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Home My Public Portal About06-08-20 Regular MeetingMinutes Board of Commissioners Regular Meeting (Remote) 7 p.m. June 8, 2020 Town of Hillsborough YouTube channel Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Budget Director Emily Bradford, Economic Development Planner Shannan Campbell, Human Resources Director/Town Clerk Katherine Cathey, Assistant to the Town Manager/Deputy Budget Director Jen Della Valle, Stormwater and Environmental Services Manager Terry Hackett, Police Chief Duane Hampton, Assistant Town Manager/Planning Director Margaret Hauth, Public Works Director Ken Hines, Town Attorney Bob Hornik, Town Manager Eric Peterson, Budget Technician Jamie Privuznak, Finance Director Daphna Schwartz, Utilities Director Marie Strandwitz, Public Space Manager Stephanie Trueblood and Public Information Officer Catherine Wright Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7:01 p.m. Human Resources Director and Town Clerk Katherine Cathey called the roll and confirmed the presence of a quorum with six members present. Present: Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd. Absent: None. 1.Public charge The mayor did not read the charge but noted the town had a strong history of abiding by it. 2.Audience comments not related to the printed agenda There was none. 3.Agenda changes and approval Commissioner Mark Bell moved to add a resolution to follow the police chief’s presentation. Motion: Commissioner Matt Hughes moved approval of the agenda as modified. Commissioner Kathleen Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Mark Bell, Robb English, Ferguson, Hughes and Evelyn Lloyd. Nays: None. Absent: None. 4.Public hearing to collect public comment on the manager’s recommended FY2021 budget The board received public comment on the manager’s recommended budget for Fiscal Year 2021. The human resources director and town clerk said two residents submitted comments by email prior to the hearing and read them into the record. Sarah Cross supported funding a reforestation project, which is currently on the unfunded list, as a critical way to mitigate destabilization of the climate. Will Johnson questioned: •Length of the public review period for the budget document. •Data in the column for actual expenditures in Fiscal Year 2019 and for the cost allocation of some town departments to the Water and Sewer Fund’s administration of enterprise operations. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 1 of 26 Aug. 10, 2020 • Why increases in water and sewer rates are not proposed and why keeping rates flat would not lead to a reduction in rates at least for out-of-town customers. Johnson also noted what he viewed to be historical data on cash flow in the Water and Sewer Fund. The mayor thanked the residents for their comments and noted they would be taken into consideration as the board goes through the budget process. 5. Presentations A. Presentation by Chief Hampton in wake of events in Minneapolis and death of Mr. Floyd The mayor thanked Police Chief Duane Hampton for his letter to the community addressing concerns with police practices and policies and noted he has a reputation for listening to concerns and responding thoroughly. She also thanked the Police Department for work in handling demonstrations in town on June 5 and keeping people safe without an overbearing presence. She said this is a critical and painful time in the country in which collective wounds and failures regarding racism are being exposed and in which everyone is challenged to look critically at practices and to examine how to make changes. Weaver noted she knows the board, staff, Police Department and community are able to face the challenge together. Hampton delivered his presentation to the board, which addressed questions from the community about the department’s practices and policies. He stressed policy is important but is one of three critical elements for success. Hampton said many of the agencies experiencing problems have practices contrary to their policies. He discussed the three critical elements in Hillsborough: policy, training and agency culture. Policy has been developed using: • Statutory requirements and case law. • Best practices of peers and other agencies across the country and internationally. • Staff and community involvement. • Continual evaluation and updates. Officers collectively trained 1,262 hours over the annual mandatory training of about 30 hours per officer. Training includes: • Use of force, de-escalation and scenario-based. • Fair, impartial and anti-bias. • Legal updates and liability. • Communication, verbal judo and crisis intervention. • Driving. • Supervisory. Culture is built by: • Identifying the best candidates. • Pushing employee innovation and problem solving. • Having a system of accountability and standards for behavior. • Celebrating positive work. • Emphasizing community engagement ― 98 instances in 2020, many prior to COVID-19 restrictions. Hiring process includes: • Extensive background and reference checks. • Multi-level interviews that include informal and structured sessions. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 2 of 26 Aug. 10, 2020 • Psychological screening. The chief continued the presentation with additional information on hiring efforts, internal accountability, and body worn cameras. Hiring efforts Since 2016, 23 people have gone through the department’s hiring process: • 15 men, with 5 black candidates. • 8 women, with 3 black and 1 Hispanic candidates. • 4 did not complete training. • 1 did not complete the background check. • 5 resigned, with 3 leaving law enforcement. • 13 retained: 8 men (7 white, 1 black); 5 women (3 white, 1 Hispanic, 1 black). The hiring process requires three to four months with five to six months more if basic law enforcement training is needed. The department’s small size and high standards make hiring a challenge, the chief said. Internal accountability The process includes: • Assessments of all complaints. • Internal reviews of all uses of force, pursuits or refusals to stop, officer-involved accidents, and performance issues. • Regular reviews of officers’ traffic stop statistics, body worn camera activations and use, driver’s license status, and driving behaviors. • Review of an officer when three to four issues occur within a year. State Bureau of Investigation review can be requested for critical incidents or criminal behavior. The discipline system moves from coaching, counseling and warning to suspension and demotion or firing based on an issue’s nature and seriousness. Discipline is documented. Emphasis is on training and monitoring to fix minor problems. Supervisors look for whether a problem is a pattern of behavior. Body worn cameras Cameras were implemented in 2014 to document officers’ actions and interactions with the community. They are not intended for evidence because of retention issues. The department has more than 7,000 videos in storage now, using over 4,000 gigabytes of space and leaving about 330 available. Videos that require manual removal from storage show use of force, felony arrests, pursuits, or evidentiary value. Others are retained at least: • 30 days for error activations and training. • 90 days for calls for service, traffic stops and field contact. • 3 years for misdemeanor or DWI arrests. Officers are expected to turn on cameras when they: • Begin to respond to a call. • Self-initiate activity that likely will result in enforcement. • Are in a situation that begins to escalate or in which dissatisfaction with police is expressed. • Expect to perform a consensual search of a person, building, vehicle or other property. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 3 of 26 Aug. 10, 2020 • Serve and execute a search warrant or perform a warrantless search of buildings, vehicles or other property. • Serve commitment papers. • Provide short distance transportation. Officers may turn off cameras when: • In the investigative phase of a call for service and gathering information. • The period for enforcement action, traffic stop or citizen contact has ended. • In periods of excessive waiting or while processing a cooperative subject in custody. • Inside private property at the person in control’s request, if the situation is non-adversarial and multiple officers are present. • In a non-adversarial situation to prevent escalation or to gain cooperation. The supervisor must be notified immediately at the event’s end. Camera footage is reviewed for: • Internal accountability reviews. • Response to specific incidents. • Monthly random audits by supervisors. • Annual audits to check on compliance with activations. Annual audits started in 2018 and take several weeks to complete, with six to eight days of footage from a patrol squad reviewed. Quarterly audits are a goal this year. Activation compliance was: • 2019 ― 95% (most nonactivations during escort calls for businesses.) • 2018 ― 71 to 90% (most nonactivations from not turning on cameras before arriving at calls. Officers now must radio they are “live” when responding to a call.) The chief ended the presentation discussing recommendations and additional questions the department had received as well as immediate and future needs of the agency. Recommendations Many recommendations made by the community and the NAACP are in two or more of the department’s policies, training and culture, including: • Ban choke and strangle holds. • Require de-escalation. • Provide warning before shooting. • Exhaust all alternatives before shooting. • Follow a duty to intervene. • Ban shooting at moving vehicles. • Implement use of force continuum to continually assess and escalate or de-escalate force based on circumstances. • Conduct comprehensive reporting (displaying a weapon triggers a review in Hillsborough). Two NAACP recommendations ― citizen review boards and contracts with the community ― will be part of the continued discussion on policing. Additional questions received The department’s recruiting page does not list every disqualifier, but they are looked for in background checks. Membership in a white supremacist group is a disqualifier. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 4 of 26 Aug. 10, 2020 Hillsborough officers are trained to introduce themselves during traffic stops, and policy requires them to provide names in other situations when requested. The department is small and does not issue badge numbers. Needs Immediate needs are: • More training. • Upgrade of part-time training position to full-time supervisor position (the position will be vacated at end of June). • Usage of GPS devices to assess patrol patterns, check seatbelt compliance and monitor for harsh driving. Future needs are: • Better software to analyze data from the records system. • Better system or software to manage and track internal accountability and discipline. • Better tools, process or resources for screening and hiring applicants. Following the presentation, Hampton answered a number of questions from the board. He said the department checks social media accounts of candidates for any disqualifiers. Refusal to share social media accounts and unexplained departures from other agencies are disqualifiers. The agency also checks driving history and looks for fit within the department. Regarding release of disciplinary action, the human resources director and town clerk said the majority of an employee’s personnel record is confidential information. Dismissals and disciplinary demotion are now public record under state law, but a written warning would require an employee’s authorization for release. B. Resolution denouncing the killing of George Floyd and outlining next steps for Hillsborough and its police department The board discussed the resolution drafted by the mayor and Bell, including use of the word “citizens,” a timetable for directed steps, and the intent of language on a police review board. Town Manager Eric Peterson said the board could decide in this meeting to add an internal equity and organizational assessment as noted in the resolution to the FY21 budget. It was noted that the resolution asks the town manager and police chief to research community review boards and to provide options for the board to discuss. Motion: Ferguson moved to adopt the resolution with changes to add dates to outlined steps and to replace references to citizens with a more inclusive term. Bell seconded. Bell suggested an amendment to empower the mayor to work with staff to make any needed changes to the resolution, including flexibility in determining dates for the outlined steps. Ferguson supported the motion with Bell’s amendment. Weaver read the resolution into the record. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 6. Appointments A. Board of Adjustment – resolution to Orange County requesting reappointment of Rob Bray B. Board of Adjustment – resolution to Orange County requesting appointment of Raul Herrera June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 5 of 26 Aug. 10, 2020 Motion: Ferguson moved to accept the resolutions requesting the reappointment and appointment to the Board of Adjustment. Commissioner Evelyn Lloyd seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 7. Items for decision — consent agenda A. Minutes 1. Regular meeting May 11, 2020 2. Work session May 26, 2020 B. Miscellaneous budget amendments and transfers C. Hillsborough LGBTQ+ Pride Month proclamation D. Endorsement of Letter to Governor Cooper from Orange County Climate Coalition E. Proposed contract for financial statement preparation and non-attest services in connection with the fiscal year ended June 30, 2020 Motion: Ferguson moved to approve all items on the consent agenda. English seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 8. Items for decision — regular agenda A. Ordinance reinstating penalties and other enforcement measures for delinquent food & beverage tax, occupancy tax and utility payments Finance Director Daphna Schwartz reviewed that the ordinance pertains to reinstating the authority on Aug. 1 to impose penalties, fees and utility disconnections for delinquent occupancy taxes, food and beverage taxes, and utility bills, unless further extended by the governor as part of the COVID-19 response. Under the ordinance, these enforcement measures would resume on Aug. 26. Motion: Bell moved to approve the ordinance to reinstate penalties and other enforcement measures for delinquent food and beverage taxes, occupancy taxes and utility payments. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. B. Ordinance to establish a utility customer payment plan The finance director reviewed that the ordinance pertains to establishing a utility customer payment plan for delinquent payments, effective upon adoption and as required under North Carolina Executive Order 124. Under the ordinance, account holders of unpaid bills due between Jan. 25 and July 25 would be placed on a 12-month payment plan if the bills remain unpaid as of Aug. 25 and if an alternate payment plan has not been established already with staff. Motion: Hughes moved to approve the ordinance establishing a utility customer payment plan for delinquent accounts. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. C. Updates to town code and direction to staff regarding flexibility and adjustment of regulations to assist with business recovery June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 6 of 26 Aug. 10, 2020 Economic Development Planner Shannan Campbell and Planning Director Margaret Hauth reviewed that the proposed ordinance amends sections of the town code to quickly provide some flexibility and easing of regulations to assist businesses in recovery from the pandemic. The proposed resolution gives guidance and allows staff to suspend some enforcement actions for temporary signs. Campbell noted that the business community is appreciative of the flexibility outlined and that some retailers have put signs in windows to let the community know they are open and operating in a safe manner. Motion: Ferguson moved to approve the ordinance and resolution regarding flexibility and adjustment of regulations to assist with business recovery. Bell seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. D. Budget workshop General Fund Budget Director Emily Bradford said the impact of COVID-19 on revenues in the current and upcoming fiscal years is still unknown. Staff continue to assess assumptions and update projections as new information is available. Bradford provided a review of the revenue projections for the General Fund and noted: • Property taxes ― No tax rate increase is proposed. Staff assume no tax base growth and a 90% collection rate, which is a $500,000 decline in revenues for FY21. Typically, 97 to 98% is projected. • Motor vehicle registration fees ― 50% decrease is projected for remainder of FY20, with 85% collection rate assumed for FY21. Typically, about 97% is assumed. • Sales taxes ― 20% reduction in collection for March and 40% reduction in April and June are assumed for FY20. Impact of stay-at-home order will not be known until FY21 has started because of lag time between a sale and tax collection. For FY21, staff assume a 20% collection of FY20 sales taxes from July 2019-March 2020 and an 80% collection for April-June 2020. These represent a 15% decrease in sales tax revenues over FY19, although a 2% increase over FY20 projections. • Food and beverage taxes ― 25% reduction in revenues projected. • Gas taxes ― 25% reduction in revenues projected. Bradford acknowledged the projections are conservative. She said unfunded items can be selected for funding in January should the town receive more revenue than expected. Removing funding from budgeted items would be more difficult. The board discussed unfunded items to try to add to the budget before adoption: • Inclusive play equipment at one of the two proposed sites • Budget software to automate a largely manual budget process • Special appropriations to the Hillsborough Arts Council and Exchange Club • Upgrade of part-time police training position to full-time supervisor position • Property room storage system for property and evidence held by police • Fees for GPS monitoring devices, which serve as accountability tools in police patrol vehicles • Diversity, equity and inclusion initiative • Municipal and county administration course for human resources director/town clerk Water and Sewer Fund Assistant to the Manager and Deputy Budget Director Jen Della Valle presented information on the Water and Sewer Fund. She said it is difficult to have a high confidence in the projections because of the lack of available data and uncertainty on water usage for the remainder of FY20. She said staff propose no increases to water and sewer rates due to the impact of COVID-19. The budget package for the current fiscal year had projected June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 7 of 26 Aug. 10, 2020 5% increases for fiscal years 2021 and 2022. Significant cuts to expenditures in FY21 are required to maintain the current rates. She noted the following projections: • Water and sewer charges for service — 5% decreases in collections in FY21. • Penalties and delinquent fees — 50% decrease in collections in FY21. Della Valle reviewed that the town is obligated to maintain rates sufficient to pay 120% of (or 1.2 times) the debt service annually for the revenue bonds that were undertaken for the reservoir expansion. She said 15% of retained earnings can be used as part of those calculations. The town can meet the obligation based on current projections but needs to continue monitoring that. The town manager said staff would respond to the questions provided in the public hearing regarding the Water and Sewer Fund and would provide the information to the board and Hillsborough Water and Sewer Advisory Committee. Stormwater Fund The deputy budget director said the primary source for the Stormwater Fund is the stormwater charge. Because the fee is collected with the property tax bill, the projected collection rate matches the property tax assumption. A 7% decrease in revenues for the fund is projected for FY21. The town manager thanked the board for the extra time in preparing the proposal. He noted staff scrapped a three-year planning budget prepared before the COVID-19 pandemic and prepared a one-year format because of the resulting uncertainty in revenue projections. E. Hot topics for work session June 22, 2020 or delay until June 29 budget workshop and budget adoption The board and manager discussed whether a meeting before June 29 was needed. Motion: Ferguson moved to amend the meeting schedule to remove June 15 and 22 meetings. Lloyd seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 9. Updates A. Board members The board provided updates from committees on which they serve. Hughes said the Hillsborough Tourism Board and Hillsborough Tourism Development Authority would have annual budget hearings this month and adopt budgets for FY21. B. Town manager C. Staff (written departmental reports are included in the agenda packet) The town manager and staff had no reports. Motion: Lloyd moved to go into closed session. Ferguson seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. 