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Home My Public Portal About20030424CCMeeting1 @ @ITEM 2003 -04 -24 City Council Minutes Mayor Walter W. Parker called the April 24, 2003 City Council meeting to order at 7:05 P.M. The following members of Council were present: Jack Youmans, Whitley Reynolds, and Walter Crawford. James Burke was absent due to attending a GMA class in Tifton; Jason Buelterman was on vacation and Richard Barrow was out of town. City Attorney Edward Hughes and City Manager Bob Thomson were present. Reverend Hale Bishop gave the invocation. The Pledge of Allegiance was recited. The Mayor requested that all remarks to Council be held to 3 minutes in length as we have a long agenda. Mr. Gregory Tarana said he had appealed to Council a few meetings back for a vendor license in order to sell ice cream and such from his truck. Tarana reminded Council that they said that they would study the ordinance. A short discussion was held. Parker said the reason for the ordinance was and is to protect the merchants and business owners who have permanent location and pay taxes, these owners only have a few months out of the year to hold them over until the next season begins. Mary Ellen Beytagh gave the background of the Parking Committee appointed by Council last year. Beytagh said the recommendation of decal parking only from Butler to the beach on 6th through 13th Streets is what is being proposed to Council. Parker read a portion of a letter from Col. Gerber of the U.S. Army CORPS. It states that they are watching the beach access issues on Tybee. Crawford said Butler Avenue has more that adequate parking to satisfy the CORPS. Ann Shriver spoke on the safety aspect of having decal parking only saying that the people who purchase decals are more responsible. Earl Schafer said that there is a turn over at the meters when you feed them. Schafer also questioned parking on the left side of streets stating this is a big liability to the City. Schafer also questioned the 911 emergency number saying he did not realize that when calling, which it takes 10 to 15 rings for a person to answer; where is the $1.50 that we pay on our bills go to. Parker said that the response times are being looked into with Memorial personnel. Youmans told the audience that they can thank the Chatham County Commissioners as they turned the EMS over to Memorial. Jim McCusker told Council that he is back again to request the purchase of an unopened right of way on Solomon. McCusker said that is has been going on for 6 to 9 months and he does not know where he stands and would like to know. Sonny Colley addressed Council on Consumer Credit Counseling Services, a non- profit organization that offers workshops to assist employees in financial matters at no charge. Kathryn Williams announced that the Beach Sweep is Saturday, April 26; at 10 A.M. beginning at the pier and that the MSC is having an Auction in City Hall at 4 P.M. and invited all to attend. Williams also said on the issue of decal parking it is a safety point, others can go where there will be lifeguards. The Beautification Committee is going to educate the public on litter, as they are targeting the main parking lots in order to make people aware. Earl Schafer said if speed bumps won't work how about rumble strips. i 1 Mayor Parker opened the meeting for business legally presented. Reynolds said that on the vendor request for a change in the ordinance to allow that this should be studied in the fall and winter months to see what if anything that Council wishes to change. Thomson spoke on the main sponsor have the responsibility for vendors permits under their umbrella. A badge with event name, dates, etc. would be issued to the vendors with one point of contact. Youmans asked if all vendors would be charges a fee? Crawford said it would be with the cost of the permit for the event. Thomson said sponsor would pay extra cost for police and public works assistance. Hughes will work with Thomson special events in order to recoup the costs to the City and bring to Council. Reynolds told Council that 911 and response time is just as bad in Savannah as it is at Tybee. Crawford said that may be so but that he had met with Chatham County Commissioners before they gave the contract to Memorial and was assured that Tybee would have no reduction in service. Crawford said it only takes 4 minutes for brain death and that Council needs to make a strong statement to the Commissioners, as we pay a lot more taxes than other areas. Thomson said he is