HomeMy Public PortalAbout06-29-20 Work SessionMinutes
Board of Commissioners Work Session (Remote)
7 p.m. June 29, 2020
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt
Hughes, and Evelyn Lloyd
Staff: Budget Director Emily Bradford, Economic Development Planner Shannan Campbell, Human
Resources Director/Town Clerk Katherine Cathey, Environmental Services and Stormwater
Manager Terry Hackett, Police Chief Duane Hampton, Assistant Town Manager/Planning Director
Margaret Hauth, Public Works Director Ken Hines, Town Attorney Bob Hornik, Town Manager Eric
Peterson, Budget Technician Jamie Privuznak, Finance Director Daphna Schwartz, Utilities Director
Marie Strandwitz, Public Space Manager Stephanie Trueblood, Emergency Management
Coordinator/Fire Marshal Jerry Wagner and Public Information Officer Catherine Wright
Opening of the workshop
Mayor Jenn Weaver called the meeting to order at 7:01 p.m. Human Resources Director and Town Clerk
Katherine Cathey called the roll. Present: Weaver and commissioners Mark Bell, Robb English, Matt Hughes,
and Evelyn Lloyd. Commissioner Kathleen Ferguson was not present at roll call, but the meeting proceeded
with a quorum of commissioners in attendance.
1.Public Charge
The public charge was not read.
2.Agenda changes and approval
Changes to materials in the agenda packet for two items were noted:
•Item 3A (miscellaneous budget amendments and transfers) included an additional budget
amendment.
•Item 4B (FY2020-21 Annual Budget and Financial Plan) included an updated budget ordinance, with a
change made to debt payments for special assessment districts.
Ferguson arrived by phone and noted difficulty entering the virtual meeting.
Town Manager Eric Peterson noted two additional items for closed session: a personnel matter and a matter
with a business involving possible injunction due to COVID-19 restrictions.
Commissioner Matt Hughes added a discussion on voting leave for employees as Item 4F.
Motion: Commissioner Mark Bell moved approval of the agenda as modified. Ferguson seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, Robb
English, Ferguson, Hughes and Evelyn Lloyd. Nays: None. Absent: None.
3.Items for decision — consent agenda
A.Miscellaneous budget amendments and transfers
B.Miscellaneous Tourism Board budget amendments and transfers
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 33
Aug. 10, 2020
C. Hillsborough Tourism Board FY2021 Budget Ordinance
D. Hillsborough Tourism Development Authority FY2021 Budget Ordinance
E. CrowderGulf, LLC Disaster Debris Removal Contract
F. Budget and purchase order transfers from FY2020 to FY2021
G. Ordinance Amending Town Code Chapter 14 Regarding Water Tampering Language
H. Sole Source Purchases
I. Ordinance Amending Town Code Chapter 13 Regarding size of double monuments in the Town Cemetery
Motion: Ferguson moved to approve all items as presented on the consent agenda. Hughes seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English,
Ferguson, Hughes and Lloyd. Nays: None. Absent: None.
4. In-depth discussions and topics
A. Resolution designating Juneteenth an official holiday in the Town of Hillsborough
The board discussed a resolution designating Juneteenth as an official town holiday and urging state and
federal legislators to sponsor legislation for official state and federal observance as well. Juneteenth
commemorates the emancipation on June 19, 1865, of the remaining people enslaved in the United States in
Galveston, Texas. Adoption adds a holiday to those the town already observes with paid time off for
employees. Hughes noted he would have proposed that Juneteenth replace Columbus Day as an observed
town holiday, but that holiday is not among those the town observes. The town manager said it has been a
while since the town has compared number of paid holidays with other municipalities, but he believes that
even with the added holiday the town would be offering a number of holidays similar to other local
governments.
Motion: Bell moved to adopt the resolution. Ferguson seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English,
Ferguson, Hughes and Lloyd. Nays: None. Absent: None.
B. FY2020-21 Annual Budget and Financial Plan
Budget Director Emily Bradford noted budget attachments and updates in the agenda packet and pointed out
a memo from the town manager. The memo outlines the manager’s recommendations for COVID-19 and
sewer pump station generator expenses added to the budget proposal following the June 8 budget work
session as well as unfunded items designated as priorities by the board during the work session.
The board discussed whether to add priority unfunded items and an estimated $47,875 for COVID-19
expenses to the General Fund budget. It was noted that staff adjusted the estimate for a diversity, equity and
inclusion initiative, adding an additional $5,000 to the previous $10,000 projection. The board also discussed
funding inclusive equipment at only one of two proposed parks in FY21, determining the site would be Gold
Park because of its central location and more widespread use.
Motion: Ferguson moved to approve all 10 items listed in a memo from the town manager. Bell seconded.
Lloyd expressed concern about funding inclusive play equipment due to expenditures needed for COVID-19
and for repair of stormwater culverts and the washed-out roadway on Valley Forge Road.
The budget director noted additional items from the Water and Sewer Fund and the Stormwater Fund
remained to be discussed.
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 33
Aug. 10, 2020
There was discussion on whether a vote was needed to include the priority items in the budget. It was
determined that a vote on all the priority items should be taken prior to a vote on the budget ordinance.
The budget director reviewed that staff had added $31,909 in COVID-19 expenses and $219,000 for sewer
pump station generators to the Water and Sewer Fund budget proposal. Staff also had added $1,755 in
COVID-19 expenses to the Stormwater Fund proposal.
Motion: Ferguson amended her previous motion to include all General Fund, Water and Sewer Fund and
Stormwater Fund proposals.
There was discussion on whether the vote would be on making the additions to the budget listed in the town
manager’s memo or to approving the full budget. Lloyd noted she could vote in favor of one set of additions
but not another. Town Attorney Bob Hornik suggested breaking up the vote into two motions, one to approve
the amendments to the budget ordinance and a second to adopt the budget. Hughes suggested voting on the
priority items as a package but splitting the question between General Fund items and items in the Water and
Sewer and Stormwater funds.
Ferguson withdrew her previous two motions.
Motion: Hughes moved to divide the question related to adding the priority items into two parts: one to
approve priority items for the General Fund and the second to approve priority items for the
Water and Sewer and Stormwater funds. Ferguson seconded.
Vote 1: The motion for adding items to the General Fund carried upon a unanimous roll call vote of 5-0.
Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd, with Lloyd noting reservation.
Nays: None. Absent: None.
Vote 2: The motion for adding items to the Water and Sewer and Stormwater funds carried upon a
unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English, Ferguson, Hughes and Lloyd.
Nays: None. Absent: None.
Motion: Hughes moved to approve the FY2020-21 annual budget and financial plan as amended. Bell
seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English,
Ferguson, Hughes and Lloyd. Nays: None. Absent: None.
C. Discussion of street naming policy or ordinance
Planning Director Margaret Hauth noted staff have received two requests that highlight the town does not
have an established policy or ordinance on how streets are named. One is a written request from a resident of
Thomas Ruffin Street to change that street’s name. The other is a request from the developer of Collins Ridge
regarding renaming the major spine road for the neighborhood, which is an extension of Orange Grove Street.
She said renaming the extension brings forth the question of what happens to the existing 300 feet of Orange
Grove Street, which has businesses on it. She noted there is a duplication in road names with the use of
Orange Grove Road and Orange Grove Street.
Hauth asked for direction from the board on whether staff could draft a policy or ordinance regarding the
naming of streets, which then could be voted on by the board and used to handle the road name requests.
She also asked for flexibility for handling the Collins Ridge request to allow naming of the new portion of the
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 33
Aug. 10, 2020
road extension so construction can move forward but to leave the question of renaming the existing portion
of Orange Grove Street for in-depth discussion after a road naming process is established.
The mayor said she has received emails from two more residents on Thomas Ruffin Street regarding a name
change.
It was determined that Planning Department staff would draft an ordinance outlining the process for the
board’s review at a future meeting. It was also determined that the developer for the Collins Ridge
neighborhood in central Hillsborough could record its requested name of Gold Hill Way on plats for the
extension of Orange Grove Street through the site. The board will determine later whether to rename the
existing portion of the street under the proposed ordinance. The request from residents on Thomas Ruffin
Street to rename the street also can be pursued once the street naming process is established.
D. Update regarding Eno Mountain Road to N.C. 86 project
The planning director provided an update on the preliminary analysis of a study to connect Eno Mountain
Road with N.C. 86. She said it has been determined that two roundabouts at the intersections of Orange
Grove Road with Eno Mountain Road and Mayo Street would handle traffic congestion more effectively, have
fewer impacts to neighboring properties, and score better in the state’s prioritization methodology than
realigning Eno Mountain Road. The cost also would be less. It was determined that planning staff would
update the funding request with the North Carolina Department of Transportation to request the two
roundabouts instead of the road realignment. The final analysis is expected to be shared with the board in
August.
E. Discussion of Re-Imagining Public Safety as a standing workshop agenda item
The board discussed adding “reimagining public safety” as a standard agenda item for work sessions to
continue deep discussion on the topic and to receive updates on steps to eliminate systemic racism in the
town organization.
The town manager and commissioners who attended a virtual moderated panel discussion on inequality,
policing and injustice also shared impressions from the discussion sponsored by the Orange County Local
Reentry Council in partnership with the towns of Carrboro, Chapel Hill and Hillsborough.
The board also received an update from Hillsborough Police Chief Duane Hampton in which he discussed
Police Department activity thus far on the steps outlined June 8 in a resolution by the board to eliminate
systemic racism. In addition to staff discussions, actions taken include:
• Joining the Orange County Committee on Race, Policing, the Justice System and Community
Investment, which was established by Orange County District Attorney Jim Woodall and Orange
County Sheriff Charles Blackwood.
• Starting research on police review boards and issues raised by the town board and wider community,
including discussing police review boards with the Police Chiefs Advisory Committee of the North
Carolina League of Municipalities. Hampton serves on the panel and noted no one knew of similar
small towns with review boards that could be used as models.
• Meeting with and hearing from individuals. The chief said many of the people who have raised issues
appear to be from outside the town limits.
• Viewing several webinars and presentations on issues of law enforcement and people of color.
• Participating in a meeting of local NAACP branches in which they proposed a six-point agenda for
transforming law enforcement.
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 33
Aug. 10, 2020
Hampton said the Police Department’s ability to dig deeply into data is limited, but conclusions and
assumptions thus far are:
• People of color have disproportionate contacts with law enforcement in stops, citations, arrests, use
of force and incarceration.
• The actions and character of individual law enforcement officers across the country have caused a
national discussion about confidence in law enforcement, but the Hillsborough agency had significant
public support and confidence prior to March. Hampton reviewed results from the 2019 community
survey in which 92% of respondents reported feeling Hillsborough was safe or very safe and 91% were
satisfied or very satisfied with police services. In comparison, the average nationwide was 66% and
67%, respectively, with a similar average for towns with a population under 30,000 (67% and 70%,
respectively).
• Hillsborough police already practice many of the procedural changes being recommended for law
enforcement and have held public forums, produced annual reports and provided information to the
board that covers many of the concerns expressed.
Hampton proposed a two-part approach to reimagining public safety: forming a community work group and
conducting an internal review of the Police Department’s policies, procedures and training to include
exploring alternative ways to deliver service. The mayor said she could take the lead in developing the
community task force.
F. Voting leave (added item)
Hughes proposed providing town employees with the ability to request up to two hours of paid leave time to
vote in primary and general elections. He said it is important to vote, employees should not have to take
personal leave time to vote, and the town would serve as a model for other employers in the area. Allowing
up to two hours would give employees who do not live in Hillsborough the time needed to travel to and from
polling sites, Hughes said. When asked, the human resources director noted employees can take time off in
quarter hour increments.
Motion: Ferguson moved to direct staff to change the employee handbook to make an accommodation for
voting time off. Bell seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English,
Ferguson, Hughes and Lloyd. Nays: None. Absent: None.
5. Other business
There was none.
6. Committee updates and reports
The board provided updates from committees on which they serve.
Motion: Lloyd moved to go into closed session at 9:37 p.m. Bell seconded.
Vote: The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell, English,
Ferguson, Hughes and Lloyd. Nays: None. Absent: None.
7. Closed session (added items)
A. Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the
town attorney in order to preserve attorney-client privilege.
B. Closed session as authorized by North Carolina General Statute Section 143-318.11 (a)(6) regarding personnel
matters.
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 33
Aug. 10, 2020
8.Adjournment
Motion: Hughes moved to adjourn at 10:49 p.m. Bell seconded.
Vote:
Respectfully submitted,
Katherine M. Cathey
Town Clerk
The motion carried upon a unanimous roll call vote of 5-0. Ayes: Commissioners Bell,
English, Ferguson, Hughes and Lloyd. Nays: None. Absent: None.
