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Home My Public Portal AboutMinutes-09/11/2013 CITY OF TIFFIN - Minutes Regular Council Meeting A, The Tiffin City Council met in regular session on Wednesday,September 11, 2013 at the Springmier Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:33 p.m. Roll call vote: Mayor,Joann Kahler, Mike Ryan,Jim Bartels, Peggy Upton, Royce Phillips.Absent: none.Also present: Brett Mehmen (arrived at 7:30 p.m.),Attorney Raiber, Engineer Frederick,Administrator Jackson. Motion Bartels to approve the agenda, seconded Kahler.All ayes. Motion carried. P&Z has not had time to review Subdivision Ordinance to allow private Sewage disposal systems. Motion Kahler to table until 10/09/13, second Ryan.All ayes. Motion passed. Mayor Berner opened the public hearing for The Villages-Phase 2 Rezoning at 6:35 p.m. Motion Bartels to open, seconded Ryan.All ayes. Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at 6:35 p.m. Motion Ryan to close,seconded Bartels.All ayes. Motion carried. Mayor Berner opened the public hearing for_The'Villages-Phase 2 PAD at 6:35"p.m. Motion Ryan to open, seconded Kahler.All ayes. Motion carried. Engineer Frederick stated the plat of ownership and PAD in separate lots on the preliminary plat. No written comments or responses received. Mayor Berner closed the public hearing at 6:36 p.m. Motion Ryan to close,seconded Upton.All"ayes. Motion carried. Motion Kahler to approve all of the August minutes, seconded Ryan. Motion Upton to add the word "not",to the 08/28/13 minutes for 2013-155. Kahler amended her motion to include the suggestion of adding"not"to the 08/28/13 minutes;Ryan still seconded.Ayes=Upton, Bartels, Ryan, Kahler. ,. Nays=Phillips. Motion carried. Motion Kahler to approve the Financial reports for August 2013 and`payables, seconded Bartels. Question on a Public Work payable and Director is not here yet, is running late. Motion Upton to table. until Mehmen arrives, second Ryan.Voting on table item=all ayes. Motion carried. Motion Ryan to bring item back since Mehmen arrived, second Upton.Voting on return:All ayes. Motion passed. Payable clarification on a Public Works invoice.Voting to approve reports and payables.Ayes=Kahler;Ryan, Bartels, Upton. Nays=Phillips. Motion passed. tt Discussion and possible action regarding SUDAS, Lighting Ordinance and Bike Pa_rking Ordinnce: No discussion at this time, will be on the 09/25/13 agenda. ` 3 Ordinance 2013-336 Amending Ordinance 2012-219 to clarify the requirements of Subdividers to pay the costs and fees of the.City Engineer-2"dreading:'Motion Upton to approve, second Ryan. Ayes=Phillips, Upton,'Bartels, Ryan, Kahler. Nays=none. Reading passed. Ordinance`2013-337 Amending the Zoning Map for Tiffin Heights-2"d reading: Motion Ryan to approve, second Bartels.Ayes=Kahler; Ryan, Bartels, Phillips. Nays=Upton. Reading passed. Resolution 2013-152'Accepting the Preliminary Plat of Hickory Knoll: Motion Upton to approve,second Bartels. Ryan:would like a map of development locations.Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion passed. • 1 ,.,.• r Resolution 2013-153 Accepting the Developer's Agreement for Hickory Knoll:Attorney Raiber commented on final updates that need to be made:the University`of Iowa Foundation does not need to sign the agreement,the paving deadline (during FY 2014-2015)for Jasper Avenue,the developer to pay the city$18,750 to go toward the upsized 12"watermain on Jasper,verbiage that once sewer is to the facility the resident must hook-up at their expense, plus easements for sewer lines are needed,the final, .,., • wording of sewer and the access need to be tied together in the homeowner fees, and the final plat` review by the Engineer with the sewer easements for location. Ryan wanted clarification that the sewer is to the edge of the property, not to their individual property lines. Mayor commented we can't access an association, it needs to be attached to each individual home owner:MMS clarified the association will own the property and the sewer will go in the Right-of-Way on Gable Way. Motion Ryan to approve the agreement, contingent upon the satisfaction of the City Attorney and resolution of all items and to ° amend the water line installation date type from 12/01/13 to 12/31/13,second Kahler.Ayes=Kahler, Ryan, Bartels, Upton: Nays=Phillips. Motion passed. R I Johnson County Sheriff's officer stopped by to inform Council and the public that there have been multiple car burglaries in town and if anyone notices anything suspicious to call the Sheriff's office. Resolution 2013-163 Authorizing City Administrator/Clerk to get appraisal done on LWCF area in City Park: Mayor commented to make'sure the appraiser gets the rules about the federal swap so it is done correctly. Motion Ryan to approve,second Upton.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Nays=none. Motion passed. Resolution 2013-164 Approving Alcohol Permit to Slims Saloon: Upton reminded the businesses that they need to submit an event application. Motion Ryan to approve, second Kahler.Ayes=all. Nays=none ` Motion passed. Resolution 2013-165 Authorizing the City Attorney to work with'E911 Director to correct property addresses within the City Limits for Emergency Response Safety: Mayor clarified this is to get the Iowa City and Oxford addresses that are within the City limits to a Tiffin address. Motion Upton-to amend with the additional wording of"following a coherent numbering system and naming of location for emergency personnel", second Ryan.Voting on amendment: all ayes. Motion passed. Motion Upton to approve, as amended, second Bartels.Voting on Resolution:Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-166 Setting a Date for Public Hearing on Prairie Trail West Rezoning: Motion Ryan to • approve for 09/25/13,second Upton.Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion passed. Resolution 2013-167 Setting a Date for Public Hearing on Amending the Ordinance for PAD Submission Review:Administrator Jackson commented that P&Z recommended a clarification of verbiage to have the PAD review to be for only two (2) regular meetings. Motion Upton to approve 09/25/13 date, second Ryan.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. . Resolution 2013-168 Setting a Date for Public Hearing on Willow Ridge PAD: Motion Upton to approve 09/25/13, second Kahler.Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion passed. Discussion and possible action on Willow Ridge Highway 6 turn lanes:Request from developer to split tiie completion of the project into two phases due to turn lane issues and completion times. City } -• - - ___ _ •..�»-_ - _. �t_.__ _ _.__`�..�- .. . �:�` .-.-...�� ':' x.:..._-...__ e- Engineer has concerns with traffic by Casey's with phasing. Motion Upton to adjourn item until Council can meet with.their financial advisors, second Kahler.Ayes=all:Motion passed. Public Works Director Mehmen arrived at 7:30 p.m. Resolution 2013-169 Approving the Street Finance Report to IA DOT: Motion Upton to adjourn until the 09/25 meeting, second Bartels.Ayes=all. Motion passed. Ordinance 2013-338 Amending the Zoning Ordinance for The Villages-Phase 2 Rezoning-1st Reading: Motion Upton to adjourn item until 09/25/13,second Bartels. Motion Phillips to amend original motion and create a special meeting on 09/18/13 at 6:30 p.m., second Ryan.Voting on amendment:All ayes. Motion passed.Voting on original motion, as amended to 09/18/13 date: all ayes. Motion passed. Discussion and possible action regarding waiving the 2"d and 3rd readings of Ordinance 2013-338 for The Villages-Phase 2 Rezoning: Motion Ryan to adjourn until the 09/18/13 special meeting, second Upton. Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion passed. Ordinance 2013-339 Amending the Zoning Ordinance for The Villages—Phase 2 PAD—1st Reading: Motion Upton•adjourn to special meeting on 09/18/13, second Ryan.All ayes. Motion passed. Discussion and possible action regarding waiving the 2"d and 3rd readings of Ordinance 2013-339 for The Villages-Phase 2'PAD:this item is tied to Ordinance 2013-339 and will be moved to the 09/18/13 special meeting. Review& possible action of site plan Dental Office: Hall & Hall Engineers addressed council. Only -' changes from drawing: reduce parking by 4 stalls& install bike parking. Motion Ryan to approve as amended with 4 less parking'stalls and bike parking added, second Kahler.Ayes=all. Motion passed. z y " Review and°possible action on Change Order#2 to,LL Pelling in the amount of$8,060 and pay estimate #3 for$409,412.78: Motion Upton to approve,'second Ryan.Ayes=all. Motion passed. 'T IA DOT crack seal on HWY 6:work will be performed in the next few weeks. Approval of Hunting Applications: Motion Upton to approve all three (Reeve, Charbon & Portwood), second Ryan.Ayes=all. Motion passed. Discussion and possible action on Parks&Splash Pad: Public Works Director Mehmen and Administrator Jackson have already started research.Jackson to check into CDBG funds for funding. Ryan:wantsv_it,. visible in town. Possible location for small pad is at Potter Park between basketball courts and the ' memorial. Public works will get a few cost options. Attorney Raiber reported:Talking to Railroad for the parcel of land at Railroad.The Railroad will lease the property to the City until everything'cleared;then the City will assume ownership. Ireland update: sent The Depot a proposal,waiting for church rebuttal andwaiting for appraisal to be completed on :final business. Engineer Frederick reported: industrial park water main patches and sink holes fixed.The Railroad' wants'to close the Railroad crossing during construction-need to have further discussions on this topic. . . _ r ~ � . . ^ . • Public Works Oirec�orK�ehmenrepo�ed:The railroad crossing arms are comnp�tedat the Jasper Ave .~ tracks.The tie-in for,.the watermain loop is done. Pelling will be placing the rumble strips on Jasper soon. City Clerk/Administrator Jackson reported: Comprehensive Plan Public input meetingareThursday ~ (September 12th at1O:OOa.nn.and 7:OOp.nn.)and 5atunday(September 14,h at1O:ODa.rn.\:.The City will receive a donation oftubicle desks from the University of Iowa in town for the new tity hall. Zoning Board of Adjustment'will meet on Monday(September 16th at 6:00 p.m.).Joshua,the new Park'i Technician, start's tomorrow. - ' Mayor Berner reported: Peliinifinished the parkirig lots in town,then will complete the grading in the old part of town and add the lights io the parking lots.Working with the school to see if they will deed a small po -ionof|andontheVVestoideof'heirpnoperty in return:th -xvou|d |ikesonnetypenfcost 'aringvvith their sidewalk. -' CLOSED SESSION—Per Code of Iowa Section 21.S(i) . Motion Ryan to enter into closed sessio at 8:22 p.m., seconded seconded Brtels.Ayes=Phillips, Upton,Bartels, Ryan, Kahler. Motion carried. Motion Upton to enter into public session at9:DOp.nn. p.m., seconded . ' Ryan.Aires=Kah|er, Ryan, Bartels, Upton, Phillips. Motion carried.- � Motion U�mtoadoum �S:� �m, ��ndedQar��| ��. Mo�nca��. A0111110"/IIIIIIP • �� / ^ � ��i ~ . °j: =~—' Mich City Clerk/Administrator - Steven- Berner, Mayor ^ � September 11L2013 . . . . ` ^ ^ ^ . ~ , . . . . ~ ^ ^ - ' | - ' . ^ . .