10. Closed Session A. Closed session as authorized by North Carolina General Statute Section 143-318.11 (a)(4) regarding economic development June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 8 of 26 Aug. 10, 2020 11. Adjournment Motion: Ferguson moved to adjourn at 10:25 p.m. Lloyd seconded. Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None. Respectfully submitted, Katherine M. Cathey Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 9 of 26 Aug. 10, 2020 RESOLUTION Denouncing Killing of George Floyd and Outlining Next Steps for Dismantling Systemic Racism in Town Government and Establishing Community Accountability for Police Department WHEREAS, on May 25, 2020, George Floyd, a black man alleged to have a counterfeit $20 bill in his possession was dragged from his car by a Minneapolis police officer, handcuffed, placed face down on the street with the officer’s knee on his neck as he called out “I can’t breathe” and then also cried out for his mother as his neck and back sustained pressure over 8 minutes and 46 seconds, the last 2 minutes and 53 seconds of which he was unresponsive and oxygen was cut off to his brain as he slowly asphyxiated; and WHEREAS, in the days since his senseless and cruel death, protests and demonstrations against police violence and the widespread systemic racism experienced by black people in every facet of American life have taken place across the United States, in large cities and small towns, including the Town of Hillsborough; and WHEREAS, the Town of Hillsborough was founded in 1754, was the site in 1788 for North Carolina’s first Constitutional Convention when North Carolina delegates refused to ratify a U.S. constitution without a bill of rights, and takes special pride in our long history in which this state agreed to ratify the U.S. Constitution only after that Bill of Rights was added in which Article 1 iterates the rights to free speech, free press and assembly; and WHEREAS, law enforcement have been documented acting with undue aggression and violence on protestors and members of the press in images and videos in localities across the country during the current demonstrations; and WHEREAS, the long history of Hillsborough includes moments of pride and moments of shame, including the colonization of indigenous land and the practice of enslaving black people; and part of that history and legacy is land loss, which in turn results in lack of accumulated generational wealth and is exacerbated in this time by gentrification, which has a disproportionate impact upon our historically black neighborhoods and streets; and WHEREAS, Thomas Ruffin, Hillsborough lawyer, North Carolina Supreme Court Justice, and owner of people as property, authored the decision in State v. Mann that “the power of the master must be absolute”; and that decision played a profound role in the abuse of enslaved people in Hillsborough and the generational trauma of their descendants; and WHEREAS, the legacy of de jure segregation in housing, public and private buildings, schools, and more still leaves behind de facto segregation in our community; and despite long ago changes in law, there remains little change in outcome, with black people faring disproportionally worse in income, homeownership, unemployment, incarceration, college attainment, and health outcomes, with the health disparities especially illuminated during the COVID-19 pandemic; and WHEREAS, our society and government are imbued with systemic racism that has gone Resolution #20200608 June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 10 of 26 Aug. 10, 2020 unrepaired in the 50 plus years since the civil rights movement. NOW, we, the Hillsborough Board of Commissioners resolve to do the following: 1.Publicly denounce the killing of George Floyd in Minneapolis, Minnesota; of Breonna Taylor in Louisville, Kentucky, who was killed shortly before him when officers wrongly barged into her apartment; and a painful list of innocent black people killed doing ordinary things, such as playing in a park, walking down the street, or reaching for their license at a traffic stop. 2.Publicly emphasize the right of the people to assemble in protest, including protest of their government, and emphasize the importance of a free press. 3.Direct the town manager to identify additional funding for the Fiscal Year 2020-21 budget cycle for an organizational assessment of diversity, equity, and inclusion; for strategic planning; and for training services so the Town of Hillsborough can continue to engage in dismantling structural racism within our own organization in a methodical, targeted fashion. 4.Prioritize the inclusion of residents and business owners of color for the upcoming Comprehensive and Sustainability Plan review to prioritize the inclusion of residents and business owners of color who have not been proportionally represented in previous town-wide planning initiatives and for that plan to consider all tools available at the town level to mitigate gentrification in historically minority neighborhoods and to build stronger ties among the many neighborhoods and peoples that make our community so loved. 5.Commend the Hillsborough Police Department for its emphasis on de-escalation, community policing, anti-bias training, and implementation of best practices to reduce police violence, but direct that there is still work to be done regarding accountability and to ensure that the lived experiences of Hillsborough's indigenous people and people of color are heard. 6.Direct the town manager and chief of police to propose multiple opportunities for public input from residents to share experiences, incidents, and examples of interactions with Hillsborough police to inform our understanding of the role of race in local law enforcement. 7.Direct the town manager and chief of police to continue to reflect on the Town of Hillsborough’s role in eliminating systemic racism and to propose meaningful options to engage the board and Hillsborough residents in reviewing our policies, procedures, limitations, and opportunities to ensure Hillsborough is owning its responsibility to combat racism. 8.Direct the town manager and chief of police to present options to the board for implementation of a community policing review board to provide a tool for accountability to the community at a date to be determined. Approved this 8th day of June 2020. Seal Jenn Weaver, Mayor Town of Hillsborough Resolution #20200608 June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 11 of 26 Aug. 10, 2020 Resolution #20200608-6.A RESOLUTION REQUESTING A RE-APPOINTMENT TO AN EXTRATERRITORIAL JURISIDICTION SEAT ON THE HILLSBOROUGH BOARD OF ADJUSTMENT WHEREAS, as a result of the end of a term, it is necessary to re-appoint a person to a seat reserved on the Hillsborough Board of Adjustment for persons residing within the town’s extraterritorial planning jurisdiction; and WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of Commissioners may appoint a resident of the county; and WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the authority and responsibility to appoint ETJ members to the town’s Board of Adjustment. NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES: Section 1. The Orange County Board of Commissioners is respectfully requested to re-appoint the following individual to an ETJ seat on the Hillsborough Board of Adjustment, whose term would expire June 30, 2022: Mr. Rob Bray 1806 W Chapman Court Hillsborough, NC 27278 Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity described above within 90 days of receiving this resolution, then the Hillsborough Town Board may make this appointment. Section 3. The Town Clerk shall send a copy of this resolution to the Orange County Manager. Section 4. This resolution shall become effective upon adoption. The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 8th day of June 2020. Ayes: 5 Noes: 0 Absent/excused: 0 I, Katherine M. Cathey, Town Clerk to the Town of Hillsborough, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Hillsborough Town Board of Commissioners on June 8, 2020. Katherine M. Cathey Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 12 of 26 Aug. 10, 2020 Resolution #20200608-6.B RESOLUTION REQUESTING AN APPOINTMENT TO AN EXTRATERRITORIAL JURISIDICTION SEAT ON THE HILLSBOROUGH BOARD OF ADJUSTMENT WHEREAS, as a result of the end of a term, it is necessary to appoint a person to a seat reserved on the Hillsborough Board of Adjustment for persons residing within the town’s extraterritorial planning jurisdiction; and WHEREAS, if a resident of the ETJ cannot be identified to fill the position, the Orange County Board of Commissioners may appoint a resident of the county; and WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the authority and responsibility to appoint ETJ members to the town’s Board of Adjustment. NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH RESOLVES: Section 1. The Orange County Board of Commissioners is respectfully requested to appoint the following individual to an ETJ seat on the Hillsborough Board of Adjustment, whose term would expire June 30, 2023: Mr. Raul Herrera 619 Victoria Drive Hillsborough, NC 27278 Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in the capacity described above within 90 days of receiving this resolution, then the Hillsborough Town Board may make this appointment. Section 3. The Town Clerk shall send a copy of this resolution to the Orange County Manager. Section 4. This resolution shall become effective upon adoption. The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted this 8th day of June 2020. Ayes: 5 Noes: 0 Absent/excused: 0 I, Katherine M. Cathey, Town Clerk to the Town of Hillsborough, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Hillsborough Town Board of Commissioners on June 8, 2020. Katherine M. Cathey Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 13 of 26 Aug. 10, 2020 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/08/2020 TO 06/08/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-4100-5100-030 MAYOR'S SALARIES 06/08/2020 8,400.00 88.00To cover yr-end overages 16734 8,488.00EBRADFORD 10-10-4100-5110-010 COMMISSIONER'S SALARIES 06/08/2020 36,000.00 278.00To cover yr-end overages 16735 36,278.00EBRADFORD 10-10-4100-5120-050 FICA 06/08/2020 3,397.00 29.00To cover yr-end overages 16736 3,426.00EBRADFORD 10-10-4100-5300-910 GENERAL ELECTION 06/08/2020 10,000.00 -395.00To cover yr-end overages 16776 9,605.00EBRADFORD 10-10-4400-5100-020 SALARIES 06/08/2020 375,109.00 -3,561.00To cover yr-end overages 16761 368,194.00EBRADFORD 10-10-4400-5300-120 ADVERTISING 06/08/2020 300.00 -300.00To cover PAFR application fee 16774 0.00EBRADFORD 10-10-4400-5300-451 TAX COLLECTION 06/08/2020 35,000.00 3,561.00To cover yr-end overages 16760 38,561.00EBRADFORD 10-10-4400-5300-570 MISCELLANEOUS 06/08/2020 3,000.00 300.00To cover PAFR application fee 16775 6,334.00EBRADFORD 10-10-4900-5300-457 C.S./NUISANCE ABATEMENT 06/08/2020 5,500.00 -5,500.00To cover design guidelines 16758 0.00EBRADFORD 10-10-4900-5300-570 MISCELLANEOUS 06/08/2020 5,500.00 5,500.00To cover design guidelines 16759 15,359.00EBRADFORD 10-20-5100-5100-020 SALARIES 06/08/2020 391,063.00 -9,323.00To cover yr-end overages 16744 381,740.00EBRADFORD 10-20-5100-5125-060 HOSPITALIZATION 06/08/2020 49,994.00 8,372.00To cover yr-end overages 16741 58,366.00EBRADFORD 10-20-5100-5125-061 LIFE INSURANCE 06/08/2020 1,952.00 17.00To cover yr-end overages 16742 1,969.00EBRADFORD 10-20-5100-5125-062 DENTAL INSURANCE 06/08/2020 1,495.00 200.00To cover yr-end overages 16743 1,695.00EBRADFORD 10-20-5100-5300-113 LICENSE FEES 06/08/2020 12,100.00 734.00To cover yr-end overages 16745 12,834.00EBRADFORD 10-30-5550-5300-080 TRAINING/CONF./CONV. 06/08/2020 2,240.00 -1,200.00To cover oil-water serarator cleaning 16737 2,395.22EBRADFORD 10-30-5550-5300-150 MAINTENANCE - BUILDING 06/08/2020 6,789.00 1,200.00To cover oil-water serarator cleaning 16738 8,989.00EBRADFORD 30-80-7240-5100-020 SALARIES 06/08/2020 256,191.00 -21,000.00To cover yr-end Electronic Payment Fees overages 16750 235,191.00JDELLAVALLE 30-80-7240-5127-070 RETIREMENT 06/08/2020 23,237.00 -748.00To cover yr-end end C.S. South Data overages 16756 22,489.00JDELLAVALLE 30-80-7240-5300-080 TRAINING/CONF./CONV. 06/08/2020 3,000.00 -141.00To cover yr-end Gasoline overages 16748 913.00JDELLAVALLE 30-80-7240-5300-310 GASOLINE 06/08/2020 3,807.00 141.00To cover yr-end Gasoline overages 16749 3,948.00JDELLAVALLE 30-80-7240-5300-320 SUPPLIES - OFFICE JPrivuznak 9:42:31PM06/01/2020 fl142r03 Page 1 of 2 Governing Body Governing Body Governing Body Governing Body Accounting Accounting Accounting Accounting Planning Planning Police Admin Police Admin Police Admin Police Admin Police Admin Fleet Fleet Billing and Collections Billing and Collections Billing and Collections Billing and Collections Billing and Collections June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 