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HomeMy Public PortalAbout20150224 Public Safety PacketNOTICE OF MEETING AND TENTATIVE AGENDAi City of Jefferson Public Safety Committee Tuesday, February 24, 2015 7:30 a.m. City Annex, 427 Monroe Street, Lower Level Multipurpose Room TENTATIVE AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OLD BUSINESS a. HVAC System (Britt Smith and Captain Wilde) 4. NEW BUSINESS a. After Hours Club Regulation (Janice McMillan) b. 911 Phone Upgrade (Captain Wilde) c. Emergency Medical Services Agreement (Fire Division Chief Turner) 5. OTHER BUSINESS a. Fire Department Update (Fire Division Chief Turner) b. Police Department Update (Chief Schroeder) 6. ADJOURN NOTES i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. 1 Public Safety Committee Meeting Call to Order The December 30, 2014, Public Safety Committee meeting convened at 7:32 a.m. by Councilman Mihalevich. Attendance Present: Committee Members: Councilman Rick Mihalevich, Councilman Ken Hussey, Councilman Larry Henry, and Councilman Jim Branch. Guests: City Administrator Steve Crowell, Fire Chief Matt Schofield, Police Chief Roger Schroeder, City Counselor Drew Hilpert, Fire Division Chief Jason Turner, Police Captain Eric Wilde, Police Fiscal Affairs Technician Lauren Maddox, Cole County Emergency Management Coordinator Bill Farr, Public Works Operations Director Britt Smith, and Mike Olive for Checker Cab. Approval of Minutes Councilman Branch made a motion to approve the minutes of the November 25, 2014, committee meeting. Councilman Henry seconded the motion. Minutes were approved. Discussion of Agenda Items OLD BUSINESS None. NEW BUSINESS Ride Share Councilman Mihalevich advised there is a bill before the City Council next Monday regarding the issue of ride share. City Counselor Hilpert gave a brief history of the ordinance pertaining to the operation of taxi cabs. In order for a company to operate a taxi cab service, a Certificate of Need must be obtained. Currently, there is only one cab service in Jefferson City. Ride sharing services operate from computer/cell phone applications. The ride is requested and the customer makes payment over the phone. No cash is exchanged. The company sends the rider a picture of the driver and the cost of the service. Counselor Hilpert advised this new type of service does not fit into the Certificate of Need category. Two options would be to either tweak the ordinance to include this new type of service, or eliminate the Certificate of Need. Uber is the company providing the majority of the ride share service. It was noted that the company has not yet provided service in Jefferson City. When solicited for comment, Chief Schroeder stated his chief concern was safety. There are no parameters concerning the safety of the vehicle, safety of the driver, or insurance for the vehicle. Without establishing reasonable assurances that citizens are reasonably safe, Chief Schroeder advised he could not support the proposal. The ride share service should be regulated as a taxi 2 cab service. Chief Schroeder advised that 14 states and the District of Columbia have issued alerts regarding problems encountered with this type of ride share service. Mike Olive, representing Checker Cab, stated he would like the ride share companies to meet the same guidelines as taxi cabs are required. After considerable discussion, the committee agreed to table the issue until more information is gathered. Counselor Hilpert was instructed to contact the company “Uber” and obtain information regarding insurance of the vehicles, background checks on the drivers, etc. Vehicle Bids Chief Schroeder asked Fiscal Affairs Technician Maddox to present the vehicle bid information to the committee. The department received three bids for police vehicles. The low bid was received from Joe Machens Ford, Jefferson City. The department’s budget allowed for $240,000 to purchase nine vehicles; five marked and four unmarked. Nine older vehicles will be sold in a sealed bid process. A sixth marked vehicle will be replaced due to a traffic crash which “totaled” the patrol car. Insurance paid $20,500 with the remaining cost paid by the police “Operational Supplies” line item. Costs of the new vehicles were provided to the committee. With no questions from the committee, Councilman made a motion to forward the vehicle bid to the City Council for approval. Councilman Henry seconded the motion. Motion approved. Towing Contract Chief Schroeder asked Captain Wilde to present the information on the towing contra ct. Captain Wilde advised that bids were received from Broadway Wrecker and Tow Pro, LLC. After committee review, the lowest/best bid proposal from Tow Pro is recommended. The bid includes the towing of all city vehicles, 20-minute response time within the city limits, 40-minute response time outside the city limits, and storage facilities. Tow Pro will pay the City $7,601 on January 15th each year. The contract is for one year with the annual option to renew for five years. Counselor Hilpert advised the money that Tow Pro will pay the City for the contract is recouped from money collected from vehicle owners for storage. Councilman Henry made a motion to forward the towing contract to the City Council for approval. Councilman Branch seconded the motion. Motion approved. FY2013 “Technical Rescue” Grant – Timeline for Purchase of Equipment Chief Schofield updated the committee