talking with the administrator of Med Star and told them what records show as response time. Thomson said he believe the State law requires it takes less that 12 minutes to respond to a call. Council asked to fmd out what agreement/contract says and give each of them a copy. Crawford motioned to have a resolution drawn to the Chatham County Chairman Billy Hair and the Commissions of our deep profound concern over the response times of an emergency call. Youmans seconded. Vote by Council was unanimous. Crawford moved to approve the request from Jim McCusker for the purchase of an unopened portion of Solomon Avenue. Crawford said Council has 3 different proposals from McCusker. Youmans seconded for discussion. Reynolds said that the unopened street in question is traveled upon. Youmans asked how much is being requested. Parker said for Council to keep in mind the walking trail that is being considered along that section of Solomon. Crawford said this is the 100 feet of the old Central of Georgia right of way and that Solomon takes up about 30 feet, the entire width of the ditch is 20 feet, so Council has the option of selling between 0 to 50 feet. Hughes said this motion is for the advertising of a public hearing only, is that what he is hearing? Crawford answered yes, advertising for a public hearing. Youmans said that this does not mean we are conveying property. Crawford answered that is correct. Vote by council was unanimous. Hughes will advertise the hearing for June, as there is not enough time for the May meeting to be in compliance with the law. Crawford moved to grant the parade permit to the Beach Bums with no fees being requested. Youmans seconded. Vote by Council was unanimous. Finance Director Jason Cowan said he was given goals to achieve when he came to work and after assessing the department and staff he cannot accomplish this task with the current staff. Cowan said Council voted in December to purchase a hand print time system from Kronas in the amount of over $30,000. Cowan is recommending that Council approve his recommendation to outsource the payroll of the City to ADP one of the worlds letter with this service. Don Buckingham, ADP, said they would assume liability for the payroll and all functions that is associated with it, there is no terms, no contract to sign, this is done with a handshake. Cowan said there is more details in his office. After further discussion Crawford moved to accept the recommendation from the Finance Director to outsource the payroll. Youmans seconded. Vote by Council was unanimous. Reynolds moved to accept the minutes as presented. Youmans seconded. Hughes asked if the 2 corrections he sent had been made. Brown answered yes, personnel and litigation has been added as reasons for executive session. Vote by Council was unanimous. Reynolds moved to approve the Beer and Wine Alcohol Beverage License for Sweet Dreams, Tybee Pier and Pavilion, in the name of Myrtice J. Morrison. Crawford seconded. The Council vote was unanimous. Youmans moved to approve the Alcohol Beverage license renewal for Capt. Chris's 1415 Butler Avenue in the same Chris Simon. Crawford seconded. Vote by Council was unanimous. Crawford moved to appoint 4 members to the Greenway Linear Park Committee with a member from Council to serve. Youmans seconded. Vote by Council was unanimous. Council took a paper ballot vote and the following citizens were appointed. Arnie Seyden, Leo Sheehan, Jimmy Cartee, and Jim Boyle. Crawford moved to approve the concept of credit cards for paying for City services pending further details from the Finance Director. Reynolds seconded. These machines would be located at City Hall, Parking Services and the Police Station. Vote by Council was unanimous. Jason Cowan, Finance Director presented the following budget adjustments to Council for approval. Debit 4210 -54 -2100 Capital Outlay machinery & Equipment $6,500 — credit 00 -13 -4220 Fund Balance $6,500; Debit 1320 -53 -1200 Studies, surveys, consulting $8,500 update to master plan — credit 00 -13 -4220 Fund Balance Unreserved $8,500; Debit 1320 -53 -1200 Studies, surveys, consulting $7,350 — credit 00 -13 -4220 Fund Balance Unreserved $7,350 for the classification and compensation study from Carl Vinson Institute UGA; Debit 1320 -53 -1100 City Manager — Misc expense $7,056 — credit 00 -13 -4220 Fund Balance Unreserved for the GED program Royce Center; Debit 100 - 6110 -52 -3850 YMCA salary $362.09 — credit 100 -00 -11 -1110 Claim on Pool Cash $362.09. Youmans moved approval. Crawford seconded. Vote