHEREAS, Section 7.1 of the Code generally prohibits the obstruction of public streets or sidewalks within the town by placing or leaving any object within the traveled portion of the public right-of-way; and WHEREAS, Section 7.1.a of the Code regulations private use of public spaces and allowance of sidewalk sales and outdoor merchandising; and WHEREAS, Section 8.73 of the Code imposes certain requirements for mobile food vendors within the Town; and WHEREAS, Section 8.78 of the Code imposes a maximum number of permits for mobile food vendors within the Town; and WHEREAS, Appendix 6A of the Code imposes certain traffic and parking regulations within the Town; and WHEREAS, due to the various Town, Orange County and State of North Carolina states of emergency associated with the Coronavirus pandemic beginning on March 13, 2020 and continuing to the present time, the Town wishes to amend certain portions of the Code in order to assist local businesses in resuming operations while complying with various public health directives issued by the Town, County, State, and Federal governments. NOW, THEREFORE, be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. Section 5-8.a.d.(3) of the Code shall be amended by adding the following text: “Notwithstanding the foregoing, until such a time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided, no physical delineation indicating the limits of an outdoor seating area shall be required, provided that the limits of such outdoor seating area are delineated by chalk, tape, or some other similar temporary identifying measure.” June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 22 of 26 DRAFT Ordinance #20200608-8.C-1 “Until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided, holders of valid outdoor seating permits may expand their outdoor seating areas beyond their own storefronts, provided they first receive written consent from the owners and tenants of any neighboring storefronts in front of which the permit holder wishes to expand their outdoor seating area.” Section 2. Section 7-1.a of the Code shall be amended by adding the following text: “(e) Notwithstanding the requirements of Section 7.1 of the Code or any other provisions of this Section, merchants may expand their outdoor merchandising areas or may hold properly permitted sidewalk sales in front of adjacent storefronts, provided they first receive written consent from the owners and tenants of any neighboring storefronts in front of which the merchant wishes to expand their outdoor merchandising area or hold their sidewalk sale. The provisions of this subsection 7-1.a(e) of the Code shall be effective until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided.” Section 3. Section 8-73(c) of the Code shall be amended by adding the following text: “This subsection 8-73(c) of the Code shall be suspended until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided.” Section 4. Section 8-78 of the Code shall be amended by adding the following text: “The provisions of this Section 8-78 of the Code imposing a maximum of ten active mobile food vendor permits at any given time shall be suspended until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided.” Section 5. Appendix 6A-16 of the Code shall be amended to permit up to five (5) parking spaces in each parking lot to be assigned for short-term pick up parking. Section 6. Section 7-22 of the Code shall be amended by adding the following text: “Permit applications for special events proposed to be held in public parks and which do not necessitate the closure of the park to the general public shall be submitted to the Planning Director who shall approve the requested June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 23 of 26 DRAFT Ordinance #20200608-8.C-1 special event permit unless the application and any associated materials demonstrate that the special event will require the closure of the park to the general public.” Section 7. All provisions of this Code in conflict with this Ordinance are repealed. Section 8. This Ordinance shall become effective upon adoption. The foregoing ordinance, having been submitted to a vote, received the following vote and was duly adopted this 8th day of June, 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 24 of 26 DRAFT Resolution #20200608-8.C-2 RESOLUTION SUSPENDING ENFORCEMENT OF SECTION 6.18.8 OF THE TOWN OF HILLSBOROUGH UNIFIED DEVELOPMENT ORDINANCE FOR THE DURATION OF THE CORONAVIRUS PANDEMIC WHEREAS, the Town of Hillsborough maintains a duly adopted Unified Development Ordinance, governing the use and development of land within the Town’s zoning jurisdiction; and WHEREAS, the Town of Hillsborough Board of Commissioners have determined that certain provisions of the Unified Development Ordinance are overly burdensome in light of the public health crisis associated with the Coronavirus Pandemic; and WHEREAS, the Town of Hillsborough Board of Commissioners wishes to suspend the enforcement of certain provisions of the Unified Development Ordinance until such time as the state of emergency necessitated by the Coronavirus Pandemic has expired. NOW, THEREFORE, be it RESOLVED by the Town of Hillsborough Board of Commissioners as follows: 1. Town Staff shall temporarily suspend the enforcement of Section 6.18.7 of the Town of Hillsborough Unified Development Ordinance against temporary commercial signs which may not meet the requirements of Section 6.18.7 of the Unified Development Ordinance. 2. Any signs installed in violation of Section 6.18.7 of the Unified Development Ordinance shall be removed no later than fourteen (14) days following the expiration of the state of emergency declared by the Town of Hillsborough. 3. Town Staff shall resume enforcement of Section 6.18.7 of the Unified Development Ordinance beginning fifteen (15) days following the expiration of the state of emergency declared by the Town of Hillsborough and shall remove any violating signs from the public right of way and shall send notices of violation for on-site signage, in accordance with the provisions of the Unified Development Ordinance, beginning on that date. WHEREFORE, the foregoing Resolution was put to a vote of the Town of Hillsborough Board of Commissioners on this 8th day of June, 2020, the result of which vote was as follows: Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 25 of 26 DRAFT Adopted: Sept. 9, 2019 Amended: Feb. 10, 2020 Amended: May 11, 2020 Amended: May 26, 2020 Amended: June 8, 2020 Hillsborough Board of Commissioners Meeting Calendar — 2020 All meetings start at 7 p.m. and are in the Town Hall Annex Board Meeting Room, 105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject to change. Due to public health concerns related to COVID-19, the Board of Commissioners may conduct remote meetings utilizing Zoom. Members of the Board of Commissioners will participate in the meetings remotely. Members of the public will be able to view and listen to the meeting via live streaming video on the Town of Hillsborough YouTube channel. Monday, Jan. 13 Regular meeting Thursday, Jan. 16 Joint public hearing with Planning Board Monday, Jan. 27 Work session Monday, Feb. 10 Regular meeting Monday, Feb. 24 Work session Saturday, March 7 Budget retreat (9 a.m.) Monday, March 9 Regular meeting Monday, March 23 Work session — State of the Town Address (Remote) Monday, April 13 Regular meeting (Remote) Thursday, April 16 Joint public hearing with Planning Board – CANCELED Monday, April 27 Work session – CANCELED Monday, May 11 Regular meeting (Remote) Tuesday, May 26 Work session (Remote) Monday, June 8 Regular meeting (including budget public hearing and workshop) (Remote) Thursday, June 18 Joint public hearing with Planning Board (Remote) Monday, June 29 Work session and budget adoption (Remote) Thursday, July 16 Joint public hearing with Planning Board Monday, Aug. 10 Regular meeting Monday, Aug. 24 Work session Monday, Sept. 14 Regular meeting Monday, Sept. 28 Work session Monday, Oct. 12 Regular meeting Thursday, Oct. 15 Joint public hearing with Planning Board Monday, Oct. 26 Work session Monday, Nov. 9 Regular meeting Monday, Nov. 23 Work session Monday, Dec. 14 Regular meeting June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 26 of 26 DRAFT Minutes Board of Commissioners Work Session (Remote) 7 p.m. June 29, 2020 Town of Hillsborough YouTube channel Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Budget Director Emily Bradford, Economic Development Planner Shannan Campbell, Human Resources Director/Town Clerk Katherine Cathey, Environmental Services and Stormwater Manager Terry Hackett, Police Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret Hauth, Public Works Director Ken Hines, Town Attorney Bob Hornik, Town Manager Eric Peterson, Budget Technician Jamie Privuznak, Finance Director Daphna Schwartz, Utilities Director Marie Strandwitz, Public Space Manager Stephanie Trueblood, Emergency Management Coordinator/Fire Marshal Jerry Wagner and Public Information Officer Catherine Wright Opening of the workshop Mayor Jenn Weaver called the meeting to order at 7:01 p.m. Human Resources Director and Town Clerk Katherine Cathey called the roll. Present: Weaver and commissioners Mark Bell, Robb English, Matt Hughes, and Evelyn Lloyd. Commissioner Kathleen Ferguson was not present at roll call, but the meeting proceeded with a quorum of commissioners in attendance. 1.Public Charge The public charge was not read. 2.Agenda changes and approval Changes to materials in the agenda packet for two items were noted: •Item 3A (miscellaneous budget amendments and transfers) included an additional budget amendment. •Item 4B (FY2020-21 Annual Budget and Financial Plan) included an updated budget ordinance, with a change made to debt payments for special assessment districts. Ferguson arrived by phone and noted difficulty entering the virtual meeting. Town Manager Eric Peterson noted two additional items for closed session: a personnel matter and a matter with a business involving possible injunction due to COVID-19 restrictions. Commissioner Matt Hughes added a discussion on voting leave for employees as Item 4F. Motion: Commissioner Mark Bell moved approval of the agenda as modified. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, Robb English, Ferguson, Hughes and Evelyn Lloyd. Nays: None. Absent: None. 3.Items for decision — consent agenda A.Miscellaneous budget amendments and transfers B.Miscellaneous Tourism Board budget amendments and transfers June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 1 of 33 DRAFT C. Hillsborough Tourism Board FY2021 Budget Ordinance D. Hillsborough Tourism Development Authority FY2021 Budget Ordinance E. CrowderGulf, LLC Disaster Debris Removal Contract F. Budget and purchase order transfers from FY2020 to FY2021 G. Ordinance Amending Town Code Chapter 14 Regarding Water Tampering Language H. Sole Source Purchases I. Ordinance Amending Town Code Chapter 13 Regarding size of double monuments in the Town Cemetery Motion: Ferguson moved to approve all items as presented on the consent agenda. Hughes seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 4. In-depth discussions and topics A. Resolution designating Juneteenth an official holiday in the Town of Hillsborough The board discussed a resolution designating Juneteenth as an official town holiday and urging state and federal legislators to sponsor legislation for official state and federal observance as well. Juneteenth commemorates the emancipation on June 19, 1865, of the remaining people enslaved in the United States in Galveston, Texas. Adoption adds a holiday to those the town already observes with paid time off for employees. Hughes noted he would have proposed that Juneteenth replace Columbus Day as an observed town holiday, but that holiday is not among those the town observes. The town manager said it has been a while since the town has compared number of paid holidays with other municipalities, but he believes that even with the added holiday the town would be offering a number of holidays similar to other local governments. Motion: Bell moved to adopt the resolution. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. B. FY2020-21 Annual Budget and Financial Plan Budget Director Emily Bradford noted budget attachments and updates in the agenda packet and pointed out a memo from the town manager. The memo outlines the manager’s recommendations for COVID-19 and sewer pump station generator expenses added to the budget proposal following the June 8 budget work session as well as unfunded items designated as priorities by the board during the work session. The board discussed whether to add priority unfunded items and an estimated $47,875 for COVID-19 expenses to the General Fund budget. It was noted that staff adjusted the estimate for a diversity, equity and inclusion initiative, adding an additional $5,000 to the previous $10,000 projection. The board also discussed funding inclusive equipment at only one of two proposed parks in FY21, determining the site would be Gold Park because of its central location and more widespread use. Motion: Ferguson moved to approve all 10 items listed in a memo from the town manager. Bell seconded. Lloyd expressed concern about funding inclusive play equipment due to expenditures needed for COVID-19 and for repair of stormwater culverts and the washed-out roadway on Valley Forge Road. The budget director noted additional items from the Water and Sewer Fund and the Stormwater Fund remained to be discussed. June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 2 of 33 DRAFT There was discussion on whether a vote was needed to include the priority items in the budget. It was determined that a vote on all the priority items should be taken prior to a vote on the budget ordinance. The budget director reviewed that staff had added $31,909 in COVID-19 expenses and $219,000 for sewer pump station generators to the Water and Sewer Fund budget proposal. Staff also had added $1,755 in COVID-19 expenses to the Stormwater Fund proposal. Motion: Ferguson amended her previous motion to include all General Fund, Water and Sewer Fund and Stormwater Fund proposals. There was discussion on whether the vote would be on making the additions to the budget listed in the town manager’s memo or to approving the full budget. Lloyd noted she could vote in favor of one set of additions but not another. Town Attorney Bob Hornik suggested breaking up the vote into two motions, one to approve the amendments to the budget ordinance and a second to adopt the budget. Hughes suggested voting on the priority items as a package but splitting the question between General Fund items and items in the Water and Sewer and Stormwater funds. Ferguson withdrew her previous two motions. Motion: Hughes moved to divide the question related to adding the priority items into two parts: one to approve priority items for the General Fund and the second to approve priority items for the Water and Sewer and Stormwater funds. Ferguson seconded. Vote 1: The motion for adding items to the General Fund carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd, with Lloyd noting reservation. Nays: None. Absent: None. Vote 2: The motion for adding items to the Water and Sewer and Stormwater funds carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. Motion: Hughes moved to approve the FY2020-21 annual budget and financial plan as amended. Bell seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. C. Discussion of street naming policy or ordinance Planning Director Margaret Hauth noted staff have received two requests that highlight the town does not have an established policy or ordinance on how streets are named. One is a written request from a resident of Thomas Ruffin Street to change that street’s name. The other is a request from the developer of Collins Ridge regarding renaming the major spine road for the neighborhood, which is an extension of Orange Grove Street. She said renaming the extension brings forth the question of what happens to the existing 300 feet of Orange Grove Street, which has businesses on it. She noted there is a duplication in road names with the use of Orange Grove Road and Orange Grove Street. Hauth asked for direction from the board on whether staff could draft a policy or ordinance regarding the naming of streets, which then could be voted on by the board and used to handle the road name requests. She also asked for flexibility for handling the Collins Ridge request to allow naming of the new portion of the June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 3 of 33 DRAFT road extension so construction can move forward but to leave the question of renaming the existing portion of Orange Grove Street for in-depth discussion after a road naming process is established. The mayor said she has received emails from two more residents on Thomas Ruffin Street regarding a name change. It was determined that Planning Department staff would draft an ordinance outlining the process for the board’s review at a future meeting. It was also determined that the developer for the Collins Ridge neighborhood in central Hillsborough could record its requested name of Gold Hill Way on plats for the extension of Orange Grove Street through the site. The board will determine later whether to rename the existing portion of the street under the proposed ordinance. The request from residents on Thomas Ruffin Street to rename the street also can be pursued once the street naming process is established. D. Update regarding Eno Mountain Road to N.C. 86 project The planning director provided an update on the preliminary analysis of a study to connect Eno Mountain Road with N.C. 86. She said it has been determined that two roundabouts at the intersections of Orange Grove Road with Eno Mountain Road and Mayo Street would handle traffic congestion more effectively, have fewer impacts to neighboring properties, and score better in the state’s prioritization methodology than realigning Eno Mountain Road. The cost also would be less. It was determined that planning staff would update the funding request with the North Carolina Department of Transportation to request the two roundabouts instead of the road realignment. The final analysis is expected to be shared with the board in August. E. Discussion of Re-Imagining Public Safety as a standing workshop agenda item The board discussed adding “reimagining public safety” as a standard agenda item for work sessions to continue deep discussion on the topic and to receive updates on steps to eliminate systemic racism in the town organization. The town manager and commissioners who attended a virtual moderated panel discussion on inequality, policing and injustice also shared impressions from the discussion sponsored by the Orange County Local Reentry Council in partnership with the towns of Carrboro, Chapel Hill and Hillsborough. The board also received an update from Hillsborough Police Chief Duane Hampton in which he discussed Police Department activity thus far on the steps outlined June 8 in a resolution by the board to eliminate systemic racism. In addition to staff discussions, actions taken include: • Joining the Orange County Committee on Race, Policing, the Justice System and Community Investment, which was established by Orange County District Attorney Jim Woodall and Orange County Sheriff Charles Blackwood. • Starting research on police review boards and issues raised by the town board and wider community, including discussing police review boards with the Police Chiefs Advisory Committee of the North Carolina League of Municipalities. Hampton serves on the panel and noted no one knew of similar small towns with review boards that could be used as models. • Meeting with and hearing from individuals. The chief said many of the people who have raised issues appear to be from outside the town limits. • Viewing several webinars and presentations on issues of law enforcement and people of color. • Participating in a meeting of local NAACP branches in which they proposed a six-point agenda for transforming law enforcement. June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 4 of 33 DRAFT Hampton said the Police Department’s ability to dig deeply into data is limited, but conclusions and assumptions thus far are: • People of color have disproportionate contacts with law enforcement in stops, citations, arrests, use of force and incarceration. • The actions and character of individual law enforcement officers across the country have caused a national discussion about confidence in law enforcement, but the Hillsborough agency had significant public support and confidence prior to March. Hampton reviewed results from the 2019 community survey in which 92% of respondents reported feeling Hillsborough was safe or very safe and 91% were satisfied or very satisfied with police services. In comparison, the average nationwide was 66% and 67%, respectively, with a similar average for towns with a population under 30,000 (67% and 70%, respectively). • Hillsborough police already practice many of the procedural changes being recommended for law enforcement and have held public forums, produced annual reports and provided information to the board that covers many of the concerns expressed. Hampton proposed a two-part approach to reimagining public safety: forming a community work group and conducting an internal review of the Police Department’s policies, procedures and training to include exploring alternative ways to deliver service. The mayor said she could take the lead in developing the community task force. F. Voting leave (added item) Hughes proposed providing town employees with the ability to request up to two hours of paid leave time to vote in primary and general elections. He said it is important to vote, employees should not have to take personal leave time to vote, and the town would serve as a model for other employers in the area. Allowing up to two hours would give employees who do not live in Hillsborough the time needed to travel to and from polling sites, Hughes said. When asked, the human resources director noted employees can take time off in quarter hour increments. Motion: Ferguson moved to direct staff to change the employee handbook to make an accommodation for voting time off. Bell seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 5. Other business There was none. 6. Committee updates and reports The board provided updates from committees on which they serve. Motion: Lloyd moved to go into closed session at 9:37 p.m. Bell seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 7. Closed session (added items) A. Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve attorney-client privilege. B. Closed session as authorized by North Carolina General Statute Section 143-318.11 (a)(6) regarding personnel matters. June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 5 of 33 DRAFT 8.Adjournment Motion: Hughes moved to adjourn at 10:49 p.m. Bell seconded. Vote: Respectfully submitted, Katherine M. Cathey Town Clerk The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 6 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-00-3100-3100-190 CURRENT MOTOR VEHICLE LEVY 06/29/2020 610,500.00 4,008.00Adj to actual 16942 614,508.00EBRADFORD 10-00-3100-3101-191 PRIOR MOTOR VEHICLE LEVY 06/29/2020 100.00 -100.00Adj to actual 16938 0.00EBRADFORD 10-00-3100-3101-216 2016 TAX LEVY 06/29/2020 0.00 15,716.00Adj to actual 16937 15,716.00EBRADFORD 10-00-3100-3101-217 2017 TAX LEVY 06/29/2020 0.00 7,578.00Adj to actual 16939 7,578.00EBRADFORD 10-00-3100-3101-218 2018 TAX LEVY 06/29/2020 40,000.00 -30,223.00Adj to actual 16940 9,777.00EBRADFORD 10-00-3100-3104-001 PENALTIES AND INTEREST 06/29/2020 18,000.00 890.00Adj to actual 16943 18,890.00EBRADFORD 10-00-3110-3110-001 LOCAL OPTION SALES TAX (39) 06/29/2020 515,000.00 -45,000.00Adj to actual 16955 470,000.00EBRADFORD 10-00-3110-3110-003 LOCAL OPTION SALES TAX (42) 06/29/2020 255,000.00 -20,000.00Adj to actual 16956 235,000.00EBRADFORD 10-00-3110-3110-004 LOCAL OPTION SALES TAX (44) 06/29/2020 55.00 -52.00Adj to actual 16957 3.00EBRADFORD 10-00-3110-3110-005 LOCAL OPTION SALES/HOLD HARMLESS 06/29/2020 387,500.00 12,500.00Adj to actual 16958 400,000.00EBRADFORD 10-00-3110-3110-007 SOLID WASTE DISPOSAL TAX 06/29/2020 4,000.00 310.00Adj to actual 16944 4,310.00EBRADFORD 10-00-3110-3113-192 GROSS RECEIPTS TAX/VEHICLE 06/29/2020 8,000.00 4,290.00Adj to actual 16945 12,290.00EBRADFORD 10-00-3110-3114-192 BEER / WINE LICENSE FEES 06/29/2020 500.00 182.00Adj to actual 16946 682.00EBRADFORD 10-00-3110-3114-194 TAXI LICENSE FEES 06/29/2020 0.00 15.00Adj to actual 16947 15.00EBRADFORD 10-00-3110-3115-001 PRIOR MOTOR VEHICLE LIC.FEE 06/29/2020 0.00 644.00Adj to actual 16948 644.00EBRADFORD 10-00-3200-3201-000 FRANCHISE TAX 06/29/2020 535,000.00 -215,169.00Adj to actual 16960 319,831.00EBRADFORD 10-00-3200-3202-000 BEER AND WINE TAX 06/29/2020 27,000.00 4,790.00To cover COVID-19 expenses 16905 31,790.00EBRADFORD 06/29/2020 27,000.00 394.00Adj to actual 16949 32,184.00EBRADFORD 10-00-3200-3203-003 FOOD & BEVERAGE TAX 06/29/2020 402,900.00 -37,900.00Yr-end adjustment 17024 365,000.00EBRADFORD 06/29/2020 402,900.00 -15,000.00Yr-end adjustment 17027 350,000.00EBRADFORD 10-00-3300-3301-032 COVID RELIEF FUNDING 06/29/2020 0.00 79,973.00To est budget for Cares Act funding 16899 79,973.00EBRADFORD 10-00-3460-3100-000 OCCUPANCY TAX 06/29/2020 70,000.00 -16,400.00Yr-end adjustment 17025 53,600.00EBRADFORD 10-00-3800-3800-350 MISCELLANEOUS JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 1 of 11 GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. GF Rev Act. June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 7 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/29/2020 25,000.00 7,562.00Adj to actual 16950 32,562.00EBRADFORD 10-00-3850-3850-000 INTEREST EARNED 06/29/2020 175,000.00 -5,000.00Adj to actual 16951 170,000.00EBRADFORD 10-00-3900-3900-000 FUND BALANCE APPROPRIATION 06/29/2020 346,733.00 -20,000.00Defer Connectivity Proj.16856 848,534.90EBRADFORD 06/29/2020 346,733.00 50,343.00Riverwalk-CMAQ grant match 16898 898,877.90EBRADFORD 06/29/2020 346,733.00 112,519.00Yr-end adjustment 16962 1,011,396.90EBRADFORD 06/29/2020 346,733.00 12,643.00Admin Yr-end adjustment 16972 1,024,039.90EBRADFORD 06/29/2020 346,733.00 6,879.00Solid Waste Yr-end adjustment 16994 1,030,918.90EBRADFORD 06/29/2020 346,733.00 -2,317.00Yr-end adjustment 17018 1,028,601.90EBRADFORD 06/29/2020 346,733.00 75,574.00Yr-end adjustment 17026 1,104,175.90EBRADFORD 06/29/2020 346,733.00 15,000.00Yr-end adjustment 17028 1,119,175.90EBRADFORD 06/29/2020 346,733.00 12,000.00Yr-end adjustment 17029 1,131,175.90EBRADFORD 06/29/2020 346,733.00 27,998.00GovBody cost alloc adj 17164 1,159,173.90EBRADFORD 06/29/2020 346,733.00 49,286.00Admin cost alloc adj 17169 1,208,459.90EBRADFORD 10-10-3400-3401-000 PLANNING FEES 06/29/2020 70,000.00 40,165.00Adj to actual 16959 110,165.00EBRADFORD 06/29/2020 70,000.00 102,650.00Adj to actual 16961 212,815.00EBRADFORD 10-10-3400-3402-000 CABLE FRANCHISE FEE 06/29/2020 52,000.00 -12,000.00Yr-end adjustment 17030 40,000.00EBRADFORD 10-10-3400-3403-000 PARK USAGE FEES 06/29/2020 4,500.00 -1,610.00Adj to actual 16941 2,890.00EBRADFORD 10-10-4000-5100-030 SALARIES - DISASTER 06/29/2020 0.00 3,850.00To cover COVID-19 expenses 16902 3,850.00EBRADFORD 10-10-4000-5120-050 FICA 06/29/2020 0.00 400.00To cover COVID-19 expenses 16903 400.00EBRADFORD 10-10-4000-5127-070 RETIREMENT 06/29/2020 0.00 540.00To cover COVID-19 expenses 16904 540.00EBRADFORD 10-10-4100-5500-970 SERVICE CHARGE/WS FUND 06/29/2020 -144,494.00 26,921.00Yr-end adj & FY19 correction 17162 -117,573.00EBRADFORD 10-10-4100-5500-980 SERVICE CHARGE-STORMWATER FUND 06/29/2020 -5,780.00 1,077.00Yr-end adj & FY19 correction 17163 -4,703.00EBRADFORD 10-10-4200-5100-020 SALARIES 06/29/2020 743,634.00 6,000.00Yr-end adjustment 16963 756,384.00EBRADFORD 10-10-4200-5125-060 HOSPITALIZATION 06/29/2020 79,510.00 15,690.00Yr-end adjustment 16964 95,200.00EBRADFORD 10-10-4200-5127-070 RETIREMENT 06/29/2020 67,017.00 2,000.00Yr-end adjustment 16965 69,625.00EBRADFORD 10-10-4200-5127-071 401(K) RETIREMENT SUPP. 06/29/2020 37,232.00 505.00Yr-end adjustment 16966 38,075.00EBRADFORD 06/29/2020 37,232.00 200.00Yr-end adjustment 17165 38,275.00EBRADFORD 10-10-4200-5300-080 TRAINING/CONF./CONV. 06/29/2020 15,890.00 -200.00Yr-end adjustment 17166 17,190.00EBRADFORD 10-10-4200-5300-081 TRAINING-HILLS.UNIV.PROGRAM JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 2 of 11 GF Rev. Act. GF Rev. Act. GF Rev. Act. GF Rev. Act. COVID-19 COVID-19 COVID-19 Governing Body Governing Body GF Admin. GF Admin. GF Admin. GF Admin. GF Admin. GF Admin. GF Fund Balance June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 8 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/29/2020 6,000.00 -4,000.00Yr-end adjustment 16967 500.00EBRADFORD 10-10-4200-5300-113 LICENSE FEES 06/29/2020 14,375.00 -2,331.00Yr-end adjustment 16968 14,744.00EBRADFORD 10-10-4200-5300-120 ADVERTISING 06/29/2020 2,000.00 -1,868.00Yr-end adjustment 16969 132.00EBRADFORD 10-10-4200-5300-320 SUPPLIES - OFFICE 06/29/2020 3,000.00 -1,403.00Yr-end adjustment 16970 1,597.00EBRADFORD 10-10-4200-5300-330 DEPARTMENTAL SUPPLIES 06/29/2020 2,000.00 -1,950.00Yr-end adjustment 16971 0.00EBRADFORD 10-10-4200-5500-970 SERVICE CHARGE/WS FUND 06/29/2020 -764,031.00 47,391.00Yr-end adj & FY19 correction 17167 -716,640.00EBRADFORD 10-10-4200-5500-980 SERVICE CHARGE-STORMWATER FUND 06/29/2020 -30,561.00 1,895.00Yr-end adj & FY19 correction 17168 -28,666.00EBRADFORD 10-10-4400-5300-080 TRAINING/CONF./CONV. 06/29/2020 7,200.00 -644.00To cover Prudential corrected payment 16828 6,016.00EBRADFORD 06/29/2020 7,200.00 -313.00Yr-end adjustment 16974 5,703.00EBRADFORD 10-10-4400-5300-110 TELEPHONE/INTERNET 06/29/2020 840.00 313.00Yr-end adjustment 16973 1,153.00EBRADFORD 10-10-4400-5300-351 RENTAL - EQUIPMENT 06/29/2020 628.00 -8.00Yr-end adjustment 17001 620.00EBRADFORD 10-10-4400-5300-570 MISCELLANEOUS 06/29/2020 3,000.00 644.00To cover Prudential corrected payment 16829 6,978.00EBRADFORD 06/29/2020 3,000.00 8.00Yr-end adjustment 17000 6,986.00EBRADFORD 10-10-6300-5300-110 TELEPHONE/INTERNET 06/29/2020 1,320.00 405.00Yr-end adjustment 16975 1,725.00EBRADFORD 10-10-6300-5300-155 MAINTENANCE - PARKS 06/29/2020 44,600.00 -405.00Yr-end adjustment 16976 129,195.00EBRADFORD 10-10-6600-5120-050 FICA 06/29/2020 6,101.00 624.00Yr-end adjustment 16977 6,725.00EBRADFORD 10-10-6600-5127-070 RETIREMENT 06/29/2020 7,178.00 500.00Yr-end adjustment 16978 7,678.00EBRADFORD 10-10-6600-5300-570 MISCELLANEOUS 06/29/2020 20,500.00 -1,124.00Yr-end adjustment 16979 18,166.00EBRADFORD 10-20-3300-3310-100 FEMA REIMBURSEMENTS 06/29/2020 0.00 8,221.00Adj to actual 16952 8,221.00EBRADFORD 10-20-3300-3380-000 MISC.