on the execution of the grant process. The FY2013 Technical Rescue grant, which was awarded in June 2014 and must be completed by Ju ne 2015, consists of three phases. Phase 1: Conduct Trench/Excavation Technician Level Training for 28 fire department personnel was completed in November 2014. Phase 2: Research, select, specify, and procure $157,000 in specialized technical equipment. This is in the process, and entails constructing training props and securing logistical support for Structural Collapse Training. Phase 3: Conduct 80 hours of Structural Collapse Training for up to 30 personnel, to be completed in April 2015. Chief Schofield advised bids for the specialized technical equipment went out on December 17th and are due on January 6, 2015. He anticipates presenting the bids to the Finance Committee on January 8th and to the City Council on January 20th. At that time he will ask to add the recommendation to the consent agenda. The training and new equipment will create new capabilities for fire department personnel in structural collapse/heavy rescue 3 situations. Some of the new equipment will replace equipment that is currently used in day-to- day operations. Revision to Ordinance 11-3 Mayor’s Power During Emergency Counselor Hilpert advised the revision to Ordinance 11-3 will give the Mayor the power to authorize a “Hazardous Travel Advisory” in the event of a natural and/or manmade disaster. He would have the power to close streets during situations such as a snow emergency. Councilman Hussey made a motion to forward the revision onto the City Council for approval. Councilman Branch seconded the motion. Motion approved. Medical Bio Hazard Drill Cole County Emergency Management Coordinator Farr advised a medical bio-hazard drill was held on December 17th brought about by the Ebola outbreak in the United States, and a false alarm in Jefferson City. The training keyed on the 911 Communications Center and protocol for calls designated as “medical bio-hazard” calls, which include any communicable disease. Mr. Farr stated that other Missouri counties look to Jefferson City to establish protocol. The police department, fire department, EMS, area hospitals, Hazmat, and the Cole County Health Department all participated in the drill. Lincoln University students filled the role of “patients”. Mr. Farr advised the drill went very well and was a great work experience. The after-action report brought out some hospital related issues that were noted. Mr. Farr stated that the unified command center was handled very well during the NAACP State Capitol Demonstration on December 5th. Both major events went very well. OTHER BUSINESS Chief Schroeder provided the committee with information regarding a $5,000 MoDOT grant made available to the police department for overtime pay for work zone enforcement at the new Lafayette interchange construction site. This grant will run through 2015, and possibly longer. MoDOT has asked for special enforcement in February during bridge work. This is a no -match grant. The police department was just recently notified of the grant, and Chief Schroeder would like to present it to the City Council on Monday, January 5th. Councilman Hussey made a motion to forward the grant onto the City Council for approval. Councilman Henry seconded the motion. Motion approved. Chief Schofield noted an article in the News Tribune regarding an incident last Saturday in which firefighters delivered a baby in an emergency situation. The call came into Fire Station 1. The situation highlights the EMS training utilized by the firefighters. Adjourn The meeting was adjourned at 8:20 a.m. The next meeting, scheduled for January 27, 2015, will be held in the Multipurpose Room in the Fire Administration Building. DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works and Planning Committee Public Safety Committee FROM: Janice McMillan, Director of Planning and Protective Services DATE: February 16, 2015 RE: Amendment to After Hours Club Regulation, Chapter 17 Section 17-33 pertains to licenses to "after-hours operations" and specifically cites an assembly use. Larry Burkhardt, Building Official, has reviewed the applicability of this code, and has recommended the use group be amended to "A-2" assembly use. The attached ordinance proposes this change. The schedule for committee review is: • Public Works and Planning Committee - February 19, 2015. • Public Safety Committee - February 24, 2015. cc Chief Schofield, Asst. Chief Turner Chief Schroder BILL NO. [Bill No. SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CODE PERTAINING TO AFTER-HOURS OPERATION. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 17 (Licenses, Taxation And Miscellaneous Business Regulations) Section 33 (License Revocation for After -Hours Operation) is amended as follows: Sec. 17-33. License Revocation for after-hours operation. Any business license of any type shall be subject to revocation, if it is open to the public between the hours of 1:30 a.m. and 4:00 a.m. and during those hours in the area open to the public it: A. Fails to comply with the all requirements for an A- A2 assembly as defined in the fire code, or any other provision of the fire code; or B. Fails to immediately consent to a fire inspection during those hours if the business is open to the public at the time of the requested inspection; or C. The license holder or its employees, knows or should have known that there