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3100-3100-190 CURRENT MOTOR VEHICLE LEVY
06/29/2020 610,500.00 4,008.00Adj to actual 16942 614,508.00EBRADFORD
10-00-3100-3101-191 PRIOR MOTOR VEHICLE LEVY
06/29/2020 100.00 -100.00Adj to actual 16938 0.00EBRADFORD
10-00-3100-3101-216 2016 TAX LEVY
06/29/2020 0.00 15,716.00Adj to actual 16937 15,716.00EBRADFORD
10-00-3100-3101-217 2017 TAX LEVY
06/29/2020 0.00 7,578.00Adj to actual 16939 7,578.00EBRADFORD
10-00-3100-3101-218 2018 TAX LEVY
06/29/2020 40,000.00 -30,223.00Adj to actual 16940 9,777.00EBRADFORD
10-00-3100-3104-001 PENALTIES AND INTEREST
06/29/2020 18,000.00 890.00Adj to actual 16943 18,890.00EBRADFORD
10-00-3110-3110-001 LOCAL OPTION SALES TAX (39)
06/29/2020 515,000.00 -45,000.00Adj to actual 16955 470,000.00EBRADFORD
10-00-3110-3110-003 LOCAL OPTION SALES TAX (42)
06/29/2020 255,000.00 -20,000.00Adj to actual 16956 235,000.00EBRADFORD
10-00-3110-3110-004 LOCAL OPTION SALES TAX (44)
06/29/2020 55.00 -52.00Adj to actual 16957 3.00EBRADFORD
10-00-3110-3110-005 LOCAL OPTION SALES/HOLD HARMLESS
06/29/2020 387,500.00 12,500.00Adj to actual 16958 400,000.00EBRADFORD
10-00-3110-3110-007 SOLID WASTE DISPOSAL TAX
06/29/2020 4,000.00 310.00Adj to actual 16944 4,310.00EBRADFORD
10-00-3110-3113-192 GROSS RECEIPTS TAX/VEHICLE
06/29/2020 8,000.00 4,290.00Adj to actual 16945 12,290.00EBRADFORD
10-00-3110-3114-192 BEER / WINE LICENSE FEES
06/29/2020 500.00 182.00Adj to actual 16946 682.00EBRADFORD
10-00-3110-3114-194 TAXI LICENSE FEES
06/29/2020 0.00 15.00Adj to actual 16947 15.00EBRADFORD
10-00-3110-3115-001 PRIOR MOTOR VEHICLE LIC.FEE
06/29/2020 0.00 644.00Adj to actual 16948 644.00EBRADFORD
10-00-3200-3201-000 FRANCHISE TAX
06/29/2020 535,000.00 -215,169.00Adj to actual 16960 319,831.00EBRADFORD
10-00-3200-3202-000 BEER AND WINE TAX
06/29/2020 27,000.00 4,790.00To cover COVID-19 expenses 16905 31,790.00EBRADFORD
06/29/2020 27,000.00 394.00Adj to actual 16949 32,184.00EBRADFORD
10-00-3200-3203-003 FOOD & BEVERAGE TAX
06/29/2020 402,900.00 -37,900.00Yr-end adjustment 17024 365,000.00EBRADFORD
06/29/2020 402,900.00 -15,000.00Yr-end adjustment 17027 350,000.00EBRADFORD
10-00-3300-3301-032 COVID RELIEF FUNDING
06/29/2020 0.00 79,973.00To est budget for Cares Act funding 16899 79,973.00EBRADFORD
10-00-3460-3100-000 OCCUPANCY TAX
06/29/2020 70,000.00 -16,400.00Yr-end adjustment 17025 53,600.00EBRADFORD
10-00-3800-3800-350 MISCELLANEOUS
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June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/29/2020 25,000.00 7,562.00Adj to actual 16950 32,562.00EBRADFORD
10-00-3850-3850-000 INTEREST EARNED
06/29/2020 175,000.00 -5,000.00Adj to actual 16951 170,000.00EBRADFORD
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
06/29/2020 346,733.00 -20,000.00Defer Connectivity Proj.16856 848,534.90EBRADFORD
06/29/2020 346,733.00 50,343.00Riverwalk-CMAQ grant match 16898 898,877.90EBRADFORD
06/29/2020 346,733.00 112,519.00Yr-end adjustment 16962 1,011,396.90EBRADFORD
06/29/2020 346,733.00 12,643.00Admin Yr-end adjustment 16972 1,024,039.90EBRADFORD
06/29/2020 346,733.00 6,879.00Solid Waste Yr-end adjustment 16994 1,030,918.90EBRADFORD
06/29/2020 346,733.00 -2,317.00Yr-end adjustment 17018 1,028,601.90EBRADFORD
06/29/2020 346,733.00 75,574.00Yr-end adjustment 17026 1,104,175.90EBRADFORD
06/29/2020 346,733.00 15,000.00Yr-end adjustment 17028 1,119,175.90EBRADFORD
06/29/2020 346,733.00 12,000.00Yr-end adjustment 17029 1,131,175.90EBRADFORD
06/29/2020 346,733.00 27,998.00GovBody cost alloc adj 17164 1,159,173.90EBRADFORD
06/29/2020 346,733.00 49,286.00Admin cost alloc adj 17169 1,208,459.90EBRADFORD
10-10-3400-3401-000 PLANNING FEES
06/29/2020 70,000.00 40,165.00Adj to actual 16959 110,165.00EBRADFORD
06/29/2020 70,000.00 102,650.00Adj to actual 16961 212,815.00EBRADFORD
10-10-3400-3402-000 CABLE FRANCHISE FEE
06/29/2020 52,000.00 -12,000.00Yr-end adjustment 17030 40,000.00EBRADFORD
10-10-3400-3403-000 PARK USAGE FEES
06/29/2020 4,500.00 -1,610.00Adj to actual 16941 2,890.00EBRADFORD
10-10-4000-5100-030 SALARIES - DISASTER
06/29/2020 0.00 3,850.00To cover COVID-19 expenses 16902 3,850.00EBRADFORD
10-10-4000-5120-050 FICA
06/29/2020 0.00 400.00To cover COVID-19 expenses 16903 400.00EBRADFORD
10-10-4000-5127-070 RETIREMENT
06/29/2020 0.00 540.00To cover COVID-19 expenses 16904 540.00EBRADFORD
10-10-4100-5500-970 SERVICE CHARGE/WS FUND
06/29/2020 -144,494.00 26,921.00Yr-end adj & FY19 correction 17162 -117,573.00EBRADFORD
10-10-4100-5500-980 SERVICE CHARGE-STORMWATER FUND
06/29/2020 -5,780.00 1,077.00Yr-end adj & FY19 correction 17163 -4,703.00EBRADFORD
10-10-4200-5100-020 SALARIES
06/29/2020 743,634.00 6,000.00Yr-end adjustment 16963 756,384.00EBRADFORD
10-10-4200-5125-060 HOSPITALIZATION
06/29/2020 79,510.00 15,690.00Yr-end adjustment 16964 95,200.00EBRADFORD
10-10-4200-5127-070 RETIREMENT
06/29/2020 67,017.00 2,000.00Yr-end adjustment 16965 69,625.00EBRADFORD
10-10-4200-5127-071 401(K) RETIREMENT SUPP.
06/29/2020 37,232.00 505.00Yr-end adjustment 16966 38,075.00EBRADFORD
06/29/2020 37,232.00 200.00Yr-end adjustment 17165 38,275.00EBRADFORD
10-10-4200-5300-080 TRAINING/CONF./CONV.
