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Home My Public Portal AboutMinutes-08/28/2013 (2) CITY OF TIFFIN Minutes Regular Council Meeting Wednesday, August 28, 2013 Springmier Community Library at CCA Middle School The Tiffin City Council met in regular session on Wednesday, August 28, 2013 at the Springmier Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:34 p.m. Roll Call vote: Mayor, Joann Kahler, Mike Ryan,Jim Bartels, Peggy Upton (arrived at 6:37), Royce Phillips. Absent: none. Also present: Brett Mehmen (arrived at 6:38), Attorney Michael, Engineer Carhoff, Administrator Jackson. Motion Kahler to approve the agenda, seconded Ryan. All ayes Motion carried. Resident Connor: lives next to water tower, had brown residual all over property due to painting. Water tower crew came over and cleaned it up, but concerned is what is left. Mayor stated Council and himself apologized about the incident. Upton and Mehmen arrived. Tiffinfest Update: Total budget$25,798, expenses$27,341, income $30,476. Balance of $20,164.33 Have newsletter submission for director position and other volunteers. It went well for event. Mayor Berner opened the public hearing for Subdividers to pay the costs and fees of the City Engineer at 6:44 p.m. Motion Ryan, seconded Bartels to open. All ayes. Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at 6:45 p.m. Motion Upton, seconded Ryan to close. All ayes. Motion carried. Motion Kahler to approve payables, seconded Bartels. Upton had a few questions. Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion carried. Ordinance 2013-334 Amending the Zoning Map from R-1A to R-1E and from P-1 to R-1E for Hickory Knoll-3rd reading: Motion Ryan to approve, seconded Upton. Ayes=Kahler, Ryan, Bartels, Upton. Nays=Phillips. Final reading passed. Ordinance 2013-335 Amending the Zoning Ordinance for Hickory Knoll PAD-3rd reading: Motion Ryan to approve, seconded Upton. Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips Final reading passed. Resolution 2013-135 Authorizing the acquisition of easements necessary to provide water service to Hickory Knoll Subdivision: Motion Kahler to approve, seconded Bartels. Mayor talked to High Development: two options for easement, might be an archeological area. Upton confirmed no expense for easement. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-150 Approving hiring Hart-Frederick to create the legal description for the LCF swap area at City Park: Mayor had discussion about putting a dollar figure or "not to exceed" wording. Motion Kahler to approve, seconded Bartels. Motion Ryan to amend resolution to strike "legal description" in 1st paragraph and replace in 2nd paragraph after "Engineer" to "create a legal description", second Upton. Voting on amendment: Ayes=all. Voting on approval of resolution: Ayes=Kahler, Ryan, Bartels, Upton. Nays=Phillips. Motion passed. Ordinance 2013-336 Amending Ordinance 2012-219 to clarify the requirements of Subdividers to pay the costs and fees of the City Engineer-1St reading: Upton clarified current developers will need to pay the costs and fees. City Attorney confirmed that the language is included in the developers agreement. Motion Upton to approve, seconded Kahler. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Reading passed. Ordinance 2013-337 Amending the Zoning Map for Tiffin Heights-1St reading: Bartels questioned about zoning. Mayor clarified it contains all of the recommendations P &Z made, except for two areas that are different: Lot 108 R-4 (developer) & R-2 (P &A); and lots 31-39 R- 2 zero lots (developer) , P &Z requested R-1C. The items the developer wanted is what is before the council for approval. Developer wanted to do a conditional zoning on Lot 108, but the City does not do conditional zoning. MMS will have to go forward with another PAD request. Mayor does not agree with the R-4 they want for lot 108. Motion to approve Ryan, seconded Kahler. Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Reading passed. Resolution 2013-152 Accepting the Preliminary Plat of Hickory Knoll: Mayor commented the Attorney said the Preliminary Plat and Developers Agreement need to be approved at the same time; and the Attorney suggested to tabled until next meeting. Developer White discussed changes in developers agreement: On page 4-take strike dwelling condition and leave the paving to be completed by June 30, 2015. The State of Iowa Code supercedes the sewer in the • developers agreement. The Attorney recommends to not change that. Page 5—would like "Substantial completion of water flowing to Gable Way by December 31, 2013." Engineer Carhoff suggested to put in bid to make it 2 phases of by 12/31/13 and then have daily damages incurred if not met. Mayor stated money indicated in section 4- is $18,750. Mayor clarified to the developer they do not have to do 2 water mains on the property and the developer should contribute for than $18,750 to the City. The attorney also mentioned the PAD language, but just got it today and not had time for review. Public Works Mehmen commented the water and sewer lines need to be ownership of the city. MMS does not know if it is just access granted to shut off water for nonpayment of utility. Ryan stated better to have city control water and sewer line. Developer White suggested verbiage for donated land to the City' not to have anything on there other than timber. Council does not have restrictions on public zoning. Motion Upton adjourn until the 09/11 meeting, second Bartels. All ayes. Motion passed. Resolution 2013-153 Accepting the Developer's Agreement for Hickory Knoll: Motion Upton to adjourn until 09/11/13, second Ryan. All ayes. Motion passed. Resolution 2013-154 Setting a date for public hearing and letting of the Jasper Ave Water Extension Project: Date set 10/09/13. Motion Ryan to approve, seconded Kahler. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-155 Setting a date for public hearing for The Villages-Phase 2 Rezoning: Date set 09/11/13. Upton confirmed the plan for the area was not always multi-family. Motion Ryan to approve, seconded Kahler. Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion passed. Resolution 2013-156 Setting a date for public hearing for The Villages-Phase 2 PAD: date set 09/11/13. Motion Ryan to approve, seconded Bartels. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-157 Approving Award of the Deerview Looping Project to Volkens Excavating Inc. for$23,987 and to accept easements for three (3) properties: Motion Ryan to approve, seconded Kahler. Mayor commented to add Deerview looping (after the $) and add "and to accept easements for three (3) properties in the resolution where missing." Motion'Ryan to amend wording as stated by Mayor, second Kahler. Upton confirmed no money for the easements. Voting on amendment: Ayes=all. Council wants to see all of the bids, instead of only winner. Voting on Resolution: Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion passed. Resolution 2013-158 Release of Plans and Specs for bid on City Hall: Upton confirmed the building will not interrupt Ireland. Engineer Carhoff stated there are no issues. Motion Kahler to approve, seconded Ryan. Ayes=Bartels, Ryan, Kahler. Nays= Phillips, Upton. Motion passed. Resolution 2013-159 Setting a date for hearing and letting for City Hall: Date set 09/11/13. Motion Ryan to approve, seconded Kahler. Ayes=Kahler, Ryan, Bartels. Nays=Upton, Phillips. Motion Ryan to reconsider 2013-159, second Kahler. All ayes. Motion Ryan to amend the public hearing date to 09/25/13 and add "not therefore be it resolved" wording, second Kahler. Voting on amendment=all ayes. Motion Ryan to approve resolution as amended, second Kahler. Voting on approving resolution: Ayes=Kahler, Ryan, Bartels, Nays=Upton, Phillips. Motion passed. Discussion and possible action CCA School Homecoming Parade: Motion Upton to approve waiving the event fee, seconded Ryan. Ayes=all. Motion passed. Discussion and possible action for LL Pelling—Street Patch Main St./Rumble Strips Jasper Ave: Motion Upton to approve quoted updates by LL Pelling not to exceed $5,050, seconded Ryan. Ayes=all. Motion passed. Approval for "fence permit" at-218 Cherry Lane: Motion Ryan to approve and authorize the clerk to sign the fence agreement. Ryan: withdrew motion and motioned to adjourn until the next meeting due to agreement wording review by the Attorney, second Upton. Ayes=all. Motion passed. Approval of Hunting Applications: Motion Ryan to approve hunting permits (High Development and Connor), seconded Bartels. Phillips clarified no hunting on park property. Upton confirmed all hunting follows state code. Ayes=all. Motion passed. Resolution 2013-160 Approving an increase in the wages for the Parks Technician position, not to exceed $32,000 per year: Motion Ryan to approve, seconded Bartels. Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion passed. Action on Parks Technician: City Staff would like to recommend Joshua Brown for the Parks Technician position. Motion Ryan to approve hiring, second Kahler. Ayes=Kahler, Ryan, Bartels, Upton. Nays=Phillips. Motion passed. Bartels introduced his neighbor, Bruce Hecox, might run for council. CLOSED SESSION Per Code of Iowa Section 21.5(j). Motion Bartels to enter into closed session at 8:26 p.m., seconded Ryan. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Motion Upton to enter into public'session at 8:34 p.m., seconded Ryan. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Motion Ryan to make a total offer of$931, and an additional $1,500 to The Depot for the inconvenience of the road construction and temporary construction easement, second Upton. Ayes=Upton, Bartels, Ryan. Nays: Phillips, Kahler. Upton checked on concession stand status. Administrator Jackson confirmed will be working on it through winter and build first thing in the spring. Ryan said might be nice to have a few satellite concession stands by the soccer field area. Motion Ryan to adjourn at 8:41 p.m., seconded Upton. All ayes. Motion carried. c . / l if Michon Ja on City Clerk/Administrator Steven L. Berner, Mayor August 28, 2013 HKMESSGE Sat Aug 24, 2013 11:36 AM *** CITY OF TIFFIN IA *** OPER: MJ PAGE 1, 09.07.1• • D SCHEDULED CLAIMS LIST DISCOUNT PAYMENT CK INVOICE#/LN TY DUE DATE INV DATE REFERENCE GROSS DISCOUNT' NET TAKEN AMOUNT DIST MAN CHCK SQ SSB-CHECKING GENERAL 31 ACTION SERVICES INC 64159 1 I 8/30/2013 8/30/2013 PORTABLE RESTROOMS SOCC 865.00 865.00 865.00 001 1 ** VENDOR TOTALS * 865.00 865.00 865.00 59 ALLIANT ENERGY 083013 3 I 8/30/2013 8/30/2013 201 MAIN ST -1/2 BILL 184.02 184.02 184.02 001 1 6 I 201 MAIN ST SIREN_ 15.72 15.72 15.72 001 1 10 I 811 E MARENGO TIFFINFES 65.20 65.20 65.20 001 1 * INVOICE TOTALS 264.94 264.94 264.94 ** VENDOR TOTALS * 264.94 264.94 264.94 221 AW WELT AMBRISCO 116265 1 I 8/30/2013 8/30/2013 ADD INTERSTATE POWER A/ 75.00 75.00 75.00 001 1 ** VENDOR TOTALS * 75.00 75.00 75.00 35 GAZETTE COMMUNICATIONS 2464740 1 I 8/30/2013 8/30/2013 PUBLIC HEARING BIG COUN 26.97 26.97 26.97 001 1 **-VENDOR TOTALS * 26.97 26.97 26.97 132 JOHN DEERE FINANCIAL 083013 2 I 8/30/2013 8/30/2013 WALLS PARKS SUPPLIES 100.48 100.48 100.48 001 1 ** VENDOR TOTALS * 100.48 100.48 100.48 10 JOHNSON COUNTY TREASURER 083013 1 I 8/30/2013 8/30/2013 210 GRANT ST 2206.00 2206.00 2206.00 001 1 2 I 113 COLLEGE ST 8.00 8.00 8.00 001 1 3 I PARCEL #0628455102 28.00 28.00 28.00 001 1 * INVOICE TOTALS 2242.00 2242.00 2242.00 ** VENDOR TOTALS * 2242.00 2242.00 2242.00 295 PRESS-CITIZEN MEDIA 2144523 1 I 8/30/2013 8/30/2013 DEPUTY CLERK CLASSIFIED 730.81 730.81 730.81 001 1 ** VENDOR TOTALS * 730.81 730.81 730.81 367 VANTAGE POINT, LLC 4243 1 I 8/30/2013 8/30/2013 PRELIM DESIGN & DRAWING 1133.00 1133.00 1133.00 001 1 ** VENDOR TOTALS *' 1133.00 1133.00 1133.00 -252 WALKER WELDING 19927 1 I 8/30/2013 8/30/2013 SEWER GRATE/INTAKE PART 36.12 36.12 36.12 001 1 ** VENDOR TOTALS * 36.12 36.12 36.12 3 WELLMARK 683013 5 I 8/30/2013 8/30/2013 MEDICAL INSURANCE 747.60 747.60 747.60 001 1 ** VENDOR TOTALS * 747.60 747.60 747.60 GENERAL 6221.92 6221.92 6221.92 ROAD USE TAX HKMESSGE Sat Aug 24, 2013 11:36 AM *** CITY OF TIFFIN IA *** OPER: MJ PAGE 2 09.07.12 ' SCHEDULED CLAIMS LIST DISCOUNT PAYMENT CK INVOICE#/LN TY DUE DATE INV DATE REFERENCE GROSS DISCOUNT NET TAKEN AMOUNT DIST MAN CHCK SQ 59 ALLIANT ENERGY 1 I 8/30/2013 8/30/2013 ROBERTS FERRY RD 15.08 15.08 15.08 110 1 5 I 210 MARENGO RD 15.68 15.68 15.68 110 1 7 I 201 RAILROAD ST 232.31 232.31 232.31 110 1 8 I 313 MARENGO RD 15.79 15.79 15.79 110 1 9 I E MARENGO RD 15.79 15.79 15.79 110 1 11 I 809 E MARENGO RD 15.79 15.79 15.79 110 1 12 I TIFFIN STREET LIGHTS 1391.95 1391.95 1391.95 110 1 * INVOICE TOTALS 1702.39 1702.39 1702.'39 ** VENDOR TOTALS * 1702.39 1702.39 1702.39 132 JOHN DEERE FINANCIAL 083013 1 I 8/30/2013 8/30/2013 DETERT PARTS 160.00 160.00 160.00 110 1 ** VENDOR TOTALS * 160.00 160.00 160.00 291 LORRAINE VOGT 083013 1 I 8/30/2013 8/30/2013 DUST CONTROL 400.00 400.00 400.00 110 1 ** VENDOR TOTALS * 400.00 400.00 400.00 353 SLED SHED 41406 1 I 8/30/2013 8/30/2013 PD INVOICE 41406 156.78 156.78 156.78 110 1 ** VENDOR TOTALS * 156.78 156.78 156.78 7 TITAN MACHINERY 130236CL 1 I 8/30/2013 8/30/2013-REPAIR BROKEN TRACK ON 5489.02 5489.02 5489.02 110 1 ** VENDOR TOTALS * 5489.02 5489.02 5489.02 ROAD USE TAX 7908.19 7908.19 7908.19 EMPLOYEE BENEFITS 1 DELTA DENTAL OF IOWA 083013 1 I 8/30/2013 8/30/2013 DENTAL INSURANCE 43.11 43.11 43.11 112 1 20207-6418 ** VENDOR TOTALS * 43.11 43.11 43.11 3 WELLMARK 083013 ' 1 I 8/30/2013 8/30/2013 MEDICAL INSURANCE" 747.59 747.59 747.59 112 1 2 I MEDICAL INSURANCE 747.59 747.59 747.59 112 1 * INVOICE TOTALS 1495.18 1495.18 1495.18 ** VENDOR TOTALS * 1495.18 1495.18 1495.18 EMPLOYEE BENEFITS 1538.29 1538.29 1538.29 DEBT SERVICE 208 OLD NATIONAL LEASING 113377 1 I 8/30/2013 8/30/2013 4610.44 4610.44 4610.44 200 1 2 I - 527.45 527:45 ' ` 527.45 200 1 ' r`' * INVOICE TOTALS 5137.89. 5137.89 5137.89 ** VENDOR TOTALS * 5137.89 5137.89 5137.89 HKMESSGE Sat Aug 24, 2013 11:36 AM *** CITY OF TIFFIN IA *** OPER: MJ PAGE 3 09.07.12 SCHEDULED CLAIMS LIST DISCOUNT PAYMENT CK INVOICE#/LN TY DUE DATE INV DATE REFERENCE GROSS DISCOUNT NET TAKEN AMOUNT DIST MAN CHCK SQ DEBT SERVICE 5137.89 5137.89 5137.89 WATER } 59 ALLIANT ENERGY 083013 2 I 8/30/2013 8/30/2013 RBRTS FRRY RD WATER TOW 10.99 ' 10.99 10.99 600 1 4 I 201 MAIN ST -1/2 BILL 184.03 184.03 184.03 600 1 _ 13 I 111 BROWN ST WTR TRMNT 2894.34 2894.34 2894.34 600 1 * INVOICE TOTALS 3089.36 3089.36 3089.36 ** VENDOR TOTALS * 3089.36 3089.36 3089.36 32 CARUS PHOSPHATES INC 10027687 1 I 8/30/2013 8/30/2013 WATER TREATMENT CHEMICA 1943.46 1943.46 1943.46 600 1 ** VENDOR TOTALS * 1943.46 1943.46 1943.46 1 DELTA DENTAL OF IOWA 083013 2 I 8/30/2013 8/30/2013 DENTAL INSURANCE 43.11 43.11 43.11 600 1 20207-6418 ** VENDOR TOTALS *r 43.11 43.11 43.11 111 DETERT, BRIAN 083013 1 I 8/30/2013 8/30/2013 REIMBURSEMENT OF MEALS 23.64 23.64 23.64 600 1 ** VENDOR TOTALS * 23.64 23.64 23.64 137 IOWA DNR 1 I 8/30/2013 8/30/2013 NPDES YEARLY PERMIT 210.00 210.00 210.00 600 1 ** VENDOR TOTALS * 210.00 210.00 210.00 107 MEHMEN, BRETT 083013 1 I 8/30/2013 8/30/2013 REIMBURSEMENT OF MEALS 16.07 16.07 16.07 600 1 '** VENDOR TOTALS * 16.07 16.07 16.07 3 WELLMARK 083013 3 I 8/30/2013 8/30/2013 MEDICAL INSURANCE 747.59 747.59 747.59 600• 1 ** VENDOR TOTALS * 747.59 747.59 747.59 WATER 6073.23 6073.23 6073.23 SEWER 59 ALLIANT ENERGY 083013 14 I 8/30/2013 8/30/2013 99 BROWN ST 3381.70 3381.70 3381.70 610 1 ** VENDOR TOTALS * 3381.70 3381.70 3381.70 1 DELTA DENTAL OF IOWA 083013 3 I 8/30/2013 8/30/2013 DENTAL INSURANCE 43.12 43.12 43.12 610 1 20207-6418 ** VENDOR TOTALS * 43.12 43.12 43.12 90 FUTURE'LINE TRUCK EQUIPMENT 6 1 I 8/30/2013 8/30/2013 LIGHTS/MOUNT/BOXES INST 15116.00 15116.00 15116.00 610 1 ** VENDOR TOTALS * 15116.00 15116.00. 15116.00 -HKMESSGE Sat Aug 24, 2013 11:36 AM *** CITY OF TIFFIN IA *** OPER: MJ PAGE 4 09.07.1Q SCHEDULED CLAIMS LIST DISCOUNT PAYMENT CK INVOICE#/LN TY DUE DATE INV DATE REFERENCE GROSS DISCOUNT NET TAKEN AMOUNT DIST MAN CHCK SQ 3 WELLMARK 3 4 I 8/30/2013 8/30/2013 MEDICAL INSURANCE 747.59 747.59 747.59 610 1 ** VENDOR TOTALS * 747.59 747.59 747.59 SEWER 19288.41 19288.41 19288.41 BANK TOTALS 46167.93 46167.93 46167.93 TOTAL MANUAL CHECKS .00 TOTAL E-PAYMENTS .00 TOTAL PURCH CARDS .00 TOTAL OPEN PAYMENTS 46167,.93 GRAND TOTALS 46167.93 46167.93 46167.93 UBSCHDRP Thu Aug 22, 2013 5:16 PM *** CITY OF TIFFIN IA *** OPER: AS PAGE 1 11.20.12 , US SCHEDULED DEPOSITS REFUND REPORT. DEPOSIT PEN DEPOSIT INTEREST TOTAL DEPOSIT ACCOUNT NO ALPHA ID DATE TIMES AMOUNT AMOUNT AMOUNT REFUND CODE '"190002 LAW DANIELLE DARLENE 8/22/13 350.00 .00 350.00 Check REPORT TOTAL 35000 .00 350.00 WATER 350.00 .00 350.00 tj_9 ) ClAjdL-- a ow a,9--QA) NyvtITE...) bcwL 350 0-3 1