14 of 26 Aug. 10, 2020 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2019-2020 DATES: 06/08/2020 TO 06/08/2020 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 06/08/2020 2,000.00 -973.00To cover yr-end end C.S. South Data overages 16752 1,027.00JDELLAVALLE 30-80-7240-5300-331 DEPT SUPP-METER READING 06/08/2020 100,000.00 -1,367.00To cover yr-end end C.S. South Data overages 16753 97,733.00JDELLAVALLE 30-80-7240-5300-360 UNIFORM RENTAL 06/08/2020 300.00 -357.00To cover yr-end end C.S. South Data overages 16754 843.00JDELLAVALLE 30-80-7240-5300-454 C.S./SOUTH DATA 06/08/2020 26,400.00 6,929.00To cover yr-end end C.S. South Data overages 16757 38,029.00JDELLAVALLE 30-80-7240-5300-458 DATA PROCESSING SERVICES 06/08/2020 25,095.00 -3,484.00To cover yr-end end C.S. South Data overages 16755 22,546.00JDELLAVALLE 30-80-7240-5300-572 ELECTRONIC PAYMENT FEES 06/08/2020 75,000.00 21,000.00To cover yr-end Electronic Payment Fees overages 16751 117,925.00JDELLAVALLE 30-80-8140-5300-165 MAINTENANCE - INFRASTRUCTURE 06/08/2020 5,000.00 1,000.00To cover beaver removal from water line 16772 16,000.00EBRADFORD 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL 06/08/2020 115,000.00 -1,000.00To cover beaver removal from water line 16773 116,143.28EBRADFORD 30-80-8200-5300-112 POSTAGE 06/08/2020 20.00 -1.00To account vac truck funds in operating account 16764 19.00JDELLAVALLE 30-80-8200-5300-154 MAINTENANCE - GROUNDS 06/08/2020 30,000.00 3,584.00To cover yr-end Maint. Grounds overages 16747 33,584.00JDELLAVALLE 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL 06/08/2020 55,000.00 -3,584.00To cover yr-end Maint. Grounds overages 16746 59,255.46JDELLAVALLE 30-80-8200-5300-459 OPERATING LEASE-VACTOR TRUCK 06/08/2020 0.00 71,284.00To account vac truck funds in operating account 16763 71,284.00JDELLAVALLE 30-80-8200-5400-910 DEBT SERVICE 06/08/2020 141,797.00 -71,283.00To account vac truck funds in operating account 16762 71,967.00JDELLAVALLE 35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE 06/08/2020 172,500.00 -3,000.00To cover yr-end Collection Expense overages 16765 161,807.00JDELLAVALLE 35-30-5900-5300-451 COLLECTION EXPENSE 06/08/2020 19,560.00 3,000.00To cover yr-end Collection Expense overages 16766 22,560.00JDELLAVALLE 0.00 JPrivuznak 9:42:31PM06/01/2020 fl142r03 Page 2 of 2 Billing and Collections Billing and Collections Billing and Collections Billing and Collections Billing and Collections Water Distribution Water Distribution Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Collection Wastewater Collection Stormwater Stormwater APPROVED: 5/0 DATE: 6/8/20 VERIFIED: ___________________________________ June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 15 of 26 Aug. 10, 2020 Proclamation #20200608-7.C LGBTQ+ PRIDE MONTH PROCLAMATION WHEREAS, Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ+) Pride Month is celebrated nationally each year in the month of June; this month was chosen to commemorate the riots that took place fifty years ago at the Stonewall Inn in Manhattan the morning of June 28, 1969, often viewed as the birth of the modern LGBTQ+ rights movement; we therefore take this time to reflect on the LGBTQ+ rights movement and the struggle for equality; and WHEREAS, it is fitting that several major United States Supreme Court decisions impacting LGBTQ+ rights in a positive way have been announced in June, including Lawrence v. Texas, U.S. v Windsor, Obergefell v. Hodges, and Pavan v. Smith; and WHEREAS, the Hillsborough Board of Commissioners has a proud history of advancing the rights of LGBTQ+ North Carolinians, including extending eligibility for employment benefits to same-sex partners of town employees and authoring a letter to the community reaffirming our town’s commitment to diversity, including the LGBTQ community, following the 2016 election; and WHEREAS, although this month we celebrate progress made for LGBTQ+ rights, we also reflect on challenges that remain, including United States Supreme Court cases that could be issued any day now that will address whether LGBTQ+ employees are protected under the Civil Rights Act; another case, Fulton v. City of Philadelphia, will be heard in the next term that will address whether faith-based child welfare organizations can reject LGBTQ+ foster parents based on religious objection; and WHEREAS, unfortunately, there is still much physical and psychological violence inflicted on LGBTQ+ people both at home and abroad; there is increasing violence toward transgender women of color; and there continues to be bullying and harassment of LGBTQ+ youth, who make up a disproportionate number of homeless youth in the United States; and WHEREAS, Hillsborough is committed to standing with and supporting the LGBTQ+ community, and to working to ensure that all of its residents are able to live with respect and dignity, free from fear and violence, and protected against discrimination, regardless of their gender identity or sexual orientation; and WHEREAS, during LGBTQ+ Pride Month pride flags are flown high and the LGBTQ+ community marches boldly forward as leaders in many movements and demonstrations this spring seeking freedom for all people even as Pride parades have been cancelled due June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 16 of 26 Aug. 10, 2020 to the COVID 19 pandemic, let us celebrate how far we have come, recognize how far we have left to go, and reaffirm our steadfast belief in the equal dignity of all Americans. NOW, THEREFORE, I, Jenn Weaver, Mayor of the Town of Hillsborough, do hereby proclaim June 2020 as LGBTQ+ Pride Month in the Town of Hillsborough and call upon each person to work to eliminate prejudice wherever it exists, and to celebrate the great diversity of our town, state, and nation. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 8th day of June in the year 2020. Jenn Weaver, Mayor Town of Hillsborough June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 17 of 26 Aug. 10, 2020 Ordinance #20200608-8.A AN ORDINANCE REINSTATING AUTHORITY TO IMPOSE PENALTIES ON DELINQUENT FOOD AND BEVERAGE TAX, OCCUPANCY TAX, AND UTILITY PAYMENTS WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Article VII of Chapter 8 of the Code deals with the levy of, collection, and administration of the Town’s prepared food and beverage tax by the Town; and WHEREAS, Chapter 8A of the Code deals with the levy and payment of hotel and motel room occupancy taxes within the Town; and WHEREAS, Article II of Chapter 14 of the Code deals with regulations imposed on water and sewer services provided by the Town; and WHEREAS, on April 13, 2020, the Town of Hillsborough Board of Commissioners adopted an ordinance waiving certain penalties imposed on delinquent taxes and utility payments in response to the public health crisis caused by the COVID-19 outbreak; and