06/29/2020 15,890.00 -200.00Yr-end adjustment 17166 17,190.00EBRADFORD
10-10-4200-5300-081 TRAINING-HILLS.UNIV.PROGRAM
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June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/29/2020 6,000.00 -4,000.00Yr-end adjustment 16967 500.00EBRADFORD
10-10-4200-5300-113 LICENSE FEES
06/29/2020 14,375.00 -2,331.00Yr-end adjustment 16968 14,744.00EBRADFORD
10-10-4200-5300-120 ADVERTISING
06/29/2020 2,000.00 -1,868.00Yr-end adjustment 16969 132.00EBRADFORD
10-10-4200-5300-320 SUPPLIES - OFFICE
06/29/2020 3,000.00 -1,403.00Yr-end adjustment 16970 1,597.00EBRADFORD
10-10-4200-5300-330 DEPARTMENTAL SUPPLIES
06/29/2020 2,000.00 -1,950.00Yr-end adjustment 16971 0.00EBRADFORD
10-10-4200-5500-970 SERVICE CHARGE/WS FUND
06/29/2020 -764,031.00 47,391.00Yr-end adj & FY19 correction 17167 -716,640.00EBRADFORD
10-10-4200-5500-980 SERVICE CHARGE-STORMWATER FUND
06/29/2020 -30,561.00 1,895.00Yr-end adj & FY19 correction 17168 -28,666.00EBRADFORD
10-10-4400-5300-080 TRAINING/CONF./CONV.
06/29/2020 7,200.00 -644.00To cover Prudential corrected payment 16828 6,016.00EBRADFORD
06/29/2020 7,200.00 -313.00Yr-end adjustment 16974 5,703.00EBRADFORD
10-10-4400-5300-110 TELEPHONE/INTERNET
06/29/2020 840.00 313.00Yr-end adjustment 16973 1,153.00EBRADFORD
10-10-4400-5300-351 RENTAL - EQUIPMENT
06/29/2020 628.00 -8.00Yr-end adjustment 17001 620.00EBRADFORD
10-10-4400-5300-570 MISCELLANEOUS
06/29/2020 3,000.00 644.00To cover Prudential corrected payment 16829 6,978.00EBRADFORD
06/29/2020 3,000.00 8.00Yr-end adjustment 17000 6,986.00EBRADFORD
10-10-6300-5300-110 TELEPHONE/INTERNET
06/29/2020 1,320.00 405.00Yr-end adjustment 16975 1,725.00EBRADFORD
10-10-6300-5300-155 MAINTENANCE - PARKS
06/29/2020 44,600.00 -405.00Yr-end adjustment 16976 129,195.00EBRADFORD
10-10-6600-5120-050 FICA
06/29/2020 6,101.00 624.00Yr-end adjustment 16977 6,725.00EBRADFORD
10-10-6600-5127-070 RETIREMENT
06/29/2020 7,178.00 500.00Yr-end adjustment 16978 7,678.00EBRADFORD
10-10-6600-5300-570 MISCELLANEOUS
06/29/2020 20,500.00 -1,124.00Yr-end adjustment 16979 18,166.00EBRADFORD
10-20-3300-3310-100 FEMA REIMBURSEMENTS
06/29/2020 0.00 8,221.00Adj to actual 16952 8,221.00EBRADFORD
10-20-3300-3380-000 MISC.-CONFISCATION %AGE
06/29/2020 1,500.00 555.00Adj to actual 16953 2,055.00EBRADFORD
10-20-3400-3404-000 FIRE INSPECTION FEES
06/29/2020 10,000.00 3,955.00Adj to actual 16954 13,955.00EBRADFORD
10-20-3800-3800-352 ORANGE COUNTY ABC BOARD
06/29/2020 5,000.00 -5,000.00ABC rev moved to restricted fund 16936 0.00EBRADFORD
10-20-5110-5100-010 OVERTIME COMPENSATION
06/29/2020 30,000.00 -2,600.00Yr-end adjustment 17010 21,900.00EBRADFORD
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Safety &Risk
Mgt.
Safety &Risk
Mgt.
GF Rev
Acct.
GF Rev
Acct.
GF Rev
Acct.
GF Rev
Acct.
Police-
Patrol
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-20-5110-5100-020 SALARIES
06/29/2020 1,124,382.00 43,000.00Admin Yr-end adjustment 17002 1,167,382.00EBRADFORD
10-20-5110-5125-060 HOSPITALIZATION
06/29/2020 189,191.00 2,600.00Yr-end adjustment 17009 191,791.00EBRADFORD
10-20-5110-5127-070 RETIREMENT
06/29/2020 112,315.00 2,000.00Admin Yr-end adjustment 17003 114,315.00EBRADFORD
10-20-5110-5127-071 401(K) RETIREMENT SUPP.
06/29/2020 57,894.00 1,006.00Admin Yr-end adjustment 17004 58,900.00EBRADFORD
10-20-5110-5400-910 DEBT SERVICE
06/29/2020 99,969.00 1.00Yr-end adjustment 16980 99,970.00EBRADFORD
10-20-5110-5700-740 CAPITAL - VEHICLES
06/29/2020 47,500.00 -1.00Yr-end adjustment 16981 44,499.00EBRADFORD
10-20-5120-5100-010 OVERTIME COMPENSATION
06/29/2020 5,000.00 1,500.00Yr-end adjustment 17005 10,000.00EBRADFORD
10-20-5120-5100-020 SALARIES
06/29/2020 497,157.00 -47,506.00Yr-end adjustment 17008 449,651.00EBRADFORD
10-20-5120-5300-456 C.S./ALARM
06/29/2020 350.00 -1.00Yr-end adjustment 17007 349.00EBRADFORD
10-20-5120-5400-910 DEBT SERVICE
06/29/2020 9,048.00 1.00Yr-end adjustment 17006 9,049.00EBRADFORD
10-20-5350-5300-130 UTILITIES
06/29/2020 12,711.00 -1.00Yr-end adjustment 16983 12,710.00EBRADFORD
10-20-5350-5400-741 LEASE PURCHASE/FIRE TRUCK
06/29/2020 100,402.00 1.00Yr-end adjustment 16982 100,403.00EBRADFORD
10-30-3300-3301-000 POWELL BILL TAX
06/29/2020 185,000.00 17,395.00Yr-end adjustment 17016 202,395.00EBRADFORD
10-30-5550-5100-020 SALARIES
06/29/2020 207,563.00 4,500.00Yr-end adjustment 17011 212,063.00EBRADFORD
10-30-5550-5300-201 WATER VEHICLE REPAIR
06/29/2020 51,260.00 -4,500.00Yr-end adjustment 17012 47,579.00EBRADFORD
10-30-5600-5100-020 SALARIES
06/29/2020 213,962.00 6,000.00Yr-end adjustment 16984 219,962.00EBRADFORD
10-30-5600-5125-060 HOSPITALIZATION
06/29/2020 35,890.00 200.00Yr-end adjustment 16985 36,090.00EBRADFORD
06/29/2020 35,890.00 160.00Yr-end adjustment 17013 36,250.00EBRADFORD
10-30-5600-5127-070 RETIREMENT
06/29/2020 19,617.00 100.00Yr-end adjustment 16986 19,717.00EBRADFORD
10-30-5600-5300-120 ADVERTSING
06/29/2020 100.00 21.00Yr-end adjustment 16987 121.00EBRADFORD
10-30-5600-5300-310 GASOLINE
06/29/2020 14,850.00 -421.00Yr-end adjustment 16989 14,429.00EBRADFORD
10-30-5600-5300-330 SUPPLIES - DEPARTMENTAL
06/29/2020 17,000.00 -161.00Yr-end adjustment 17015 16,127.68EBRADFORD
JPrivuznak 3:24:34PM06/22/2020
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Page 4 of 11
Police-
Patrol
Police-
Patrol
Police-
Patrol
Police-
Patrol
Police-
Patrol
Police-
Patrol
Police:
I &C
Police:
I &C
Police:
I &C
Police:
I &C
Fire
Protection
Fire
Protection
GF Rev
Acct.
Fleet Mainten.
Fleet Mainten.
Street
Street
Street
Street
Street
Street
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 10 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-30-5600-5300-455 C.S./ENGINEERING
06/29/2020 20,000.00 -5,900.00Yr-end adjustment 16988 19,843.75EBRADFORD
10-30-5600-5400-910 DEBT SERVICE
06/29/2020 41,018.00 1.00Yr-end adjustment 17014 41,019.00EBRADFORD
10-30-5700-5300-762 PATCH & RESURFACE
06/29/2020 175,500.00 15,078.00Yr-end adjustment 17017 190,578.00EBRADFORD
10-30-5800-5100-020 SALARIES
06/29/2020 192,306.00 -1,100.00Yr-end adjustment 17020 191,206.00EBRADFORD
10-30-5800-5125-060 HOSPITALIZATION
06/29/2020 37,812.00 7,000.00Yr-end adjustment 16990 44,812.00EBRADFORD
06/29/2020 37,812.00 1,100.00Yr-end adjustment 17019 45,912.00EBRADFORD
10-30-5800-5300-320 SUPPLIES - OFFICE
06/29/2020 500.00 -282.00Yr-end adjustment 16991 218.00EBRADFORD
10-30-5800-5300-450 LANDFILL FEES
06/29/2020 84,000.00 400.00Yr-end adjustment 16992 83,600.00EBRADFORD
10-30-5800-5700-740 CAPITAL - VEHICLES
06/29/2020 33,000.00 -239.00Yr-end adjustment 16993 32,761.00EBRADFORD
10-50-6250-5127-071 401K RETIREMENT SUPPLEMENT
06/29/2020 3,334.00 66.00Yr-end adjustment 17021 3,400.00EBRADFORD
10-50-6250-5300-001 PAYMENTS - TOURISM BOARD
06/29/2020 378,726.00 21,274.00Yr-end adjustment 17023 400,000.00EBRADFORD
10-50-6250-5300-570 MISCELLANEOUS
06/29/2020 900.00 -37.00Yr-end adjustment 16999 238.00EBRADFORD
06/29/2020 900.00 -66.00Yr-end adjustment 17022 172.00EBRADFORD
10-50-6250-5300-571 MISC-TAX, TAGS & ETC.
06/29/2020 0.00 37.00Yr-end adjustment 16998 37.00EBRADFORD
10-60-6900-5300-130 UTILITIES
06/29/2020 4,000.00 400.00Yr-end adjustment 16995 4,400.00EBRADFORD
10-60-6900-5300-570 MISCELLANEOUS
06/29/2020 45,000.00 79,973.00To est budget for Cares Act funding 16900 124,973.00EBRADFORD
06/29/2020 45,000.00 -401.00Yr-end adjustment 16997 124,572.00EBRADFORD
10-60-6900-5400-910 DEBT/MUNICIPAL LAND PURCHASE
06/29/2020 98,791.00 1.00Yr-end adjustment 16996 98,792.00EBRADFORD
10-71-6300-5970-924 TRANSFER TO RIVERWALK - CMAQ
06/29/2020 0.00 50,343.00Riverwalk-CMAQ grant match 16820 50,343.00EBRADFORD
10-71-6300-5982-000 TRANSFER TO GEN CAP IMPROV FUND
06/29/2020 20,000.00 -20,000.00Defer Connectivity Proj.16855 0.00EBRADFORD
30-70-3870-3872-000 TRANSFER FROM CAPITAL RESERVE-WATER
06/29/2020 90,415.00 -90,415.00Adj to actual 16915 0.00JDELLAVALLE
30-70-3870-3872-001 TRANSFER FROM CAPITAL RESERVE-SEWER
06/29/2020 200,000.00 -200,000.00Adj to actual 16916 0.00JDELLAVALLE
30-71-8140-5982-000 TRANSFER TO CAPITAL IMPROVEMENT FUN
06/29/2020 25,000.00 -25,000.00Eliminated FY20 funding for Old WTP Reno 16918 0.00JDELLAVALLE
JPrivuznak 3:24:34PM06/22/2020
fl142r03
Page 5 of 11
Street
Street
Powell Bill
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Solid
Waste
Econ. Dev.
Econ. Dev.
Econ. Dev.
Econ. Dev.
Spec. Appro.
Spec. Appro.
Spec. Appro.
WSF Rev.
Acct.
WSF Rev.
Acct.
Public
Space
Public
Space
Water
Distribution
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 11 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
30-71-8200-5982-001 TRANSFER TO CAPITAL IMPROVEMENT FUN
06/29/2020 275,000.00 -25,000.00Eliminated FY20 funding for Old WTP Reno 16921 220,000.00JDELLAVALLE
06/29/2020 275,000.00 -134,105.00Reduced FY20 funding for system rehab 16925 85,895.00JDELLAVALLE
30-80-3500-3505-001 PENALTIES/DELINQUENT FEE
06/29/2020 150,000.00 -9,800.00Adj to actual 16912 140,200.00JDELLAVALLE
30-80-3850-3851-003 PERPETUAL MAINT. FEE INTEREST
06/29/2020 300.00 -45.00Adj to actual 16914 255.00JDELLAVALLE
30-80-3900-3900-000 FUND BALANCE APPROPRIATED
06/29/2020 119,326.00 300,260.00Adj to actual 16913 974,539.07JDELLAVALLE
06/29/2020 119,326.00 -50,000.00Eliminated FY20 funding for Old WTP Reno 16917 924,539.07JDELLAVALLE
06/29/2020 119,326.00 -134,105.00Reduced FY20 funding for system rehab 16924 790,434.07JDELLAVALLE
30-80-7200-5300-475 C.S./UTILITY ANALYSIS
06/29/2020 0.00 364.00To cover yr-end overages 16778 20,276.00JDELLAVALLE
30-80-7200-5300-570 MISCELLANEOUS
06/29/2020 10,000.00 -1,025.00To cover yr-end overages 16777 8,975.00JDELLAVALLE
06/29/2020 10,000.00 -2,220.00To cover yr-end overages 16800 6,755.00JDELLAVALLE
06/29/2020 10,000.00 -400.00To cover yr-end FICA overages 16821 6,355.00JDELLAVALLE
06/29/2020 10,000.00 -2,846.00To cover yr-end Cost Allocations overages 16825 3,509.00JDELLAVALLE
30-80-7200-5350-610 SERVICE CHARGE-GOVERNING BODY
06/29/2020 144,494.00 2,846.00To cover yr-end Cost Allocations overages 16826 147,340.00JDELLAVALLE
30-80-7200-5350-630 SAFETY AWARDS
06/29/2020 0.00 661.00To cover yr-end overages 16779 6,425.00JDELLAVALLE
30-80-7220-5100-010 OVERTIME
06/29/2020 300.00 1,050.00To cover yr-end overages 16781 1,350.00JDELLAVALLE
30-80-7220-5100-020 SALARIES
06/29/2020 257,299.00 3,500.00To cover yr-end overages 16782 260,799.00JDELLAVALLE
30-80-7220-5100-021 PERSONNEL EXPANSION
06/29/2020 33,236.00 -5,550.00To cover yr-end overages 16780 27,686.00JDELLAVALLE
06/29/2020 33,236.00 -500.00To cover yr-end overages 16803 27,186.00JDELLAVALLE
30-80-7220-5120-050 FICA
06/29/2020 19,706.00 750.00To cover yr-end overages 16794 20,456.00JDELLAVALLE
06/29/2020 19,706.00 400.00To cover yr-end FICA overages 16822 20,856.00JDELLAVALLE
30-80-7220-5125-060 HOSPITALIZATION
06/29/2020 29,734.00 250.00To cover yr-end overages 16795 29,984.00JDELLAVALLE
30-80-7220-5127-070 RETIREMENT
06/29/2020 23,184.00 400.00To cover yr-end overages 16804 23,584.00JDELLAVALLE
30-80-7220-5127-071 401(K) RETIREMENT SUPPL.
06/29/2020 12,880.00 100.00To cover yr-end overages 16805 12,980.00JDELLAVALLE
30-80-7240-5100-020 SALARIES
06/29/2020 256,191.00 -9,000.00To cover yr-end overages 16796 226,191.00JDELLAVALLE
06/29/2020 256,191.00 -2,600.00To cover yr-end Telephone overages 16811 223,591.00JDELLAVALLE
30-80-7240-5125-060 HOSPITALIZATION
06/29/2020 49,994.00 9,000.00To cover yr-end overages 16797 58,994.00JDELLAVALLE
30-80-7240-5300-111 TELEPHONE-METER READING
JPrivuznak 3:24:34PM06/22/2020
fl142r03
Page 6 of 11
WSF Rev
Acct.
WSF Rev
Acct.
WSF Fund
Balance
Admin of
Enterprise
Admin of
Enterprise
Admin of
Enterprise
Admin of
Enterprise
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Utilities
Admin.
Billing &
Collections
Billing &
Collections
Billing &
Collections
Wastewater
Collection
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 12 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/29/2020 3,580.00 2,600.00To cover yr-end Telephone overages 16812 6,180.00JDELLAVALLE
30-80-7240-5300-570 MISCELLANEOUS
06/29/2020 500.00 25,000.00To cover misc. yr-end expenditures 16935 26,066.00JDELLAVALLE
30-80-8120-5100-010 OVERTIME COMPENSATION
06/29/2020 25,000.00 -9,000.00To cover yr-end overages 16785 16,000.00JDELLAVALLE
30-80-8120-5100-020 SALARIES
06/29/2020 426,606.00 9,000.00To cover yr-end overages 16786 435,606.00JDELLAVALLE
30-80-8120-5125-060 HOSPITALIZATION
06/29/2020 70,035.00 14,000.00To cover yr-end overages 16799 84,035.00JDELLAVALLE
30-80-8120-5125-062 DENTAL INSURANCE
06/29/2020 2,617.00 20.00To cover yr-end overages 16802 2,637.00JDELLAVALLE
30-80-8120-5300-310 GASOLINE
06/29/2020 2,500.00 1,000.00To cover yr-end Gasoline overages 16818 3,500.00JDELLAVALLE
30-80-8120-5300-550 ALUM SLUDGE REMOVAL
06/29/2020 80,000.00 -14,000.00To cover yr-end overages 16798 66,000.00JDELLAVALLE
06/29/2020 80,000.00 -1,000.00To cover yr-end Gasoline overages 16817 65,000.00JDELLAVALLE
30-80-8140-5100-010 OVERTIME COMPENSATION
06/29/2020 15,000.00 -3,600.00To cover yr-end overages 16787 11,400.00JDELLAVALLE
30-80-8140-5100-020 SALARIES
06/29/2020 325,830.00 8,227.00To cover yr-end overages 16789 334,057.00JDELLAVALLE
30-80-8140-5100-021 PESONNEL EXPANSION
06/29/2020 4,627.00 -4,627.00To cover yr-end overages 16788 0.00JDELLAVALLE
30-80-8140-5125-060 HOSPITALIZATION
06/29/2020 69,926.00 2,200.00To cover yr-end overages 16801 72,126.00JDELLAVALLE
30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
06/29/2020 115,000.00 -3,000.00To cover yr-end dept'l supplies overages 16823 113,143.28JDELLAVALLE
30-80-8200-5100-020 SALARIES
06/29/2020 325,830.00 2,400.00To cover yr-end overages 16791 328,230.00JDELLAVALLE
30-80-8200-5100-021 PERSONNEL EXPANSION
06/29/2020 13,881.00 -2,400.00To cover yr-end overages 16790 11,481.00JDELLAVALLE
06/29/2020 13,881.00 -615.00To cover yr-end Telephone overages 16813 10,866.00JDELLAVALLE
30-80-8200-5300-110 TELEPHONE/INTERNET
06/29/2020 5,660.00 615.00To cover yr-end Telephone overages 16814 6,275.00JDELLAVALLE
30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL
06/29/2020 55,000.00 3,000.00To cover yr-end dept'l supplies overages 16824 62,255.46JDELLAVALLE
30-80-8200-5300-571 MISC-TAX, TAGS, ETC.