was alcohol upon the premises of the licensed business or the parking lots adjacent to the licensed premise, and failed to report the same to the police department, unless such property has a valid liquor license; or D. The license holder or its employees, knows or should have known that there were illegal drugs upon the premises of the licensed business or the parking lots adjacent to the licensed premise, and failed to report the same to the police department; or E. Fails to have required permanent lighting outside the business; or F. Fails to properly control customers. If any customer becomes unruly or abusive, it shall be the duty of the license holder to call and fully cooperate with police, or other law enforcement authority. The license holder shall take appropriate and necessary steps to supervise the premises immediately outside the establishment, shall keep said premises free from litter, and shall not allow the premises to become a gathering location for customers. The licensee shall take reasonable steps, based on past incidents, to prevent persons who have recently left the establishment or who are waiting to enter the establishment from disturbing the peace, fighting, discharging firearms, or threatening or intimidating passers-by, and shall not permit such persons to engage in lewd or lascivious conduct Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Presiding Officer ATTEST Approved Mayor APPROVED AS TO FORM: City Clerk City Counselor AGREEMENT This Agreement is entered into this day of , 2015, by and between the County of Cole, (hereinafter "County") and the City of Jefferson City, (hereinafter "City"). WITNESSETH: WHEREAS, the City has and continues to provide emergency medical response to citizens of Cole County. WHEREAS, the County operates Cole County Emergency Medical Services (hereinafter "EMS") and desires the assistance of the City to aid and augment EMS in responding to medical emergencies in Cole County. NOW, THEREFORE, the Parties in consideration of the foregoing recitals and the mutual covenants and promises contained herein, hereby agree as follows: 1. TERM OF AGREEMENT: The term of this agreement shall be from January 110 2015 through December 31, 2015. 2. OBLIGATION OF COUNTY: The County will provide to the City an amount consisting of one-half of the County Commission's annual appropriation for First Responders from the County EMS Sales Tax. This amount for the current fiscal year is $25,000. 3. OBLIGATION OF CITY: The City will provide first responder medical response to the County inside the City limits. 4. INSURANCE: The City shall maintain adequate liability, workers compensation, and accident and health insurance. 5. INDEMNIFICATION: Each party (the "Indemnifying Party") shall defend, indemnify and hold the other party and its trustees, directors, officers, employees, agents, and representatives (the "Indemnified Party") harmless from and against, any and all losses, costs, claims, demands, liabilities, damages, fines and penalties, including but not limited to those relating to investigations, actions, suits, proceedings and hearings and reasonable attorneys' fees and costs (collectively, "Damages") arising out of, related to, or caused by (i) any act of gross negligence or willful misconduct committed by officers, directors, agents, representatives or employees of the Indemnifying Party during the term of this Agreement, or (ii) any breach of, or failure of performance under, this Agreement; provided, however, that Damages shall not include any amount resulting from the Indemnified Party's (A) act of gross negligence or willful misconduct, or (B) breach of, or failure of performance under, this Agreement. 6. STATUS AS INDEPENDENT CONTRACTOR: It is expressly acknowledged the parties hereto are independent contractors, and no partnership, joint venture, agency, or any other arrangement is established. 7. TERMINATION AND SUSPENSION: In the event the City and County shall mutually agree in writing, this Agreement may be terminated on the terms and dates stipulated therein. 8. ASSIGNMENT: No assignment of this Agreement or the rights and obligations hereunder shall be valid without the specific written consent of both parties hereto. 9. WAIVER OF BREACH: The waiver by either party of a breach or a violation of any provision of this Agreement shall not operate as, or be construed to be a waiver of any subsequent breach of the same or other provisions hereof. 10. ENTIRE AGREEMENT: This Agreement supersedes all previous contracts and agreements and constitutes the entire agreement between the parties. No oral statements or prior written material not specifically incorporated herein shall be recognized unless incorporated herein by amendment, such amendment(s) to become effective on the date stipulated herein. This Agreement shall be binding upon the parties hereto, their successors and assigns. IN WITNESS WHEREOF, the parties have executed this Agreement in multiple originals as of the date above first written. COUNTY OF COLE Sam Bushman Presiding Commissioner Attest: County Clerk 2 CITY OF JEFFERSON CITY Title: CERTIFICATION OF AUDITOR I do hereby certify that there is a balance otherwise unencumbered to the credit of the appropriation to which it is to be charged and a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made, each sufficient to meet the obligation incurred to the City of Jefferson City. County Auditor 3 Date: