The URL can be used to link to this page

Home My Public Portal About14-034RESOLUTION NO. 14-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING THE NEW JOB SPECIFICATION FOR THE SENIOR COUNCIL FIELD REPRESENTATIVE POSITION WHEREAS, the Director of Human Resources is authorized and directed under provisions of Sections 2797.1 and 2797.3 of the Carson Municipal Code to prepare and recommend position classification and compensation plans, after consultation with the affected Directors, which become effective upon approval by the City Council. WHEREAS, Rule III of the City of Carson Personnel Rules provides that modification to the classification plan, embodied in Resolution No. 77-111, shall be made only after the Director of Human Resources consults with the affected Directors and affected recognized employee organizations. WHEREAS, the Human Resources Officer, acting in lieu of the Director of Human Resources, has consulted with the affected parties concerning these classifications. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS: Section 1. The above recitals are true and correct. Section 2. The reclassification of one Council Field Representative position to a Senior Council Field Representative position is hereby approved, effective April 12, 2014. Section 3. The new job specification for Senior Council Field Representative (Salary Range 151 - $5,583-$7,124) an at -will, unclassified, exempt position, is hereby adopted.: ' PASSED, APPROVED and ADOPTED this 2nd day of April, 2014. ATTEST: City Clerk Donesia L. Gause MMC [MORE] _Z Mayor Jim Dear RESOLUTION NO. 14-034 APRIL 2, 2014 PAGE 2 OF 2 APPROVED AS TO FORM: _... vk6w:�:� City Attornoi STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF CARSON 1, Donesia L. Gause, City Clerk of the City of Carson, California, do hereby certify that the whole number of members of the City Council is five; that the foregoing resolution, being Resolution No. 14-034 was duly and regularly adopted by said Council at a regular meeting duly and regularly held on the 2 d of April, 2014, and that the same was passed and adopted by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Mayor Dear, Santarina, Gipson, Davis -Holmes and Robles None None None City Clerk Donesia L. Gause, CMC City of Carson Report to Mayor and City Council April 1, 2014 New Business Consent SUBJECT: REQUEST TO RECLASSIFY ONE POSITION IN THE COUNCIL FIELD REPRESENTATIVE CLASSIFICATION TO SENIOR COUNCIL FIELD REPRESENTATIVE AND ADOPT RESOLUTION NO. 14-034 AMENDING THE CITY'S CLASSIFICATION PLAN, RESOLUTION NO. 77-111 APPROVING A JOB SPECIFICATION FOR THE POSITION OF SENIOR COUNCIL FIELD REPRESENTATIVE a�A " 'd --l" u by ob Blackw f I rim uman Resources fficer I X6V_Q LkZL,, t, p rovd�'by Acquelyn Acosta �j Acting City Manager SUMMARY On March 18, 2014, the City Council approved the addition of two part-time Council Field Representative positions to augment the existing authorized three full-time positions. During the discussion of these additional positions, staff was directed to reclassifiy one of the full-time positions to provide for supervision, schedule coordination, and team development of the Council Field Representatives. Consequently, Resolution No. 14-043 (Exhibit No. 1) in reference to the reclassification of one of the Council Field Representatives to Senior Council Field Representative is being presented for approval. RECOMMENDATION TAKE the following actions: i . WAIVE further reading and ADOPT Resolution No. 14-034, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING THE NEW JOB SPECIFICATION FOR THE SENIOR COUNCIL FIELD REPRESENTATIVE POSITION." 2. APPROVE the reclassification of the most tenured incumbent from Council Field Representative to a Senior Council Field Representative. ALTERNATIVES Take any other action deemed appropriate. IV. BACKGROUND On March 18, 2014, the City Council approved the addition of two part-time Council Field Representatives to augment the existing authorized three full-time rity of Carson Report to Mayor and City Council April 1, 2014 positions. During the discussion of these additional positions, staff was directed to reclassifiv one of the full-time positions to provide for supervision, schedule coordination, and tearn development of the Council Field Representatives. Consequently, the reclassification of one of the Council Field Representatives to Senior Council Field Representative is being presented for approval. The attached job specification of Senior Council Field Representative (Exhibit No. 2) has been created to incorporate the addtional duties of supervision, coordination and team development. The individual in the Senior classification will also continue to be responsible for those duties normally associated with the subordinate classification of Council Field Representative (Exhibit No. 3). The Senior Council Field Representative will be an At -Will, Unclassified, Exempt position. As the most tenured Council Field Representative meets all the requirements of the newly created classification and has been performing supervisory duties, the City Council is requested to approve the reclassification of the most tenured Couricil Field Representative to a Senior Council Field Representative, effective L'_', 20i4. Since the recent hire of the two full-time Council Field Represen.tatives, the most tenured incumbent has assumed responsibility for coordinating schedules, directing less tenured staff and providing direc�lon and supervision. With the addition of two part-time Council Representatives, this person will also be responsible for supervising and leading the work of the two part-time Council Field Representatives. The proposed salary range for this position is 151 ($5,58347,124) which is approximately 7.5% above the Councl Field Representative salary range, V. FISCAL IMPACT The estimated annual increase for the Senior Council Field Repressentative position is $5,544.00. The additional costs can be absorved within the current budget. V1. EXHIBITS I Resolution No. 14 — 034. (pgs. 4-5) Job Specification — Senior Council Field Representative. (pgs. 6-7) — Council Field Representative. (pgs. 8-9) Job Specification Prepared by: Robert Blackwood, Interim Human Resources Officer Oocumenil 7 0, Rn,02-24-201 4 Reviewed by: 0, City of Carson Report to Mayor and City Council April 1, 2014 Citv Clerk City Treasurer Administrative Services Public Works Community Development Community Services Action taken by City Council Date Action RESOLUTION NO. 14-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING THE NEW JOB SPECIFICATION FOR THE SENIOR COUNCIL FIELD REPRESENTATIVE POSITION WHEREAS, the Director of Human Resources is authorized and directed under provisions of Sections 2797.1 and 2797.3 of the Carson Municipal Code to prepare and recommend position classification and compensation plans, after consultation with the affected Directors, which become effective upon approval by the City Council. WHEREAS, Rule III of the City of Carson Personnel Rules provides that modification to the classification plan, embodied in Resolution No. 77-111, shall be made only after the Director of Human Resources consults with the affected Directors and affected recognized employee organizations. WHEREAS, the Human Resources Officer, acting in lieu of the Director of Human Resources, has consulted with the affected parties concerning these classifications. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS: Section 1. The above recitals are true and correct. Section 2. The reclassification of one Council Field Representative position to a Senior Council Field Representative position is hereby approved, effective April 12, 2014. Section 3. The new job specification for Senior Council Field Representative (Salary Range 151 - $5,58347,124) an at -will, unclassified, exempt position, is hereby adopted. I PASSED, APPROVED and ADOPTED this I st day of April, 2014. ATTEST: City Clerk Donesia L. Gause MMC [MORE] �E)-'nibi� IV-- '_ Mayor Jim Dear RESOLUTION NO. 14-034 APRIL 1, 2014 PAGE 2 OF 2 APPROVED AS TO FORM: City Attorney STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF CARSON 1, Donesia L. Gause, City Clerk of the City of Carson, California, do hereby certify that the whole number of members is five-, that the foregoing resolution, being Resolution No. 14-034 was duly and regularly adopted by said City at a regular meeting duly and regularly held on the I't day of April, 2014 'and that the same was passed and adopted by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: WE City Clerk CITY OF CARSON Council Reso- 14-034 Class Specification Bargaining Unit --Unrepresented FLSA: Exempt SENIOR COUNCIL FIELD REPRESENTATIVE Job Summary Under general direction of the City Manager, performs varied and complex professional and confidential administrative work in support of City Council members; serves as a Council liaison and represents Council members at various meetings and functions� provides direction and oversees the work of Council Field Representatives. Distinguishing Characteristics This is a position, which is unclassified and serves on an at -will basis under the City Manager. Position at this level may be required to work evenings and weekends. Essential Duties and Responsibilities (These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.) 1 . Conducts studies, research and analysis on policy and administrative issues. 2. Prepares staff reports for City council agendas and other correspondence. 3. Researches and responds to resident or constituent inquiries or complaints and coordinates interdepartmental action. 4. Serves as liaison with other agencies, the public, and the City departments on behalf of the City Council. 5. Prepares official correspondence such as interdepartmental memoranda and letters of inquiry on behalf of Council members. 6. Provides administrative solutions requiring knowledge of record management, forms control, systems and procedures analysis and statistical analysis. 7. Assists in the preparation, review and modification of the City Council budget by drafting or revising justifications for expenditures and compiling supportive data. 8. Prepares recommendations for the improvement of communications between the City Council and City commissions, committees, departments, other agencies, the public and the business community. 9� Develops a system of keeping records of and tracking City Council requests and directions. Q� Supervises, trains and evaluates staff 11 Works with the City Manager and departments on administrative problems. 4-1-12. Develops plans and programs. �-� 13. Performs related duties as required. Qualifications Guidelines A typical way to obtain the requisite qualifications to perform the duties of this class is as follows: Education and Experience: /A MIRIMUM 9T two yeai:G-Goiieg:'e --eurseewGrkBachelor's de -gree in business administration, public administration, political science, mass communication or journalism from an accredited four- year college or university and thFee (3)Five (5) years of experience performing community liaison and administrative functions for a public office,_ GF—governmental agency or maio corporation, i.ncluding at-lea-st two years in a lead or supervisorv- car)acitv. Exhibit hic. 2. expeFdeRGe R;ay be substituted for edUGatiGR. - Experience and/or education in any related field may be substituted on a year for year basis. City of Carson Senior Council Field Representative Knowledge of: Research and analytical methods. Statistical methods and procedures. Methods of report presentation. Basic principles and practices of budgeting. Basic principles and practices of purchasing. Basic principles and practices of personnel management. Basic principles, practices, and techniques of supervision. Office management practices, procedures and safety. —Organization theory, cost analysis and public administration. Training