by Council was unanimous. Crawford moved to adopt Section 9 -5 -1 Beach rules (2) to include cigarette butts and the sentence "Beach goers must contain their trash at all times." on 1st reading. Reynolds seconded. Vote by council was 2 in favor (Reynolds and Crawford); 1 opposed (Youmans). Reynolds said a prior Council did a study on the lack of sewerage on Cason Avenue. Youmans said a sewer line crosses the highway down by Solomon property at Breezy Point — Johnny put in a pumping station. Reynolds said he has a copy of this study somewhere. Youmans said he would like to see it. Crawford said these citizens have paid taxes for years and they have no sewerage. This item will be on the May 8th agenda. Reynolds made a motion for a face -to -face meeting with the Governor, DOT Commission, and elected officials representing Tybee Island to be held with Mayor and Council concerning Highway 80. Reynolds stated he is disappointed with the State of Georgia. Youmans seconded. Vote by council was unanimous. Thomson will set up meeting. 1 Crawford moved to approve the Parking Committee recommendation to allow decal parking only from 6th Street to 13th Street, Butler Avenue to the beach. Parker asked if an ordinance would be needed. Hughes answered probably so. Motion failed for the lack for a second. Crawford requested that this be placed on the May 8th agenda under his name. Hughes explained the Land Trust request to Council. Crawford asked who is the Tybee Island Land Trust, Inc. Questions on who is involved, liability, where the property is located and what is the value. Hughes is to research. Hughes said Council has no control over TILT, there are no shareholders, board is elected by members and they have by -laws. Smith asked if Land Trust, Inc. owns why easement is needed. Youmans said the first property was lot east of Mallory Pearce's house. Hughes said he would send an article that addresses land trust. Smith said the Planning Commission has the proposed Section 8 -2 -010 Definitions for the May meeting. This amendment to the Land Development Code will be advertised for a public hearing at the May 8th meeting. Smith said we need to check and see how the County deals with this same issue. Smith said he will get a copy of the County code. Parker said this is a method of measurement of height. Hughes told Council this has been a problem for 2 or 3 year and we need to do something even if it is not perfect. A long discussion was held on the health insurance for the employees that elect to take early retirement offered by the City. Hughes told Council he is talking with the attorneys from GMA and there are three options. Hughes said this is a confusing road and that options are unlimited — need cost figure and age for ordinance. Hughes said the trend is to pay less and less. Crawford said COBRA is higher costs. Hughes answered slightly, but none of this is permanent if premiums get jacked up. Crawford said the City could limit the number of years. Youmans mentioned the AARP supplement that he has for health insurance. A motion was made, seconded and voted on unanimously that the City will contribute to the employee only $278.00 current costs of HMO and anything above the employee will pay. A special called Council meeting was called for April 30th at 5:15 P.M. for the second reading of the ordinance. Reynolds moved to adopt section 9 -3 -35 Lifeguards; required; qualifications; duties on second reading. Crawford seconded. Vote by council was unanimous. Crawford moved to accept the elected officials into the GMA retirement program. Reynolds seconded. Vote by Council was unanimous. The information will be forwarded to GMA legal counsel for an ordinance to come back before Council for adoption. Crawford moved to appoint Buelterman to serve on the Green Way Linear Committee. Youmans seconded. Vote by Council was unanimous. Crawford has brought the problem of Brooks Haymans to Council saying this has been hanging since December 99 and needs to be cleared up. Since the drainage work was completed on Solomon there is no problem it is working great. Hughes said a survey is needed. Crawford moved for the City to have a survey done of Laurel Avenue area in question. Youmans seconded. Vote by Council was unanimous. Thomson said there is problem of drainage the entire length of Solomon Avenue, we have a topo of survey and have a good idea of how to solve. Thomson said he would the authority to continue the study, to the end of Solomon — come up will a plan — then 1 implement the plan. Parker asked