06/29/2020 1,000.00 770.00To cover yr-end Misc. Tax/Tags overage 16784 1,770.00JDELLAVALLE
30-80-8200-5300-600 PERSONNEL EXPANSION - OPER COSTS
06/29/2020 3,525.00 -770.00To cover yr-end Misc. Tax/Tags overage 16783 2,755.00JDELLAVALLE
30-80-8220-5300-570 MISCELLANEOUS
06/29/2020 4,600.00 25,000.00To cover misc. yr-end expenditures 16933 29,600.00JDELLAVALLE
30-80-9990-5300-000 CONTINGENCY
06/29/2020 400,000.00 -25,000.00To cover misc. yr-end expenditures 16932 280,878.00JDELLAVALLE
JPrivuznak 3:24:34PM06/22/2020
fl142r03
Page 7 of 11
Billing &
Collections
Water Treatment
Plant
Water Treatment
Plant
Water Treatment
Plant
Water Treatment
Plant
Water Treatment
Plant
Water Treatment
Plant
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Water
Distribution
Wastewater
Collection
Wastewater
Collection
Wastewater
Collection
Wastewater
Collection
Wastewater
Collection
Wastewater
Collection
Wastewater
Treatment Plt
WSF
Contingency
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 13 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/29/2020 400,000.00 -25,000.00To cover misc. yr-end expenditures 16934 255,878.00JDELLAVALLE
35-30-5900-5100-020 SALARIES
06/29/2020 188,905.00 2,000.00To cover yr-end overages 16793 190,905.00JDELLAVALLE
35-30-5900-5125-060 HOSPITALIZATION
06/29/2020 29,734.00 300.00To cover yr-end overages 16807 30,034.00JDELLAVALLE
35-30-5900-5125-061 LIFE/DISABILITY/VISION
06/29/2020 1,258.00 10.00To cover yr-end overages 16808 1,268.00JDELLAVALLE
35-30-5900-5127-070 RETIREMENT
06/29/2020 17,136.00 50.00To cover yr-end overages 16809 17,186.00JDELLAVALLE
35-30-5900-5127-071 401(K) RETIREMENT SUPPLEMENT
06/29/2020 9,520.00 1,000.00To cover yr-end overages 16810 10,520.00JDELLAVALLE
35-30-5900-5300-110 TELEPHONE/INTERNET
06/29/2020 2,200.00 75.00To cover Telephone overages 16816 2,275.00JDELLAVALLE
35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE
06/29/2020 172,500.00 -2,000.00To cover yr-end overages 16792 159,807.00JDELLAVALLE
06/29/2020 172,500.00 -1,360.00To cover yr-end overages 16806 158,447.00JDELLAVALLE
35-30-5900-5300-570 MISCELLANEOUS
06/29/2020 5,000.00 -75.00To cover yr-end Telephone overages 16815 3,620.00JDELLAVALLE
06/29/2020 5,000.00 -100.00To cover updated closing costs 16923 3,520.00EBRADFORD
35-30-5900-5700-710 CAPITAL - LAND ACQUISITION
06/29/2020 0.00 100.00To cover updated closing costs 16922 33,814.00EBRADFORD
44-10-6200-5700-720 CONSTRUCTION
06/29/2020 970,897.90 50,343.00Adj grant match to actual 16897 1,021,240.90EBRADFORD
44-70-3870-3870-100 TRANSFER FROM GENERAL FUND
06/29/2020 201,370.00 50,343.00Adj grant match to actual 16819 251,713.00EBRADFORD
60-00-3850-3850-000 ESCROW INTEREST
06/29/2020 107.00 -107.00Close out Fleet Maint Proj 16848 0.00EBRADFORD
60-10-4200-5700-735 MUNICIPAL OPERATIONS SITE
06/29/2020 655,622.00 -655,622.00To close out Muni Op Site project 16833 0.00EBRADFORD
60-10-6300-5700-731 CONNECTIVITY PROJECTS
06/29/2020 40,000.00 -20,000.00Reduce budget b/c non-essen exp 16854 40,000.00EBRADFORD
60-20-5350-5700-740 FIRE - VEHICLES
06/29/2020 480,078.81 -480,078.81Close out Fire Engine Proj 16844 0.00EBRADFORD
60-20-5350-5700-741 LADDER TRUCK
06/29/2020 807,547.00 -807,547.00Close out Ladder Truck proj 16841 0.00EBRADFORD
60-30-5550-5700-735 FLEET MAINT. FACILITY
06/29/2020 1,117,257.00 -1,117,257.00Close out Fleet Maint Proj 16837 0.00EBRADFORD
60-30-5800-5700-741 GARBAGE TRUCK
06/29/2020 224,512.00 -224,512.00Close out Garbage Truck Proj 16838 0.00EBRADFORD
60-30-5800-5700-742 KNUCKLEBOOM TRUCK
06/29/2020 104,367.00 -104,367.00Close out Knuckleboom proj 16852 0.00EBRADFORD
60-70-3870-3870-100 TRANSFER FROM GENERAL FUND
06/29/2020 266,696.85 -210,000.00Move rev. to proj specific accts 16830 76,696.85EBRADFORD
JPrivuznak 3:24:34PM06/22/2020
fl142r03
Page 8 of 11
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Riverwalk Proj
Fund
Riverwalk Proj
Fund
GF Cap. Impr.
Project Fund
GF Cap. Impr.
Project Fund
GF Cap. Impr.
Project Fund
GF Cap. Impr.
Project Fund
GF Cap. Impr.
Project Fund
GF Cap. Impr.
Project Fund
GF Cap. Impr.
Project Fund
GF Cap. Impr.
Project Fund
GF Rev.
Acct.
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 14 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/29/2020 266,696.85 -36,022.00To close out Muni Op Site project 16834 40,674.85EBRADFORD
06/29/2020 266,696.85 -40,674.85Close out Fleet Maint Proj 16847 0.00EBRADFORD
60-70-3870-3870-101 TRANSFER FROM GENERAL FUND-CONNECTI
06/29/2020 0.00 60,000.00Move rev. to proj specific accts 16831 60,000.00EBRADFORD
06/29/2020 0.00 -20,000.00Reduce budget b/c non-essen exp 16853 40,000.00EBRADFORD
60-70-3870-3870-102 TRANSFER FROM GENERAL FUND-FIBER LO
06/29/2020 0.00 150,000.00Move rev. to proj specific accts 16832 150,000.00EBRADFORD
60-70-3980-3980-101 INSTAL FIN./MUNICIPAL OP SITE
06/29/2020 619,600.00 -619,600.00To close out Muni Op Site project 16835 0.00EBRADFORD
60-70-3980-3982-301 INSTAL FIN./FLEET MAINT.FAC.