-CONFISCATION %AGE 06/29/2020 1,500.00 555.00Adj to actual 16953 2,055.00EBRADFORD 10-20-3400-3404-000 FIRE INSPECTION FEES 06/29/2020 10,000.00 3,955.00Adj to actual 16954 13,955.00EBRADFORD 10-20-3800-3800-352 ORANGE COUNTY ABC BOARD 06/29/2020 5,000.00 -5,000.00ABC rev moved to restricted fund 16936 0.00EBRADFORD 10-20-5110-5100-010 OVERTIME COMPENSATION 06/29/2020 30,000.00 -2,600.00Yr-end adjustment 17010 21,900.00EBRADFORD JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 3 of 11 GF Admin GF Admin GF Admin GF Admin GF Admin GF Admin Accounting Accounting Accounting Accounting Public Space Public Space Safety &Risk Mgt. Safety &Risk Mgt. Safety &Risk Mgt. GF Rev Acct. GF Rev Acct. GF Rev Acct. GF Rev Acct. Police- Patrol June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 9 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-20-5110-5100-020 SALARIES 06/29/2020 1,124,382.00 43,000.00Admin Yr-end adjustment 17002 1,167,382.00EBRADFORD 10-20-5110-5125-060 HOSPITALIZATION 06/29/2020 189,191.00 2,600.00Yr-end adjustment 17009 191,791.00EBRADFORD 10-20-5110-5127-070 RETIREMENT 06/29/2020 112,315.00 2,000.00Admin Yr-end adjustment 17003 114,315.00EBRADFORD 10-20-5110-5127-071 401(K) RETIREMENT SUPP. 06/29/2020 57,894.00 1,006.00Admin Yr-end adjustment 17004 58,900.00EBRADFORD 10-20-5110-5400-910 DEBT SERVICE 06/29/2020 99,969.00 1.00Yr-end adjustment 16980 99,970.00EBRADFORD 10-20-5110-5700-740 CAPITAL - VEHICLES 06/29/2020 47,500.00 -1.00Yr-end adjustment 16981 44,499.00EBRADFORD 10-20-5120-5100-010 OVERTIME COMPENSATION 06/29/2020 5,000.00 1,500.00Yr-end adjustment 17005 10,000.00EBRADFORD 10-20-5120-5100-020 SALARIES 06/29/2020 497,157.00 -47,506.00Yr-end adjustment 17008 449,651.00EBRADFORD 10-20-5120-5300-456 C.S./ALARM 06/29/2020 350.00 -1.00Yr-end adjustment 17007 349.00EBRADFORD 10-20-5120-5400-910 DEBT SERVICE 06/29/2020 9,048.00 1.00Yr-end adjustment 17006 9,049.00EBRADFORD 10-20-5350-5300-130 UTILITIES 06/29/2020 12,711.00 -1.00Yr-end adjustment 16983 12,710.00EBRADFORD 10-20-5350-5400-741 LEASE PURCHASE/FIRE TRUCK 06/29/2020 100,402.00 1.00Yr-end adjustment 16982 100,403.00EBRADFORD 10-30-3300-3301-000 POWELL BILL TAX 06/29/2020 185,000.00 17,395.00Yr-end adjustment 17016 202,395.00EBRADFORD 10-30-5550-5100-020 SALARIES 06/29/2020 207,563.00 4,500.00Yr-end adjustment 17011 212,063.00EBRADFORD 10-30-5550-5300-201 WATER VEHICLE REPAIR 06/29/2020 51,260.00 -4,500.00Yr-end adjustment 17012 47,579.00EBRADFORD 10-30-5600-5100-020 SALARIES 06/29/2020 213,962.00 6,000.00Yr-end adjustment 16984 219,962.00EBRADFORD 10-30-5600-5125-060 HOSPITALIZATION 06/29/2020 35,890.00 200.00Yr-end adjustment 16985 36,090.00EBRADFORD 06/29/2020 35,890.00 160.00Yr-end adjustment 17013 36,250.00EBRADFORD 10-30-5600-5127-070 RETIREMENT 06/29/2020 19,617.00 100.00Yr-end adjustment 16986 19,717.00EBRADFORD 10-30-5600-5300-120 ADVERTSING 06/29/2020 100.00 21.00Yr-end adjustment 16987 121.00EBRADFORD 10-30-5600-5300-310 GASOLINE 06/29/2020 14,850.00 -421.00Yr-end adjustment 16989 14,429.00EBRADFORD 10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL 06/29/2020 17,000.00 -161.00Yr-end adjustment 17015 16,127.68EBRADFORD JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 4 of 11 Police- Patrol Police- Patrol Police- Patrol Police- Patrol Police- Patrol Police- Patrol Police: I &C Police: I &C Police: I &C Police: I &C Fire Protection Fire Protection GF Rev Acct. Fleet Mainten. Fleet Mainten. Street Street Street Street Street Street June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 10 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-30-5600-5300-455 C.S./ENGINEERING 06/29/2020 20,000.00 -5,900.00Yr-end adjustment 16988 19,843.75EBRADFORD 10-30-5600-5400-910 DEBT SERVICE 06/29/2020 41,018.00 1.00Yr-end adjustment 17014 41,019.00EBRADFORD 10-30-5700-5300-762 PATCH & RESURFACE 06/29/2020 175,500.00 15,078.00Yr-end adjustment 17017 190,578.00EBRADFORD 10-30-5800-5100-020 SALARIES 06/29/2020 192,306.00 -1,100.00Yr-end adjustment 17020 191,206.00EBRADFORD 10-30-5800-5125-060 HOSPITALIZATION 06/29/2020 37,812.00 7,000.00Yr-end adjustment 16990 44,812.00EBRADFORD 06/29/2020 37,812.00 1,100.00Yr-end adjustment 17019 45,912.00EBRADFORD 10-30-5800-5300-320 SUPPLIES - OFFICE 06/29/2020 500.00 -282.00Yr-end adjustment 16991 218.00EBRADFORD 10-30-5800-5300-450 LANDFILL FEES 06/29/2020 84,000.00 400.00Yr-end adjustment 16992 83,600.00EBRADFORD 10-30-5800-5700-740 CAPITAL - VEHICLES 06/29/2020 33,000.00 -239.00Yr-end adjustment 16993 32,761.00EBRADFORD 10-50-6250-5127-071 401K RETIREMENT SUPPLEMENT 06/29/2020 3,334.00 66.00Yr-end adjustment 17021 3,400.00EBRADFORD 10-50-6250-5300-001 PAYMENTS - TOURISM BOARD 06/29/2020 378,726.00 21,274.00Yr-end adjustment 17023 400,000.00EBRADFORD 10-50-6250-5300-570 MISCELLANEOUS 06/29/2020 900.00 -37.00Yr-end adjustment 16999 238.00EBRADFORD 06/29/2020 900.00 -66.00Yr-end adjustment 17022 172.00EBRADFORD 10-50-6250-5300-571 MISC-TAX, TAGS & ETC. 06/29/2020 0.00 37.00Yr-end adjustment 16998 37.00EBRADFORD 10-60-6900-5300-130 UTILITIES 06/29/2020 4,000.00 400.00Yr-end adjustment 16995 4,400.00EBRADFORD 10-60-6900-5300-570 MISCELLANEOUS 06/29/2020 45,000.00 79,973.00To est budget for Cares Act funding 16900 124,973.00EBRADFORD 06/29/2020 45,000.00 -401.00Yr-end adjustment 16997 124,572.00EBRADFORD 10-60-6900-5400-910 DEBT/MUNICIPAL LAND PURCHASE 06/29/2020 98,791.00 1.00Yr-end adjustment 16996 98,792.00EBRADFORD 10-71-6300-5970-924 TRANSFER TO RIVERWALK - CMAQ 06/29/2020 0.00 50,343.00Riverwalk-CMAQ grant match 16820 50,343.00EBRADFORD 10-71-6300-5982-000 TRANSFER TO GEN CAP IMPROV FUND 06/29/2020 20,000.00 -20,000.00Defer Connectivity Proj.16855 0.00EBRADFORD 30-70-3870-3872-000 TRANSFER FROM CAPITAL RESERVE-WATER 06/29/2020 90,415.00 -90,415.00Adj to actual 16915 0.00JDELLAVALLE 30-70-3870-3872-001 TRANSFER FROM CAPITAL RESERVE-SEWER 06/29/2020 200,000.00 -200,000.00Adj to actual 16916 0.00JDELLAVALLE 30-71-8140-5982-000 TRANSFER TO CAPITAL IMPROVEMENT FUN 06/29/2020 25,000.00 -25,000.00Eliminated FY20 funding for Old WTP Reno 16918 0.00JDELLAVALLE JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 5 of 11 Street Street Powell Bill Solid Waste Solid Waste Solid Waste Solid Waste Solid Waste Econ. Dev. Econ. Dev. Econ. Dev. Econ. Dev. Spec. Appro. Spec. Appro. Spec. Appro. WSF Rev. Acct. WSF Rev. Acct. Public Space Public Space Water Distribution June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 11 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 30-71-8200-5982-001 TRANSFER TO CAPITAL IMPROVEMENT FUN 06/29/2020 275,000.00 -25,000.00Eliminated FY20 funding for Old WTP Reno 16921 220,000.00JDELLAVALLE 06/29/2020 275,000.00 -134,105.00Reduced FY20 funding for system rehab 16925 85,895.00JDELLAVALLE 30-80-3500-3505-001 PENALTIES/DELINQUENT FEE 06/29/2020 150,000.00 -9,800.00Adj to actual 16912 140,200.00JDELLAVALLE 30-80-3850-3851-003 PERPETUAL MAINT. FEE INTEREST 06/29/2020 300.00 -45.00Adj to actual 16914 255.00JDELLAVALLE 30-80-3900-3900-000 FUND BALANCE APPROPRIATED 06/29/2020 119,326.00 300,260.00Adj to actual 16913 974,539.07JDELLAVALLE 06/29/2020 119,326.00 -50,000.00Eliminated FY20 funding for Old WTP Reno 16917 924,539.07JDELLAVALLE 06/29/2020 119,326.00 -134,105.00Reduced FY20 funding for system rehab 16924 790,434.07JDELLAVALLE 30-80-7200-5300-475 C.S./UTILITY ANALYSIS 06/29/2020 0.00 364.00To cover yr-end overages 16778 20,276.00JDELLAVALLE 30-80-7200-5300-570 MISCELLANEOUS 06/29/2020 10,000.00 -1,025.00To cover yr-end overages 16777 8,975.00JDELLAVALLE 06/29/2020 10,000.00 -2,220.00To cover yr-end overages 16800 6,755.00JDELLAVALLE 06/29/2020 10,000.00 -400.00To cover yr-end FICA overages 16821 6,355.00JDELLAVALLE 06/29/2020 10,000.00 -2,846.00To cover yr-end Cost Allocations overages 16825 3,509.00JDELLAVALLE 30-80-7200-5350-610 SERVICE CHARGE-GOVERNING BODY 06/29/2020 144,494.00 2,846.00To cover yr-end Cost Allocations overages 16826 147,340.00JDELLAVALLE 30-80-7200-5350-630 SAFETY AWARDS 06/29/2020 0.00 661.00To cover yr-end overages 16779 6,425.00JDELLAVALLE 30-80-7220-5100-010 OVERTIME 06/29/2020 300.00 1,050.00To cover yr-end overages 16781 1,350.00JDELLAVALLE 30-80-7220-5100-020 SALARIES 06/29/2020 257,299.00 3,500.00To cover yr-end overages 16782 260,799.00JDELLAVALLE 30-80-7220-5100-021 PERSONNEL EXPANSION 06/29/2020 33,236.00 -5,550.00To cover yr-end overages 16780 27,686.00JDELLAVALLE 06/29/2020 33,236.00 -500.00To cover yr-end overages 16803 27,186.00JDELLAVALLE 30-80-7220-5120-050 FICA 06/29/2020 19,706.00 750.00To cover yr-end overages 16794 20,456.00JDELLAVALLE 06/29/2020 19,706.00 400.00To cover yr-end FICA overages 16822 20,856.00JDELLAVALLE 30-80-7220-5125-060 HOSPITALIZATION 06/29/2020 29,734.00 250.00To cover yr-end overages 16795 29,984.00JDELLAVALLE 30-80-7220-5127-070 RETIREMENT 06/29/2020 23,184.00 400.00To cover yr-end overages 16804 23,584.00JDELLAVALLE 30-80-7220-5127-071 401(K) RETIREMENT SUPPL. 06/29/2020 12,880.00 100.00To cover yr-end overages 16805 12,980.00JDELLAVALLE 30-80-7240-5100-020 SALARIES 06/29/2020 256,191.00 -9,000.00To cover yr-end overages 16796 226,191.00JDELLAVALLE 06/29/2020 256,191.00 -2,600.00To cover yr-end Telephone overages 16811 223,591.00JDELLAVALLE 30-80-7240-5125-060 HOSPITALIZATION 06/29/2020 49,994.00 9,000.00To cover yr-end overages 16797 58,994.00JDELLAVALLE 30-80-7240-5300-111 TELEPHONE-METER READING JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 6 of 11 WSF Rev Acct. WSF Rev Acct. WSF Fund Balance Admin of Enterprise Admin of Enterprise Admin of Enterprise Admin of Enterprise Utilities Admin. Utilities Admin. Utilities Admin. Utilities Admin. Utilities Admin. Utilities Admin. Utilities Admin. Billing & Collections Billing & Collections Billing & Collections Wastewater Collection June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 12 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/29/2020 3,580.00 2,600.00To cover yr-end Telephone overages 16812 6,180.00JDELLAVALLE 30-80-7240-5300-570 MISCELLANEOUS 06/29/2020 500.00 25,000.00To cover misc. yr-end expenditures 16935 26,066.00JDELLAVALLE 30-80-8120-5100-010 OVERTIME COMPENSATION 06/29/2020 25,000.00 -9,000.00To cover yr-end overages 16785 16,000.00JDELLAVALLE 30-80-8120-5100-020 SALARIES 06/29/2020 426,606.00 9,000.00To cover yr-end overages 16786 435,606.00JDELLAVALLE 30-80-8120-5125-060 HOSPITALIZATION 06/29/2020 70,035.00 14,000.00To cover yr-end overages 16799 84,035.00JDELLAVALLE 30-80-8120-5125-062 DENTAL INSURANCE 06/29/2020 2,617.00 20.00To cover yr-end overages 16802 2,637.00JDELLAVALLE 30-80-8120-5300-310 GASOLINE 06/29/2020 2,500.00 1,000.00To cover yr-end Gasoline overages 16818 3,500.00JDELLAVALLE 30-80-8120-5300-550 ALUM SLUDGE REMOVAL 06/29/2020 80,000.00 -14,000.00To cover yr-end overages 16798 66,000.00JDELLAVALLE 06/29/2020 80,000.00 -1,000.00To cover yr-end Gasoline overages 16817 65,000.00JDELLAVALLE 30-80-8140-5100-010 OVERTIME COMPENSATION 06/29/2020 15,000.00 -3,600.00To cover yr-end overages 16787 11,400.00JDELLAVALLE 30-80-8140-5100-020 SALARIES 06/29/2020 325,830.00 8,227.00To cover yr-end overages 16789 334,057.00JDELLAVALLE 30-80-8140-5100-021 PESONNEL EXPANSION 06/29/2020 4,627.00 -4,627.00To cover yr-end overages 16788 0.00JDELLAVALLE 30-80-8140-5125-060 HOSPITALIZATION 06/29/2020 69,926.00 2,200.00To cover yr-end overages 16801 72,126.00JDELLAVALLE 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL 06/29/2020 115,000.00 -3,000.00To cover yr-end dept'l supplies overages 16823 113,143.28JDELLAVALLE 30-80-8200-5100-020 SALARIES 06/29/2020 325,830.00 2,400.00To cover yr-end overages 16791 328,230.00JDELLAVALLE 30-80-8200-5100-021 PERSONNEL EXPANSION 06/29/2020 13,881.00 -2,400.00To cover yr-end overages 16790 11,481.00JDELLAVALLE 06/29/2020 13,881.00 -615.00To cover yr-end Telephone overages 16813 10,866.00JDELLAVALLE 30-80-8200-5300-110 TELEPHONE/INTERNET 06/29/2020 5,660.00 615.00To cover yr-end Telephone overages 16814 6,275.00JDELLAVALLE 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL 06/29/2020 55,000.00 3,000.00To cover yr-end dept'l supplies overages 16824 62,255.46JDELLAVALLE 30-80-8200-5300-571 MISC-TAX, TAGS, ETC. 06/29/2020 1,000.00 770.00To cover yr-end Misc. Tax/Tags overage 16784 1,770.00JDELLAVALLE 30-80-8200-5300-600 PERSONNEL EXPANSION - OPER COSTS 06/29/2020 3,525.00 -770.00To cover yr-end Misc. Tax/Tags overage 16783 2,755.00JDELLAVALLE 30-80-8220-5300-570 MISCELLANEOUS 06/29/2020 4,600.00 25,000.00To cover misc. yr-end expenditures 16933 29,600.00JDELLAVALLE 30-80-9990-5300-000 CONTINGENCY 06/29/2020 400,000.00 -25,000.00To cover misc. yr-end expenditures 16932 280,878.00JDELLAVALLE JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 7 of 11 Billing & Collections Water Treatment Plant Water Treatment Plant Water Treatment Plant Water Treatment Plant Water Treatment Plant Water Treatment Plant Water Distribution Water Distribution Water Distribution Water Distribution Water Distribution Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Treatment Plt WSF Contingency June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 13 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/29/2020 400,000.00 -25,000.00To cover misc. yr-end expenditures 16934 255,878.00JDELLAVALLE 35-30-5900-5100-020 SALARIES 06/29/2020 188,905.00 2,000.00To cover yr-end overages 16793 190,905.00JDELLAVALLE 35-30-5900-5125-060 HOSPITALIZATION 06/29/2020 29,734.00 300.00To cover yr-end overages 16807 30,034.00JDELLAVALLE 35-30-5900-5125-061 LIFE/DISABILITY/VISION 06/29/2020 1,258.00 10.00To cover yr-end overages 16808 1,268.00JDELLAVALLE 35-30-5900-5127-070 RETIREMENT 06/29/2020 17,136.00 50.00To cover yr-end overages 16809 17,186.00JDELLAVALLE 35-30-5900-5127-071 401(K) RETIREMENT SUPPLEMENT 06/29/2020 9,520.00 1,000.00To cover yr-end overages 16810 10,520.00JDELLAVALLE 35-30-5900-5300-110 TELEPHONE/INTERNET 06/29/2020 2,200.00 75.00To cover Telephone overages 16816 2,275.00JDELLAVALLE 35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE 06/29/2020 172,500.00 -2,000.00To cover yr-end overages 16792 159,807.00JDELLAVALLE 06/29/2020 172,500.00 -1,360.00To cover yr-end overages 16806 158,447.00JDELLAVALLE 35-30-5900-5300-570 MISCELLANEOUS 06/29/2020 5,000.00 -75.00To cover yr-end Telephone overages 16815 3,620.00JDELLAVALLE 06/29/2020 5,000.00 -100.00To cover updated closing costs 16923 3,520.00EBRADFORD 35-30-5900-5700-710 CAPITAL - LAND ACQUISITION 06/29/2020 0.00 100.00To cover updated closing costs 16922 33,814.00EBRADFORD 44-10-6200-5700-720 CONSTRUCTION 06/29/2020 970,897.90 50,343.00Adj grant match to actual 16897 1,021,240.90EBRADFORD 44-70-3870-3870-100 TRANSFER FROM GENERAL FUND 06/29/2020 201,370.00 50,343.00Adj grant match to actual 16819 251,713.00EBRADFORD 60-00-3850-3850-000 ESCROW INTEREST 06/29/2020 107.00 -107.00Close out Fleet Maint Proj 16848 0.00EBRADFORD 60-10-4200-5700-735 MUNICIPAL OPERATIONS SITE 06/29/2020 655,622.00 -655,622.00To close out Muni Op Site project 16833 0.00EBRADFORD 60-10-6300-5700-731 CONNECTIVITY PROJECTS 06/29/2020 40,000.00 -20,000.00Reduce budget b/c non-essen exp 16854 40,000.00EBRADFORD 60-20-5350-5700-740 FIRE - VEHICLES 06/29/2020 480,078.81 -480,078.81Close out Fire Engine Proj 16844 0.00EBRADFORD 60-20-5350-5700-741 LADDER TRUCK 06/29/2020 807,547.00 -807,547.00Close out Ladder Truck proj 16841 0.00EBRADFORD 60-30-5550-5700-735 FLEET MAINT. FACILITY 06/29/2020 1,117,257.00 -1,117,257.00Close out Fleet Maint Proj 16837 0.00EBRADFORD 60-30-5800-5700-741 GARBAGE TRUCK 06/29/2020 224,512.00 -224,512.00Close out Garbage Truck Proj 16838 0.00EBRADFORD 60-30-5800-5700-742 KNUCKLEBOOM TRUCK 06/29/2020 104,367.00 -104,367.00Close out Knuckleboom proj 16852 0.00EBRADFORD 60-70-3870-3870-100 TRANSFER FROM GENERAL FUND 06/29/2020 266,696.85 -210,000.00Move rev. to proj specific accts 16830 76,696.85EBRADFORD JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 8 of 11 Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Riverwalk Proj Fund Riverwalk Proj Fund GF Cap. Impr. Project Fund GF Cap. Impr. Project Fund GF Cap. Impr. Project Fund GF Cap. Impr. Project Fund GF Cap. Impr. Project Fund GF Cap. Impr. Project Fund GF Cap. Impr. Project Fund GF Cap. Impr. Project Fund GF Rev. Acct. June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 14 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/29/2020 266,696.85 -36,022.00To close out Muni Op Site project 16834 40,674.85EBRADFORD 06/29/2020 266,696.85 -40,674.85Close out Fleet Maint Proj 16847 0.00EBRADFORD 60-70-3870-3870-101 TRANSFER FROM GENERAL FUND-CONNECTI 06/29/2020 0.00 60,000.00Move rev. to proj specific accts 16831 60,000.00EBRADFORD 06/29/2020 0.00 -20,000.00Reduce budget b/c non-essen exp 16853 40,000.00EBRADFORD 60-70-3870-3870-102 TRANSFER FROM GENERAL FUND-FIBER LO 06/29/2020 0.00 150,000.00Move rev. to proj specific accts 16832 150,000.00EBRADFORD 60-70-3980-3980-101 INSTAL FIN./MUNICIPAL OP SITE 06/29/2020 619,600.00 -619,600.00To close out Muni Op Site project 16835 0.00EBRADFORD 60-70-3980-3982-301 INSTAL FIN./FLEET MAINT.FAC. 06/29/2020 1,073,000.00 -1,073,000.00Close out Fleet Maint Proj 16836 0.00EBRADFORD 60-70-3980-3983-300 INSTAL FIN./LADDER TRUCK 06/29/2020 812,021.00 -812,021.00Close out Ladder Truck proj 16842 0.00EBRADFORD 60-70-3980-3983-301 INSTAL FIN./ENGINE TRUCK 06/29/2020 481,028.96 -480,078.81Close out Fire Engine Proj 16845 950.15EBRADFORD 06/29/2020 481,028.96 -950.15Close out Knuckleboom proj 16850 0.00EBRADFORD 60-70-3980-3983-310 INSTAL FIN./KNUCKLEBOOM TK 06/29/2020 107,000.00 -3,475.15Close out Fleet Maint Proj 16849 103,524.85EBRADFORD 06/29/2020 107,000.00 -103,524.85Close out Knuckleboom proj 16851 0.00EBRADFORD 60-70-3980-3984-400 INSTAL FIN./GARBAGE TRUCK 06/29/2020 227,000.00 -227,000.00Close out Garbage Truck Proj 16839 0.00EBRADFORD 60-71-6900-5970-920 TRANSFER TO GENERAL FUND 06/29/2020 7,070.00 -2,488.00Close out Garbage Truck Proj 16840 4,582.00EBRADFORD 06/29/2020 7,070.00 -4,474.00Close out Ladder Truck proj 16843 108.00EBRADFORD 06/29/2020 7,070.00 -108.00Close out Knuckleboom proj 16846 0.00EBRADFORD 66-80-8130-5700-000 CONTINGENCY 06/29/2020 636,037.90 -10,325.00To cover cost of dam application fee 17155 434,350.14JDELLAVALLE 66-80-8130-5700-570 MISCELLANEOUS 06/29/2020 451,757.58 10,325.00To cover cost of dam application fee 17156 398,670.58JDELLAVALLE 69-00-3850-3850-000 INTEREST EARNED 06/29/2020 2,271.00 -2,271.00Transf to proj specific accts 16872 0.00EBRADFORD 69-70-3870-3870-000 TRANSFER FROM WATER FUND 06/29/2020 2,348,263.26 -585,000.00Close out Effluent Aeration Proj 16857 2,033,263.26EBRADFORD 06/29/2020 2,348,263.26 -88,931.76Close out Water Tank proj 16859 1,944,331.50EBRADFORD 06/29/2020 2,348,263.26 -1,800,116.50Transf to proj specific accts 16862 144,215.00EBRADFORD 06/29/2020 2,348,263.26 -144,215.00Close out projects 16890 0.00EBRADFORD 69-70-3870-3870-001 TRANSFER FROM WSF-S ZONE BPS 06/29/2020 0.00 180,000.00Transf to proj specific accts 16865 180,000.00EBRADFORD 69-70-3870-3870-003 TRANSFER FROM WSF-N ZONE LOOP 06/29/2020 0.00 2,387.50Transf to proj specific accts 16866 2,387.50EBRADFORD 69-70-3870-3870-004 TRANSFER FROM WSF-EDD WTR LINE EXT 06/29/2020 0.00 250,000.00Transf to proj specific accts 16863 250,000.00EBRADFORD 69-70-3870-3870-005 TRANSFER FROM WSF-CHURTON ST MAIN 06/29/2020 0.00 430,000.00Transf to proj specific accts 16864 430,000.00EBRADFORD JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 9 of 11 GF Rev. Project Acct. GF Rev. Project Acct. GF Rev. Project Acct. GF Rev. Project Acct. GF Rev. Project Acct. GF Rev. Project Acct. GF Rev. Project Acct. GF Rev. Project Acct. Proj. Acct. Close out WSF: Project Accts. WSF: Rev. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WFER - Phase 2 WFER - Phase 2 June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 15 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 69-70-3870-3870-006 TRANSFER FROM WSF-16" WATER CONN 06/29/2020 0.00 100,000.00Transf to proj specific accts 16867 100,000.00EBRADFORD 69-70-3870-3870-007 TRANSFER FROM WSF-OLD WTP ADDITION 06/29/2020 0.00 90,000.00Transf to proj specific accts 16868 90,000.00EBRADFORD 06/29/2020 0.00 -50,000.00Eliminated FY20 funding for Old WTP Reno 16919 40,000.00JDELLAVALLE 69-70-3870-3870-008 TRANSFER FROM WSF-ORANGE GR/CHURTON 06/29/2020 0.00 500,000.00Transf to proj specific accts 16869 500,000.00EBRADFORD 69-70-3870-3870-009 TRANSFER FROM WSF-RIVER PS 06/29/2020 0.00 30,000.00Transf to proj specific accts 16870 30,000.00EBRADFORD 06/29/2020 0.00 -30,000.00Reduce per change in rev source 16891 0.00EBRADFORD 69-70-3870-3870-010 TRANSFER FROM WSF-WW SYS REHAB 06/29/2020 0.00 220,000.00Transf to proj specific accts 16871 220,000.00EBRADFORD 06/29/2020 0.00 -134,105.00Reduced FY20 funding for system rehab 16926 85,895.00JDELLAVALLE 69-70-3980-3980-305 INSTALL.FIN./S.ZONE WATER TANK 06/29/2020 1,882,438.00 -1,882,438.00Close out Water Tank proj 16860 0.00EBRADFORD 69-71-6900-5970-920 TRANSFER TO WATER/SEWER FUND 06/29/2020 174,215.00 -174,215.00Close out projects 16892 0.00EBRADFORD 69-80-8120-5700-733 WATERSTONE WATER TANK 06/29/2020 1,971,369.76 -1,971,369.76Close out Water Tank proj 16861 0.00EBRADFORD 69-80-8200-5700-736 OLD WTP ADDITION 06/29/2020 40,000.00 -50,000.00Eliminated FY20 funding for Old WTP Reno 16920 40,000.00JDELLAVALLE 69-80-8200-5700-739 WASTEWATER SYSTEM REHAB 06/29/2020 0.00 -134,105.00Reduced FY20 funding for system rehab 16927 85,895.00JDELLAVALLE 69-80-8220-5700-736 EFFLUENT AERATION PROJECT 06/29/2020 585,000.00 -585,000.00Close out Effluent Aeration Proj 16858 0.00EBRADFORD 72-00-4900-3301-000 RESTRICTED REV-AFFORDABLE HOUSING 06/29/2020 0.00 -108,344.67Back out prior yr activity 16878 46,655.33EBRADFORD 06/29/2020 0.00 45,131.67Habitat/Odie St Infrastructure Work 16893 91,787.00EBRADFORD 72-00-5100-3301-023 RESTRICTED REV-HILLSBOROUGH ROCKS 06/29/2020 0.00 -6,024.45Back out prior yr activity 16880 2,584.51EBRADFORD 72-00-5100-3301-027 RESTRCITED REV-CHRISTMAS TOY DRIVE 06/29/2020 0.00 100.00Adj to actual 16873 259.00EBRADFORD 06/29/2020 0.00 100.00Adj to actual 16888 359.00EBRADFORD 72-00-5100-3301-029 RESTRICTED REV-SENIOR PROGRAM 06/29/2020 0.00 221.59Adj to actual 16875 221.59EBRADFORD 72-00-5100-3301-052 RESTRICTED REV-ABC BOARD GRANT 06/29/2020 0.00 5,000.00Adj per FY20 revenue collected 16882 20,000.00EBRADFORD 72-00-5110-3301-001 RESTRICTED REV- AED DEVICE DONATION 06/29/2020 0.00 20,300.00Adj per FY20 revenue collected 16884 20,300.00EBRADFORD 72-00-6250-3301-020 RESTRICTED REV-COLL OUTREACH 06/29/2020 0.00 -5,072.56Back our prior yr activity 16886 0.00EBRADFORD 72-10-4900-5300-350 AFFORDABLE HOUSING EXPENDITURES 06/29/2020 0.00 -108,344.67Back out prior yr activity 16879 46,655.33EBRADFORD JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 10 of 11 WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. WSF: Proj. Acct. GF: Restricted Rev. Acct. GF: Restricted Rev. Acct. GF: Restricted Rev. Acct. GF: Restricted Rev. Acct. GF: Restricted Rev. Acct. GF: Restricted Rev. Acct. GF: Restricted Rev. Acct. GF: Restricted Rev. Acct. June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 16 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/29/2020 0.00 45,131.67Habitat/Odie St Infrastructure Work 16894 91,787.00EBRADFORD 72-20-5100-5300-023 HILLSBOROUGH ROCKS EXPENDITURES 06/29/2020 0.00 -6,024.45Back out prior yr activity 16881 2,584.51EBRADFORD 72-20-5100-5300-024 SENIOR PROGRAM EXPENDITURES 06/29/2020 0.00 221.59Adj to actual 16877 221.59EBRADFORD 72-20-5100-5300-052 ABC BOARD EXPENDITURES 06/29/2020 0.00 5,000.00Adj per FY20 revenue collected 16883 6,120.00EBRADFORD 06/29/2020 0.00 210.00To cover ALERT activities 16895 6,330.00EBRADFORD 72-20-5100-5300-350 CHRISTMAS TOY DRIVE EXPENDITURES 06/29/2020 0.00 100.00Adj to actual 16874 259.00EBRADFORD 06/29/2020 0.00 100.00Adj to actual 16889 359.00EBRADFORD 72-20-5100-5700-740 CAPITAL VEHICLES-ABC GRANT 06/29/2020 0.00 -210.00To cover ALERT activities 16896 13,670.00EBRADFORD 72-20-5110-5301-331 SUPPLIES -SAFETY AED DEVICES 06/29/2020 0.00 20,300.00Adj per FY20 revenue collected 16885 20,300.00EBRADFORD 72-50-6250-5300-350 COLLABORATVE OUTREACH EXPENDITURES 06/29/2020 0.00 -5,072.56Back our prior yr activity 16887 0.00EBRADFORD 74-00-3460-3100-000 TOURISM BOARD F&B TAX REVENUE 06/29/2020 350,000.00 -10,000.00Yr-end adjustment 17157 340,000.00EBRADFORD 74-00-3900-3900-000 FUND BALANCE APPROPRIATED 06/29/2020 25,000.00 36,200.00Yr-end adjustment 17158 66,900.00EBRADFORD 74-51-6250-5300-120 ADVERTISING 06/29/2020 85.00 100.00Budget public hearing notice 17159 185.00EBRADFORD 74-51-6250-5300-570 MISCELLANEOUS 06/29/2020 4,785.00 -100.00Budget public hearing notice 17160 4,546.00EBRADFORD 74-51-6250-5300-999 6% HOLDBACK 06/29/2020 0.00 26,200.00Yr-end adjustment 17161 26,200.00EBRADFORD -12,478,059.98 JPrivuznak 3:24:34PM06/22/2020 fl142r03 Page 11 of 11 GF: Restricted Rev. Accts. GF: Restricted Rev. Accts. GF: Restricted Rev. Accts. GF: Restricted Rev. Accts. GF: Restricted Rev. Accts. GF: Restricted Rev. Accts. GF: Restricted Rev. Accts. Tourism Board Tourism Board Tourism Board Tourism Board Tourism Board APPROVED: 5/0 DATE: 6/29/20 VERIFIED: ___________________________________ June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 17 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/30/2020 TO 06/30/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-00-3900-3900-000 FUND BALANCE APPROPRIATION 06/30/2020 346,733.00 17,944.00Accounting Cost Alloc Adj 17172 1,226,403.90EBRADFORD 06/30/2020 346,733.00 10,000.00Adj. Audit fees 17174 1,236,403.90EBRADFORD 06/30/2020 346,733.00 -5,200.00GovBody cost alloc adj 17177 1,231,203.90EBRADFORD 06/30/2020 346,733.00 3,359.00Town Hall Campus cost alloc adj 17180 1,234,562.90EBRADFORD 06/30/2020 346,733.00 4,978.00Safety cost alloc adj 17185 1,239,540.90EBRADFORD 06/30/2020 346,733.00 108,845.00Info Serv cost alloc adj 17188 1,348,385.90EBRADFORD 06/30/2020 346,733.00 22,032.00Fleet Maint cost alloc adj 17191 1,370,417.90EBRADFORD 06/30/2020 346,733.00 39,200.00F&B & Occ Tax Adj 17243 1,409,617.90EBRADFORD 06/30/2020 346,733.00 18,838.00COVID-19 recognition pay 17307 1,428,455.90EBRADFORD 06/30/2020 346,733.00 -9,795.00Yr-end adjustment 17320 1,418,660.90EBRADFORD 06/30/2020 346,733.00 -55,367.91To close out Fund 46 project 17328 1,363,292.99EBRADFORD 10-10-4100-5300-040 AUDITOR FEES 06/30/2020 80,000.00 10,000.00Yr-end adjustment 17173 95,940.00EBRADFORD 10-10-4100-5500-970 SERVICE CHARGE/WS FUND 06/30/2020 -144,494.00 -5,000.00Yr-end adjustment 17175 -122,573.00EBRADFORD 10-10-4100-5500-980 SERVICE CHARGE-STORMWATER FUND 06/30/2020 -5,780.00 -200.00Yr-end adjustment 17176 -4,903.00EBRADFORD 10-10-4200-5120-050 FICA 06/30/2020 56,965.00 1,165.00COVID-19 recognition pay 17304 58,647.00EBRADFORD 10-10-4200-5127-070 RETIREMENT 06/30/2020 67,017.00 1,676.00COVID-19 recognition pay 17305 71,301.00EBRADFORD 10-10-4200-5127-071 401(K) RETIREMENT SUPP. 06/30/2020 37,232.00 762.00COVID-19 recognition pay 17306 39,037.00EBRADFORD 10-10-4200-5300-581 RECOGNITION PAY 06/30/2020 0.00 15,235.00COVID-19 recognition pay 17303 15,235.00EBRADFORD 10-10-4200-5500-970 SERVICE CHARGE/WS FUND 06/30/2020 -764,031.00 -9,419.00Yr-end adjustment 17318 -726,059.00EBRADFORD 10-10-4200-5500-980 SERVICE CHARGE-STORMWATER FUND 06/30/2020 -30,561.00 -376.00Yr-end adjustment 17319 -29,042.00EBRADFORD 10-10-4400-5500-970 SERVICE CHARGE-WS FUND 06/30/2020 -299,751.00 17,253.00Yr-end adj & FY19 correction 17170 -282,498.00EBRADFORD 10-10-4400-5500-980 SERVICE CHARGE-STORMWATER FUND 06/30/2020 -11,990.00 691.00Yr-end adj & FY19 correction 17171 -11,299.00EBRADFORD 10-10-5000-5500-970 SERVICE CHARGE/WS FUND 06/30/2020 -61,528.00 2,112.00Yr-end adj & FY19 correction 17178 -59,416.00EBRADFORD 10-10-5000-5500-980 SERVICE CHARGE-STORMWATER FUND 06/30/2020 -36,357.00 1,247.00Yr-end adj & FY19 correction 17179 -35,110.00EBRADFORD 10-10-6300-5127-071 401(K) RETIREMENT SUPP. 06/30/2020 5,870.00 100.00Yr-end adjustment 17181 5,970.00EBRADFORD 10-10-6300-5300-155 MAINTENANCE - PARKS 06/30/2020 44,600.00 -10,000.00To cover Valley Forge Rd repair 17236 119,195.00EBRADFORD 10-10-6300-5300-570 MISCELLANEOUS 06/30/2020 7,000.00 -100.00Yr-end adjustment 17182 6,600.00EBRADFORD EBRADFORD 4:29:29PM06/29/2020 fl142r03 Page 1 of 7 GF Revenue Gov Body Gov Body Gov Body