HomeMy Public PortalAbout04-17-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, APRIL 17, 2008
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, April 17, 2008, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were City Attorney Walt Chidester, Captain Terry Hopkins,
Director of Public Works and Engineering Greg Stiens, Street Commissioner Bill Smith,
Assistant Fire Chief Oscar Abner, Director of Metropolitan Development Tony Foster, Network
Administration Coordinator Doug Goss, Karen Gabbard, Scott Hester and Dan Sweet.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the April 16, 2008 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for April 18, 2008 in
the amount of $179,965.62. She explained that of that total $77,331.60 was paid to Richmond
Power & Light for electric cost including street lights, $19,500.00 was paid to IPSP for
development of the promotions process for Captain, Lieutenant and Sergeant and $16,987.00
paid to Hoosier Fire Equipment for Firefighter turn out gear and extrication gloves. Lawson
made a motion to approve with a second by Flood. The motion was unanimously passed.
STREET CLOSURE REQUEST
A. Robinson brought to the board a request that was presented by Karen Gabbard and
Captain Terry Hopkins for the approval to close the 400 Block of North 9th Street
under the Chester Blvd. Overpass on Tuesdays, From 3:00 PM to 7:00 PM from May
1, 2008 to October 31, 2008. Mrs. Gabbard asked for more time for the closure on
Tuesdays. Captain Hopkins explained that the request that she submitted asked for
the times listed above. Lawson made a motion to table this request for further
discussion with a second by Flood. The motion was unanimously passed.
Board of Works Minutes
April 17, 2008
Page 2 of 3
REMOVAL OF ONE -WAY TRAFFIC STATUS TO TWO -WAY TRAFFIC STATUS
REQUEST
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to remove the One -Way traffic status to a Two -Way traffic status for
the 1200 block North Service Alley. Flood made a motion to approve with a second
by Lawson. The motion was unanimously passed.
RESIDENTIAL HANDICAPPED PARK ING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of three Residential Handicapped Parking Signs. They are as
follows:
1) 327 North 18t11 Street — Mr. Carl J. Mann
2) 404 North 13t11 Street — Mr. Roy Sipe
3) 414 North 13t11 Street — Ms. Katrina Winters
Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
CHANGE ORDERS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Director Greg Stiens for the approval of Change Order No. 1
to Contract No. 115 -2007 with Milestone for the Frontage Road Project in the
increased amount of $9,557.00. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a request that was presented by Street Commissioner
Bill Smith to award the bid for the tree removal at 300 South "O" Street to Hampton's
Tree Service, LLC in the amount of $1,120.00. Flood made a motion to approve with
a second by Lawson. The motion was unanimously passed.
B. Robinson made a request to the board to award the bid for the 2008 Tree Planting to
Rineharts in the amount of $17,999.00. Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner to award the bid for the BioHazardous waste pick up for the Richmond
Fire Department and to approve Contract No. 52 -2008 with Statewide Medical
Services with a fee of $62.50 per pick up. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
Board of Works Minutes
April 17, 2008
Page 3 of 3
CONTRACTS
A. Robinson brought to the board a request that was presented by Metropolitan
Development Director Tony Foster for the approval of Contract No. 55 -2008 that is a
Lease Agreement between the Economic Development Corporation and Tom
Hutchings. Lawson made a motion to approve with a second by Flood. The motion
was unanimously passed.
B. Robinson brought to the board a request that was presented by Network
Administration Coordinator Doug Goss for the approval of Contract No. 53 -2008
with Summersault in the amount of $2,500.00. Flood made a motion to approve with
a second by Lawson. The motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board a bid opening for the Culvert Bridge Replacement
Project on South 13th Street. Those bids are as follows:
1) Culy Construction & Excavating — Base Bid - $153,000.00 —
Mandatory Alternate Bid - $3,000.00.
2) Milestone — Base Bid - $136,138.00 — Mandatory Alternate Bid -
$2,300.00.
3) Calumet Civil Contractors — Base Bid - $107,994.00 — Mandatory
Alternate Bid - $920.00
B. Robinson brought to the board a bid opening for Stucco Application to the Public
Safety Training Facility. Those bids are as follows:
1) Seagraves Walls & Ceilings - $18,480.00
2) Wysong Plastering - $14,928.00
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk