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Home My Public Portal AboutPRR 14-1683From: Chris O'Hare [mailto:chrisoharegulfstream @gmail.com] Sent: Monday, December 29, 2014 3:08 PM To: Bill Thrasher Subject: Public Record Request - mailing labels - morgan Itr Dear Custodian of Records, Copied below is a public record request I made of your agency on October 28, 2014 for records relating to the mailing labels created when Mayor Scott Morgan sent a letter to Town residents which was dated October 22, 2014. I have made numerous public record requests to you regarding this matter. Each attempt by me to request the records I seek was made in a way I hoped would finally ask just the right way in order to allow me to inspect these records.You have either been non - responsive to my requests or you required an excessive fee for re- creating this record. I also note that mailing labels are recorded on the Town's web site under the section known as "Find a Town Record." Specifically, Pages 9 and 10 of public record APP 014 -11 (attached for your reference) contain mailing labels you evidently consider to be public records. Therefore, I will try one more time to examine the records I seek. Please make available for my inspection the public records which are the addressed envelopes sent to all intended recipients of Mayor Morgan's October 22, 2014 letter to Town residents. I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes If any records that would have been responsive to this request have been destroyed, then please provide any and all records identifying the destruction or any other means of disposition of records that would have been responsive to this public record request. If the records I request have never existed, then please advise me that no such records exists. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by § I19.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 4119.07(1)(f) of the Florida Statutes. Please take note of 4119.070)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other ofJicers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See 6119.01(2)(fl, Florida Statutes. Please provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Please take note of 4119.07(4)(01(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please advise me of the cost you anticipate to be incurred by your agency prior to incurring this cost. If you anticipate the production for inspection of these public records to exceed $1.00 please notify me in advance of you incurring the cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisohareaulfstream a.amail.com COPY of October 28, 2014 request: From: Chris O'Hare < chrisoharegul fstream(a),gmail.com> Date: Tue, Oct 28, 2014 at 7:18 AM Subject: PUBLIC RECORD REQUEST mailing labels To: bthrasheraimif- stream.org. Pursuant to Article 1. Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make a public records request of your agency for the following records: Mailing list used to create the address labels which were fixed to the envelopes containing the October 22, 2014 letter to Gulf Stream Residents signed by Scott W. Morgan. If a vendor was hired to create these labels, label the envelopes or stuff the envelopes, then the invoice from that vendor for their service. If any records that would have been responsive to this request have been destroyed, then please provide any and all records identifying the destruction or other means of disposition of records that would have been responsive to this Public Record Request. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 5119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 5119.07(1)(f) of the Florida Statutes. Please take note of 5119.07(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See 5119.01(2)(f), Florida Statutes. If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and /or records, as well as to distinguish the cost of labor and materials. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream Calamail.com RECEIVED UGI 1t) 2014 Town of Gulfstream, Ft 2n4g4609020000080 NILSEN LARS 930 INDIGO FT GULF STREAM FL 33483 6110 0 WENSWENS RI . 5666 PALM WAY DELRAY DELRAY BEACH AUSTRIAN NEIL& 1430 N OCEAN BLYO DELRAY BEACH FL 33483 7363 20434609030000040 BINNIE WILLIAM H TRUST 126 DANIEL ST STE 280 PORTSMOUTH NH 038013857 25 25 25 $0.489 US POSTAGE FIRST -CLASS 062S0005564643 33480 L L I W25000556334880 tl �F411 III 'I II .tlwClaj �� parr,'. .uwel. v 7049480ma0000060 25 ELMORE GEORGE T 1320 N OCEAN BLVD DELRAY BEACH FL 33483 7234 204348O4030000070 255 2004 PARKER FAMILY LIMITED PARTNERSHIP 1330 N OCEAN BLVD DELRAY BEACH FL 334837234 SARGEANT HARRY III 1420 N OCEAN BLVD DELRAY BEACH FL 334837363 10434 809040D9835D GULF STREAM GOLF CLUB 2401 N OCEAN BLVD DELRAY BEAM FL 33483 7355 we40W4584643 8 33480 r 25 i i I i 25 i TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 30, 2014 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #1683 (mailing labels - morgan ltr) Please make available for my inspection the public records which are the addressed envelopes sent to all intended recipients of Mayor Morgan's October 22, 2014 letter to Town residents. Dear Chris O'Hare [mail to: chrisoharegulfstreai nQgtnail.coml, The Town of Gulf Stream has received your public records requests dated December 29, 2014. If your request was received in writing, then the requests can be found at the following link http: / /www2.gulf- stream. org/ WebLink8 /0 /doc /32518/Pagel.asyx. If your request was verbal, then the description of your public records request is set forth in the italics above. Please refer to the referenced number above with any future correspondence. Be advised that no such records exist. We consider this matter closed. Sincerely, Town Clerk Custodian of the Records