Admin. Admin. Admin. Admin. Admin. Admin. Accounting Accounting Town Hall Campus Town Hall Campus Public Space Public Space Public Space June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 18 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/30/2020 TO 06/30/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-6600-5500-970 SERVICE CHARGE/WS FUND 06/30/2020 -90,878.00 4,787.00Yr-end adj & FY19 correction 17183 -86,091.00EBRADFORD 10-10-6600-5500-980 SERVICE CHARGE-STORMWATER FUND 06/30/2020 -3,635.00 191.00Yr-end adj & FY19 correction 17184 -3,444.00EBRADFORD 10-10-6610-5500-970 SERVICE CHARGE/WS FUND 06/30/2020 -290,223.00 104,658.00Yr-end adj & FY19 correction 17186 -185,565.00EBRADFORD 10-10-6610-5500-980 SERVICE CHARGE-STORMWATER FUND 06/30/2020 -11,609.00 4,187.00Yr-end adj & FY19 correction 17187 -7,422.00EBRADFORD 10-30-5550-5300-570 MISCELLANEOUS 06/30/2020 1,000.00 -5.00Yr-end adjustment 17271 995.00EBRADFORD 10-30-5550-5300-892 WAKE-SCRAP TIRE TAX 06/30/2020 0.00 5.00Yr-end adjustment 17270 5.00EBRADFORD 10-30-5550-5500-970 SERVICE CHARGE/WS FUND 06/30/2020 -232,630.00 21,253.00Yr-end adj & FY19 correction 17189 -211,377.00EBRADFORD 10-30-5550-5500-980 SERVICE CHARGE-STORMWATER FUND 06/30/2020 -5,301.00 779.00Yr-end adj & FY19 correction 17190 -4,522.00EBRADFORD 10-30-5600-5700-730 CAPITAL - INFRASTRUCTURE 06/30/2020 200,000.00 -70,000.00To cover Valley Forge Rd repair 17235 187,616.38EBRADFORD 10-50-6250-5300-001 PAYMENTS - TOURISM BOARD 06/30/2020 378,726.00 25,000.00Yr-end adjustment 17241 425,000.00EBRADFORD 10-50-6250-5300-002 PAYMENTS - TDA 06/30/2020 65,800.00 14,200.00Yr-end adjustment 17242 80,000.00EBRADFORD 10-70-3870-3870-007 TRANSFER FROM FUND 46 N. CAMPUS 06/30/2020 0.00 55,367.91To close out Fund 46 project 17327 55,367.91EBRADFORD 10-71-5600-5982-002 TRANSFER TO GEN CAP IMPROV FUND 06/30/2020 0.00 80,000.00To cover Valley Forge Rd repair 17234 80,000.00EBRADFORD 30-70-3870-3870-002 TRANSFER FROM UTILITIES CAPITAL IMP 06/30/2020 0.00 319,643.15To close out Fund 69 projects 17297 319,643.15EBRADFORD 06/30/2020 0.00 29,999.70To close out Fund 69 projects 17325 349,642.85EBRADFORD 30-70-3870-3870-007 TRANSFER FROM N CAMPUS 06/30/2020 0.00 10,822.06To close out Fund 46 project 17298 10,822.06EBRADFORD 30-70-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND 06/30/2020 0.00 10,264.00Adj to actual 17291 263,129.00EBRADFORD 30-70-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND 06/30/2020 0.00 3,243.00Adj to actual 17292 193,499.00EBRADFORD 30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES 06/30/2020 0.00 10,264.00Adj to actual 17289 263,129.00EBRADFORD 30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES 06/30/2020 0.00 3,243.00Adj to actual 17290 193,499.00EBRADFORD 30-80-3900-3900-000 FUND BALANCE APPROPRIATED 06/30/2020 119,326.00 -222,221.00Cost allocation adj 17200 568,213.07EBRADFORD 06/30/2020 119,326.00 -330,465.21To close out project funds 17299 237,747.86EBRADFORD 06/30/2020 119,326.00 12,903.00COVID-19 recognition pay 17312 250,650.86EBRADFORD EBRADFORD 4:29:29PM06/29/2020 fl142r03 Page 2 of 7 Safety & Risk Mgmt Safety & Risk Mgmt Info Services Info Services Fleet Maint. Fleet Maint. Fleet Maint. Fleet Maint. Streets Econ. Development Econ Development GF Revenue Streets WSF Revenue WSF Revenue Admin of Enterprise Admin of Enterprise WSF Revenue WSF Revenue WSF Revenue June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 19 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/30/2020 TO 06/30/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/30/2020 119,326.00 -29,999.70To close out Fund 69 projects 17326 220,651.16EBRADFORD 30-80-4000-5300-335 SUPPLIES - DISASTER 06/30/2020 0.00 20,000.00To cover COVID expenses 17237 20,000.00EBRADFORD 30-80-7200-5350-610 SERVICE CHARGE-GOVERNING BODY 06/30/2020 144,494.00 -24,767.00Yr-end adj & FY19 correction 17193 122,573.00EBRADFORD 30-80-7200-5350-611 SERVICE CHARGE-ADMINISTRATION 06/30/2020 764,031.00 -47,391.00Yr-end adj & FY19 correction 17194 716,640.00EBRADFORD 06/30/2020 764,031.00 9,419.00Yr-end adjustment 17321 726,059.00EBRADFORD 30-80-7200-5350-612 SERVICE CHARGE-ACCOUNTING 06/30/2020 299,751.00 -17,253.00Yr-end adj & FY19 correction 17195 282,498.00EBRADFORD 30-80-7200-5350-613 SERVICE CHARGE-FLEET MAINTENANCE 06/30/2020 232,630.00 -21,253.00Yr-end adj & FY19 correction 17196 211,377.00EBRADFORD 30-80-7200-5350-614 SERVICE CHARGE-TOWN HALL CAMPUS 06/30/2020 61,528.00 -2,112.00Yr-end adj & FY19 correction 17197 59,416.00EBRADFORD 30-80-7200-5350-615 SERVICE CHARGE-SAFETY & RISK MGMT 06/30/2020 90,878.00 -4,787.00Yr-end adj & FY19 correction 17198 86,091.00EBRADFORD 30-80-7200-5350-616 SERVICE CHARGE-INFORMATION SERVICES 06/30/2020 290,223.00 -104,658.00Yr-end adj & FY19 correction 17199 185,565.00EBRADFORD 30-80-7220-5100-020 SALARIES 06/30/2020 257,299.00 22,186.00Yr-end adjustment 17249 282,985.00EBRADFORD 06/30/2020 257,299.00 -1,000.00Yr-end adjustment 17251 281,985.00EBRADFORD 30-80-7220-5100-021 PERSONNEL EXPANSION 06/30/2020 33,236.00 -27,186.00Move to exp accounts 17246 0.00EBRADFORD 30-80-7220-5120-050 FICA 06/30/2020 19,706.00 1,000.00Yr-end adjustment 17250 21,856.00EBRADFORD 06/30/2020 19,706.00 798.00COVID-19 recognition pay 17308 22,654.00EBRADFORD 30-80-7220-5127-070 RETIREMENT 06/30/2020 23,184.00 2,500.00Yr-end adjustment 17247 26,084.00EBRADFORD 06/30/2020 23,184.00 1,148.00COVID-19 recognition pay 17309 27,232.00EBRADFORD 30-80-7220-5127-071 401(K) RETIREMENT SUPPL. 06/30/2020 12,880.00 2,500.00Yr-end adjustment 17248 15,480.00EBRADFORD 06/30/2020 12,880.00 522.00COVID-19 recognition pay 17310 16,002.00EBRADFORD 30-80-7220-5300-110 TELEPHONE/INTERNET 06/30/2020 2,137.00 250.00Yr-end adjustment 17253 2,387.00EBRADFORD 30-80-7220-5300-581 RECOGNITION PAY 06/30/2020 0.00 10,435.00COVID-19 recognition pay 17311 10,435.00EBRADFORD 30-80-7220-5300-600 PERSONNEL EXPANSION - OP COSTS 06/30/2020 4,750.00 -250.00Yr-end adjustment 17252 0.00EBRADFORD 30-80-8120-5300-150 MAINTENANCE - PLANT & EQUIPMENT 06/30/2020 57,300.00 -1,300.00To cover yr-end overages 17233 66,591.00EBRADFORD 30-80-8120-5300-320 CHEMICALS 06/30/2020 143,000.00 1,300.00To cover yr-end overages 17232 152,700.00EBRADFORD 30-80-8120-5300-450 C.S./INSTRUMENT MAINT. EBRADFORD 4:29:29PM06/29/2020 fl142r03 Page 3 of 7 WSF Disaster Relief Admin of Enterprise Admin of Enterprise Admin of Enterprise Admin of Enterprise Admin of Enterprise Admin of Enterprise Admin of Enterprise Utilities Admin Utilities admin Utilities Admin Utilities Admin Utilities Admin Utilities Admin Utilities Admin Utilities Admin WTP WTP WTP June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 20 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/30/2020 TO 06/30/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/30/2020 5,700.00 252.00Yr-end adjustment 17230 5,952.00EBRADFORD 30-80-8120-5300-530 DUES & SUBSCRIPTIONS 06/30/2020 4,270.00 -252.00Yr-end adjustment 17231 4,018.00EBRADFORD 30-80-8140-5100-020 SALARIES 06/30/2020 325,830.00 500.00Yr-end adjustment 17257 334,557.00EBRADFORD 30-80-8140-5120-050 FICA 06/30/2020 26,073.00 725.00Yr-end adjustment 17254 26,798.00EBRADFORD 30-80-8140-5127-070 RETIREMENT 06/30/2020 30,675.00 120.00Yr-end adjustment 17255 30,795.00EBRADFORD 30-80-8140-5127-071 401(K) RETIREMENT SUPP. 06/30/2020 17,041.00 500.00Yr-end adjustment 17256 17,541.00EBRADFORD 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL 06/30/2020 115,000.00 -670.00Yr-end adjustment 17259 112,473.28EBRADFORD 30-80-8140-5300-600 PERSONNEL EXPANSION - OPER COSTS 06/30/2020 1,175.00 -1,175.00Yr-end adjustment 17258 0.00EBRADFORD 30-80-8200-5100-020 SALARIES 06/30/2020 325,830.00 10,866.00Yr-end adjustment 17261 339,096.00EBRADFORD 30-80-8200-5100-021 PERSONNEL EXPANSION 06/30/2020 13,881.00 -10,866.00Yr-end adjustment 17260 0.00EBRADFORD 30-80-8200-5300-165 MAINTENANCE - INFRASTRUCTURE 06/30/2020 85,000.00 -2,010.00Yr-end adjustment 17273 168,490.00EBRADFORD 30-80-8200-5300-310 GASOLINE 06/30/2020 22,500.00 2,010.00Yr-end adjustment 17272 24,510.00EBRADFORD 30-80-8200-5300-570 MISCELLANEOUS 06/30/2020 4,500.00 2,755.00Yr-end adjustment 17263 9,405.00EBRADFORD 30-80-8200-5300-600 PERSONNEL EXPANSION - OPER COSTS 06/30/2020 3,525.00 -2,755.00Yr-end adjustment 17262 0.00EBRADFORD 30-80-9990-5300-000 CONTINGENCY 06/30/2020 400,000.00 -20,000.00To cover COVID expenses 17238 235,878.00EBRADFORD 06/30/2020 400,000.00 -9,419.00Yr-end adjustment 17322 226,459.00EBRADFORD 35-30-4000-5300-335 SUPPLIES - DISASTER 06/30/2020 0.00 2,000.00To cover COVID expenses 17239 2,000.00EBRADFORD 35-30-5900-5120-050 FICA 06/30/2020 14,566.00 23.00COVID-19 recognition pay 17313 14,589.00EBRADFORD 35-30-5900-5127-070 RETIREMENT 06/30/2020 17,136.00 33.00COVID-19 recognition pay 17314 17,219.00EBRADFORD 35-30-5900-5127-071 401(K) RETIREMENT SUPPLEMENT 06/30/2020 9,520.00 15.00COVID-19 recognition pay 17315 10,535.00EBRADFORD 35-30-5900-5300-453 C.S./ENGINEERING 06/30/2020 15,000.00 -2,000.00To cover COVID expenses 17240 21,624.09EBRADFORD 35-30-5900-5300-570 MISCELLANEOUS 06/30/2020 5,000.00 -250.00Yr-end adjustment 17269 3,270.00EBRADFORD 06/30/2020 5,000.00 -371.00COVID-19 recognition pay 17317 2,899.00EBRADFORD EBRADFORD 4:29:29PM06/29/2020 fl142r03 Page 4 of 7 WTP W. Dist. W. Dist. W. Dist. W. Dist. W. Dist. W. Dist. WW Collection WW Collection WW Collection WW Collection WW Collection WW Collection WSF Contingency SWF Disaster Relief Stormwater Stormwater Stormwater Stormwater Stormwater June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 21 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/30/2020 TO 06/30/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/30/2020 5,000.00 -376.00Yr-end adjustment 17324 2,523.00EBRADFORD 35-30-5900-5300-580 CUSTOMER SERVICE & INNOVATION AWARD 06/30/2020 0.00 250.00Yr-end adjustment 17268 1,200.00EBRADFORD 35-30-5900-5300-581 RECOGNITION PAY 06/30/2020 0.00 300.00COVID-19 recognition pay 17316 300.00EBRADFORD 35-30-5900-5350-610 SERVICE CHARGE-GOVERNING BODY 06/30/2020 5,780.00 -877.00Yr-end adj & FY19 correction 17201 4,903.00EBRADFORD 35-30-5900-5350-611 SERVICE CHARGE-ADMINISTRATION 06/30/2020 30,561.00 -1,895.00Yr-end adj & FY19 correction 17202 28,666.00EBRADFORD 06/30/2020 30,561.00 376.00Yr-end adjustment 17323 29,042.00EBRADFORD 35-30-5900-5350-612 SERVICE CHARGE-ACCOUNTING 06/30/2020 11,990.00 -691.00Yr-end adj & FY19 correction 17203 11,299.00EBRADFORD 35-30-5900-5350-613 SERVICE CHARGE-FLEET MAINTENANCE 06/30/2020 5,301.00 -779.00Yr-end adj & FY19 correction 17204 4,522.00EBRADFORD 35-30-5900-5350-614 SERVICE CHARGE-TOWN HALL CAMPUS 06/30/2020 36,357.00 -1,247.00Yr-end adj & FY19 correction 17205 35,110.00EBRADFORD 35-30-5900-5350-615 SERVICE CHARGE-SAFETY & RISK MGMT 06/30/2020 3,635.00 -191.00Yr-end adj & FY19 correction 17206 3,444.00EBRADFORD 35-30-5900-5350-616 SERVICE CHARGE-INFORMATION SERVICES 06/30/2020 11,609.00 -4,187.00Yr-end adj & FY19 correction 17207 7,422.00EBRADFORD 35-80-3500-3505-000 STORMWATER CHARGES 2016 06/30/2020 0.00 1,538.00Yr-end adjustment 17264 1,538.00EBRADFORD 35-80-3500-3505-001 STORMWATER CHARGES 2017 06/30/2020 0.00 1,680.00Yr-end adjustment 17265 1,680.00EBRADFORD 35-80-3500-3505-002 STORMWATER CHARGES 2018 06/30/2020 10,000.00 -6,317.00Yr-end adjustment 17266 3,683.00EBRADFORD 35-80-3500-3505-003 STORMWATER CHARGES 2019 06/30/2020 642,000.00 3,099.00Yr-end adjustment 17267 645,099.00EBRADFORD 35-80-3900-3900-000 FUND BALANCE APPROPRIATED 06/30/2020 0.00 -9,867.00Cost allocation adj 17208 16,757.09EBRADFORD 45-30-5600-5700-720 CONSTRUCTION 06/30/2020 900,284.43 0.91Adj to actual 17275 900,285.34EBRADFORD 45-70-3870-3870-100 TRANSFER FROM GENERAL FUND 06/30/2020 283,550.09 0.91Adj to actual 17274 283,551.00EBRADFORD 46-00-3850-3850-000 INTEREST EARNED 06/30/2020 9,232.84 -9,232.84Close out project 17218 0.00EBRADFORD 46-10-5000-5700-045 DESIGN 06/30/2020 144,509.67 -144,509.67Close out project 17219 0.00EBRADFORD 46-10-5000-5700-570 MISCELLANEOUS 06/30/2020 334,307.12 -334,307.12Close out project 17220 0.00EBRADFORD 46-10-5000-5700-720 CONSTRUCTION 06/30/2020 1,596,708.70 -1,596,708.70Close out project 17221 0.00EBRADFORD 46-70-3870-3870-100 TRANSFER FROM GENERAL FUND EBRADFORD 4:29:29PM06/29/2020 fl142r03 Page 5 of 7 Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Stormwater Revenue Stormwater Revenue Stormwater Revenue Stormwater Revenue Stormwater Revenue Downtwn Access Improv Downtwn Access Improv N. Campus N. Campus N. Campus N. Campus N. Campus June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 22 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/30/2020 TO 06/30/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/30/2020 134,201.00 -134,201.00Close out project 17222 0.00EBRADFORD 46-70-3980-3980-300 DEBT ISSUANCE PROCEEDS 06/30/2020 1,997,329.00 -1,997,329.00Close out project 17223 0.00EBRADFORD 46-71-5000-5970-920 TRANSFER TO GENERAL FUND 06/30/2020 65,237.35 -65,237.35Close out project 17224 0.00EBRADFORD 60-30-5600-5700-731 VALLEY FORGE RD REPAIR 06/30/2020 0.00 80,000.00Emergency DOT Repair 17228 80,000.00EBRADFORD 60-70-3870-3870-103 TRANSFER FROM GF-VALLEY FORGE 06/30/2020 0.00 80,000.00Emergency DOT Repair 17229 80,000.00EBRADFORD 66-00-3850-3850-000 INTEREST EARNED 06/30/2020 0.00 6,927.16Adj to actual 17211 210,731.01EBRADFORD 66-80-8130-5700-000 CONTINGENCY 06/30/2020 636,037.90 6,927.16Adj to actual 17212 441,277.30EBRADFORD 67-00-3850-3850-000 INTEREST EARNED 06/30/2020 0.00 6,796.39Adj to actual 17209 6,796.39EBRADFORD 67-80-8130-5700-000 CONTINGENCY 06/30/2020 0.00 6,796.39Adj to actual 17210 250,875.39EBRADFORD 70-71-6900-5970-920 TRANSFER TO WATER FUND 06/30/2020 7,765,727.00 97,492.00S. Zone Water Tank debt pymt 17244 7,863,219.00EBRADFORD 70-80-6900-5700-732 CAPITAL IMPROV. - WATER TOWER 06/30/2020 101,252.57 -97,492.00S. Zone Water Tank debt pymt 17245 3,760.57EBRADFORD 71-00-3300-3301-031 RESTRICTED REV-COLLINS RIDGE 06/30/2020 295,440.00 -295,440.00Moved to Fund 72 17276 0.00EBRADFORD 71-00-3850-3850-000 INTEREST EARNED 06/30/2020 15,065.07 -3,031.00Close restricted rev acct 17281 12,034.07EBRADFORD 71-20-3700-3701-002 WATERSTONE CONTRIB-WATER TOWER 06/30/2020 400,000.00 -400,000.00Close restricted rev acct 17279 0.00EBRADFORD 71-20-5100-5700-742 COLLINS RIDGE - PUBLIC SAFETY 06/30/2020 235,440.00 -235,440.00Moved to Fund 72 17277 0.00EBRADFORD 71-30-5800-5700-850 COLLINS RIDGE - GARBAGE TRUCK 06/30/2020 60,000.00 -60,000.00Moved to Fund 72 17278 0.00EBRADFORD 71-71-6900-5970-920 TRANSFER TO WATER CAPITAL RESERVE 06/30/2020 403,031.00 -403,031.00Close restricted rev acct 17280 0.00EBRADFORD 75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I 06/30/2020 0.00 10,264.00To record water SDF 17293 299,741.50EBRADFORD 75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I 06/30/2020 0.00 10,264.00To record water SDF 17294 299,741.50EBRADFORD 76-76-3870-3870-155 TRAN FR W/S CRF - COLLECT SYS REHAB 06/30/2020 0.00 3,243.00To record sewer SDF 17295 1,008,106.50EBRADFORD 76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS 06/30/2020 0.00 3,243.00To record sewer SDF 17296 1,008,106.50EBRADFORD 79-00-3100-3100-000 SPECIAL ASSESSMENT TAXES COLLECTED 06/30/2020 604,838.00 4,062,099.00Roll FY19 budget to FY20 17213 4,666,937.00EBRADFORD EBRADFORD 4:29:29PM06/29/2020 fl142r03 Page 6 of 7 N. Campus N. Campus Gen Cap Imprv Gen Cap Imprv WFER- PH II WFER- PH II WFER- Rd Proj WFER- Rd Proj WSF - CRF WSF - CRF GF - CRF GF - CRF GF - CRF GF - CRF GF - CRF GF - CRF Water - CRF Water - CRF Sewer - CRF Sewer - CRF SAD June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 23 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/30/2020 TO 06/30/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 79-00-7900-5300-040 PMTS.REGIONS BANK (SAD) 06/30/2020 604,838.00 4,062,099.00Roll FY19 budget to FY20 17214 4,666,937.00EBRADFORD 2,669,239.24 EBRADFORD 4:29:29PM06/29/2020 fl142r03 Page 7 of 7 SAD APPROVED: 5/0 DATE: 6/29/20 VERIFIED: ___________________________________ June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 24 of 33 DRAFT BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/29/2020 TO 06/29/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 74-00-3460-3100-000 TOURISM BOARD F&B TAX REVENUE 06/29/2020 350,000.00 -10,000.00Yr-end adjustment 17157 340,000.00EBRADFORD 74-00-3900-3900-000 FUND BALANCE APPROPRIATED 06/29/2020 25,000.00 36,200.00Yr-end adjustment 17158 66,900.00EBRADFORD 74-51-6250-5300-120 ADVERTISING 06/29/2020 85.00 100.00Budget public hearing notice 17159 185.00EBRADFORD 74-51-6250-5300-570 MISCELLANEOUS 06/29/2020 4,785.00 -100.00Budget public hearing notice 17160 4,546.00EBRADFORD 74-51-6250-5300-999 6% HOLDBACK 06/29/2020 0.00 26,200.00Yr-end adjustment 17161 26,200.00EBRADFORD 52,400.00 EBRADFORD 9:23:48AM06/22/2020 fl142r03 Page 1 of 1 APPROVED: 5/0 DATE: 6/29/20 VERIFIED: ___________________________________ June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 25 of 33 DRAFT BUDGET ORDINANCE FISCAL YEAR 2020‐21 BUDGET ORDINANCE TOURISM BOARD Be it ordained by the Board of the Hillsborough Tourism Board, Hillsborough, North Carolina: SECTION I. GENERAL FUND: It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1, 2020 and ending June 30, 2021: Food & Beverage Tax $ 300,000 Fund Balance Appropriation $ 49,646 $ 349,646 The following amounts are hereby appropriated in the General Fund for the operation of the Tourism Board and its activities for the fiscal year beginning July 1, 2020 and ending June 30, 2021 in accordance with the Chart of Accounts heretofore established for the Tourism Board: Tourism Board $ 349,646 $ 349,646 SECTION II. FOOD & BEVERAGE TAX: The Town of Hillsborough will collect a Food & Beverage Tax and distribute the funds to the Tourism Board to fund its operations. These funds are listed as “Food & Beverage Tax” revenues in the General Fund in Section I of the ordinance. SECTION III. BUDGET ORDINANCE: Copies of this Budget Ordinance shall be filed with the finance officer, budget officer and the clerk of the governing board of this town. Adopted this 29th day of June, 2020. NORTH CAROLINA ORANGE COUNTY I, Katherine M. Cathey, Town Clerk, hereby certify that the foregoing is a true and accurate copy of the 2020‐ 21 Budget Ordinance which will be recorded in the Town of Hillsborough Minute Book. IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official corporate seal of said Town to be affixed, this the 29th day of June, 2020. ___________________________ Matt Hughes, Chair ___________________________ Jenn Weaver, Mayor ___________________________ Katherine M. Cathey, Town Clerk Ordinance #20200629-3.C June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 26 of 33 DRAFT BUDGET ORDINANCE FISCAL YEAR 2020‐21 BUDGET ORDINANCE TOURISM DEVELOPMENT AUTHORITY Be it ordained by the Board of the Hillsborough Tourism Development Authority, Hillsborough, North Carolina: SECTION I. GENERAL FUND: It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1, 2020 and ending June 30, 2021: Occupancy Tax $ 27,000 Fund Balance Appropriation 67,572 $ 94,572 The following amounts are hereby appropriated in the General Fund for the operation of the Tourism Development Authority and its activities for the fiscal year beginning July 1, 2020 and ending June 30, 2021 in accordance with the Chart of Accounts heretofore established for the Tourism Development Authority: Tourism Development Authority $ 94,572 $ 94,572 SECTION II. OCCUPANCY TAX: The Town of Hillsborough will collect an Occupancy Tax and distribute the funds to the Tourism Development Authority to fund its operations. These funds are listed as “Occupancy Tax” revenues in the General Fund in Section I of the ordinance. SECTION III. BUDGET ORDINANCE: Copies of this Budget Ordinance shall be filed with the finance officer, budget officer and the clerk of the governing board of this town. Adopted this 29th day of June, 2020. NORTH CAROLINA ORANGE COUNTY I, Katherine M. Cathey, Town Clerk, hereby certify that the foregoing is a true and accurate copy of the 2020‐ 21 Budget Ordinance which will be recorded in the Town of Hillsborough Minute Book. IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official corporate seal of said Town to be affixed, this the 29thday of June, 2020. ___________________________ Matt Hughes, Chair ___________________________ Jenn Weaver, Mayor ___________________________ Katherine M. Cathey, Town Clerk Ordinance #20200629-3.D June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 27 of 33 DRAFT Ordinance #20200629-3.G AN ORDINANCE AMENDING TOWN CODE CHAPTER 14 REGARDING TAMPERING WITH TOWN WATER METERS WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Chapter 14 of the Code establishes regulations related to water and sewer services provided by the Town; and WHEREAS, Chapter 14 includes provisions establishing penalties for tampering with Town-owned water meters, some of which provisions have been superseded by State law; and WHEREAS, the Town Board wishes to amend the Town Code to make it consistent with State law regarding penalties for tampering with water meters. NOW, THEREFORE, be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. Town Code Section 14-13(a) is amended to read as follows: (a)Bills shall be mailed out at the beginning of each month and become delinquent if not paid by the bill due date, which will be no sooner than two weeks after the bill is mailed. A late penalty charge will be assessed on the penalty date for all delinquent accounts. If the bill is not paid in full or otherwise resolved by the close of the business day on the disconnect date, the meter will be turned off and locked. There will also be a delinquency fee (refer to the town’s fees, rates and charges schedule) added to the account. Service will be reconnected when the current bill, past due bills, late penalty and delinquency fee are paid in full. Termination of service for non-payment will not take place on Friday or the day before a holiday. If any tampering to the meter or service connection occurs, the meter will be locked, and service will not be reconnected until all delinquent fees are paid in full or a payment arrangement is approved. Repeated tampering will result in removal of the meter. Section 2. Town Code Section 14-16 is amended to read as follows: No unauthorized person may: (1)Supply or sell water from the town system to other persons or carry away water from any hydrant, public water fountain, or other such public outlet without specific authorization from the town; June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 28 of 33 DRAFT Ordinance #20200629-3.G (2)Manipulate, tamper with, or harm in any manner whatsoever any waterline, sewer line, main, or appurtenance or any other part of the water or sewer system including, but not limited to, any testing or inspection device used to measure the character or concentration of wastes discharged into the sanitary sewer system; (3)Tamper with the water meter so as to alter the true reading for the amount of water consumed; (4)Attach or cause to be attached any connection to the waterline before the water meter. (5)Knowingly make any false statement, representation, or certification in any application, record, report, plan or other document filed or required to be maintained under this chapter. (6)Use of water from the town system without written permission from the town. Section 3. All provisions of the Code n conflict with this Ordinance are repealed. Section 4. This Ordinance shall become effective upon adoption. The foregoing ordinance, having been submitted to a vote, received the following vote and was duly adopted this __ day of ______, 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk 29th June June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 29 of 33 DRAFT Ordinance #20200629-3.I AN ORDINANCE AMENDING Chapter 13, CEMETERIES ARTICLE IV. – MAUSOLEUMS, MONUMENTS AND MARKERS SEC. 13-18, ITEM (b) The Board of Commissioners of the Town of Hillsborough ordains: SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 13, Article IV, Sec. 13-18 SECTION 2. Section 13-18 Monuments and Markers Section 13-18, item (b) shall be replaced with the following revision: (b) Grave space markers shall be composed of either a marble or granite base and shall be a maximum base size of 66 inches by 18 inches (double) and 28 inches by 16 inches (single). No marker composed of a brick or concrete base or border shall be permitted. All markers in zones 9, 10, 11 and 12 must be flat markers level with the surrounding ground. SECTION 4. All provisions of any Town Ordinance in conflict with this Ordinance are repealed. SECTION 6. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, receiving the following vote and was duly adopted the 29th day of June 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 (Prior Code, Sec. 13-18; Ord. of 6-11-2001; Ord. of 1-12-2004) _________________________ Katherine Cathey Town Clerk June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 30 of 33 DRAFT Resolution #20200629-4.A RESOLUTION Designating Juneteenth an Official Holiday in the Town of Hillsborough WHEREAS, President Abraham Lincoln signed the Emancipation Proclamation declaring “all persons held as slaves within any State or designated part of a State, the people whereof shall then be in rebellion against the United States, shall be then, thenceforward, and forever free;” and WHEREAS, President Lincoln’s Emancipation Proclamation, signed on September 22, 1862, became effective on January 1, 1863, thereby freeing slaves of this nation’s original sin of human bondage throughout much of the United States of America, including North Carolina and the Town of Hillsborough; and WHEREAS, Union General Gordon Granger was dispatched to Galveston, Texas to announce the surrender of Confederate General Robert E. Lee and on June 19, 1865 declared the freedom of slaves still held in human bondage in the State of Texas; and WHEREAS, Juneteenth, also known as Freedom Day, Jubilee Day, Liberation Day, and Emancipation Day, is recognized in 47 states, with mostly ceremonial observances and only the State of Texas recognizing Juneteenth as an official state holiday; and WHEREAS, Governor Beverly Eaves Perdue was the first governor to proclaim the observance of Juneteenth in the State of North Carolina in June 2010; and WHEREAS, the Government of the United States of America does not recognize Juneteenth as a federal holiday; and WHEREAS, members of Congress, including Senator Kamala Harris of California and Senator Cory Booker of New Jersey, have recently introduced legislation to recognize Juneteenth as a federal holiday; and WHEREAS, annual observance of Juneteenth would provide residents and employees of the Town of Hillsborough an opportunity to reflect on the impact of slavery and remember those who were enslaved here and their profound contributions to our community; and NOW, THEREFORE, BE IT RESOLVED the Hillsborough Board of Commissioners designates Juneteenth as an official town holiday; and BE IT FURTHER RESOLVED, the Hillsborough Board of Commissioners urges our state and federal legislators to sponsor legislation making Juneteenth an official state and federal holiday; and BE IT FURTHER RESOLVED, the Hillsborough Board of Commissioners directs the town clerk to transmit a copy of this resolution to the Orange County Board of Commissioners, Orange County Board of Education, Chapel Hill Town Council, and the Carrboro Town Council. Approved this ___ day of _________ 20____. Seal Jenn Weaver, Mayor Town of Hillsborough June 2029th June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 31 of 33 DRAFT BUDGET ORDINANCE FISCAL YEAR 2020‐21 BUDGET ORDINANCE TOWN OF HILLSBOROUGH Be it ordained by the Board of Commissioners of the Town of Hillsborough, North Carolina: SECTION I. GENERAL FUND: It is estimated that the following revenues will be available in the General Fund for the fiscal year beginning July 1, 2020 and ending June 30, 2021: Current & Prior Year Property Taxes $ 6,849,000 Local Option Sales Tax 1,448,000 Licenses, Permits and Fees 112,900 Unrestricted Intergovernmental Rev. 862,000 Restricted Intergovernmental Revenue 151,000 Other 25,500 Investment Earnings 24,000 Debt Issuance Proceeds 310,000 Fund Balance Appropriation 749,550 $ 10,531,950 The following amounts are hereby appropriated in the General Fund for the operation of the Town Government and its activities for the fiscal year beginning July 1, 2020 and ending June 30, 2021 in accordance with the Chart of Accounts heretofore established for the Town of Hillsborough: Governing Body $ 133,393 Administration 762,335 Accounting 260,409 Planning 437,673 Town Hall Campus 175,819 Public Space 728,207 Safety & Risk Management 89,365 Information Services 260,406 Police 3,212,429 Fire Marshal & Emergency Mgmt. 183,765 Fire Protection 1,270,488 Fleet Maintenance 350,202 Streets/Powell Bill 996,879 Solid Waste 736,002 Cemetery 7,350 Economic Development 370,879 Special Appropriations 258,474 Disaster Relief 47,875 Contingency 250,000 $ 10,531,950 SECTION II. WATER & SEWER FUND: It is estimated that the following revenues will be available in the Water and Sewer Fund for the fiscal year beginning July 1, 2020 and ending June 30, 2021: Licenses, Permits, and Fees $ 9,432,502 Other 15,000 Investment Earnings 10,300 Transfers 1,099,404 Retained Earnings Appropriated 547,312 $11,104,518 The following amounts are hereby appropriated in the Water and Sewer Fund for the operation of the water and sewer utilities for the fiscal year beginning July 1, 2020, and ending June 30, 2021 in accordance with the Chart of Accounts heretofore established for the Town of Hillsborough: Administration of Enterprise $ 1,888,142 Utilities Administration 598,867 Billing & Collections 765,923 Water Treatment Plant 1,098,734 West Fork Eno Reservoir 882,985 Water Distribution 1,637,243 Wastewater Collection 1,600,740 Wastewater Treatment Plant 2,299,975 Disaster Relief 31,909 Contingency 300,000 $11,104,518 SECTION III. STORMWATER FUND: It is estimated that the following revenues will be available in the Stormwater Fund for the fiscal year beginning July 1, 2020 and ending June 30, 2021: Licenses, Permits, and Fees $ 617,500 Retained Earnings Appropriated 40,798 $ 658,298 The following amounts are hereby appropriated in the Stormwater Fund for the operation of the stormwater utilities for the fiscal year beginning July 1, 2020, and ending June 30, 2021 in accordance with the Chart of Accounts heretofore established for the Town of Hillsborough: Disaster Relief $ 1,755 Stormwater $ 656,543 $ 658,298 SECTION IV. TAX RATE: There is hereby levied a tax of sixty‐two cents ($0.62) per one hundred dollars ($100) valuation of property as listed for taxes as of January 1, 2020, for the purpose of raising the revenue listed as “Property Taxes” in the General Fund in Section I of the ordinance. This tax rate is based on an estimated total valuation of real and personal property (excluding motor Ordinance #20200629-4.B June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 32 of 33 DRAFT vehicles) for the purposes of taxation of $1,110,412,000 and an estimated rate of collection of 90.00% and an estimated total valuation of motor vehicles of $88,300,000 and an estimated rate of collection of 85.00%. SECTION V. RAIL STATION PROJECT FUND: Revenues totaling $34,000 are hereby approved for the following line‐items: Transfer from General Fund $ 34,000 $ 34,000 A total of $34,000 is hereby authorized to be expended from General Capital Improvements Fund: Miscellaneous $ 34,000 $ 34,000 SECTION VI. UTILITIES CAPITAL IMPROVEMENTS: Revenues totaling $1,074,404 are hereby approved for the following line‐items: Transfer from WSF‐EDD $ 259,404 Transfer from WSF‐16” Water Main $ 465,000 Transfer from WSF‐River Pump Sta. $ 200,000 Transfer from WSF‐WW Sys Rehab $ 150,000 $ 1,074,404 A total of $1,074,404 is hereby authorized to be expended from Utilities Capital Improvements: Econ Dev District Water Line $ 259,404 16” Water Main $ 465,000 River Pump Station $ 200,000 Wastewater System Rehabilitation $ 150,000 $ 1,074,404 SECTION VII. SPECIAL ASSESSMENT DISTRICT: Revenues totaling $607,288 are hereby approved for the following line‐items: Special Assessment Taxes Collected $ 607,288 $ 607,288 A total of $607,288 is hereby authorized to be expended from Special Assessment District: Payments ‐ Regions Bank $ 607,288 $ 607,288 SECTION VIII. FEES, RATES AND CHARGES: There is hereby maintained a Fees, Rates and Charges Schedule for the purpose of raising revenue listed in the General Fund, Water & Sewer Fund, and Stormwater Fund, Sections I, II & III of this ordinance. See the Fees, Rates and Charges Schedule for a detailed listing. SECTION IX. RECYCLING: Orange County is hereby authorized to collect and administer a fee established for the purpose of providing recycling services within the Town limits. SECTION X. BUDGET ORDINANCE: Copies of this Budget Ordinance shall be filed with the finance officer, budget officer and the clerk of the governing board of this town. Adopted this 29th day of June, 2020. NORTH CAROLINA ORANGE COUNTY I, Katherine M. Cathey, Town Clerk, hereby certify that the foregoing is a true and accurate copy of the 2020‐21 Budget Ordinance which will be recorded in the Town of Hillsborough Minute Book. IN WITNESS WHEREOF, I have hereunto set my hand and have caused the official corporate seal of said Town to be affixed, this the 29th day of June, 2020. ___________________________ Jenn Weaver, Mayor ___________________________ Katherine M. Cathey, Town Clerk June 29, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 33 of 33 DRAFT Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Administration - Budget Public Hearing: Yes No Date of Public Hearing: __________________________ For Clerk’s Use Only AGENDA ITEM # 5.B Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Emily Bradford, Budget Director ITEM TO BE CONSIDERED Subject: Miscellaneous budget amendments and transfers Attachment(s): 1. Description and explanation for budget amendments and transfers Brief Summary: To adjust budgeted revenues and expenditures where needed due to changes that have occurred since budget adoption. Action Requested: Consider approving budget amendments and transfers. ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: As indicated by each budget amendment. Staff Recommendations/Comments: To approve the attached list of budget amendments. BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 08/10/2020 TO 08/10/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-6300-5300-080 TRAVEL AND TRAINING 08/10/2020 0.00 1,200.00To cover SOG Supervisory Training cours 20110 1,200.00EBRADFORD 10-10-6300-5300-530 DUES & SUBSCRIPTIONS 08/10/2020 100.00 240.00To cover SE Sustainability Dir Network du 20122 340.00EBRADFORD 08/10/2020 100.00 120.00To cover SE Sustainability Dir Network du 20125 460.00EBRADFORD 10-10-6300-5300-570 MISCELLANEOUS 08/10/2020 3,000.00 -1,200.00To cover SOG Supervisory Training cours 20111 1,800.00EBRADFORD 08/10/2020 3,000.00 -240.00To cover SE Sustainability Dir Network du 20121 1,560.00EBRADFORD 08/10/2020 3,000.00 -120.00To cover SE Sustainability Dir Network du 20126 1,440.00EBRADFORD 10-20-5350-5300-130 UTILITIES 08/10/2020 13,982.00 -1.00To cover overage 20120 13,981.00EBRADFORD 10-20-5350-5400-741 LEASE PURCHASE/FIRE TRUCK 08/10/2020 50,201.00 1.00To cover overage 20119 50,202.00EBRADFORD 10-30-5550-5300-170 STREET VEHICLE REPAIR 08/10/2020 26,000.00 -5,513.00To cover Street vehicle engine repair 20123 20,487.00EBRADFORD 10-30-5550-5300-570 MISCELLANEOUS 08/10/2020 1,000.00 -4.00To cover overage 20136 996.00EBRADFORD 10-30-5550-5700-731 CAPITAL IMPROVEMENTS 08/10/2020 0.00 5,513.00To cover Street vehicle engine repair 20124 5,513.00EBRADFORD 08/10/2020 0.00 4.00To cover overage 20137 5,517.00EBRADFORD 10-30-5600-5500-980 SERVICE CHARGE - STORMWATER FUND 08/10/2020 0.00 -100,000.00To change Valley Forge to cost alloc. 20144 -100,000.00EBRADFORD 10-30-5600-5700-730 CAPITAL - INFRASTRUCTURE 08/10/2020 166,263.00 -149,263.00To move Valley Forge for proj fund 20146 17,000.00EBRADFORD 10-30-5700-5700-731 CAPITAL - INFRASTRUCTURE 08/10/2020 325,737.00 -325,737.00To move Valley Forge to proj fund 20148 0.00EBRADFORD 10-71-5600-5982-002 TRANSFER TO GEN CAP IMPROV FUND 08/10/2020 0.00 249,263.00To move Valley Forge for proj fund 20145 249,263.00EBRADFORD 10-71-5700-5982-000 TRANSFER TO GEN CAP IMPROV FUND 08/10/2020 0.00 325,737.00To move Valley Forge to proj fund 20147 325,737.00EBRADFORD 30-80-7200-5350-630 SAFETY AWARDS 08/10/2020 0.00 4,053.00To cover safety dividends 20115 4,053.00EBRADFORD 30-80-8140-5300-310 GASOLINE 08/10/2020 23,345.00 -3,000.00To cover WW Dist gas bill 20127 20,345.00EBRADFORD 30-80-8200-5300-310 GASOLINE 08/10/2020 16,723.00 3,000.00To cover WW Dist gas bill 20128 19,723.00EBRADFORD 30-80-9990-5300-000 CONTINGENCY 08/10/2020 300,000.00 -4,053.00To cover safety dividends 20116 295,947.00EBRADFORD 35-30-5900-5300-570 MISCELLANEOUS 08/10/2020 2,000.00 -427.00To cover safety dividends 20118 1,573.00EBRADFORD 35-30-5900-5300-571 SAFETY AWARDS PROGRAM 08/10/2020 0.00 427.00To cover safety dividends 20117 427.00EBRADFORD 35-30-5900-5350-617 SERVICE CHARGE-STREETS JPrivuznak 4:28:59PM08/03/2020 fl142r03 Page 1 of 2 Public Space Public Space Public Space Fire Protection Fire Protection Fleet Fleet Fleet Streets Streets Streets Powell Bill Powell Bill Admin of Enterprise Water Distribution Wastewater Collection WSF Contingency Stormwater Stormwater Stormwater BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 08/10/2020 TO 08/10/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 08/10/2020 0.00 100,000.00To change Valley Forge to cost alloc. 20142 100,000.00EBRADFORD 35-30-5900-5700-730 CAPITAL- INFRASTRUCTURE 08/10/2020 100,000.00 -100,000.00To change Valley Forge to cost alloc. 20143 0.00EBRADFORD 60-30-5600-5700-731 VALLEY FORGE RD REPAIR 08/10/2020 80,000.00 249,263.00To move Valley Forge to proj fund 20149 329,263.00EBRADFORD 08/10/2020 80,000.00 325,737.00To move Valley Forge to proj fund 20152 655,000.00EBRADFORD 60-70-3870-3870-103 TRANSFER FROM GF-VALLEY FORGE 08/10/2020 80,000.00 249,263.00To move Valley Forge to proj fund 20150 329,263.00EBRADFORD 60-70-3870-3870-104 TRANSFER FROM POWBILL-VALLEY FORGE 08/10/2020 0.00 325,737.00To move Valley Forge to proj fund 20153 325,737.00EBRADFORD 75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I 08/10/2020 299,741.50 20,608.00To allocate Water SDF 20129 320,349.50EBRADFORD 75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I 08/10/2020 299,741.50 20,608.00To allocate Water SDF 20130 320,349.50EBRADFORD 76-76-3870-3870-155 TRAN FR W/S CRF - COLLECT SYS REHAB 08/10/2020 1,008,106.50 17,296.00To allocate Sewer SDF 20131 1,025,402.50EBRADFORD 08/10/2020 1,008,106.50 3,243.00To record Sewer SDF 20139 1,028,645.50EBRADFORD 76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS 08/10/2020 1,008,106.50 17,296.00To allocate Sewer SDF 20132 1,025,402.50EBRADFORD 08/10/2020 1,008,106.50 3,243.00To record Sewer SDF 20138 1,028,645.50EBRADFORD 1,232,294.00 JPrivuznak 4:28:59PM08/03/2020 fl142r03 Page 2 of 2 Stormwater Gen Fund- Cap Proj Fund Gen Fund- Cap Proj Fund Water SDFs Sewer SDFs Water SDFs Sewer SDFs Gen Fund- Cap Proj Fund BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2020-2021 DATES: 08/11/2020 TO 08/11/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-00-3300-3301-032 COVID RELIEF FUNDING 08/11/2020 0.00 86,449.00To record CARES Act Coronavirus Relief 20158 86,449.00EBRADFORD 10-00-3900-3900-000 FUND BALANCE APPROPRIATION 08/11/2020 551,313.00 210,000.00To cover ORFD property swap 20160 767,068.50EBRADFORD 10-20-5350-5300-570 MISCELLANEOUS 08/11/2020 0.00 210,000.00To cover ORFD property swap 20161 210,000.00EBRADFORD 10-60-6900-5300-570 MISCELLANEOUS 08/11/2020 85,000.00 86,449.00To record CARES Act Coronavirus Relief 20159 171,449.00EBRADFORD 592,898.00 EBRADFORD 11:50:24AM08/05/2020 fl142r03 Page 1 of 1 GF Revenue GF Revenue Fire Protection Special Appropriations Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Utilities Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 5.C Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Marie Strandwitz, Utilities Director ITEM TO BE CONSIDERED Subject: Hillsborough 2019 Local Water Supply Plan Resolution Attachment(s): 1.Resolution 2.Hillsborough 2019 Local Water Supply Plan (LWSP) Brief Summary: Water systems in NC are required to develop/update a LWSP every five years per G.S. 143-355(l). The NC Division of Environmental Quality (NCDEQ) enforces this requirement and historically we have updated this plan every year. The LWSP presents data on current water and sewer use, population (current and projected), and existing infrastructure statistics and summarizes available water sources, type of use, and capacity. Upon approval of the document by NCDEQ, the water system governing board must adopt the plan and send the approved resolution to the state to complete the process. Utilities Analyst Julie Laws did an outstanding job working with NCDEQ on getting this plan completed for 2019 during this year, and it is now deemed complete by NCDEQ and ready for adoption. Action Requested: Approve resolution to adopt the Hillsborough 2019 Local Water Supply Plan. ISSUE OVERVIEW Background Information & Issue Summary: Hillsborough coordinates with the NC Department of Environmental Quality (NCDEQ) annually to update our Local Water Supply Plan (LWSP) per their rules. State statute requires that the LWSP be updated at least every five years, and this update must be approved by the governing body. The document is a valuable planning tool that helps the town demonstrate to NCDEQ that our water system is planning for the future. Financial Impacts: None Staff Recommendations/Comments: Approve the resolution. RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH TO APPROVE THE COMPLETED TOWN OF HILLSBOROUGH 2019 LOCAL WATER SUPPLY PLAN WHEREAS, North Carolina General Statute 143-355(l) requires that each unit of local government that provides public water service prepare and submit a Local Water Supply Plan, annually; and WHEREAS, as required by the statute and in the interests of sound local planning, the Local Water Supply Plan for Town of Hillsborough, has been updated by the Utilities Department for 2019 and determined by the North Carolina Division of Water Quality to meet the minimum plan criteria and is complete; and WHEREAS, the Board of Commissioners of the Town of Hillsborough finds that the 2019 Local Water Supply Plan is in accordance with the provisions of North Carolina General Statute 143-355(l) and that it will provide appropriate guidance for the future management of water supplies for the Town of Hillsborough, as well as useful information to the Department of Environmental Quality (Department) for the development of a state water supply plan as required by statute; BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH: 1. The 2019 Local Water Supply Plan for the Town of Hillsborough is hereby approved. 2. The Town of Hillsborough Board of Commissioners intends that this plan shall be revised to reflect changes in relevant data and projections at least once every five years or as otherwise requested by the Department, in accordance with the statute and sound planning practice. This the 10th day of August, 2020. _______________________________________ Jenn Weaver, Mayor Town of Hillsborough ATTEST: _____________________________________ Katherine Cathey, Town Clerk 2019 Complete Hillsborough The Division of Water Resources (DWR) provides the data contained within this Local Water Supply Plan (LWSP) as a courtesy and service to our customers. DWR staff does not field verify data. Neither DWR, nor any other party involved in the preparation of this LWSP attests that the data is completely free of errors and omissions. Furthermore, data users are cautioned that LWSPs labeled PROVISIONAL have yet to be reviewed by DWR staff. Subsequent review may result in significant revision. Questions regarding the accuracy or limitations of usage of this data should be directed to the water system and/or DWR. 1. System Information Contact Information Water System Name:Hillsborough PWSID:03-68-015 Mailing Address:PO Box 429 Hillsborough, NC 27278 Ownership:Municipality Contact Person:K. Marie Strandwitz, PE Title:Utilities Director Phone:919-296-9631 Cell/Mobile:-- Secondary Contact:Julie A. Laws Phone:919-296-9630 Mailing Address:PO Box 429 Hillsborough, NC 27278 Cell/Mobile:-- Distribution System Line Type Size Range (Inches)Estimated % of lines Asbestos Cement 6-12 3.00 % Cast Iron 4-16 7.00 % Ductile Iron 4-16 31.00 % Galvanized Iron 2-4 1.00 % Polyvinyl Chloride 2-12 58.00 % What are the estimated total miles of distribution system lines? 155 Miles How many feet of distribution lines were replaced during 2019? 466 Feet How many feet of new water mains were added during 2019? 21,172 Feet How many meters were replaced in 2019? 326 How old are the oldest meters in this system? 20 Year(s) How many meters for outdoor water use, such as irrigation, are not billed for sewer services? 94 What is this system's finished water storage capacity? 2.4500 Million Gallons Has water pressure been inadequate in any part of the system since last update? Line breaks that were repaired quickly should not be included. No Added water lines were due to several developer project as builts drawings being added to our GIS system upon acceptance by our town board. Programs Does this system have a program to work or flush hydrants? Yes, Semi-Annually Does this system have a valve exercise program? Yes, Annually Does this system have a cross-connection program? Yes Does this system have a program to replace meters? Yes Does this system have a plumbing retrofit program? No Does this system have an active water conservation public education program? No Does this system have a leak detection program? Yes We have used NC Rural Water in the past for leak detection services. Budget was also requested for FY21 and FY23 for outside vendor leak detection but this will likely be cut due to the Coronavirus impacts and its effect on our revenue and thus expenditures. Water Conservation What type of rate structure is used? Flat/Fixed How much reclaimed water does this system use? 0.0000 MGD For how many connections? 0 Does this system have an interconnection with another system capable of providing water in an emergency? Yes 2. Water Use Information Service Area Sub-Basin(s)% of Service Population Neuse River (10-1)100 % County(s)% of Service Population Orange 100 % What was the year-round population served in 2019? 17,083 Has this system acquired another system since last report? No Water Use by Type Type of Use Metered Connections Metered Average Use (MGD) Non-Metered Connections Non-Metered Estimated Use (MGD) Residential 6,111 0.7242 0 0.0000 Commercial 523 0.2292 0 0.0000 Industrial 14 0.0000 0 0.0000 Institutional 110 0.3025 0 0.0004 How much water was used for system processes (backwash, line cleaning, flushing, etc.)? 0.0817 MGD The town switched billing systems in February 2019. Some customers were reclassified into more appropriate categories. The prior billing system vendor has gone out of business. The reliability of their data for our billing is unclear, but suspect to say the least. We continue to work on proper categorizing of customers. Also, metered usage includes temporary hydrants, town blowoffs, and items that use water but are not a typical user account. Water Sales Purchaser PWSID Average Daily Sold (MGD) Days Used Contract Required to comply with water use restrictions? Pipe Size(s) (Inches) Use TypeMGDExpirationRecurring Orange-Alamance 03-68-020 0.0000 0 Yes Yes 6 Emergency OWASA 03-68-010 1.1700 5 Yes Yes 16 Emergency 3. Water Supply Sources Monthly Withdrawals & Purchases Average Daily Use (MGD) Max Day Use (MGD) Average Daily Use (MGD) Max Day Use (MGD) Average Daily Use (MGD) Max Day Use (MGD) Jan 1.5927 1.9850 May 1.7132 2.1010 Sep 1.5273 2.5170 Feb 1.6128 1.9050 Jun 1.8752 3.2210 Oct 1.1836 1.4520 Mar 1.7370 2.0990 Jul 1.8605 2.0930 Nov 1.1510 1.4050 Apr 1.5243 1.9850 Aug 1.8459 2.0830 Dec 1.2909 1.5240 Surface Water Sources Stream Reservoir Average Daily Withdrawal Maximum Day Withdrawal (MGD) Available Raw Water Supply Usable On-Stream Raw Water Supply Storage (MG)MGD Days Used MGD * Qualifier East Fork of the Eno River Lake Orange Reservoir 0.0000 0 0.0000 0.0000 CUA 478.0000 Eno River Lake Ben Johnston 1.5760 365 2.5010 1.2130 SY20 24.0000 West Fork of the Eno River West Fork of the Eno Reservoir 0.0000 0 0.0000 1.8000 SY20 786.0000 * Qualifier: C=Contract Amount, SY20=20-year Safe Yield, SY50=50-year Safe Yield, F=20% of 7Q10 or other instream flow requirement, CUA=Capacity Use Area Permit Surface Water Sources (continued) Stream Reservoir Drainage Area (sq mi)Metered?Sub-Basin County Year Offline Use Type East Fork of the Eno River Lake Orange Reservoir 9 Yes Neuse River (10-1)Orange Emergency Eno River Lake Ben Johnston 65 Yes Neuse River (10-1)Orange Regular West Fork of the Eno River West Fork of the Eno Reservoir 9 Yes Neuse River (10-1)Orange Regular What is this system's off-stream raw water supply storage capacity? 0 Million gallons Are surface water sources monitored? Yes, Daily Are you required to maintain minimum flows downstream of its intake or dam? Yes Does this system anticipate transferring surface water between river basins? No Lake Orange is not owned and operated by the Town of Hillsborough but by Orange County. Its flow goes to Lake Ben Johnston for town use. Water Purchases From Other Systems Seller PWSID Average Daily Purchased (MGD) Days Used Contract Required to comply with water use restrictions? Pipe Size(s) (Inches) Use TypeMGDExpirationRecurring Durham 03-32-010 0.0000 0 Yes Yes 12 Emergency Orange-Alamance 03-68-020 0.0000 0 0.0000 Yes Yes 6 Emergency OWASA 03-68-010 0.0000 0 Yes Yes 16 Emergency Water Treatment Plants Plant Name Permitted Capacity (MGD)Is Raw Water Metered?Is Finished Water Ouput Metered?Source Hillsborough WTP 3.0000 Yes Yes Eno River at Lake Ben Johnston Did average daily water production exceed 80% of approved plant capacity for five consecutive days during 2019? No If yes, was any water conservation implemented? Did average daily water production exceed 90% of approved plant capacity for five consecutive days during 2019? No If yes, was any water conservation implemented? Are peak day demands expected to exceed the water treatment plant capacity in the next 10 years? No 4. Wastewater Information Monthly Discharges Average Daily Discharge (MGD) Average Daily Discharge (MGD) Average Daily Discharge (MGD) Jan 1.4220 May 0.8670 Sep 0.7650 Feb 1.5240 Jun 1.1010 Oct 0.8200 Mar 1.3220 Jul 0.8080 Nov 0.8290 Apr 1.6010 Aug 0.8600 Dec 1.0180 How many sewer connections does this system have? 4,740 How many water service connections with septic systems does this system have? 1,557 Are there plans to build or expand wastewater treatment facilities in the next 10 years? No Wastewater Permits Permit Number Permitted Capacity (MGD) Design Capacity (MGD) Average Annual Daily Discharge (MGD) Maximum Day Discharge (MGD)Receiving Stream Receiving Basin NC0026433 3.0000 3.0000 1.0740 4.8170 Eno River Neuse River (10-1) 5. Planning Projections 2019 2020 2030 2040 2050 2060 Year-Round Population 17,083 17,424 18,408 22,090 26,508 31,809 Seasonal Population 0 0 0 0 0 0 Residential 0.7242 0.7841 0.8280 0.9940 1.1930 1.4310 Commercial 0.2292 0.2338 0.2805 0.3366 0.4040 0.4848 Industrial 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Institutional 0.3029 0.3059 0.3365 0.3702 0.4072 0.4479 System Process 0.0817 0.0830 0.0910 0.1010 0.1110 0.1220 Unaccounted-for 0.2220 0.2240 0.2469 0.2716 0.2987 0.3286 Demand v/s Percent of Supply 2019 2020 2030 2040 2050 2060 Surface Water Supply 3.0130 3.0130 3.0130 3.0130 3.0130 3.0130 Ground Water Supply 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Purchases 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 Future Supplies 0.0000 0.0000 0.0000 0.0000 0.0000 Total Available Supply (MGD)3.0130 3.0130 3.0130 3.0130 3.0130 3.0130 Service Area Demand 1.5600 1.6308 1.7829 2.0734 2.4139 2.8143 Sales 0.0160 0.0000 0.0000 0.0000 0.0000 0.0000 Future Sales 0.0000 0.0000 0.0000 0.0000 0.0000 Total Demand (MGD)1.5760 1.6308 1.7829 2.0734 2.4139 2.8143 Demand as Percent of Supply 52%54%59%69%80%93% The purpose of the above chart is to show a general indication of how the long-term per capita water demand changes over time. The per capita water demand may actually be different than indicated due to seasonal populations and the accuracy of data submitted. Water systems that have calculated long-term per capita water demand based on a methodology that produces different results may submit their information in the notes field. Your long-term water demand is 42 gallons per capita per day. What demand management practices do you plan to implement to reduce the per capita water demand (i.e. conduct regular water audits, implement a plumbing retrofit program, employ practices such as rainwater harvesting or reclaimed water)? If these practices are covered elsewhere in your plan, indicate where the practices are discussed here. Are there other demand management practices you will implement to reduce your future supply needs? What supplies other than the ones listed in future supplies are being considered to meet your future supply needs? How does the water system intend to implement the demand management and supply planning components above? Additional Information Has this system participated in regional water supply or water use planning? Yes, We belong to the Triangle Water Supply Partnership which has done some interconnection modeling of all systems. We have also received a new allocation of 1.0 MGD from Jordan Lake. What major water supply reports or studies were used for planning? Interconnection Model Please describe any other needs or issues regarding your water supply sources, any water system deficiencies or needed improvements (storage, treatment, etc.) or your ability to meet present and future water needs. Include both quantity and quality considerations, as well as financial, technical, managerial, permitting, and compliance issues: Achieving the WFER Phase 2 level is delayed approximately 1 year due to permitting approval delays for an ancillary project (road raising) and also now due to the contractor raising the roads not starting until the Coronavirus pandemic has calmed. The Division of Water Resources (DWR) provides the data contained within this Local Water Supply Plan (LWSP) as a courtesy and service to our customers. DWR staff does not field verify data. Neither DWR, nor any other party involved in the preparation of this LWSP attests that the data is completely free of errors and omissions. Furthermore, data users are cautioned that LWSPs labeled PROVISIONAL have yet to be reviewed by DWR staff. Subsequent review may result in significant revision. Questions regarding the accuracy or limitations of usage of this data should be directed to the water system and/or DWR. Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Utilities Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 5.D Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Marie Strandwitz, Utilities Director ITEM TO BE CONSIDERED Subject: Acceptance of Water and Sewer Infrastructure in Crescent Magnolia Attachment(s): 1. Letter requesting dedication Brief Summary: Crescent Magnolia (aka Senior Living at Waterstone) is a new Habitat for Humanity senior living complex located within the Waterstone development. The developer has completed the base site improvements and has formally requested the town assume ownership of the water and sewer site features as outlined on the as-built record drawings. The developer has also submitted all required administrative documentation to staff’s satisfaction and performed a pre-acceptance field inspection of the water and sewer infrastructure. The developer has addressed all noted deficiencies. The construction value is $135,433. The infrastructure includes approximately 580 LF of water main, 546 LF of sewer main, 1 fire hydrant, and 5 manholes plus appurtenances to serve 24 units. Action Requested: Accept dedication of the developer constructed water and sewer systems to the town for ownership and continued operation and maintenance. ISSUE OVERVIEW Background Information & Issue Summary: We have received as-builts, a schedule of values, a request for dedication and all other documentation to move forward with assuming ownership. Financial Impacts: The continued operation and maintenance cost is already accounted for in the operations budget. Staff Recommendations/Comments: Accept ownership of the water and sewer system in Crescent Magnolia. Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Utilities Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 5.E Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Marie Strandwitz, Utilities Director ITEM TO BE CONSIDERED Subject: Mutual Aid Agreement with the City of Durham for Water Transfers Attachment(s): 1. Proposed Mutual Aid Agreement Brief Summary: This mutual aid agreement formally documents the partnership and protocols between the town and the City of Durham to provide water transfers through our established interconnection point. Action Requested: Authorize the town manager to enter into agreement with the City of Durham for water transfers. ISSUE OVERVIEW Background Information & Issue Summary: The town has three water system interconnection points to other utilities. One such point is with the City of Durham at our Durham booster pump station site on US 70 just west of I-85. The town had an established intergovernmental agreement with the city of Durham for emergency water transfers and this agreement expired in 2008. With emergency preparedness at the Utilities top priority, we have worked with our Durham counterpart to draft a new and updated agreement for providing water transfers between us for any type of assistance, not just in an emergency. This new agreement has been reviewed by both counter-parts legal teams for acceptance. Its effective date will be Oct. 1, 2020 for five years with an autorenewal clause. Financial Impacts: This agreement provides the town a lower water transfer rate from Durham than it had previously received. Likewise, Durham will receive the lowest tier residential rate should it receive water from the town. The financial impacts are none, unless we need to receive water from Durham. Then we will be billed at their lowest in town residential tier rate. Staff Recommendations/Comments: This is a much-needed document to outline process and terms of water transfers between the town and the City of Durham. AGREEMENT BETWEEN CITY OF DURHAM AND TOWN OF HILLSBOROUGH RESPECTING MUTUAL AID FOR DRINKING WATER SUPPLY This interlocal agreement for drinking water supply mutual aid (“Agreement”) is made, dated, and entered into this ____ day of _____________, 2020, by and between the City of Durham and the Town of Hillsborough (“Parties”), all being North Carolina municipal corporations regulated under the authority of North Carolina General Statutes (“NCGS”) 130A Article 10. WITNESSETH WHEREAS, the Parties have a long history of working together, including within the Triangle Water Supply Partnership; and WHEREAS, the Parties have invested in their water distribution system interconnection to include interconnection facility improvements; and WHEREAS, each of the Parties is committed to safeguarding the public health of its service area; and WHEREAS, the Parties’ water supply systems are more robust and resilient when working together than apart; and WHEREAS, the Agreement between Hillsborough and Durham Establishing Conditions for the Purchase of Water dated July 1, 1998, and its Amendment No. 1 dated March 4, 2004, have expired; and WHEREAS, this Agreement is made pursuant to authority in NCGS §§160A-461, 160A-318 and 160A-322. NOW, THEREFORE, and in consideration of the premises and the respective rights, powers, duties and obligations hereinafter set forth, the parties agree as follows: 1. Purposes of this Agreement. The recitals are incorporated into this Agreement. This Agreement: a. continues the cooperative relationship between the Parties, b. provides for the Parties to temporarily assist each other in meeting the water needs of their service areas, c. provides for other related matters, but d. does not provide a guaranteed permanent water supply capacity for any Party. 2. Agreement supersedes prior mutual aid agreements. By entering into this Agreement, each Party understands that the Agreement between Hillsborough and Durham Establishing Conditions for the Purchase of Water, July 1, 1998, and its Amendment No. 1, March 4, 2004, are null and void with respect to matters of water supply mutual aid. Durham-Hillsborough Mutual Aid Agreement Page 2 of 10 3. Definitions. The following definitions apply to this Agreement, except where the context does not allow. Term or expression Meaning or usage “Administrative Manager” A city manager, town manager, or equivalent chief administrative officer. “Receiver” or “Receiving” The Unit receiving water. “Conveyor” The Unit that is conveying water from the Sender to the Receiver, in instances when movement of water through a Unit that is neither the Sender nor Receiver is required. “Customers” Retail water customers and wholesale water customers. “deficient quantity” Supplying less water than requested or required. “Designated Representative” The individual named in writing from time to time by a Party to carry out functions specified in this Agreement. A Party may name more than one Designated Representative with authority to so act. “facilities” Equipment, fixtures, and structures for the transmission of water, including lines, mains, meters, pumps, and valves. “include,” “including,” etc. Include, including, etc. without limitation. Local Water Supply Plan The plan to provide public water service submitted by all units of local government to the North Carolina Division of Water Resources as required by North Carolina General Statute 143- 355(l). “person” Includes natural persons, firms, companies, associations, partnerships, trusts, corporations, governmental agencies and units, and other legal entities. “Sender” or “Sending” The Unit sending water. “shall” Mandatory. “third party” Any person other than a Party to this Agreement. “Unit” A unit of local government, such as a county, city, consolidated city-county, sanitary district, water and sewer authority, or other local political subdivision, authority, or agency of local government. “water” Potable water. 4. Duration. This Agreement shall take effect at 12:01 AM on October 1, 2020. Its duration shall continue until midnight on September 30, 2025, and shall automatically renew for subsequent five year periods unless terminated in accordance with Section 22. 5. Water Accounting. The Parties shall maintain an account of water transfers between the Parties to this Agreement. Such account shall note for every transfer of water: a. The date of every day that water is transferred. Durham-Hillsborough Mutual Aid Agreement Page 3 of 10 b. The average daily volumes of water transferred. c. Whether either Party was acting as a Sender, Receiver, or Conveyor for the water transferred. 6. One Party is Sender and the other Party is Receiver by direct interconnection. a. Whenever a Party, through its Designated Representative, notifies the other Party that it desires to receive water and states the Amount Requested, the notified Party shall send the Amount Requested, subject to Subsection c. The Amount Requested shall be stated in units of millions of gallons per day and shall not exceed the lesser of (i) the amount of water that can be supplied by the Sender, or (ii) the amount of water that can be passed through the interconnection infrastructure. The notification may be oral but shall be followed up promptly with a written verification pursuant to Section 16 (Notice). b. The water will be supplied by direct interconnection between the Parties’ systems with no intervening Unit. c. The Sender shall use its best efforts to supply the Amount Requested provided, however, the Sender’s ability to provide water to the Sending Party’s Customers shall not be compromised, nor shall Sender be obligated to furnish such an amount of water to Receiver such that unsatisfactory pressure, pressure fluctuation, or other hydraulic conditions are created for Sender or Sender’s Customers. The determination of the availability or maximum quantity of water available to be furnished to the Receiver shall be within the sole discretion of the Sender. Section 13 (Right to Suspend or Reduce Supply of Water) addresses the right of the Sender to supply less than the Amount Requested. d. The Receiver shall either pay for the water that is supplied or shall return water to the Sender at a later date as mutually agreed upon. Section 9 (Accounting and Billing) addresses payment matters. 7. One Party is Sender or Receiver and the other Party is Conveyor. a. When a Party (the “Requesting Party”), through its Designated Representative, sends a notice to the other Party pursuant to Section 16 (Notice) requesting that the other Party act as a Conveyor (the “Conveyor Party”), the latter Party shall act as Conveyor subject to the other terms in this Section 7 and other applicable provisions of this Agreement. The Requesting Party may be the Sender of the water or it may be the Receiver of the water as provided in Section 6. There may be one or more additional Conveyors for any of these transactions. For instance, in one transaction, Durham may be the Sender, Hillsborough may be the Conveyor, and Orange-Alamance Water System may be the Receiver. b. This Agreement does not require the Conveyor Party to spend money or use other resources of the Conveyor Party to make connections or otherwise change its facilities to accommodate any interconnection to facilitate the transmission. c. If water is supplied to a Conveyor Party and if the Receiving Party has stated an amount of water that it intends the Conveyor to transmit, it is agreed that the Conveyor Party shall use its best efforts to transmit an amount that closely approximates the stated Durham-Hillsborough Mutual Aid Agreement Page 4 of 10 amount, but only if the conveyance does not negatively impact the Conveyor Party’s water service to its Customers. d. Nothing in this Agreement requires the Conveyor Party to pay for the water transferred. e. The Receiving Party shall either pay the Conveyor Party for the costs of conveying the water, which may include pumping, valve operation, meter-reading, flushing, treatment, and administration of the transmission, or shall return an equivalent amount of water at a later time as mutually agreed upon. Section 9 (Accounting and Billing) addresses payment matters. 8. Installation, ownership and maintenance of facilities. a. Interconnection points are the locations at which water may be transferred from one Party to the other Party. Each interconnection point has associated facilities owned and operated by the Party on each respective side. b. Each Party may build in the other Party’s water system facilities that enable the transfer of water to the building Party’s water system, but only if those facilities are first approved by the other Party and are built according to specifications required for the system wherein those facilities are constructed. c. Each Party’s Administrative Manager has authority to make agreements on behalf of that Party regarding the installation, ownership and maintenance of such facilities to allow for economical and efficient operation of the interconnection. d. Each Party is responsible for the operation and maintenance of the meter located within the interconnection facilities that supply water to the other Party. Each Party agrees to confirm the calibration of its meters in accordance with standard industry practices. e. The Parties agree to periodically coordinate joint testing of the interconnection. Joint testing shall consist of each Party alternately acting as Sender and Receiver and shall generally transfer the same amount of water in each direction for a zero Net Balance (see Section 9). This operational exercise shall be recorded, but not invoiced. f. The Parties shall share each other’s Standard Operating Procedures for the interconnection which shall contain current contact information for each Party. 9. Accounting and billing. Every water transfer between the Parties shall be accounted for pursuant to Section 5. a. Net Balance. The Net Balance between Parties is defined as the net amount of water, in gallons, transferred between Sending and Receiving Parties under this Agreement since the last invoice was paid by either Party. Amounts sent and received between the Parties shall be offset against each other in order to calculate the Net Balance. i. A Party is a “Debtor Unit” when it has a positive Net Balance of water received from the Sending Party. ii. A Party is an “Invoicing Unit” when it has a positive Net Balance of water sent to a Debtor Unit and chooses to receive payment rather than water. iii. A Debtor Unit shall have the option to reduce its Net Balance by transferring water to the Sending Party with which it has a positive Net Balance or by paying the Sending Party as an Invoicing Unit. Durham-Hillsborough Mutual Aid Agreement Page 5 of 10 iv. The choice of the Sending Party to reduce its positive Net Balance by acting as an Invoicing Unit or to reduce its positive Net Balance by receiving water from the Debtor Unit supersedes the preference of the Debtor Unit. b. Price. Each Party’s volumetric rate shall be defined as the base or lowest tier single- family residential rate for locations within the Party’s corporate limits in effect at the time the water service is furnished. If a Party changes its rate structure so that it no longer has a rate that is a base or lowest tier single-family residential rate, the lowest rate that is applied to most residential households in the Party’s corporate limits will be deemed to be its base single-family residential rate. For purposes of that determination, a household is the person being billed for water. i. The Price that a Party as Receiver shall pay a Party as Sender shall be the volumetric rate of the Sending Party as defined in Subsection c. ii. The Price that a Party as Receiver shall pay a Party as Conveyor shall be 5 percent of the volumetric rate of the Conveying Party as defined in Subsection c. c. Billing. i. If an Invoicing Unit elects to invoice a Debtor Unit (“Invoiced Unit”), the invoice will be based on the Net Balance of water transferred pursuant to this Agreement, and the Debtor Unit will be the Invoiced Unit. ii. When one Unit is Conveyor, the Receiving Unit is the Invoiced Unit and the Conveyor Unit is the Invoicing Unit. d. Payment. The Invoiced Unit shall pay the Invoicing Unit pursuant to this Agreement. The Invoicing Unit may invoice for any amount of water less than or equal to the Net Balance at the time the invoice is prepared. The Invoicing Unit shall add a late payment fee of one (1.0%) percent per month to the amount due for any payment made more than 30 days after the billing date, unless alternative arrangements are mutually agreed upon in advance. 10. Emergency and planned water transfers. The Parties recognize that, from time to time, because of changes in operation, installation of facilities, emergencies, or problems, one Party may need to receive water from the other Party. The Parties also anticipate that water might be transferred in advance of need in order to optimize reservoir water supply storage across the region. Such water supply needs may occur under differing circumstances. a. Emergency Transfer. An unexpected and sudden need for water supply in which the Receiving Party cannot meet the demands of its Customers with its own water system. Such an emergency transfer would be for less than 30 days. An emergency transfer may be authorized by a Designated Representative. Section 11 does not apply to an Emergency Transfer. b. Planned Transfer. An expected need for water supply in which the Receiving Party may not be able to meet the demands of its Customers with its own water system. Such a planned transfer would be for less than one year. A planned transfer may be authorized by a Party’s Administrative Manager. Section 11 does apply to Planned Transfers. i. A planned transfer may be for the purpose of avoiding the imposition of Water Use Restrictions, or Durham-Hillsborough Mutual Aid Agreement Page 6 of 10 ii. A planned transfer may be for operational changes, construction, rehabilitation, etc., or iii. A planned transfer may be to optimize reservoir water supply storage, such as transferring water from a Party which has water supply reservoirs more likely to refill to a Party which has water supply reservoirs less likely to refill, thereby increasing the probability that the total amount of water stored in the region will be greater. c. No Administrative Manager may authorize the furnishing of water for a period greater than one year under this Agreement. 11. Water Use Restrictions. During any Planned Transfer as defined in Section 10, when a Sending Party has water use restrictions in effect and is supplying water to the other Party pursuant to this Agreement, the Sender may request that the Receiver impose water use restrictions at least equal to those being imposed by the Sender when the water being supplied is from the Sending Party’s own water supply, or at least equal to those that would be imposed by the Sender if the Receiver’s Service Area were undergoing water shortage conditions similar to those in the Sender’s Service Area. If Receiver does not comply with such request, the Sender may withhold some or all of the Amount Requested until such restrictions are placed into effect. The water use restrictions referred to in this Section 11 include year-round water conservation measures as well as voluntary or mandatory water use restrictions (as defined in SL 2008-143) implemented during a water shortage. 12. Determination of quantity supplied. The amount of water a Party as Sender supplies to the other Party shall be measured by the Sender's meter located at or near the interconnection point between the Sender and Receiver's systems. The Sender shall read the meter at a mutually agreed upon interval, but at least at the beginning and ending of the transfer, and promptly report the readings to the Receiver. When a water transfer involves a Conveyor Party, the Sending Party is responsible for making sure the daily quantity of water transferred is reported to the Conveyor Party. The Conveyor Party may also meter the amount of water conveyed and may base invoices on that amount pursuant to Section 9. 13. Right to suspend or reduce supply of water. a. A Party acting as Sender may withhold, reduce, or suspend the supply of water in the event of emergencies, water shortages, equipment problems, or other events or conditions that the Sending Party determines reduce either the amount of water available for sale or the Sending Party’s ability to supply such water. b. A Party acting as Sender may suspend supplying water as long as the Receiver is in breach of its obligation to pay any invoice for water. c. A Party acting as Conveyor may withhold, reduce, or suspend the transmission of water in the event of emergencies, water shortages, equipment problems, or other events or conditions that the Conveyor Party determines reduce the Conveyor Party’s ability to transmit such water. Durham-Hillsborough Mutual Aid Agreement Page 7 of 10 d. A Party acting as Sender or Receiver in a transaction where the other Party is acting as Conveyor may withhold, suspend, or terminate supplying water at any time without liability to the Party acting as Conveyor for such suspension or termination. e. A Party acting as Receiver may require the Party acting as Sender to withhold, reduce, or suspend supplying water in the event of emergencies, water shortages, equipment problems, or other events or conditions that the Receiving Party determines reduce the amount of water needed by the Receiver or the Receiving Party's ability to receive the water. 14. Regulatory compliance. The Sending Party is responsible for the treatment of water. The Receiving Party is responsible for any applicable approvals and regulatory compliance related to the distribution of potable water by the Receiving Party’s facilities. a. A Party that sends water understands that the Receiving Party is not expected to treat the water before it is consumed by the Receiving Party’s Customers. When a Party as Sender supplies water, the Sender shall secure, or cause to be secured, all necessary Federal and State approvals and shall comply with all applicable Federal and State regulations, laws, orders, statutes, ordinances, codes, and rules relating to the quality and treatment of the water. b. A Party that receives water is responsible for the transfer. When a Party as Receiver receives water, the Receiver shall secure, or cause to be secured, all necessary Federal and State approvals, including approval under NCGS §143-215.22L, and shall comply with all applicable Federal and State regulations, laws, orders, statutes, ordinances, codes, and rules relating to the conveyance of the water. c. A Party as Conveyor may require assurances. When a Party as Sender or Receiver requests the other Party to act as Conveyor, the Conveyor Party may require the Receiving Party to secure, or cause to be secured, all necessary Federal and State approvals and to comply with all applicable Federal and State regulations, laws, orders, statutes, ordinances, codes, and rules relating to the transfer of the water. If the prospective Conveyor Party does not obtain assurances relating to the preceding sentences in this Subsection c that it finds to be satisfactory, it may refuse to act as Conveyor. 15. Disinfection. The Parties acknowledge and agree that their water systems use chloramines as their residual disinfectant. Each Party agrees to notify the other Party, via written electronic communication (email) or telephone followed by mailed confirmation, as soon as is practical in advance of any temporary or permanent switch to other disinfection residuals or other significant water treatment process or system wide operational changes. Except for an emergency need to change disinfectants, the notification shall be provided at least seven calendar (7) days in advance of the change of disinfectants. 16. Notice. a. Unless otherwise stated in this Agreement, all notices referred to in this Agreement shall be in writing and shall be given either by personal delivery, email, fax, or certified United States mail, return receipt requested, addressed as follows: Durham-Hillsborough Mutual Aid Agreement Page 8 of 10 To Durham: Director of Water Management City of Durham 101 City Hall Plaza Durham, NC 27701 If the sender uses email, the sender is responsible for ascertaining the name and email address of the then-current director. At the time of the making of this Agreement, email to the director is to be addressed to don.greeley@durhamnc.gov. To Hillsborough: Utilities Director Town of Hillsborough PO Box 429 Hillsborough, NC 27278 If the sender uses email, the sender is responsible for ascertaining the name and email address of the then-current director. At the time of the making of this Agreement, email to the director is to be addressed to marie.strandwitz@hillsboroughnc.gov. b. A change of address, fax number, or person to receive notice may be made by any Party by notice given to all other Parties. A notice shall be deemed given at the time of actual delivery, if it is personally delivered or sent by email or fax, unless the sender’s email system or fax indicates that the email or fax was not received. If the notice is sent by United States mail, it shall be deemed given upon the third calendar day following the day on which it is deposited with the United States Postal Service or upon actual delivery, whichever first occurs. 17. Appointment of Designated Representatives. The Administrative Manager of each Party shall designate persons to carry out that Party’s obligations under this Agreement. 18. No third party beneficiaries. This Agreement is intended for the benefit of the Parties and not any other person. 19. Forum and venue. Unless the Parties otherwise agree, the sole forum and venue for all litigation arising out of this Agreement shall be in the county of the Party named as defendant, in the North Carolina General Court of Justice. A Party’s Administrative Manager has authority to make such agreements on behalf of that Party. 20. Principles of interpretation. In this Agreement, unless the context requires otherwise: a. References to statutes or regulations include all statutory or regulatory provisions consolidating, amending, or replacing the statute or regulation, as adopted from time to time. References to contracts and agreements shall be deemed to include all amendments to them, as adopted from time to time. b. References to a “Section” or “section” shall mean a section of this Agreement. Durham-Hillsborough Mutual Aid Agreement Page 9 of 10 c. Titles of sections and paragraphs in this Agreement are for convenience only, and shall not be construed to affect the meaning of this Agreement. 21. Amendments. A modification of this Agreement is not valid unless signed by both Parties and otherwise in accordance with requirements of law. Further, a modification is not enforceable against a Party unless the Administrative Manager signs it for that Party. 22. Termination. The Parties can mutually agree to terminate this agreement at any point as evidenced by a written document signed by both Parties. The Parties may terminate this Agreement because of substantial breach of this Agreement by the other Party provided that the terminating Party has given 90 days’ written notice to the breaching Party and the breaching Party has not cured the breach during that period. Either Party may unilaterally terminate this Agreement without cause provided that the terminating Party has given 180 days’ written notice to the other Party. This Section 22 does not limit the rights to enforce this Agreement through any other action or remedy. Whether this Agreement terminates as provided in Section 4 (Duration) or earlier, it is agreed that on termination, all obligations that are still executory by any Party are discharged but any right based on prior breach or performance survives. 23. E-Verify. The Parties agree that this Agreement is subject to the E-Verify requirements of Article 2 of Chapter 64 of the North Carolina General Statutes and any contractor, subcontractor performing services because of this Agreement shall be required to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. [SIGNATURE PAGE FOLLOWS] Durham-Hillsborough Mutual Aid Agreement Page 10 of 10 IN TESTIMONY WHEREOF, the Parties have caused this instrument to be executed by their respective representatives, their corporate seals to be affixed and attested by their respective Clerks, all by authority of the respective governing boards, ratified by resolution of the governing board of each unit spread upon its minutes, the day and year first above written. TOWN OF HILLSBOROUGH (Signature) Eric Peterson, Town Manager Town of Hillsborough ATTEST: Town Clerk Approved as to form and "This instrument has been pre-audited in the legal sufficiency: manner required by Local Government Budget and Fiscal Control Act." Town Attorney Finance Director CITY OF DURHAM (Signature) Thomas J. Bonfield, City Manager City of Durham ATTEST: “This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act.” Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 5.F Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Approval of stormwater easement on Orange Grove Street property Attachment(s): 1. Context map 2. Draft easement & exhibits Brief Summary: The extension of Orange Grove Street into Collins Ridge requires improvement and formalization of the existing drainage. To allow water to flow where it normally would, a culvert under the new portion of Orange Grove Street is necessary. Water quality requirements require some management of the discharge from the downstream side of the pipe before water can be returned to the natural system. Action Requested: Authorize the town manager to execute the final easement document and require the documents be recorded. ISSUE OVERVIEW Background Information & Issue Summary: The natural drainage in this area is in the northerly direction, so the town’s property receives the stormwater. Common law related to water flow requires the downstream property to accept the water from upstream. An easement area is necessary as the required improvements cannot be confined to the road right of way. The engineers have worked hard to minimize the impact to the town’s property and provide a starting point for a larger facility if one is desired when the town develops its parcel. The easement area is about 7,600 sf. The temporary construction easement is larger but will expire when construction is finished. Financial Impacts: Staff Recommendations/Comments: Orange Grove Street Extension Town property Planned driveway access to town parcel Collins Ridge Churton Street <- 80’ +/- 90’ +/- 1 PREPARED BY AND RETURN TO: Brett T. Hanna, Esq. NELSON MULLINS RILEY & SCARBOROUGH, LLP 4140 Parklake Ave., Suite 200 Raleigh, NC 27612 THIS SPACE FOR RECORDER’S USE DRAINAGE EASEMENT THIS DRAINAGE EASEMENT (“Easement”) is made and entered into this ___ day of August 2020, by the TOWN OF HILLSBOROUGH, a North Carolina body politic (“Grantor”), in favor of SF TEN, LLC, a Delaware limited liability company (“Grantee”). RECITALS A. Grantor is the owner of certain land situated in Hillsborough, Orange County, North Carolina, being more particularly described on Exhibit A attached hereto and incorporated herein by reference (“Grantor Property”); B. Grantee is the owner of certain land situated in Hillsborough, Orange County, North Carolina, adjacent to the Grantor Property, being more particularly described on Exhibit B attached hereto and incorporated herein by reference (“Grantee Property”); C. Grantor has agreed to grant to Grantee a non-exclusive perpetual easement over, across, upon and through that portion of the Grantor Property in the location being more particularly described on Exhibit C attached hereto and incorporated herein by reference (“Drainage Easement Area”), for the purpose of constructing, operating, maintaining and repairing (at Grantee’s sole cost and expense) storm water drainage facility and other related equipment draining storm water discharge from the Grantee Property. AGREEMENT NOW THEREFORE, for and in consideration of the sum of TEN AND NO/100 DOLLARS ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is mutually covenanted and agreed by the parties hereto as follows: 2 1. Recitals. The foregoing recitals are true and accurate and are incorporated herein by reference. 2. Power and Authority. Each party hereto represents and warrants to the other that it has the full right, power and authority to enter into, deliver and perform its respective obligations under this Easement. 3. Grant of Easement. Grantor hereby grants and conveys to Grantee, and its tenants, invitees, licensees, guests, contractors, employees and successors and/or assigns forever, a non- exclusive perpetual easement over, across, under, upon and through the Drainage Easement Area for the purpose of excavation, installation and connection of an underground stormwater drainage pipe and related facilities (“Drainage Facilities”) all as shown on Exhibit C, including without limitation the maintenance, repair, replacement enlargement or removal of such the Drainage Facilities to be constructed and thereafter located within the Drainage Easement Area. For the full enjoyment of the rights granted herein, the Grantee shall have the further right to trim, cut, or remove trees, bushes, undergrowth, and other obstructions interfering with the location and construction of said drainage facilities and equipment. Grantor further grants to Grantee the reasonable right to enter upon adjoining lands of the Grantor for the purposes of exercising the rights herein granted. 4. Grantor Covenants. Grantor hereby covenants with Grantee that (i) Grantor is lawfully seized of the Grantor Property in fee simple; (ii) Grantor has good right and lawful authority to grant this Easement; (iii) Grantor shall take no action to interfere with the Grantee’s lawful use of the Drainage Easement Area; and (iv) Grantor hereby fully warrants the easement being granted hereunder and will defend the same against the lawful claims of all persons whomsoever claiming by, through our under Grantor, subject to any easements, restrictions, covenants and other matters of public record. 5. Maintenance of the Drainage Easement Area. Grantee shall operate and maintain the Drainage Facilities within Drainage Easement Area in good, clean and safe condition, in accordance with all applicable laws, codes, rules and regulations of all applicable governmental authorities, and in such a manner that it does materially interfere with the use of Grantor’s Property by Grantor or its tenants, contractors, agents or invitees 6. Notice. At least two (2) days prior to entering onto the Grantor’s Property to perform standard repair or routine maintenance to the Drainage Facilities within the Drainage Easement Area, Grantee shall provide written notice thereof to Grantor, which notice shall include a detailed description of the work to be performed by Grantee and a list of the parties that will be performing such work. Notwithstanding the foregoing, in the event of any emergency affecting the Drainage Facilities within the Drainage Easement Area, Grantee may enter upon the Drainage Easement Area, and may take such corrective action as reasonably necessary; provided that Grantee shall attempt to give Grantor notice as is practicable under the circumstances. 7. Indemnity. Grantee hereby agrees to indemnify and hold harmless Grantor from and against any and all liabilities, suits, judgments, costs and expenses (including, but not limited to, reasonable attorneys’ fees and expenses) arising from Grantee’s or its agents’, contractors’ or employees’ installation, construction, improvement, operation, repair, maintenance or replacement of the Grantee’s improvements within the Drainage Easement Area and entry upon or use of the 3 Drainage Easement Area, including, without limitation, any injury to, or death of, any persons or damage to property, excepting, however, that Grantor shall not be indemnified against loss or liability resulting from its own gross negligence. 8. Further Assurances. Grantor agrees to execute, acknowledge and deliver all such further documents and perform such acts as shall reasonably be requested in order to carry out this Easement and give effect thereto. 9. Entire Agreement. No agreements, representations, or warranties unless expressly incorporated or set forth in this Easement shall be binding upon any of the parties. 10. Headings. Descriptive headings are for convenience only and shall not control or affect the meaning or construction of any provision of this Easement. 11. Severability. In case any one or more of the provisions contained in this Easement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereto, and this Easement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 12. Covenants Running with the Land. This Easement, and all covenants, conditions, restrictions, reservations, easements, liens and charges contained in this Easement, are binding upon, and shall inure to the to the heirs, successors and assigns of the parties hereto for the duration of this Easement. 13. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of North Carolina. 14. TERM. THE TERM OF THIS EASEMENT SHALL BE PERPETUAL AND MAY BE REVOKED ONLY BY AN INSTRUMENT IN WRITING SIGNED BY GRANTOR AND GRANTEE. IF THE RULE AGAINST PERPETUITIES OR ANY RULE OF LAW WITH RESPECT TO RESTRICTIONS ON THE ALIENATION OF PROPERTY OR ANY OTHER RULE OF LAW SHALL LIMIT THE TIME WHEN ANY EVENT CONTEMPLATED BY THIS EASEMENT MAY OCCUR, THE HAPPENING OF SUCH EVENT SHALL NOT BE IMPAIRED WITHIN ANY PERIOD PERMITTED BY SUCH RULE. THE INTENT OF THIS PROVISION IS TO ALLOW TO THE MAXIMUM EXTENT PERMISSIBLE BY ANY APPLICABLE RULE OF LAW THE OCCURRENCE OF ANY EVENT CONTEMPLATED BY THIS EASEMENT. [SIGNATURES APPEAR ON FOLLOWING PAGE] 4 [SIGNATURE PAGE TO DRAINAGE EASEMENT] IN WITNESS WHEREOF, the Grantor and Grantee have executed this Easement as of the date set forth above. GRANTOR: TOWN OF HILLSBOROUGH By: _________________________________ Jenn Weaver, Mayor By: ____________________________ Name: _____________________, Town Clerk STATE OF NORTH CAROLINA COUNTY OF ____________________ I, __________________________, a Notary Public for said County and State, do hereby certify that _____________________ personally appeared before me this day and acknowledged that he/she is the Clerk of the Town of Hillsborough, North Carolina, on behalf of the Town, the due execution of the foregoing instrument. Witness my hand and official seal, this _______ day of August 2020. [AFFIX NOTARIAL STAMP-SEAL] _____________________________ (Signature of Notary Public) My commission expires: _____________________ 5 GRANTEE: SF TEN, LLC By: _________________________________ Name: ________________________________ Title: _________________________________ STATE OF ______________________ COUNTY OF ____________________ I, _______________________, a Notary Public for said County and State, do hereby certify that, ______________________ personally came before me this day and acknowledged that he/she is ____________________ [Title of Corporate Officer] of SF TEN, LLC, and that he/she, as ____________________ [Title of Officer], being authorized to do so, executed the foregoing on behalf of the corporation. Witness my hand and official seal this ______day of August 2020 (Official Seal) _________________________ Official Signature of Notary _________________________ Notary’s Printed or Typed Name Notary Public My Commission Expires: ________________ Being a variable width storm drainage easement located on the the tract of land now or formerly owned by the Town of Hillsborough (PIN 9874132066), recorded in deed book 6314, page 150 in the Orange County Registry and consisting of 0.175 acres (7610 sq. ft.) more or less. Commencing (N: 842747.04, E: 1970788.45) at an iron rod set for the west common corner of said Town of Hillsborough tract and the tract of land now or formerly owned by SFTEN, LLC (PIN 9874109993), Tract One, recorded in deed book 6629, page 114 in the Orange County Registry. From which an iron rod found for the east common corner of said Town of Hillsborough tract and said SFTEN tract bears S83°46’21E a distance of 1,162.60 feet, also from which an iron rod found for corner in the west line of said SFTEN tract bears S11°03’30E a distance of 254.21 feet; Thence with the west line of said Town of Hillsborough tract N11°03’30W, a distance of 34.85 feet to an iron rod set for corner; Thence continuing over and across said Town of Hillsborough tract S83°46’21”E a distance of 237.34 feet to an iron rod set for the Point of Beginning (N: 842755.49; E: 1971017.70); Thence continuing over and across said Town of Hillsborough tract the following five (5) courses and distances: (1) N63°19’43”E, a distance of 12.88 feet to an iron rod set for corner; (2) S83°52’04”E, a distance of 158.12 feet to an iron rod set for corner; (3) N57°21’36”E, a distance of 114.87 feet to an iron rod set for corner; (4) S66°03’41”E, a distance of 28.12 feet to an iron rod set for corner; (5) S06°27’22”E, a distance of 72.55 feet to an iron rod set for corner; Thence continuing over and across said Town of Hillsborough tract N83°46’21”W a distance of 301.09 feet to the Point of Beginning and containing 0.175 acres (7610 sq. ft.) more or less. PRELIMINARY For Comment and Review ONLY Customer Loyalty through Client Satisfactionw w w . m a s e r c o n s u l t i n g . c o mCopyright ©2020. Maser Consulting P.A. All Rights Reserved. This drawing andall the information contained herein is authorized for use only by the party forwhom the services were contracted or to whom it is certified. This drawing maynot be copied, reused, disclosed, distributed or relied upon for any otherpurpose without the express written consent of Maser Consulting.nNEW JERSEYnNEW YORKnPENNSYLVANIAnFLORIDAnNORTH CAROLINAnNEW MEXICOnMARYLANDnGEORGIAnTEXASnTENNESSEEnCOLORADOnVIRGINIAOffice Locations:C O N S U L T I N GPROTECT YOURSELFKnow what'sbelow.before you dig.CallRALL STATES REQUIRE NOTIFICATIONOF EXCAVATORS, DESIGNERS, ORANY PERSON PREPARING TODISTURB THE EARTH'S SURFACEANYWHERE IN ANY STATEFOR STATE SPECIFIC DIRECT PHONE NUMBERSVISIT: WWW.CALL811.COMSHEET NUMBER:SCALE:PROJECT NUMBER:DRAWN BY:DATE:DRAWING NAME:CHECKED BY:SHEET TITLE:COLLINS RIDGE PLATREVDATEDESCRIPTIONDRAWNBYState of N.C. Firm No. C-4042State of S.C. C.O.A. No.: 46222020\20001632A\Survey\Plans\collins ridge plat.dwg\Easement Exhibit By: MWILSON RALEIGH OFFICE2000 Regency ParkwaySuite 295Cary, NC 27518Phone: 919.439.6082Fax: 919.439.8461FIELD BOOK:PAGE:EASEMENT EXHIBITCOLLINS RIDGEPHASE 1ATOWNSHIP OFHILLSBOROUGHORANGE COUNTYNORTH CAROLINAAS SHOWN08/03/20MWJC2020\200020' STORM DRAINAGEEASEMENT01 of 01................________________________FORXXXX NSEWNORTH LEGENDPRELIMINARYFor Commentand ReviewONLY Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Governing Body Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 5.G Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Jenn Weaver, Mayor ITEM TO BE CONSIDERED Subject: Resolution in Memory of Donna Baker Attachment(s): 1. Resolution Brief Summary: Donna Baker, Clerk to the Orange County Board of Commissioners, passed away unexpectedly on Friday, July 31, 2020. Donna served our community for 18 years, and the Hillsborough Board of Commissioners honor her contributions in a Resolution in Memory of Donna Baker. Action Requested: Approve resolution. ISSUE OVERVIEW Background Information & Issue Summary: N/A Financial Impacts: N/A Staff Recommendations/Comments: N/A Resolution in Memory of Donna Baker WHEREAS, Donna Baker built a lifelong career of community service, including serving the people of Orange County as Clerk to the Board of County Commissioners for 18 years; and WHEREAS, she was a consummate professional and an invaluable resource for Orange County and its municipalities; and WHEREAS, she was known to always have time to answer questions posed by members of the Hillsborough Board of Commissioners and helped Hillsborough many times over the years; and WHEREAS, she justly earned the respect and high regard of those with whom she came into contact, and this community has sustained a great loss in her death; and WHERAS, many Town of Hillsborough staff, board members, and volunteers called her both colleague in local government and friend; and WHEREAS, her unexpected death leaves a deep feeling of sorrow for the loss of such a kind and respected member of our community; and NOW, THEREFORE, BE IT RESOLVED, I, Jenn Weaver, Mayor, representing the Hillsborough Board of Commissioners, speaking on behalf of all citizens, hereby extends to the members of her family this expression of sincere regret for her loss, and the hope that they will be consoled by the memories of her fine life and achievements. Approved this ___ day of _________ 20____. Seal Jenn Weaver, Mayor Town of Hillsborough Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Governing Body Public Hearing: Yes No Date of Public Hearing: ___N/A________________ For Clerk’s Use Only AGENDA ITEM # 5.H Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Mayor Jenn Weaver ITEM TO BE CONSIDERED Subject: Invitation to the Local Government Amicus Brief for Enforcement of Nondiscrimination Policies Attachment(s): None Brief Summary: The mayor and town have been invited to join the Local Government Amicus Brief in the case of Fulton v. City of Philadelphia that will be heard by the Supreme Court later this year. The case could affect local governments’ ability to enforce nondiscrimination policies with contractors. For more details please see the email sent to Mayor Weaver by the Project Coordinator for Mayors Against LGBTQ Discrimination in the Background Overview section below. Action Requested: Town board approval of the town signing on to this amicus brief in favor of local governments being able to enforce nondiscrimination policies when working with contractors. This is in alignment with the town’s strategy map, as well as conversations and resolutions the board has passed in recent years. All that is required is Bob Hornik’s official signature as town attorney on to the brief. Thus, a motion directing and authorizing the town attorney to sign on to the brief is requested. ISSUE OVERVIEW Background Information & Issue Summary: From: Danielle Long <dlong@freedomforallamericans.org> Sent: Saturday, July 11, 2020 11:46 PM To: Jenn Weaver <Jenn.Weaver@hillsboroughnc.gov> Subject: Take Action: Supreme Court Amicus Brief Opportunity Dear Mayor Weaver, The Mayors Against LGBTQ Discrimination Coalition recently sent out a request for participation in a municipal amicus brief to the Supreme Court in the case of Fulton v. City of Philadelphia. The case, which will be heard by the Court in the fall, concerns whether Philadelphia is required to continue to contract with a private, faith-based foster care agency that refuses to work with same-sex couples, despite the city’s nondiscrimination ordinance and a provision in the contract barring sexual orientation discrimination in performing the contract. We are writing today to ask for your support in a case that could ultimately affect the ability of local governments to enforce nondiscrimination policies when working with contractors on a wide range of city services, from foster care to services for the homeless and more. More details about the case, the amicus brief itself, and a sample signature block can be found in the City of New York’s primer on the brief here. The primer also includes a request for information that can help demonstrate the impact of potential rulings, including examples of services provided by your jurisdiction. To share examples from your municipality, or for questions about the contents of the brief, please feel free to contact the brief’s lead author, Lorenzo Di Silvio, Senior Counsel, Appeals Division, New York City Law Department, via ldisilvi@law.nyc.gov. We invite both your municipality and you personally as Mayor to join the Local Government Amicus Brief before the August 17 deadline. A draft of the brief will be made available about a week before the deadline, so the primer will be the best resource should your municipality require information on the brief earlier than August 10th in order to approve participation. Please respond to this email to let us know you are interested in participating at your earliest convenience. For questions about joining the brief, please feel free to contact Danielle Long at dlong@freedomforallamericans.org or call 206-228-2250. We appreciate your continued support, Danielle Long Project Coordinator, Mayors Against LGBTQ Discrimination E: dlong@freedomforallamericans.org C: 206.228.2250 (she/her pronouns) www.mayorsagainstlgbtdiscrimination.org Financial Impacts: Three (3.0) hours of town attorney time at $190/hour: $570 Staff Recommendations/Comments: N/A Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Governing Body Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 6.A Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Jenn Weaver, Mayor ITEM TO BE CONSIDERED Subject: Mayor’s Task Force on Re-imagining Public Safety Attachment(s): 1. Draft outline Brief Summary: During the June 29, 2020 Board of Commissioners meeting, Police Chief Duane Hampton proposed a two-part approach to reimagining public safety: forming a community work group and conducting an internal review of the Police Department’s policies, procedures and training to include exploring alternative ways to deliver service. The mayor said she could take the lead in developing the community task force. Action Requested: Consider draft outline of the mayor’s community task force (attached). ISSUE OVERVIEW Background Information & Issue Summary: See above Financial Impacts: N/A Staff Recommendations/Comments: N/A TASK FORCE ON RE-IMAGINING PUBLIC SAFETY DRAFT outline for discussion with Board of Commissioners and town staff Charge 1. Assess and determine a model for a community safety review board that would be appropriate for the Hillsborough community in terms of charge, appointment, and composition, within the confines of local and state law. This may include issues beyond law enforcement. 2. Make recommendations to the town manager and board re: above. Composition – 10 members, 5 designated seats and 5 at-large Designated: 1. Mayor (non-voting member unless there is a tie) 2. Youth (15-18) 3. EMS Responder 4. Member of the Northern Orange Branch of the NAACP (who is also a Hillsborough resident) 5. Person who works in the judicial system Applications will be accepted, and board members are encouraged to reach out to members of the community who would be excellent appointments to the task force. Duration The task force should be time limited, ideally completing work and presenting recommendations to the Board of Commissioners before the end of the calendar year or three months from the time the task force is appointed. The task force will likely meet 3-5 times to complete its charge. Board of Commissioners Input The BOC input will come at the recommendation stage. The Board may choose to approve Task Force recommendations as presented, approve with changes or conditions, or may choose not to approve. Possible progression of meetings Meeting 1: • What will success look like in the future (e.g., 1, 3, 5, 10 years)? • How might the task force fail? • What information is needed? • Who does the task force need to hear from (how, when, and where)? • Additional concerns, issues, ideas • How will the group work together to be effective? Meetings 2 – 4 (Hopefully fewer than 3 meetings in this stage, but could take that many): Gathering and discussing information that will inform recommendations. Discussion of community forums that have been held. In depth discussion/s about traditional citizen review board v. something else (like Community Safety and Wellness board, or something totally different that is unique to Hillsborough) Meeting 3 Discuss and articulate recommendations to send to Hillsborough Board of Commissioners and Town Manager Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Administration Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 6.B Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Town Manager Eric Peterson ITEM TO BE CONSIDERED Subject: Discussion of Coronavirus Relief Fund Round 2(CRF) Plan and Allocations for Hillsborough Attachment(s): 1. Hillsborough Finance Director email regarding acceptable uses for CRF funding 2. Status report on the Emergency Housing Assistance Brief Summary: Orange County received a $2.88 million share of the second round of CRF funds that are being distributed through the State of North Carolina. The intent is to distribute those funds via the same per capita formula used to distribute sales tax. Hillsborough will receive 3% or up to $86,448.42. The municipalities must report to the state and county how they intend to use their allocation by September 1. The acceptable uses for the funds remain unchanged from the first round. The attached email is a refresher. Support to small business is still possible but can only be for direct COVID expenditures and greatly increases the town’s responsibilities for administrative oversight. In the issue overview below there is an update of how the first round of funding has been allocated and reports from recipients to date. Action Requested: Discuss and provide direction on the types of uses and percentage of the funds to be allocated for each use. ISSUE OVERVIEW Background Information & Issue Summary: Current status of Round 1 recipients spending: • Hillsborough share of Long-Term Recovery Planning effort consulting fee - $5,250 The town provided 3% of the consultant’s fee back to Orange County. The total project contract was $175,000. • Supplement the homelessness prevention activities, including eviction prevention support 33.34% Orange County has rolled out a responsive one-call processing center to respond to housing needs. This has been done since March and involving hiring several staff people. To continue to be responsive and provide funding in the timelines needed, they are considering seeking additional staff resources to process the payments. Rough estimates for the remainder of the year are $2 million of aid and at least $50,000 of additional administrative support. The attached table details the spending to date by jurisdiction. • Utility bill assistance – 33.33% OCIM has reported spending about $1,500 of the previous allocation in both June and July to assist with utility payments. As penalties and cut-offs will begin at the end of August, we are likely not seeing a peak in these requests yet. The current past due amount owed to the town is $152,107. The CARES funding is mirrored with the town assistance program and allows for only $200 of funding per request. OCIM has indicated that they could distribute more funds if they were available and the limit was increased to $300. • Food provider assistance – 33.33% OCIM has reported spending its total CARES Act allotment of $8,640.50. OCIM has no identified needs for additional food support. No reports have been provided back to Finance from PORCH or El Centro. The town directly paid for cold storage at Piedmont Food & Agriculture Processing Center. Financial Impacts: No use of town monies from any of the three funds. The biggest impact will be on staff time in terms of administering, monitoring, possibly processing checks, documenting, and auditing. Staff Recommendations/Comments: Now that we have some limited experience and a little more time to consider, perhaps we will be able to identify ways to further streamline this process in this round. The county quickly distributed funds to municipalities in round one rather than allowing us to direct funds to the county partners we wanted to support. EHA Reporting 8/3/2020 SUM of Amount Month Jurisdiction 1/20 2/20 3/20 4/20 5/20 6/20 7/20 Grand Total Carrboro $5,663.98 $3,272.60 $3,752.00 $17,445.78 $62,282.75 $80,865.60 $173,282.71 Chapel Hill $1,251.50 $1,786.02 $7,584.35 $17,502.14 $38,611.85 $95,589.95 $89,402.43 $251,728.24 Hillsborough $1,761.80 $2,128.20 $5,634.84 $6,433.34 $14,886.80 $30,844.98 Orange County $1,450.00 $450.00 $3,375.19 $30,905.44 $14,131.11 $30,513.06 $39,483.53 $120,308.33 Grand Total $8,365.48 $7,270.42 $10,959.54 $54,287.78 $75,823.58 $194,819.10 $224,638.36 $576,164.26 SUM of Amount Month Paid by 1/20 2/20 3/20 4/20 5/20 6/20 7/20 Grand Total Carrboro $3,186.95 $16,061.92 $56,432.70 $16,902.01 $92,583.58 Hillsborough $3,400.00 $6,433.34 $10,614.41 $20,447.75 Orange County $8,365.48 $7,270.42 $10,959.54 $51,100.83 $56,361.66 $131,953.06 $197,121.94 $463,132.93 Grand Total $8,365.48 $7,270.42 $10,959.54 $54,287.78 $75,823.58 $194,819.10 $224,638.36 $576,164.26 COUNTUNIQUE of Client IDMonth Jurisdiction 1/20 2/20 3/20 4/20 5/20 6/20 7/20 Grand Total Carrboro 2 2 3 14 46 52 98 Chapel Hill 1 4 5 20 40 72 71 180 Hillsborough 2 3 5 5 7 16 Orange County 1 1 4 9 12 30 32 76 Grand Total 4 9 9 35 71 152 162 363 Total Household Counts 1/20 2/20 3/20 4/20 5/20 6/20 7/20 Total Carrboro 2 2 3 14 46 52 119 Chapel Hill 1 3 6 18 40 73 75 216 Hillsborough 2 3 4 5 7 21 Orange County 1 2 2 8 12 26 33 84 Grand Total 4 9 8 32 70 150 167 440 Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 6.C Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Gift offer of 0.8 acres of land at the intersection of Meadowlands Drive (east) and US 70 A from Meadowlands Associates Attachment(s): 1. Map and request Brief Summary: The owner is offering to give the town this remaining tract in Meadowlands with no restriction on its future use. The parcel is small, with limited commercial development potential, and it has not sold on the open market for some time. Action Requested: Discussion and direction ISSUE OVERVIEW Background Information & Issue Summary: The parcel has limited development potential due to its small size and corner location. Perhaps 17,000 sf (.4 acre) would be available for development after applying setbacks and buffers. The town has no identified need for property in this area. Owning this parcel would make it easier to extend sidewalks along US 70 A or Meadowlands Drive in the future. The only other potential use that comes to mind is a small park and ride lot. Accepting ownership does make the town responsible for maintenance and liability on the property with no immediate benefit. Selling property once town owned is a cumbersome process. Financial Impacts: The owner has offered to handle the transfer costs. We need to be certain that current real estate taxes are paid as we have previously been billed after the fact on land gifts. The property is currently valued at $43,200. The town would lose $266 in taxes annually. The value would be significantly higher if the property was developed. The town will also be responsible for any property maintenance. There are no dues or property association fees related to this parcel. Staff Recommendations/Comments: Orange County July 30, 2020 00.040.080.02 mi 0 0.065 0.130.0325 km 1:2,400 9874811314PIN: MEADOWLANDS ASSOCIATESOWNER 1: #9G MEADOWLAND ASSOC P85/51LEGAL DESC: 2043/245DEED REF: BLDG_VALUE: $43,200LAND VALUE: $0USE VALUE: $43,200TOTAL VALUE: 0.8 ASIZE:BUILDING COUNT: $0OWNER 2: ADDRESS 1: ADDRESS 2: 320 EXECUTIVE COURT CITY:HILLSBOROUGH STATE, ZIP: NC 27278 RATECODE: 23 DATE SOLD: 3/2/2000 BLDG SQFT: YEAR BUILT: This map contains parcels prepared for the inventory of real property within Orange County, and is compiled from recorded deed, plats, and other public records and data. Users of this map are hereby notified that the aforementioned public primary information sources should be consulted for verification of the information contained on this map. The county and its mapping companies assume no legal responsibility for the information on this map. From:George Horton To:Margaret Hauth Cc:Rick Harris; Tom King; Scott Ashton; George Horton Subject:Re: Meadowlands Lot 9G Date:Wednesday, July 29, 2020 4:10:43 PM Attachments:image007.png image008.png image009.png image010.png image011.png image012.png image013.png image014.png Good afternoon Margaret, Thank you for your quick response. Frankly I am tired of paying taxes on a piece of property that has not sold for over 25 years. I am not looking for anything other than just that, reducing my real estate tax load. (:) I will take care of the necessary legal work, you just tell me in what name or entity you would like to have it in, and our attorney will take care of everything else. Please let me know if you have any other questions, have a great day, stay healthy and safe. George On Wed, Jul 29, 2020 at 11:24 AM Margaret Hauth <Margaret.Hauth@hillsboroughnc.gov> wrote: Rick, This is an interesting request. Is there an intended purpose? The board has to accept gifts, so I simply need a written request with whatever conditions the owners would like to attach. If I receive the request by Friday, I can add it to the August 10 agenda. We can also consider it at any other future meeting. Thanks! Margaret Margaret A. Hauth, AICP Planning Director/Assistant Town Manager 919.296.9471 Margaret.hauth@hillsboroughnc.gov Pursuant to NCGC Chapter 132, Public Records, this electronic mail message and any attachments hereto, as well as any electronic mail message(s) that may be sent in response to it ‘may’ be considered public record and as such are subject to request and review by anyone at any time. From: Rick Harris <rick.harris@summitde.net> Sent: Wednesday, July 29, 2020 10:58 AM To: Tom King <Tom.King@hillsboroughnc.gov>; Margaret Hauth <Margaret.Hauth@hillsboroughnc.gov> Cc: Bill McCarthy, PLS <william.mccarthy@summitde.net>; Brantley Wells <brantley.wells@summitde.net>; Thomas Tellup, PLS <thomas.tellup@summitde.net>; George Horton (georgeahorton@gmail.com) <georgeahorton@gmail.com> Subject: RE: Meadowlands Lot 9G Good morning Margaret / Tom – George Horton would like to dedicate Lot 9G of PB 85/51 Meadowlands to the Town. What process or channels do we need to take for this? Thanks, Rick Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 6.D Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Update on Orange County Long Term Recovery Planning Effort Attachment(s): 1. Slides from Orange County kick-off meeting Brief Summary: Orange County has contracted with Hagerty, a national recovery planning firm with offices in Hickory and nationwide. The planning effort is being led by County Emergency Management and funded through the CARES Act. Action Requested: Discussion ISSUE OVERVIEW Background Information & Issue Summary: The planning effort establishes seven teams to focus on different aspects of recovery. There are not models to follow for recovery from a pandemic, so this is effort modifies the standard recovery effort that follows weather-related devastation. Each of the towns and the county have identified lead staff in each six of the seven areas. The county is taking the lead on the health sector and involving community partners. The entire process will involve equity considerations at each level as the county, Chapel Hill, and Carrboro all have started working with GARE in this area. Hillsborough will get up