and supervision rinciples. Skill and Ability to: Compile, analyze and evaluate data. Plan, organize and direct programs. Assist in evaluating others. Operate computers and related software. Communicate effectively both oral and in writing. —Establish and maintain effective working relationships with others. Supervise, evaluate and train staff. Meet approved minimal physical and medical standards. Legally operate a motor vehicle in the State of California. Page 2 of 2 License or Certificate: Possession of valid California Class C driver's license-.. Employees in this classification will be enrolled in the Department of Motor Vehicles (DMV) Government Emplover Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. and must be F—I insur-a-ble by the Gity's iRGUFaIlGe Ga . I'— Physical Requirement and Working Conditions: Employee accommodations for physical disabilities will be considered on a case-by-case basis. Positions in this class normally: • Require use of hands for finger manipulation, handling or feeling. • Require mobility of arms to reach and dexterity of hands to grasp and manipulate s. • Require mobility to stand, walk and sit, stoop, kneel or crouch. • Ability to talk and hear, • Performs work, which is primarily sedentary. • Vision with ability to adjust focus. • Subject to inside and outside environmental conditions. • May be required to use personal vehicle in the course of employment. • May be required to attend periodic evening meetings and/or travel within and out the City boundaries to attend meetings. • May be required to work evenings or weekends. CITY OF CARSON Council Reso: 02-036 Class Specification Bargaining Unit: Confidential FLSA: Exempt COUNCIL FIELD REPRESENTATIVE Job Summary Under general direction of the City Manager, performs varied and complex professional and confidential administrative work in support of City Council members; serves as a Council liaison and represents Council members at various meetings and functions. Distinguishing Characteristics This is a position, which is unclassified and serves on an at -will basis under the City Manager. Position at this level may be required to work evenings and weekends. Essential Duties and Responsibilities (These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.) 1 . Conducts studies, research and analysis on policy and administrative issues. 2. Prepares staff reports for City council agendas and other correspondence. 3. Researches and responds to resident or constituent inquiries or complaints and coordinates interdepartmental action. 4. Serves as liaison with other agencies, the public, and the City departments on behalf of the City Council. 5. Prepares official correspondence such as interdepartmental memoranda and letters of inquiry on behalf of Council members. 6. Provides administrative solutions requiring knowledge of record management, forms control, systems and procedures analysis and statistical analysis. 7. Assists in the preparation, review and modification of the City Council budget by drafting or revising justifications for expenditures and compiling supportive data. 8. Prepares recommendations for the improvement of communications between the City Council and City commissions, committees, departments, other agencies, the public and the business community. 9. Develops a system of keeping records of and tracking City Council requests and directions. 10. Works with the City Manager and departments on administrative problems. 11. Develops plans and -programs. 12. Performs related duties as required. Qualifications Guidelines A typical way to obtain the requisite qualifications to perform the duties of this class is as follows: Education and Experience: A minimum of two years college coursework in business administration, public administration, political science, mass communication or journalism from an accredited four-year college or university and three (3) years of experience performing community liaison and administrative functions for a public office or government agency. Additional qualifying experience may be substituted for education. Exhibit No—S I& City of Carson Council Field Representative Knowledne of: Research and analytical methods. Statistical methods and procedures. Methods of report presentation. Basic principles and practices of budgeting. Basic principles and practices of purchasing. Basic principles and practices of personnel management. Basic principles, practices, and techniques of supervision. Office management practices, procedures and safety. Organization theory, cost analysis and public administration. Skill and Ability to: Compile, analyze and evaluate data. Plan, organize and direct programs. Assist in evaluating others. Operate computers and related software. Communicate effectively both oral and in writing. Establish and maintain effective working relationships with others. Meet approved minimal physical and medical standards. Legally operate a motor vehicle in the State of California. Page 2 of 2 License or Certificate: Possession of valid California Class C driver's license and must be insurable by the City's insurance carrier. Physical Requirement and Working Conditions: Employee accommodations for physical disabilities will be considered on a case-by-case basis. Positions in this class normally: • Require use of hands for finger manipulation, handling or feeling. • Require mobility of arms to reach and dexterity of hands to grasp and manipulate s. • Require mobility to stand, walk and sit, stoop, kneel or crouch. • Ability to talk and hear. • Performs work, which is primarily sedentary. • Vision with ability to adjust focus. • Subject to inside and outside environmental conditions. • May be required to use personal vehicle in the course of employment. • May be required to attend periodic evening meetings and/or travel within and out the City boundaries to attend meetings. • May be required to work evenings or weekends. M YDOCS/Alex VdOWCOU—IF ieldRep 3