how much? Reynolds said what are the figures? Thomson said the drainage is not working like it should. Hughes told Council that the catch basin in Haymans yard is getting clogged up. Thomson said Ward Edwards has done 1/2 of the area, has solution, create inverted crown in road to take care of typical rainfall, plus swales and catch basins. Thomson to get cost of topo survey and cost of construction to have work done for the May 8th meeting. Thomson told Council there is a pot load of money in drainage. Hughes asked if this is Polk to Byers. Thomson said yes. Youmans said the reason for the problem is that ditches were filled in. Reynolds said he spoke to Dick Smith about acquiring property. Hughes said he talked with Smith tonight and it is not a dead issue. As there was no further business to come before Council Mayor Parker adjourned the meeting. Clerk of Council Mayor Walter W. Parker The City of Tybee Island Budet Adjustment Worksheet Date: April 10, 2003 Dept Public Works Account # Account Name Debit Credit 4210 -54 -2100 Capital Outlay Machinery & Equip. $ 6,500.00 00 -13 -4220 Fund Balance Unreserved Undesig $ 6,500.00 Reason For Adjustment: Purchase of Double Drum Asphalt Roller to be used to improve the City's Roads. Dept. Head Signature: The City of Tybee Island Budet Adjustment Worksheet Date: April 10, 2003 Dept: City Manager Account # Account Name Debit Credit 1320 -53 -1200 studies, surveys, consultatio $ 8,500.00 00 -13 -4220 Fund Balance Unreserved Undesig $ 8,500.00 Reason For Adjustment: This is a survey to update the City's Master Plan. Of the $8,500 to be spent, $6,375 will be reimbursed by a grant so total costs to the City is $2,125. Dept. Head Signature: The City of Tybee Island Budet Adjustment Worksheet Date: April 10, 2003 Dept: City Manager Account # Account Name Debit 1320 -53 -1200 studies, surveys, consultatio $ 7,350.00 Credit 00 -13 -4220 Fund Balance Unreserved Undesig $ 7,350.00 1 Reason For Adjustment: Allow the Carl Vinson Institue to complete a classification and compensation survey for all city employee positions. Dept. Head Signature: 1 The City of Tybee Island Budet Adjustment Worksheet Date: April 10, 2003 Dept: City Manager Account # Account Name Debit Credit 1320 -53 -1100 City Manager - Misc. expense $ 7,056.00 00 -13 -4220 Fund Balance Unreserved Undesig $ 7,056.00 Reason For Adjustment: This will allow the Royce Center to provide educational opportunities to City residents and give those interested the opportunity to earn their GED. Dept. Head Signature: 1 The City of Tybee Island Budet Adjustment Worksheet Date: April 10, 2003 Dept: YMCA Account # Account Name Debit Credi 100- 6110 -52 -3850 Salary $ 362.09 100 -00 -11 -1110 Claim on Pooled Cash $ 362.09 Reason For Adjustment: To adjust city reimbursement amount to reflect Tiffany's increase in pay by the Y. Currently paying $2,838.21 but should be paying $31200.30 Dept. Head Signature: 1 1 1 9 -3 -35 Lifeguard; Required; Qualifications;Duties ORDINANCE NO. It is hereby ordained by the governing authority of the City of Tybee Island, in open meeting assembled, that the Tybee Island Code of Ordinances, Title 9 Licensing and Regulations, Chapter 3 Miscellaneous Regulations, Section 35 Lifeguard; Required; Qualifications; Duties, be amended to read as follows: Section 1. Section 9 -3 -35 is hereby amended to read as follows 9 -3 -35 LIFEGUARD; REQUIRED; QUALIFICATIONS; DUTIES Any person engaged in the business of renting floats, rubber boats, rafts, water craft or similar beach equipment for use by the public, shall, before engaging in that business' employ and maintain at all times within the vicini of the business site the services of a swimmer as a life: - d who is American Red Cross, � .�_�� °�� . � � ��.,�'�� .�� -� .� a �� .�� ,�Y ' �� a_ �' certified as follows: 1. Emergency Water Safety; 2. CPR; 3. Basic First Aid. The lifeguard must be approved by the director of the Lifeguards, city of Tybee Island. The particular duty of the business' lifeguard shall be to observe all persons renting any equipment, and to see that those persons use that equipment in a safe manner, and to go to the aid of any person in distress in the water.(ORD.# 1990 - 14)(1997 -81; 8/14/97) Any ordinances in conflict herewith are repealed to the extent of the conflict and this Ordinance shall have application to any violation of the Tybee Island Code of Ordinance of the City of Tybee Island, Georgia. Adopted this day of , 2002 Mayor Walter W. Parker City Clerk 1st Reading: 2nd Reading: Enacted: Page 1 of 1