to speed as the process continues. About 200 folks representing a wide range of interests have been invited to begin work on this effort. Financial Impacts: Five staff members are regularly involved to represent the town in this effort: Margaret Hauth, Jerry Wagner, Stephanie Trueblood, Shannan Campbell, and Catherine Wright. Our best estimate is that we each may spend an hour per week on this endeavor, though it is likely to be sporadic and may increase as the effort gets under way. The contract is for six months of work – taking the project into January. The minimum estimated time commitment is about 120 hours of staff time. This is the time needed to prepare the plan. Implementation will follow and require additional resources. Staff Recommendations/Comments: 7/22/2020 1 Long Term Recovery Group Intro to Recovery Support Functions June 24, 2020 – RSF Group Briefing 1 2 7/22/2020 2 Emergency Support Functions ◦Grouping of governmental and certain private sector capabilities into an organizational structure to provide: Support Resources Program Implementation Services ◦Save lives, protect property, and the environment and restore essential services (community lifelines) 3 4 7/22/2020 3 Initiate Recovery Coordination Process Organize Recovery Structure Assess Impact – Establish Priorities Identify Coordination Resources Engage Community Implement Efforts New Reality Long Term Recovery Group Coordination MAC Policy Group Recovery Support Function #4 Housing Recovery Support Function #3 Human Services Recovery Support Function #2 Health Recovery Support Function #1 Economic Recovery Support Function #5 Natural and Cultural Resources Recovery Support Function #6 Community Planning and Capacity Building Recovery Support Function #7 Public Info. and Intergov. Affairs LTRG Project Management Team 5 6 7/22/2020 4 The Recovery Support Function Leaders will connect and coordinate with ALL applicable stakeholders in their area throughout the Whole Community ◦Much like response, recovery requires coordination between community members, voluntary agencies, private sector partners, and governmental agencies Address impacts of infrastructure damage to economic sustainability Identify the status of human capital to sustain economic viability Restore/rebuild the economic foundation of the affected areas as quickly as possible Support critical businesses in pandemic recovery efforts Identify opportunities for near and long-term economic growth and stability post-incident 7 8 7/22/2020 5 Protect the health of the population and response and recovery workers from the longer term effects of a post-disaster environment Restore the capacity and resilience of essential health and social services to meet ongoing and emerging post-disaster community needs Promote self-sufficiency and continuity of the health and well-being of affected individuals; particularly the needs of vulnerable populations Reconnect displaced populations with essential health and social services Assess and address the immediate basic needs of the population Reconnect individuals and families with services to meet longer term recovery needs Address the long term recovery needs of response and recovery workers Restore the capacity and resilience of essential human services to meet ongoing and emerging post-disaster community needs Promote self-sufficiency and restoration/continuity of the behavioral health and well-being of affected individuals, particularly for members of vulnerable populations 9 10 7/22/2020 6 Restore the capacity and resilience of essential housing services to meet ongoing and emerging post-disaster community needs. Identify opportunities for near and long-term housing support and stability post-incident Address impacts of the disaster on natural and cultural resources. Identify opportunities to leverage natural and cultural resource protection with hazard mitigation strategies. Identify memorial options for community support and memorialization Primary Coordinator: Arts Council and County/Town Agriculture, Parks, and Recreation 11 12 7/22/2020 7 Identify opportunities for building resiliency into recovery efforts, including code, law, or regulation changes. Develop whole community approaches to building back better. Integrate Hazard Mitigation strategies into recovery/restoration efforts. Primary Coordinators: Orange County Planning Department, Town Planning Departments Seek out additional sources of pandemic recovery funds, including grants and public-private partnerships that would help support implementation of recovery activities Manage, track, and document funding sources Ensure timely and coordinated public information messaging Ensure coordinated recovery activities and address any coordination gaps that may arise as it relates to recovery Primary Coordinators: County/Town Community Relations and Finance Departments 13 14 7/22/2020 8 ACTIONS WHO OPTIMAL TIMEFRAME Participate in RSF Specific Introductory Meetings Project Management Team (optional) RSF Coordinators RSF Support Organizations Week of June 22 Group Membership and Contact Information Review Recovery Support Group Members ~ 1 week Onboard LTRG Consultant/Contractor OC Deputy Manager and Project Mgmt. Team TBD (~2-3 weeks) Long Term Recovery Group Project Kickoff (Formal) All Long Term Recovery Group TBD (~ July) 15 Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 6.E Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Discussion of draft street renaming ordinance and process Attachment(s): 1. Draft town code amendment Brief Summary: The board received a citizen inquiry about how to rename a street at the June workshop and directed staff to prepare a town code amendment and process to address street naming and renaming. Action Requested: Discussion and direction ISSUE OVERVIEW Background Information & Issue Summary: Staff used the Orange County naming and addressing ordinance along with the park naming code section to prepare a code amendment. Renaming an existing street can be extremely disruptive to residents who must go through an address change process with the post office, utilities, and all of their contacts. The draft language sets a reasonably high threshold for a citizen initiated renaming. It also requires a public hearing with written notice, newspaper ad, and site signage prior to any renaming. The draft language does not provide guidance on deciding what is an appropriate or inappropriate road name. The park naming language does not require an individual to be deceased before having their name added to a facility, but it does indicate that if said person is deceased, they should be deceased for one year. The language may contain more detail that members envisioned, but it does address a range of issues with street naming that could be codified. This language should be grouped with addressing, perhaps creating a section in Chapter 7, since the current language is under miscellaneous. Financial Impacts: Staff Recommendations/Comments: If this language is roughly acceptable, an ordinance for formal adoption can be brought to the workshop for action. A. Streets located within the town of Hillsborough, whether public and private, shall not be named or renamed by any method except those set forth in this Article. All existing, proposed, or constructed public or private streets shall have a street name and address range assigned. B. Street Names. a. New Street Names. i) No new public or private street shall be named without approval of the Address Administrator. ii) The name of any new street, whether it is public or private, shall not duplicate or be phonetically similar to any other street already named within Orange County, relying on the street database maintained by Orange County Emergency Services. This subsection shall not apply to the extension of existing streets, which should whenever possible be given the same name. iii) If applying an existing street name to the extension of a street creates a duplication or the need to renumber more than a dozen existing addresses to create the correct address ranges, the address administrator may seek renaming all or a portion of the extension. iv) New subdivision streets, whether public or private, shall be named prior to the approval of any proposed subdivision or plat. b. Renaming Public Streets. i) The town board may initiate a public street renaming by a majority vote when presented with a request from the address administrator as described in subparagraph (v) below, a request from a resident of the street as described in subparagraph (vi) below, or upon the board’s initiative. The board is not required to call a hearing on all requests it receives. ii) If the Town Board decides to entertain a renaming request, the town board will schedule a public hearing on the potential street name change as specified in this section. iii) The address administrator will provide notice of the public hearing at least 10 working days in advance of the hearing as follows: (1) posted signs at two locations along the impacted street (2) written notice mailed to all property owner and residents or businesses impacted by the change (3) written notice transmitted to emergency service providers in the county (4) written notice in a newspaper of general circulation in Hillsborough so the ad is published not more than 25 or less than 10 calendar days before the hearing. iv) The town board may make a decision on the street renaming immediately upon the conclusion of the hearing or at a future meeting not more than 35 days after the close of the public hearing. v) The address administrator may request a street renaming when any of the following occur: (1) a street name creates a duplication of another street name within Orange County (2) a street name interferes with the accurate dispatch of emergency service or postal delivery (3) one street has two commonly used names or where portions of what appears to be the same street has two or more names (4) an existing street is being extended and the extension create a duplication or the readdressing of more than a dozen existing addresses to create accurate address ranges. vi) Any resident may request the renaming of a public street by filing a written request with the address administrator. The request must contain the name and address of the person making the request, the name of the street requesting to be changed, the suggested new name, the reason for the change, and the supporting signatures of the owner(s) of at least 75 percent of the parcels addressed on the street in question. Each parcel shall have one vote. vii) The town board may establish a fee for processing renaming requests to reflect the cost of advertising, written notices, and sign replacement. C. Content of Street Names a. Street names must use common spelling found in a standard dictionary. b. Only letters of the alphabet and blank spaces should be included in a street name. Street names that are numbers (i.e. First Street) must be expressed using alphabetical characters and not numbers. Street names should not contain the following: i) Symbols or punctuation; ii) Abbreviations of the main title of the street or street name; iii) A single alphabetical character; iv) Words that begin with "old" or "new;" v) Offensive words or language in accordance with G.S. 147-54.7 c. All street names shall contain a street name suffix designation. Suffix designations of streets include, but are not limited to, the following terms: avenue, boulevard, court, circle, lane, parkway, place, street, trail or way. All street suffix designations may be abbreviated in compliance with National Emergency Number Association (NENA) Addressing Standards. Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Planning Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 6.F Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Margaret A. Hauth, Planning Director/Assistant Town Manager ITEM TO BE CONSIDERED Subject: Update on property at Latimer and Hayes Streets Attachment(s): None Brief Summary: The board authorized the gift 0.46 acres owned by the town at the corner of Latimer and Hayes Street to Habitat to facilitate the construction of affordable housing in January 2019. In preparing the deed work, the attorneys discovered there was no deed on record for the property. The legal process to clear the title was halted by COVID. New information has come up in the last 30 days that warranted an update to the board. Action Requested: Discussion and direction ISSUE OVERVIEW Background Information & Issue Summary: Commissioner Bell had a conversation with a local resident who recalled the previous owner of the land had intended its use as a park. This resident couldn’t recall details but provided three other contacts. So far, staff has not made contacts with these individuals to either confirm the intent or at least get the name of the previous owner to assist with checking minutes and the public record for documentation of this intent. Staff is providing this update to create an opportunity for the town board to provide updated guidance to staff. Financial Impacts: Staff Recommendations/Comments: Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: Administration Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 6.G Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Town Manager Eric Peterson ITEM TO BE CONSIDERED Subject: Hot topics for work session Aug. 24, 2020 Attachment(s): None Brief Summary: Discuss potential development inquiry on NC 86, receive and discuss Eno Mountain Road to NC 86 connection report, and discuss improvements to dedication of James L. Freeland Memorial Drive as second access point to Collins Ridge. Action Requested: Discuss and provide direction. ISSUE OVERVIEW Background Information & Issue Summary: See above. Financial Impacts: None Staff Recommendations/Comments: None Board of Commissioners Agenda Abstract Form Meeting Date: Aug. 10, 2020 Department: All Public Hearing: Yes No Date of Public Hearing: For Clerk’s Use Only AGENDA ITEM # 7.C Consent Agenda Regular Agenda Closed Session PRESENTER/INFORMATION CONTACT: Department Heads ITEM TO BE CONSIDERED Subject: Departmental Reports Attachment(s): Monthly departmental reports Brief Summary: n/a Action Requested: Accept reports ISSUE OVERVIEW Background Information & Issue Summary: n/a Financial Impacts: n/a Staff Recommendations/Comments: n/a ADMINISTRATION DEPARTMENTAL REPORT Human Resources/Town Clerk Report: June/July 2020 Meetings and events •Reopening safety - facilities considerations (6/4/20) •GARE Informational Session (6/4/20) •Board of Commissioners regular meeting (remote) (6/10/20) •NCHIP Board meeting (6/17/20) •Reopening safety - facilities considerations (6/23/20) •Board of Commissioners work session (remote) (6/29/20) •Unemployment Insurance Appeal hearing (7/7/20) •Aero-clave demonstration (7/18/20) •NCHIP Board meeting (7/22/20) •GARE Membership discussion (7/31/20) •Weekly incident policy team COVID-19 meetings •Weekly management team plus COVID-19 meetings •Weekly human resources team meeting •Bi-weekly Triangle J Council of Government HR Roundtable conference calls •Monthly management team/administration team meeting •EACP quarterly meeting (7/28/20) Employee Events and Training •Virtual Root Beer with the Town Manager (7/10/20 and 7/13/20) Recruitment and Selection (* = filled) •Police Officer o Recruitment opened (2/19/20) o Continuous recruitment (99 applicants to date) o Start date (trainee): 3/2/20 •Accounting Technician o Recruitment opened (7/8/2020) o Recruitment closed (7/22/2020) (95 total applicants) o Zoom interviews have been scheduled •Lead Customer Service Representative o Recruitment opened (7/6/2020) o Recruitment closed (7/20/2020) (250 total applicants) •Hiring freeze in place due to COVID-19 Pay and Benefits • Completed virtual open enrollment for 2020-2021 plan year • Biweekly payroll (2) • FMLA – 4 Notice of Eligibility and Rights & Responsibilities sent (2020) Wellness • Weekly onsite nutrition counseling (offered remotely) • Wellness mini-grant program • BurnAlong challenge Performance Evaluation • Maintained NEOGOV PE system Professional Development • SHRM webinar: Workplace Investigations in the COVID-19 Era (Katherine) (6/3/20) • Gallagher webinar: Reopening the Workplace: Addressing the Unique Concerns of Public Entities (Katherine) (6/4/20) • JacksonLewis webinar: Fireside Chat with EEOC Commissioner Charlotte Burrows (Katherine) (6/9/20) • CAI webinar: Starting a Conversation about Racial Injustice (Katherine) (6/10/20) • JacksonLewis webinar: Common Issues and Potential Responses When Employees Refuse to Return to Work (6/10/20) • Hearing Impacted Voices: A Moderated Panel Discussion on Inequality, Policing and Injustice (Katherine) (6/25/20) • UNC School of Government: Agenda and Minutes (Sarah) (7/9/20) • UNC School of Government: Public Employment Law Update (Katherine, Haley and Sarah) (7/21/20 and 7/22/20) • UNC School of Government: Conflict Resolution (Sarah) (7/29/20) Miscellaneous • Developed and updated Supplemental Pandemic Policies related to COVID-19 • Drafted Reopening Safety Policies related to COVID-19 • Submitted annual Powell Bill Report • Submitted annual Secretary of State Appointment Report • Completed departmental end/beginning of year transactions and data entry for benefits, payroll and purchasing • Conducted one internal investigation • Transitioned duties from human resources director/town clerk to interim human resources director (human resources analyst) and interim town clerk (deputy town clerk/human resources technician) • Published bimonthly Employee Newsletter Public Information Office Report: June 2020 News Releases/Minutes • Issued 25 news releases. • Completed minutes for 2 town board and 3 advisory board meetings. EMAIL SUBSCRIPTIONS (as of June 30) List Subscribers Change Total 1,420 ↑ 1 News releases 1,155 ↓ 3 Meeting notices 716 ↑ 3 Bid postings 596 ↑ 5 Citizens newsletter 1,301 ↑ 1 TOP 10 MOST-VIEWED NEWS RELEASES: WEBSITE Headline Views A Letter to the Hillsborough Community from Police Chief Duane Hampton 2,249 Downtown Traffic Delays Possible Friday Afternoon 1,493 Orange County Extends Emergency Declaration, Mandates Face Coverings 1,086 Mayor Declares State of Emergency, Requests State Aid for Road Repair 645 Drive-Through Coronavirus Testing Available Friday, June 5 581 As Contact Tracing Expands in Orange County, Answer Your Calls 563 Police Chief Answers Questions from Community; Board Outlines Next Steps 308 Watch Police Video on Vehicle Break-ins and Lock Your Doors 214 Board of Commissioners Meeting Summary (June 8 meeting) 208 Cover up for Safety (April release) 178 TOP 10 MOST-VIEWED NEWS RELEASES: EMAILS Headline Views Mayor Declares State of Emergency, Requests State Aid for Road Repair 708 A Letter to the Hillsborough Community from Police Chief Duane Hampton 673 Orange County Extends Emergency Declaration, Mandates Face Coverings 666 As Contact Tracing Expands in Orange County, Answer Your Calls 610 Watch Police Video on Vehicle Break-ins and Lock Your Doors 601 Orange County Law Enforcement Issue Joint Video Statement 598 Downtown Traffic Delays Possible Friday Afternoon 588 What Are Your Thoughts on Engage Hillsborough? 561 Orange County Adopts State Rules for Face Coverings 557 Police Chief Answers Questions from Community; Board Outlines Next Steps 545 Social Media FACEBOOK STATISTICS (as of June 30) 52 posts 7 responses to comments Follows Change 4,158 likes ↑ 43 4,266 follows ↑ 47 TOP 5 POSTS Post People reached Link clicks Orange County Extends Emergency Declaration, Mandates Face Coverings 5,216 260 Orange County Law Enforcement Issue Joint Video Statement 3,696 10 release, 34 video Police Chief Answers Questions from Community; Board Outlines Next Steps 3,578 140 Videos • Met with staff of neighboring utility system to provide information on video work and software. • Added hashtag and town website to selfie videos for mask campaign. • Created video excerpt showing police presentation and resolution portion of town board meeting. YOUTUBE STATISTICS (as of June 30) Subscribers Change 2,824 ↑ 13 NEW VIDEOS Video YouTube Views Facebook Reach Posted June Regular Tourism Board Meeting 60 N/A June 1 Hillsborough Police: Tips to Avoid Vehicle Break-ins 189 N/A June 2 Historic District Commission regular meeting June 3 85 N/A June 3 Commitment to Serve: A Joint Statement 174 N/A June 8 Board of Commissioners regular meeting June 9 155 N/A June 9 Hillsborough Board of Commissioners (vote for adjournment after closed session) June 9 19 N/A June 9 Tourism Development Authority Budget Public Hearing June 10 71 N/A June 10 Police presentation and board discussion June 8, 2020 27 N/A June 18 Hillsborough Joint Public Hearing June 18 27 N/A June 19 Tourism Board Meeting June 22 12 N/A June 23 TOP 5 VIDEOS Video Current Views Overall Views Posted Position Your Solid Waste and Recycling Properly 7,026 2,092,812 Oct. 2015 HPD Tips to Avoid Vehicle Break-ins 189 189 June 2020 Commitment to Serve: A Joint Statement 174 174 June 2020 Hillsborough, NC: Among America’s Coolest Small Towns 169 8,941 Jan. 2015 Preservation Awards Recognize Bellevue Mill Renovations, Billy Strayhorn Mural 3,032 33 Online Panel Discussion on Inequality, Policing and Injustice to Be Held Thursday 2,181 14 TWITTER STATISTICS (as of June 30) 47 tweets 2 responses to tweets Follows Change 2,474 ↑ 29 TOP 5 TWEETS Tweet Impressions Link clicks #MaskUpOCNC promotion with Jack sculpture 5,040 3 Solid Waste Collection Delayed Due to Independence Day 1,977 2 #MaskUpOCNC video of mayor 1,659 553 video Health Department has Spanish COVID-19 web page 1,546 Masks promotion with Troy Miller, COVID-19 restrictions link 1,421 4 Board of Commissioners Regular Meeting June 9 155 155 June 2020 Website/Employee Section • Updated COVID-19 pages for town website and Engage Hillsborough site. JUNE WEBSITE STATISTICS Unique visitors 13,118 Number of visits 17,736 Page views 28,801 Visits per visitor 1.35 Pages viewed per visit 1.62 TOP 10 MOST-VIEWED PAGES Page title Views Home 3,796 A Letter to the Hillsborough Community from Police Chief Duane Hampton (news release) 2,249 Downtown Traffic Delays Possible Friday Afternoon (news release) 1,493 Water and Sewer Billing and Collections 1,145 Orange County Extends Emergency Declaration, Mandates Face Coverings (news release) 1,086 COVID-19 (Coronavirus) 984 Riverwalk 914 Police 780 Mayor Declares State of Emergency, Requests State Aid for Road Repair (news release) 645 Employment Opportunities 581 Other Work • Completed work related to COVID-19, including: o News releases and updates to COVID-19 web pages on town website and Engage Hillsborough site, including amended county declaration with requirement for masks. o Masks requirement-related work, including review of internal and external FAQs and other materials and creation of flyer to be inserted with masks distributions. o Masks campaign work, including review of posters, adding hashtag and town website URL to videos, creating promotions. o Materials for July water bills: citizens newsletter in English and Spanish; utility payments flyer in English and Spanish; statement that can be seen on e-bills. o Number of promotions and flyers and translation of materials to Spanish. o Communication with community liaisons and contacts for help in sharing information. o Social media posts, shares and monitoring. o Fielding of community and media questions. • Worked on census outreach and communications planning, including: o Update of third-page insert for use with masks distribution. o Weekly social media posts. • Worked on Innovation Cohort engagement pilot, including: o User satisfaction survey o Monitoring pages and answering questions. o Management of private project page for Public Space’s creating managed natural landscapes group, including approving posts and troubleshooting access issues for participants. • Reviewed police chief’s letter to the community, town board’s resolution on George Floyd, logo materials. • Made final updates to 2019 Water Quality Report for English and Spanish. • Completed Preservation Awards posters and handout. • Created a fact sheet on open burning and added information to the Fire Marshal’s webpage. • Started compiling utility rates data for FAQs update. Meetings/Events/Training MEETINGS, EVENTS and TRAINING Officer June Face coverings campaign meetings June 3, 18 and 25 COVID-19 emergency operations meeting June 1 and 29 Town board meetings June 8 and 29 June 10 3CMA webinar on using right input for decisions June 17 Town logo/branding project meeting June 18 Innovation Cohort training (Centre for Public Impact) June 24 Management team meeting June 25 COVID-19 long-term recovery meeting June 30 Social media meeting Specialist June Latinx Community Outreach meetings on Wednesdays Town board and advisory board meetings via YouTube Staff June Joint Information Center planning meetings on Mondays COVID-19 staff meetings June 1, 9, 17 and 22 Mayors and Chair Policy Group meetings on Tuesdays COVID-19 communicators conference calls on Thursdays Performance evaluations June 4 Video communications strategy meeting with OWASA communicators June 8 Core communicators meeting on masks requirement June 9 Call with town attorney regarding amended county declaration Public Information Office Report: July 2020 News Releases/Minutes • Issued 9 news releases. • Completed minutes for 2 town board and 3 advisory board meetings. EMAIL SUBSCRIPTIONS (as of July 31) List Subscribers Change Total 1,411 ↓ 9 News releases 1,152 ↓ 3 Meeting notices 715 ↓ 1 Bid postings 596 ↓ 5 Citizens newsletter 1,296 ↓ 5 TOP 10 MOST-VIEWED NEWS RELEASES: WEBSITE Headline Views Orange County Issues New Standards for Food-service Establishments Starting July 10 250 Town Distributes COVID-19 Relief Funds for Utilities, Housing, Food Assistance 230 Independence Day Commemoration, Black Lives Matter March and Rally Planned (June release) 213 Cover up for Safety (April release) 131 Fiber Optic Lines to be Installed Along Town Streets 120 Orange County Announces #MaskUpOCNC Campaign 102 Orange County Health Department Urges Community to Celebrate Fourth of July Safely 86 Public Input Sought on Transportation Priorities 79 Orange County Adopts State Rules for Face Coverings (June release) 71 Solid Waste Collection Delayed due to Independence Day (June release) 50 TOP 10 MOST-VIEWED NEWS RELEASES: EMAILS Headline Views Orange County Issues New Standards for Food-service Establishments Starting July 10 624 Orange County Announces #MaskUpOCNC Campaign 591 Orange County Health Department Urges Community to Celebrate Fourth of July Safely 551 Town Distributes COVID-19 Relief Funds for Utilities, Housing, Food Assistance 531 Fiber Optic Lines to be Installed Along Town Streets 497 Traffic on East Margaret Lane May Be Affected by Utility Work 466 Board Approves Budget for Fiscal Year 2020-21 430 Public Input Sought on Transportation Priorities 411 Street Lighting Project Wrapping Up 401 Board of Commissioners Meeting Summary (June 29 meeting — June release) 184 Social Media FACEBOOK STATISTICS (as of July 31) 101 posts 11 responses to comments Follows Change 4,172 likes ↑ 14 4,334 follows ↑ 68 TOP 5 POSTS Post People reached Link clicks Want to know why Orange County amended its emergency declaration? 4,645 38 Our trails have safety reminders: photos of chalk messages 3,907 7 Need groceries? 2 food distributions scheduled 3,418 14 Hillsborough employee recruitment 2,055 121 #MaskUpOCNC promotion featuring Bride of Frankenstein 1,928 3 Videos • Created FY2020-21 budget video. YOUTUBE STATISTICS (as of June 30) Subscribers Change 2,820 ↓ 2 NEW VIDEOS Video YouTube Views Facebook Reach Posted Historic District Commission Meeting 80 N/A July 2 Hillsborough Joint Public Hearing 43 N/A July 16 Fiscal Year 2020-2021 Budget Summary 21 N/A July 27 TOP 5 VIDEOS Video Current Views Overall Views Posted Position Your Solid Waste and Recycling Properly 4,355 2,103,795 Oct. 2015 Hillsborough, NC: Among America’s Coolest Small Towns 129 9,223 Jan. 2015 Do Not Tamper with Water Meters 128 3,971 July 2015 Historic District Commission Meeting 80 80 July 2020 Hillsborough Joint Public Hearing 43 43 July 2020 Website/Employee Section • Updated COVID-19 pages for town website and Engage Hillsborough site. • Updated all third-party software used by the town website for security and stability. JULY WEBSITE STATISTICS Unique visitors 7,926 Number of visits 10,626 Page views 20,331 Visits per visitor 1.34 Pages viewed per visit 1.91 TOP 10 MOST-VIEWED PAGES Page title Views Home 3,491 Water and Sewer Billing and Collections 1,157 Employment Opportunities 1,048 TWITTER STATISTICS (as of July 31) 96 tweets 1 response to tweets Follows Change 2,491 ↑ 17 TOP 5 TWEETS Tweet Impressions Link clicks Want to know why Orange County amended its emergency declaration? 2,029 22 #MaskUpOCNC promotion featuring Bride of Frankenstein 1,980 4 Need groceries? 2 food distributions scheduled 1,777 5 Our trails have safety reminders: photos of chalk messages 1,744 6 COVID-19 testing event reminder 1,726 1 Riverwalk 1,032 COVID-19 (Coronavirus) 633 Police 609 Garbage Collection 376 Development Projects 323 Planning 274 Contact Us 272 Other Work • Completed work related to COVID-19, including: o News releases and updates to COVID-19 web pages on town website and Engage Hillsborough site, including July 10 amended county declaration. o Masks requirement-related work, including creation of flyer and poster for park bulletin boards and for kiosks around town. o Masks campaign work, including review of posters and creating promotions. o Materials for August water bills: citizens newsletter in English and Spanish; utility payments flyer in English and Spanish. o Number of promotions and flyers and translation of materials to Spanish. o Communication with community liaisons and contacts for help in sharing information. o Social media posts, shares and monitoring, including El Centro campaign with messages in Spanish and posts with bilingual NCDHHS materials. o Fielding of community and media questions. • Worked on budget materials, including news release, infographic for citizens newsletter, one- page document, slides and production of budget video, updates to various web pages. • Worked on Innovation Cohort engagement pilot, including: o Monitoring pages and answering questions. o Management of private project page for Public Space’s creating managed natural landscapes group, including approving posts and troubleshooting access issues for participants. • Worked on census promotions, including: o Weekly census social media posts. o Eight-day #2020CensusPushNC campaign to get responses before home visits begin with the help of photos and videos from the mayor and board members. • Posted #LoveHillsborough mosaics in progress by town leaders and employees. • Created a fact sheet for the Stormwater and Environmental Services Division on the impact of climate change on the intensity of rainfall. • Worked on update of utility rates FAQs with data from January 2020 study. • Reviewed policing response and revised water quality report to add additional information to table of substances. Meetings/Events/Training MEETINGS, EVENTS and TRAINING Officer July 3CMA webinar: Unconscious Bias Training for Local Government Communicators July 9 and 16 July 16 Cornwallis Hills neighborhood watch meeting Specialist July Latinx Community Outreach meetings on Wednesdays Town board and advisory board meetings via YouTube Web Developer July Joint Information Center planning meetings on Mondays Staff July COVID-19 emergency operations meeting July 6, 13 and 20 COVID-19 staff meetings on July 7 and 20 COVID-19 Mayors and Chair Policy Group meetings on Tuesdays COVID-19 communicators conference calls on Thursdays Face coverings campaign meetings on Thursdays Safety and Risk Manager Report: June 2020 Meetings Attended/Conducted • Departmental Meetings x 3 • Mgt. Meeting + Meetings x 4 • HR Team Meetings x 4 Site inspections • Gold Park • Turnip Patch Park • Murray Street Park • Hillsborough Heights Park • Cates Creek Park Miscellaneous • Completed 2nd quarter DOT random drug screens • Worked on employee training schedule • Working on workers comp. claims • Working on completion of incident reviews (Safety Committee) • Stocked safety gear • Working on inspection requirements with Safety Committee members • Distributed updated safety wear • General duties concerning new facility at Hwy 86 north • Forwarded Safety Inspection results to departments • Collecting Fire Extinguisher Monthly check sheets • Forwarded recommendations (work orders) generated from Park Inspections Safety and Risk Manager Report: July 2020 Meetings Attended/Conducted • Departmental Meetings x 2 • Mgt. Meeting + Meeting • HR Team Meetings x 4 • Safety Committee Meeting Site inspections • Gold Park x2 • Turnip Patch Park • Murray Street Park • Hillsborough Heights Park • Cates Creek Park Miscellaneous • On target 3rd quarter DOT random drug screens • Working on pandemic related items i.e. safety recommendations, PPE, Back to Work Policy • Worked on employee training schedule • Working on workers comp. claims • Working on completion of incident reviews (Safety Committee) • Stocked/Distributed safety gear • Working on inspection requirements with Safety Committee members • Distributed updated safety wear • General duties concerning new facility at Hwy 86 north • Forwarded Safety Inspection results to departments • Collecting Fire Extinguisher Monthly check sheets • Forwarded recommendations (work orders) generated from Park Inspections FINANCE DEPARTMENTAL REPORT FOR JUNE 2020 SUMMARY OF ACTIVITIES: Daily Collections 956,148.74$ Tax & Vehicle License 59,782.72$ Stormwater Fees:1,962.19$ Solid Waste Disposal Tax -$ Beer & Wine Receipt -$ Franchise Tax 170,200.62$ Powell Bill -$ Sales & Use Tax 150,995.58$ 1,339,089.85$ Expenditures: General Fund/Water Fund 2,006,853.57$ FINANCE: •Compiled and submitted all monthly reports. •Issued 20 purchase orders. •Processed 447 vendor invoices, issued 255 accounts payable checks. •Collected and processed 65 payments for food and beverage tax. •Collected and processed 10 payments for fire inspection fees and permits. •Prepared and mailed no delinquent occupancy tax letters. •Prepared and processed 2 payrolls. •Issued no new special event permits. •Assistant Finance Director prepared 1 special event permits for Hillsborough Downtown. •Prepared and mailed 1 beer and wine privilege license renewal forms. METER READING: •Terminated 68 services and connected upon request. •Rechecked 178 meter readings, responded to no call backs. •Installed 9 new meters, changed 4 old meters, performed no pressure tests. •Identified no hydrant tamperings and no meter tamperings. •Changed 9 meter registers. BILLING & COLLECTION: •Corrected 31 bills that were rechecked before the 07-01-20 billing. •Bills adjusted after 06-01-20: 9 leaks; 2 late fees; no pools; 0 miscellaneous. •Prepared 6,501 water bills; processed . •no services, reconnected 0. •Prepared 6,501 water bills; processed . •Processed 903 utility bank drafts. •Processed 0 debt set-off letters. •Processed on-line bill pays. FINANCE DIRECTOR •Management Team Plus COVID-19 ZOOM Meeting, June 1 •Town Board Meeting via ZOOM, June 8 •Management Team ZOOM Meeting, June 24 •Long Term Recovery Briefing hosted by Orange County, June 26 •Town Board Work Session, June 29 FINANCIAL BUDGET TO ACTUAL REPORT - MAY 31, 2020Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingCurrent & Prior Year Property Taxes 7,148,600.00 7,148,600.00 65,330.50 7,291,193.64 - (142,593.64) -1.99%Local Option Sales Tax 1,528,555.00 1,528,555.00 136,307.49 1,105,408.07 - 423,146.93 27.68%Licenses, Permits and Fees 145,200.00 145,200.00 4,530.29 281,743.46 - (136,543.46) -94.04%Unrestricted Intergovernmental Revenue 1,034,900.00 1,034,900.00 63,394.71 742,839.60 - 292,060.40 28.22%Restricted Intergovernmental Revenue 190,000.00 196,729.72 79,972.59 290,589.09 - (93,859.37) -47.71%Other 30,500.00 30,500.00 1,681.53 38,721.43 - (8,221.43) -26.96%Investment Earnings 175,000.00 175,000.00 2,826.01 169,225.11 - 5,774.89 3.30%Transfers - - - - - - 0.00%Fund Balance Appropriation 346,733.00 868,534.90 - - - 868,534.90 100.00%Total Revenue 10,599,488.00 11,128,019.62 354,043.12 9,919,720.40 - 1,208,299.22 10.86%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingGoverning Body 138,713.00 146,153.00 44,213.13 121,759.92 16,486.22 7,906.86 0.05 Administration 733,470.00 808,240.67 95,737.87 592,695.69 69,299.43 146,245.55 18.09%Accounting 287,760.00 303,046.00 21,943.06 180,504.58 9,194.96 113,346.46 37.40%Planning 464,820.00 502,520.00 58,136.50 388,597.37 22,467.56 91,455.07 18.20%Ruffin-Roulhac 181,786.00 191,786.00 (4,247.23) 164,921.71 16,177.24 10,687.05 5.57%Public Space 766,574.00 860,287.33 35,836.89 660,713.82 81,949.02 117,624.49 13.67%Safety & Risk Management 87,242.00 105,514.00 5,403.40 40,194.14 10,342.89 54,976.97 52.10%Information Services 278,614.00 419,486.33 72,800.20 204,093.14 46,783.88 168,609.31 40.19%Police 3,394,265.00 3,615,470.15 327,563.56 2,955,593.13 57,100.83 602,776.19 16.67%Fire Marshal & Emergency Management 224,268.00 237,290.00 18,040.77 152,722.00 904.67 83,663.33 35.26%Fire Protection 1,228,641.00 1,228,641.00 279,343.67 1,221,884.10 - 6,756.90 0.55%Fleet Maintenance 361,944.00 391,212.32 18,936.98 230,892.52 74,357.94 85,961.86 21.97%Streets/Powell Bill 963,093.00 1,029,676.82 49,391.41 644,003.56 92,961.70 292,711.56 28.43%Solid Waste 547,867.00 550,367.00 40,977.78 473,399.05 35,449.78 41,518.17 7.54%Cemetery 13,994.00 13,994.00 698.74 5,692.50 1,240.00 7,061.50 50.46%Economic Development 490,396.00 490,396.00 40,320.71 370,413.81 455.00 119,527.19 24.37%Special Appropriations 186,041.00 233,939.00 3,077.27 171,458.17 4,710.28 57,770.55 24.69%Contingency 250,000.00 - - - - - 0.00%Total Expenditures 10,599,488.00 11,128,019.62 1,108,174.71 8,579,539.21 539,881.40 2,008,599.01 18.05%GENERAL FUND EXPENDITURESGENERAL FUND REVENUE FINANCIAL BUDGET TO ACTUAL REPORT - MAY 31, 2020Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingLicenses, Permits and Fees 10,223,342.00 10,181,121.00 818,916.97 9,433,603.33 - 747,517.67 7.34%Other 15,000.00 15,000.00 2,627.13 39,372.05 - (24,372.05) -162.48%Investment Earnings 10,300.00 10,300.00 (404.28) 35,089.13 - (24,789.13) -240.67%Transfers 387,907.00 387,907.00 - - - 387,907.00 100.00%Retained Earnings Appropriated 119,326.00 674,279.07 - - - 674,279.07 100.00%Unrestricted Intergovernmental - - - 1,950.04 - (1,950.04) - Total Revenue 10,755,875.00 11,268,607.07 821,139.82 9,510,014.55 - 1,758,592.52 15.61%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingAdministration of Enterprise 2,408,677.00 2,409,132.00 141,076.63 2,250,185.99 6,041.29 152,904.72 6.35%Utilities Administration 557,180.00 559,670.00 41,654.40 373,207.74 56,637.21 129,825.05 23.20%Billing & Collections 678,187.00 678,507.00 53,922.72 566,060.55 25,545.67 86,900.78 12.81%Water Treatment Plant 1,215,529.00 1,368,579.00 104,435.35 1,064,326.70 130,752.16 173,500.14 12.68%West Fork Eno Reservoir 612,688.00 612,688.00 2,648.66 481,261.04 100.06 131,326.90 21.43%Water Distribution 1,197,551.00 1,228,689.51 66,545.87 763,021.15 114,377.72 351,290.64 28.59%Wastewater Collection 1,381,816.00 1,712,942.56 83,800.62 1,064,990.68 153,455.34 494,496.54 28.87%Wastewater Treatment Plant 2,304,247.00 2,392,521.00 93,395.57 2,099,467.29 79,514.01 213,539.70 8.93%Contingency 400,000.00 305,878.00 - - - 305,878.00 100.00%Total Expenditures 10,755,875.00 11,268,607.07 587,479.82 8,662,521.14 566,423.46 2,039,662.47 18.10%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingLicenses, Permits and Fees 653,000.00 653,000.00 1,353.16 667,092.88 - (14,092.88) -2.16%Retained Earnings Appropriated- 26,624.09- - - 26,624.09100.00%Total Revenue 653,000.00 679,624.09 1,353.16 667,092.88 - 12,531.21 1.84%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingStormwater 653,000.00 679,624.09 48,638.71 435,610.01 9,479.52 234,534.56 34.51%WATER & SEWER FUND REVENUEWATER & SEWER FUND EXPENDITURESSTORMWATER FUND REVENUESTORMWATER FUND EXPENDITURES 11,128,020 11,268,607 679,624 9,919,720 9,510,015 667,093 8,579,539 8,662,521 435,610 ‐ 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000General Fund Water & Sewer Fund Stormwater FundTown of Hillsborough Fiscal YTD Revenues & ExpendituresAs of May 31, 2020BudgetRevenueExpenditures FINANCE DEPARTMENTAL REPORT FOR JULY 2020 SUMMARY OF ACTIVITIES: Daily Collections 919,675.42$ Tax & Vehicle License 88,310.08$ Stormwater Fees:1,454.60$ Solid Waste Disposal Tax -$ Beer & Wine Receipt -$ Franchise Tax -$ Powell Bill -$ Sales & Use Tax 133,234.59$ 1,142,674.69$ Expenditures: General Fund/Water Fund 1,425,505.84$ FINANCE: • Compiled and submitted all monthly reports. • Issued 438 purchase orders. • Processed 232 vendor invoices, issued 141 accounts payable checks. • Collected and processed 32 payments for food and beverage tax. • Collected and processed 10 payments for fire inspection fees and permits. • Prepared and mailed no delinquent occupancy tax letters. • Prepared and processed 2 payrolls. •Issued no new special event permits. • Assistant Finance Director prepared special event permits for Hillsborough Downtown. •Prepared and mailed beer and wine privilege license renewal forms. METER READING: •Terminated 95 services and connected upon request. •Rechecked 237 meter readings, responded to no call backs. •Installed 12 new meters, changed 10 old meters, performed 1 pressure test. •Identified no hydrant tamperings and no meter tamperings. •Changed 6 meter registers. BILLING & COLLECTION: •Corrected 43 bills that were rechecked before the 08-01-20 billing. •Bills adjusted after 07-01-20: 11 leaks; 2 late fees; 6 pools; 1 miscellaneous. •Prepared 6,523 water bills; processed . •no services, reconnected 0. •Prepared 6,523 water bills; processed . •Processed 906 utility bank drafts. •Processed 0 debt set-off letters. •Processed on-line bill pays. FINANCE DIRECTOR •Management Team Plus COVID-19 ZOOM Meeting, July 6 and July 13 •Local Government EO 124/142 Update ZOOM meeting, July 28 •Management Team ZOOM Meeting, July 29 FINANCIAL BUDGET TO ACTUAL REPORT - JUNE 30, 2020Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingCurrent & Prior Year Property Taxes 7,148,600.00 7,146,469.00 59,417.75 7,350,611.39 - (204,142.39) -2.86%Local Option Sales Tax 1,528,555.00 1,476,003.00 284,230.17 1,389,638.24 - 86,364.76 5.85%Licenses, Permits and Fees 145,200.00 283,491.00 26,137.23 307,880.69 - (24,389.69) -8.60%Unrestricted Intergovernmental Revenue 1,034,900.00 755,615.00 180,740.51 923,580.11 - (167,965.11) -22.23%Restricted Intergovernmental Revenue 190,000.00 297,318.72 - 290,589.09 - 6,729.63 2.26%Other 30,500.00 38,927.00 24,974.53 63,695.96 - (24,768.96) -63.63%Investment Earnings 175,000.00 170,000.00 1,099.98 170,325.09 - (325.09) -0.19%Transfers - 405,010.76 405,010.76 405,010.76 - - 0.00%Fund Balance Appropriation 346,733.00 1,363,292.99 - - - 1,363,292.99 100.00%Total Revenue 10,599,488.00 11,936,127.47 981,610.93 10,901,331.33 - 1,034,796.14 8.67%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingGoverning Body 138,713.00 178,951.00 48,592.06 170,351.98 12,735.22 (4,136.20) (0.02) Administration 733,470.00 884,002.67 171,532.09 764,227.78 48,520.23 71,254.66 8.06%Accounting 287,760.00 320,990.00 37,819.56 218,324.14 8,058.89 94,606.97 29.47%Planning 464,820.00 502,520.00 54,426.96 443,024.33 876.72 58,618.95 11.66%Ruffin-Roulhac 181,786.00 195,145.00 5,968.61 170,890.32 10,842.02 13,412.66 6.87%Public Space 766,574.00 880,630.33 142,162.76 802,876.58 6,286.13 71,467.62 8.12%Safety & Risk Management 87,242.00 110,492.00 18,991.95 59,186.09 9,696.32 41,609.59 37.66%Information Services 278,614.00 528,331.33 203,305.86 407,399.00 42,055.27 78,877.06 14.93%Police 3,394,265.00 3,615,470.15 505,493.46 3,461,086.59 32,629.41 121,754.15 3.37%Fire Marshal & Emergency Management 224,268.00 237,290.00 19,050.17 171,772.17 479.95 65,037.88 27.41%Fire Protection 1,228,641.00 1,228,641.00 1,323.89 1,223,207.99 - 5,433.01 0.44%Fleet Maintenance 361,944.00 413,244.32 118,911.32 349,803.84 69,223.58 (5,783.10) -1.40%Streets/Powell Bill 963,093.00 1,054,754.82 183,739.35 827,742.91 84,817.88 142,194.03 13.48%Solid Waste 547,867.00 557,246.00 57,499.85 530,898.90 16,995.29 9,351.81 1.68%Cemetery 13,994.00 13,994.00 1,322.62 7,015.12 1,240.00 5,738.88 41.01%Economic Development 490,396.00 550,870.00 70,528.41 440,942.22 520.00 109,407.78 19.86%Special Appropriations 186,041.00 313,912.00 86,260.66 257,718.83 3,374.98 52,818.19 16.83%Contingency 250,000.00 - - - - - 0.00%Total Expenditures 10,599,488.00 11,586,484.62 1,726,929.58 10,306,468.79 348,351.89 931,663.94 8.04%GENERAL FUND EXPENDITURESGENERAL FUND REVENUE FINANCIAL BUDGET TO ACTUAL REPORT - JUNE 30, 2020Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingLicenses, Permits and Fees 10,223,342.00 10,184,828.00 1,248,475.35 10,682,078.68 - (497,250.68) -4.88%Other 15,000.00 15,000.00 23,009.80 62,381.85 - (47,381.85) -315.88%Investment Earnings 10,300.00 10,255.00 312.21 35,401.34 - (25,146.34) -245.21%Transfers 387,907.00 108,314.06 108,314.06 108,314.06 - - 0.00%Retained Earnings Appropriated 119,326.00 220,651.16 - - - 220,651.16 100.00%Unrestricted Intergovernmental - - - 1,950.04 - (1,950.04) - Total Revenue 10,755,875.00 10,539,048.22 1,380,111.42 10,890,125.97 - (351,077.75) -3.33%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingAdministration of Enterprise 2,408,677.00 2,227,217.00 (232,611.28) 2,017,574.71 1,895.41 207,746.88 9.33%Utilities Administration 557,180.00 572,973.00 54,944.37 428,152.11 53,311.99 91,508.90 15.97%Billing & Collections 678,187.00 703,507.00 61,287.98 627,348.53 20,756.12 55,402.35 7.88%Water Treatment Plant 1,215,529.00 1,368,599.00 118,271.26 1,182,597.96 110,236.99 75,764.05 5.54%West Fork Eno Reservoir 612,688.00 612,688.00 91.55 481,352.59 100.06 131,235.35 21.42%Water Distribution 1,197,551.00 1,202,889.51 102,273.89 865,295.04 66,301.65 271,292.82 22.55%Wastewater Collection 1,381,816.00 1,556,837.56 230,677.95 1,295,668.63 115,738.18 145,430.75 9.34%Wastewater Treatment Plant 2,304,247.00 2,417,521.00 107,198.37 2,206,665.66 52,602.68 158,252.66 6.55%Contingency 400,000.00 226,459.00 - - - 226,459.00 100.00%Total Expenditures 10,755,875.00 10,888,691.07 442,134.09 9,104,655.23 420,943.08 1,363,092.76 12.52%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingLicenses, Permits and Fees 653,000.00 653,000.00 3,784.19 670,877.07 - (17,877.07) -2.74%Retained Earnings Appropriated- 16,757.09- - - 16,757.09100.00%Total Revenue 653,000.00 669,757.09 3,784.19 670,877.07 - (1,119.98) -0.17%Budget Unit Original Budget Current BudgetPeriod ActivityYear to Date ActivityEncumbrances Variance % RemainingStormwater 653,000.00 669,757.09 103,074.77 538,684.78 6,909.19 124,163.12 18.54%WATER & SEWER FUND REVENUEWATER & SEWER FUND EXPENDITURESSTORMWATER FUND REVENUESTORMWATER FUND EXPENDITURES 11,586,485 10,888,691 669,757 10,901,331 10,890,126 670,877 10,306,469 9,104,655 538,685 ‐ 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000General Fund Water & Sewer Fund Stormwater FundTown of Hillsborough Fiscal YTD Revenues & ExpendituresAs of June 30, 2020BudgetRevenueExpenditures Planning Department Report June 2020 Revenues Collected June 2020 FY20 total Development Review fees $ 1,200.00 $ 8,910.00 Zoning Permits & HDC reviews $ 3,755.50 $206,576.85 Planning Total $ 4,955.50 $215,486.85 - 307% of budget projection ($70,000) Code Enforcement Reimbursement $ 0 Park Reservations $ 0 Affordable housing payment in lieu $ 4,000 Data is through June 30, 2020 for both permits and Certificates of Occupancy. Data for completed developments has been removed but totals still reflect all previous activity. Activity has not started in Collins Ridge, we just set up the tracking. Project name Approved units Permitted Completed Approved but not complete permits remaining Under construction Collins Ridge (1st plat)59 0 0 59 59 0 Corbinton Commons (SF only)70 69 65 5 1 4 Crescent Magnolia (Habitat Waterstone)24 24 17 7 0 7 Fiori Hill 46 31 28 18 15 3 Forest Ridge 235 203 177 58 32 26 Harmony at Waterstone 200 200 190 10 0 10 Total 1404 1297 1247 157 107 50 Misc. infill lots na 102 65 na 37 Grand Total 1399 1312 Approved & Under Construction Planning Department Report July 2020 Revenues Collected July 2020 FY Year to Date Development Review fees $ 800.00 $ 800.00 Zoning Permits & HDC reviews $ 4,180.09 $4,180.09 Planning Total $ 4,980.09 $4,980.09 - 10% of budget projection ($50,000) Code Enforcement Reimbursement $ 75 (will be tracked by Finance Dept. in future) Park Reservations $ 0 (will be tracked by Public Space in future) Affordable housing payment in lieu $ 4,000 Data is through July 31, 2020 for both permits and Certificates of Occupancy. Data for completed developments has been removed but totals still reflect all previous activity. Activity has not started in Collins Ridge, we just set up the tracking. Project name Approved units Permitted Completed Approved but not complete permits remaining Under construction Collins Ridge (1st plat)59 0 0 59 59 0 Corbinton Commons (SF only)70 69 66 4 1 3 Crescent Magnolia (Habitat Waterstone)24 24 20 4 0 4 Fiori Hill 46 34 30 16 12 4 Forest Ridge 235 207 179 56 28 28 Harmony at Waterstone 200 200 194 6 0 6 Total 1404 1304 1259 145 100 45 Misc. infill lots na 102 71 na 31 Grand Total 1406 1330 Approved & Under Construction Hillsborough Police Department Monthly Report July 2020 REPORTED OFFENSES - UCR Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020 2019 2018 Part I Offenses Homicide 0 0 0 0 0 0 0 0 0 0 Rape 0 0 0 0 1 0 1 2 2 2 Robbery 1 0 0 0 0 0 2 3 10 5 Aggravated Assault 3 0 1 3 3 3 2 15 14 19 Burglary 3 0 4 0 3 1 2 13 26 40 Larceny/Theft 25 23 27 29 35 28 18 185 297 264 Motor Vehicle Theft 2 0 1 1 0 3 4 11 12 12 Total Part I 34 23 33 33 42 35 29 0 0 0 229 361 342 Other Offenses 2020 2019 2018 Simple Assault 12 7 5 10 11 12 4 61 77 83 Fraud/Forgery 0 0 2 0 2 1 1 6 21 20 Stolen Property 1 3 1 0 1 0 4 10 7 8 Damage to Property 5 5 8 12 9 7 15 61 59 96 Weapons Violations 4 3 3 1 1 1 2 15 5 16 Sex Offences 0 0 0 0 0 1 0 1 3 2 Drug Violations 8 21 9 5 11 5 12 71 85 125 Driving While Impaired 5 6 1 2 2 1 3 20 34 37 Liquor Law Violations 0 1 0 0 1 0 0 2 13 6 Trespassing 3 1 3 3 2 0 6 18 20 23 Domestic Related 13 8 12 20 13 17 7 90 119 146 Missing Persons 0 1 1 0 1 2 0 5 1 1 Summary of Select Offenses: On 07/02/2020, a Larceny of a Motor Vehicle was reported at 500 Cornerstone Ct. The victim reported that a lock was removed from the gate, an inoperable motorcycle was moved as if someone attempted to steal it, and a newer model motorcycle, valued at $34,000.00, was taken. On 07/05/2020, a Strong-Armed Robbery of an individual was reported at 500 S. Churton St., Circle K. The victim advised that a male subject approached their open car window, reached in and took $80.00 in cash then took off in a vehicle. This incident is under investigation. On 07/06/2020, an Armed Robbery and Burglary to an occupied residence were reported in the 100-block of Murray St. The victims advised that two male subjects entered the home and pulled a gun out and robbed the individuals in the residence of $200.00. Warrants have been obtained on Dennis Ray Underwood, (w/m, 53, of Durham) for First Degree Burglary of an Occupied Dwelling, Felony Robbery With a Firearm, and Felony Attempted Robbery with Firearm. Warrants were also obtained on Dennis Smith, (w/m, 34, of Durham) for First Degree Burglary of an Occupied Dwelling, Felony Robbery With a Firearm, and Felony Attempted Robbery with Firearm. On 07/11/2020, an Aggravated Assault was reported at 200 Lakeside Dr. Officers located a male and female that appeared to both have minor injuries. Officers charged Quiana Nicole Edwards, (b/f, 27, of Lakeside Dr.) with Aggravated Assault for “poking” the male with scissors. Officers also charged Tony Mitchell Lowery, (b/m, 41, of Hillsborough Police Department Monthly Report July 2020 Lakeside Dr.) with Assault on Female for hitting the female party in the face. Upon arrival at the Magistrate’s Office, the Magistrate found no PC for the arrest and they were released. On 07/11/2020, a Larceny of a Motor Vehicle was reported at 600 S. Churton St. The victim advised that their Harley Davidson motorcycle, valued at $15,000.00, was taken overnight. On 07/13/2020, a Larceny of a Motor Vehicle and Fleeing to Elude Arrest occurred in the area of Churton St. and Mayo St. Officers found a vehicle going 19 mph over the speed limit, driving C&R. The officer attempted to perform a traffic stop and the vehicle left the area at a high rate of speed and the officer called off the stop. Shortly after the vehicle was reported stolen from the 700-block of Patriot’s Pointe Dr. The victim advised the car was left running for a short period of time, and when they returned it was gone along with personal items. The vehicle is valued at $6,300.00 and was later recovered in Durham unoccupied. On 07/16/2020, a Burglary to a business was reported at 909 W. King St., Country Markets Tobacco. The victim advised that someone had attempted to break the window out of the front of the business, and the subject then the male enters a vehicle in the parking lot and rummages through it. The subject then cut through the top of a soft top vehicle to make entry into it. Officers charged Brandon Lee Jacobs, (b/m, 33, of Homemont Ave.) with Felony Attempt to Break and Entering a Building with Intent to Commit Felony Larceny, Felony Breaking and Enter into a Motor Vehicle, and Misdemeanor Injury to Real Property. He was given a Written Promise to Appear. On 07/17/2020, a Larceny of a Motor Vehicle was reported at 600 S. Churton St. The victim advised that a $500.00 moped, that was inoperable, was taken. On 07/21/2020, an Aggravated Assault was reported at 600 Lakeside Dr. Two female neighbors got into a physical altercation hitting each other and one party reportedly pulled out a knife but did not use the weapon. Officers charged Tietonya Long, (b/f, 32, of Lakeside Dr.) with Misdemeanor Simple Assault on citation. This incident is still under investigation. On 07/26/2020, a Rape was reported in the 100-block of N. Bellvue Ave. 18 Larcenies were reported at various locations including: • 8 larcenies were shoplifting related incidents at Hampton Pointe- Walmart. • 3 larcenies from businesses–2 at 1990 S NC 86, Sheetz, where $86.54 in beer was taken/recovered and $248.35 in cigarettes and drinks were taken. 1 at 1701 NC 86 S., Tractor Supply, where $1,221.89 in boots, dog bone, and wire cutters were taken, and half were recovered. • 3 Larcenies from unlocked motor vehicles– 1 at 120 Old Dogwood St., Microtel, where a suspect took $410.00 in cash and change. 1 at 381 S. Churton St., Daniel Boone Shell, where an abandoned/broke down vehicle was entered, unknown if any items were taken. 1 in the 300-block of S. Churton St. where a $100.00 flashlight was taken and recovered. Narcotics/weapons related incidents: • During the month of July, Officers recovered small amounts of cocaine, marijuana, hashish, paraphernalia, and 2 handguns. Hillsborough Public Works July 2020 Monthly Report Work Orders: 13 completed within two days Park Maintenance: 74 staff hours Fourth of July Flags: 9 staff hours Cemetery: 3 graves marked, 1 monument Stormwater Maintenance: 133 staff hours, 458 linear ft. Hillsborough Public Works June 2020 Monthly Report Work Orders: 13 completed within two days Park Maintenance: 54 staff hours Flag Day and Fourth of July Installation: 22.5 staff hours Cemetery: 1 grave marked Asphalt Repair: 3 Potholes, 6 utility cuts Stormwater Maintenance: 51.5 staff hours, 150 linear ft. August 2020 TOWN OF HILLSBOROUGH UTILITIES STATUS REPORT TOWN OF HILLSBOROUGH Utilities Department UTILITIES STATUS REPORT Page 1 c:\projects\engineering\Report0820_Utilities.xlsx 8/4/20, 3:54 PM PROJECT STATUS WTP Compliance The town received a reporting violation for a missed sample. The sample was taken and was compliant, but not reported on the required form within the time frame allowable. The town must provide a public notification of this violation either with next year's 2020 consumer confidence report or beforehand. West Fork of the Eno Reservoir The reservoir is nearly 2.5 feet below Phase 1 normal pool, at 40.3 feet. The July releases met or exceeded the minimum release of 1.4 cubic feet per second. Both Lake Orange and Lake Ben Johnson are spilling. August minimum release is 1.0 cfs. WFER Phase 2 Construction Project The road contractor, Smith-Rowe out of Mt. Airy, NC, is mobilizing and will close Mill Creek Road starting August 12 through October. This will be followed by a closure of Carr Store Road for several months. The current schedule projects June 2021 to substantially complete the work. This is several months behind anticipated due to COVID and we will need to grant a contract time extension and possbily obtain a USCOE permit extension. Thalle and Schnabel have submitted their final pay applications for the dam construction and Fund 66 can now be reconciled and closed out. Water Restrictions As of August 1, we were put on Stage 1 water withdraws from the Eno. With hurricane Isias rainfall, the river flow has gone up significantly. To be removed from Stage 1 water withdraw, the Eno must remain over 10 cfs average flow for seven consecutive days. We will manage the withdraw and releases internally for now. Our monthly production average is currently 1.788 MGD. "Unaccounted-for" Water We had no water main breaks in July. There were approximately 12 water service leaks repaired. Miscellaneous repairs have been proceeding as needed. Miscellaneous Projects Taylor Engineering is in design phase for the McAdams Road Water Main Rrelacement Project. Hazen and Sawyer is working on the River Pumping Station options for relocation or replacement. A scope/task authorization from Hazen and Sawyer has been finalized as a continuation of our water modeling contact to perform a water system redundancy study. We will pick back up with Highfill Engineering on the Old 86 waterline interconnection project that was recently approved with the FY21 budget. Sewer Rehabilitation & Repairs at Orange Grove St. and S. Churton St.This project is icomplete and we are awaiting the final pay application to close it out. Collection System Modeling Flow monitoring is underway and the next phase will be to use this data to calibarate the model and apply wet weather storm events to simulate the collection system performance. The town will be planning for interceptor upgrades and/or continued inflow and infiltration reduction in the future. Staffing Utilities will be advertising for a WWTP Operator position to fill a recent vacancy. This was approved in the FY21 budget. All staff are healthy and continuing essential operations and following protective guidelines. Water and Sewer Advisory Committee (WSAC) Activities WSAC meetings have been cancelled during the COVID-19 pandemic.