WHEREAS, the Town wishes to reinstate the Town’s authority to impose penalties on delinquent food and beverage taxes, occupancy taxes, and utility payments; NOW, THEREFORE be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. The Town’s authority to impose penalties pursuant to Sections 8-65(a), 8A- 2 of the Code shall be reinstated as of August 1, 2020 and the Town shall resume imposing penalties, delinquent fees, and other enforcement measures beginning on August 26, 2020. Section 2. The Town’s authority to impose penalties pursuant to Section 14-13 of the Code shall be reinstated as of August 1, 2020. Section 3. Under no circumstances shall this Ordinance be deemed to make the penalties waived pursuant to the ordinance adopted by the Town of Hillsborough Board of Commissioners on April 13, 2020 due and payable. Section 4. This Ordinance shall have no effect upon the amendments to the Code approved by the ordinance adopted on April 13, 2020 by the Town of Hillsborough Board of Commissioners. Section 5. This Ordinance shall become effective upon adoption. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 18 of 26 Aug. 10, 2020 The foregoing Ordinance, having been submitted to a vote, received the following vote and was duly adopted this the 8th day of June, 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 19 of 26 Aug. 10, 2020 Ordinance #20200608-8.B AN ORDINANCE ESTABLISHING A REPAYMENT PLAN FOR TOWN OF HILLSBOROUGH WATER AND SEWER CUSTOMERS WHO HAVE MISSED PAYMENTS OF UTILITY BILLS DURING THE CORONAVIRUS PANDEMIC WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Article II of Chapter 14 of the Code establishes regulations related to water and sewer services provided by the Town; and WHEREAS, Article II of Chapter 14 also establishes requirements regarding payment of utility bills for public water and sanitary sewer customers; and WHEREAS, utility bills are typically due on the 25th day of each month, and if unpaid by that date are considered to be delinquent and delinquent accounts are subject to penalties including suspension of services; and WHEREAS, due to the various Town, Orange County and State of North Carolina states of emergency associated with the Coronavirus pandemic beginning on March 13, 2020 and continuing to the present time, the Town of Hillsborough has relaxed enforcement of existing ordinances regarding payment and collection of water and sanitary sewer bills by customers, as a result of which some customers have become delinquent in paying their water and sanitary sewer bills which have fallen due or will fall due on March 25th, April 25th, May 25th,June 25th and July 25 of 2020; and WHEREAS, the Town Board desires to establish a repayment program for delinquent water and sanitary sewer customers to allow them to repay arrears in water and sanitary sewer bills which were due to be paid on the five above-stated dates. NOW, THEREFORE be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. Notwithstanding any language in the Town Code or in Town utility billing and collection policies to the contrary, all delinquent Town of Hillsborough public water and sanitary sewer service bills which were due between January 25, 2020 and July 25, 2020 but remain unpaid as of August 1, 2020 (the “pandemic delinquency balance”) shall be payable as follows: (a)The Town’s normal public water and sanitary sewer service billing cycle and practices shall resume on August 1, 2020. If payments are not received by August 25, 2020, then accounts which become delinquent for failure to pay the August 2020 bill on time shall be subject to service suspension, penalties and delinquencies in accordance with the Town’s normal policies and practices. June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 20 of 26 Aug. 10, 2020 (b) Beginning with the September 1, 2020 billing cycle, the pandemic delinquency balance of each delinquent account shall be divided by 12 and the resulting amount shall be added to and included in the monthly bill for each delinquent account without penalty until the pandemic delinquency balance is paid in full; (c) Payments for current services and the equal share of the pandemic delinquency balance included in each monthly bill shall be made on or before the 25th day of each month in order to avoid penalties and disconnection; (d) Account holders may pay their entire pandemic delinquency balance in full at any time. Section 2. This Ordinance shall become effective upon adoption. The foregoing ordinance, having been submitted to a vote, received the following vote and was duly adopted this 8th day of June, 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 21 of 26 Aug. 10, 2020 Ordinance #20200608-8.C-1 AN ORDINANCE AMENDING VARIOUS SECTIONS OF THE TOWN CODE OF ORDINANCES TO REDUCE REGULATIONS ON LOCAL BUSINESSES DURING THE CORONAVIRUS PANDEMIC WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation, (the “Town”) has a duly adopted Town Code of Ordinances (the “Code”); and WHEREAS, Section 5-8.a of the Code regulates private use of public spaces and allowance of outdoor seating on public sidewalks upon the issuance of an outdoor seating permit; and WHEREAS, Section 7.1 of the Code generally prohibits the obstruction of public streets or sidewalks within the town by placing or leaving any object within the traveled portion of the public right-of-way; and WHEREAS, Section 7.1.a of the Code regulations private use of public spaces and allowance of sidewalk sales and outdoor merchandising; and WHEREAS, Section 8.73 of the Code imposes certain requirements for mobile food vendors within the Town; and WHEREAS, Section 8.78 of the Code imposes a maximum number of permits for mobile food vendors within the Town; and WHEREAS, Appendix 6A of the Code imposes certain traffic and parking regulations within the Town; and WHEREAS, due to the various Town, Orange County and State of North Carolina states of emergency associated with the Coronavirus pandemic beginning on March 13, 2020 and continuing to the present time, the Town wishes to amend certain portions of the Code in order to assist local businesses in resuming operations while complying with various public health directives issued by the Town, County, State, and Federal governments. NOW, THEREFORE, be it ordained by the Town of Hillsborough Board of Commissioners the following: Section 1. Section 5-8.a.d.(3) of the Code shall be amended by adding the following text: “Notwithstanding the foregoing, until such a time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided, no physical delineation indicating the limits of an outdoor seating area shall be required, provided that the limits of such outdoor seating area are delineated by chalk, tape, or some other similar temporary identifying measure.” June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 22 of 26 Aug. 10, 2020 Ordinance #20200608-8.C-1 “Until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided, holders of valid outdoor seating permits may expand their outdoor seating areas beyond their own storefronts, provided they first receive written consent from the owners and tenants of any neighboring storefronts in front of which the permit holder wishes to expand their outdoor seating area.” Section 2. Section 7-1.a of the Code shall be amended by adding the following text: “(e) Notwithstanding the requirements of Section 7.1 of the Code or any other provisions of this Section, merchants may expand their outdoor merchandising areas or may hold properly permitted sidewalk sales in front of adjacent storefronts, provided they first receive written consent from the owners and tenants of any neighboring storefronts in front of which the merchant wishes to expand their outdoor merchandising area or hold their sidewalk sale. The provisions of this subsection 7-1.a(e) of the Code shall be effective until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided.” Section 3. Section 8-73(c) of the Code shall be amended by adding the following text: “This subsection 8-73(c) of the Code shall be suspended until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided.” Section 4. Section 8-78 of the Code shall be amended by adding the following text: “The provisions of this Section 8-78 of the Code imposing a maximum of ten active mobile food vendor permits at any given time shall be suspended until such time as the Town of Hillsborough Mayor or Board of Commissioners determine that the public health crisis associated with the Coronavirus Pandemic has subsided.” Section 5. Appendix 6A-16 of the Code shall be amended to permit up to five (5) parking spaces in each parking lot to be assigned for short-term pick up parking. Section 6. Section 7-22 of the Code shall be amended by adding the following text: “Permit applications for special events proposed to be held in public parks and which do not necessitate the closure of the park to the general public shall be submitted to the Planning Director who shall approve the requested June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 23 of 26 Aug. 10, 2020 Ordinance #20200608-8.C-1 special event permit unless the application and any associated materials demonstrate that the special event will require the closure of the park to the general public.” Section 7. All provisions of this Code in conflict with this Ordinance are repealed. Section 8. This Ordinance shall become effective upon adoption. The foregoing ordinance, having been submitted to a vote, received the following vote and was duly adopted this 8th day of June, 2020. Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 24 of 26 Aug. 10, 2020 Resolution #20200608-8.C-2 RESOLUTION SUSPENDING ENFORCEMENT OF SECTION 6.18.8 OF THE TOWN OF HILLSBOROUGH UNIFIED DEVELOPMENT ORDINANCE FOR THE DURATION OF THE CORONAVIRUS PANDEMIC WHEREAS, the Town of Hillsborough maintains a duly adopted Unified Development Ordinance, governing the use and development of land within the Town’s zoning jurisdiction; and WHEREAS, the Town of Hillsborough Board of Commissioners have determined that certain provisions of the Unified Development Ordinance are overly burdensome in light of the public health crisis associated with the Coronavirus Pandemic; and WHEREAS, the Town of Hillsborough Board of Commissioners wishes to suspend the enforcement of certain provisions of the Unified Development Ordinance until such time as the state of emergency necessitated by the Coronavirus Pandemic has expired. NOW, THEREFORE, be it RESOLVED by the Town of Hillsborough Board of Commissioners as follows: 1. Town Staff shall temporarily suspend the enforcement of Section 6.18.7 of the Town of Hillsborough Unified Development Ordinance against temporary commercial signs which may not meet the requirements of Section 6.18.7 of the Unified Development Ordinance. 2. Any signs installed in violation of Section 6.18.7 of the Unified Development Ordinance shall be removed no later than fourteen (14) days following the expiration of the state of emergency declared by the Town of Hillsborough. 3. Town Staff shall resume enforcement of Section 6.18.7 of the Unified Development Ordinance beginning fifteen (15) days following the expiration of the state of emergency declared by the Town of Hillsborough and shall remove any violating signs from the public right of way and shall send notices of violation for on-site signage, in accordance with the provisions of the Unified Development Ordinance, beginning on that date. WHEREFORE, the foregoing Resolution was put to a vote of the Town of Hillsborough Board of Commissioners on this 8th day of June, 2020, the result of which vote was as follows: Ayes: 5 Noes: 0 Absent or Excused: 0 Katherine M. Cathey, Town Clerk June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 25 of 26 Aug. 10, 2020 Adopted: Sept. 9, 2019 Amended: Feb. 10, 2020 Amended: May 11, 2020 Amended: May 26, 2020 Amended: June 8, 2020 Hillsborough Board of Commissioners Meeting Calendar — 2020 All meetings start at 7 p.m. and are in the Town Hall Annex Board Meeting Room, 105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject to change. Due to public health concerns related to COVID-19, the Board of Commissioners may conduct remote meetings utilizing Zoom. Members of the Board of Commissioners will participate in the meetings remotely. Members of the public will be able to view and listen to the meeting via live streaming video on the Town of Hillsborough YouTube channel. Monday, Jan. 13 Regular meeting Thursday, Jan. 16 Joint public hearing with Planning Board Monday, Jan. 27 Work session Monday, Feb. 10 Regular meeting Monday, Feb. 24 Work session Saturday, March 7 Budget retreat (9 a.m.) Monday, March 9 Regular meeting Monday, March 23 Work session — State of the Town Address (Remote) Monday, April 13 Regular meeting (Remote) Thursday, April 16 Joint public hearing with Planning Board – CANCELED Monday, April 27 Work session – CANCELED Monday, May 11 Regular meeting (Remote) Tuesday, May 26 Work session (Remote) Monday, June 8 Regular meeting (including budget public hearing and workshop) (Remote) Thursday, June 18 Joint public hearing with Planning Board (Remote) Monday, June 29 Work session and budget adoption (Remote) Thursday, July 16 Joint public hearing with Planning Board Monday, Aug. 10 Regular meeting Monday, Aug. 24 Work session Monday, Sept. 14 Regular meeting Monday, Sept. 28 Work session Monday, Oct. 12 Regular meeting Thursday, Oct. 15 Joint public hearing with Planning Board Monday, Oct. 26 Work session Monday, Nov. 9 Regular meeting Monday, Nov. 23 Work session Monday, Dec. 14 Regular meeting June 8, 2020 Board of Commissioners Regular Meeting Approved: ____________________ Page 26 of 26 Aug. 10, 2020