06/29/2020 1,073,000.00 -1,073,000.00Close out Fleet Maint Proj 16836 0.00EBRADFORD
60-70-3980-3983-300 INSTAL FIN./LADDER TRUCK
06/29/2020 812,021.00 -812,021.00Close out Ladder Truck proj 16842 0.00EBRADFORD
60-70-3980-3983-301 INSTAL FIN./ENGINE TRUCK
06/29/2020 481,028.96 -480,078.81Close out Fire Engine Proj 16845 950.15EBRADFORD
06/29/2020 481,028.96 -950.15Close out Knuckleboom proj 16850 0.00EBRADFORD
60-70-3980-3983-310 INSTAL FIN./KNUCKLEBOOM TK
06/29/2020 107,000.00 -3,475.15Close out Fleet Maint Proj 16849 103,524.85EBRADFORD
06/29/2020 107,000.00 -103,524.85Close out Knuckleboom proj 16851 0.00EBRADFORD
60-70-3980-3984-400 INSTAL FIN./GARBAGE TRUCK
06/29/2020 227,000.00 -227,000.00Close out Garbage Truck Proj 16839 0.00EBRADFORD
60-71-6900-5970-920 TRANSFER TO GENERAL FUND
06/29/2020 7,070.00 -2,488.00Close out Garbage Truck Proj 16840 4,582.00EBRADFORD
06/29/2020 7,070.00 -4,474.00Close out Ladder Truck proj 16843 108.00EBRADFORD
06/29/2020 7,070.00 -108.00Close out Knuckleboom proj 16846 0.00EBRADFORD
66-80-8130-5700-000 CONTINGENCY
06/29/2020 636,037.90 -10,325.00To cover cost of dam application fee 17155 434,350.14JDELLAVALLE
66-80-8130-5700-570 MISCELLANEOUS
06/29/2020 451,757.58 10,325.00To cover cost of dam application fee 17156 398,670.58JDELLAVALLE
69-00-3850-3850-000 INTEREST EARNED
06/29/2020 2,271.00 -2,271.00Transf to proj specific accts 16872 0.00EBRADFORD
69-70-3870-3870-000 TRANSFER FROM WATER FUND
06/29/2020 2,348,263.26 -585,000.00Close out Effluent Aeration Proj 16857 2,033,263.26EBRADFORD
06/29/2020 2,348,263.26 -88,931.76Close out Water Tank proj 16859 1,944,331.50EBRADFORD
06/29/2020 2,348,263.26 -1,800,116.50Transf to proj specific accts 16862 144,215.00EBRADFORD
06/29/2020 2,348,263.26 -144,215.00Close out projects 16890 0.00EBRADFORD
69-70-3870-3870-001 TRANSFER FROM WSF-S ZONE BPS
06/29/2020 0.00 180,000.00Transf to proj specific accts 16865 180,000.00EBRADFORD
69-70-3870-3870-003 TRANSFER FROM WSF-N ZONE LOOP
06/29/2020 0.00 2,387.50Transf to proj specific accts 16866 2,387.50EBRADFORD
69-70-3870-3870-004 TRANSFER FROM WSF-EDD WTR LINE EXT
06/29/2020 0.00 250,000.00Transf to proj specific accts 16863 250,000.00EBRADFORD
69-70-3870-3870-005 TRANSFER FROM WSF-CHURTON ST MAIN
06/29/2020 0.00 430,000.00Transf to proj specific accts 16864 430,000.00EBRADFORD
JPrivuznak 3:24:34PM06/22/2020
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GF Rev.
Project Acct.
GF Rev.
Project Acct.
GF Rev.
Project Acct.
GF Rev.
Project Acct.
GF Rev.
Project Acct.
GF Rev.
Project Acct.
GF Rev.
Project Acct.
GF Rev.
Project Acct.
Proj. Acct.
Close out
WSF:
Project Accts.
WSF:
Rev. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WFER -
Phase 2
WFER -
Phase 2
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 15 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
69-70-3870-3870-006 TRANSFER FROM WSF-16" WATER CONN
06/29/2020 0.00 100,000.00Transf to proj specific accts 16867 100,000.00EBRADFORD
69-70-3870-3870-007 TRANSFER FROM WSF-OLD WTP ADDITION
06/29/2020 0.00 90,000.00Transf to proj specific accts 16868 90,000.00EBRADFORD
06/29/2020 0.00 -50,000.00Eliminated FY20 funding for Old WTP Reno 16919 40,000.00JDELLAVALLE
69-70-3870-3870-008 TRANSFER FROM WSF-ORANGE GR/CHURTON
06/29/2020 0.00 500,000.00Transf to proj specific accts 16869 500,000.00EBRADFORD
69-70-3870-3870-009 TRANSFER FROM WSF-RIVER PS
06/29/2020 0.00 30,000.00Transf to proj specific accts 16870 30,000.00EBRADFORD
06/29/2020 0.00 -30,000.00Reduce per change in rev source 16891 0.00EBRADFORD
69-70-3870-3870-010 TRANSFER FROM WSF-WW SYS REHAB
06/29/2020 0.00 220,000.00Transf to proj specific accts 16871 220,000.00EBRADFORD
06/29/2020 0.00 -134,105.00Reduced FY20 funding for system rehab 16926 85,895.00JDELLAVALLE
69-70-3980-3980-305 INSTALL.FIN./S.ZONE WATER TANK
06/29/2020 1,882,438.00 -1,882,438.00Close out Water Tank proj 16860 0.00EBRADFORD
69-71-6900-5970-920 TRANSFER TO WATER/SEWER FUND
06/29/2020 174,215.00 -174,215.00Close out projects 16892 0.00EBRADFORD
69-80-8120-5700-733 WATERSTONE WATER TANK
06/29/2020 1,971,369.76 -1,971,369.76Close out Water Tank proj 16861 0.00EBRADFORD
69-80-8200-5700-736 OLD WTP ADDITION
06/29/2020 40,000.00 -50,000.00Eliminated FY20 funding for Old WTP Reno 16920 40,000.00JDELLAVALLE
69-80-8200-5700-739 WASTEWATER SYSTEM REHAB
06/29/2020 0.00 -134,105.00Reduced FY20 funding for system rehab 16927 85,895.00JDELLAVALLE
69-80-8220-5700-736 EFFLUENT AERATION PROJECT
06/29/2020 585,000.00 -585,000.00Close out Effluent Aeration Proj 16858 0.00EBRADFORD
72-00-4900-3301-000 RESTRICTED REV-AFFORDABLE HOUSING
06/29/2020 0.00 -108,344.67Back out prior yr activity 16878 46,655.33EBRADFORD
06/29/2020 0.00 45,131.67Habitat/Odie St Infrastructure Work 16893 91,787.00EBRADFORD
72-00-5100-3301-023 RESTRICTED REV-HILLSBOROUGH ROCKS
06/29/2020 0.00 -6,024.45Back out prior yr activity 16880 2,584.51EBRADFORD
72-00-5100-3301-027 RESTRCITED REV-CHRISTMAS TOY DRIVE
06/29/2020 0.00 100.00Adj to actual 16873 259.00EBRADFORD
06/29/2020 0.00 100.00Adj to actual 16888 359.00EBRADFORD
72-00-5100-3301-029 RESTRICTED REV-SENIOR PROGRAM
06/29/2020 0.00 221.59Adj to actual 16875 221.59EBRADFORD
72-00-5100-3301-052 RESTRICTED REV-ABC BOARD GRANT
06/29/2020 0.00 5,000.00Adj per FY20 revenue collected 16882 20,000.00EBRADFORD
72-00-5110-3301-001 RESTRICTED REV- AED DEVICE DONATION
06/29/2020 0.00 20,300.00Adj per FY20 revenue collected 16884 20,300.00EBRADFORD
72-00-6250-3301-020 RESTRICTED REV-COLL OUTREACH
06/29/2020 0.00 -5,072.56Back our prior yr activity 16886 0.00EBRADFORD
72-10-4900-5300-350 AFFORDABLE HOUSING EXPENDITURES
06/29/2020 0.00 -108,344.67Back out prior yr activity 16879 46,655.33EBRADFORD
JPrivuznak 3:24:34PM06/22/2020
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Page 10 of 11
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
WSF:
Proj. Acct.
GF:
Restricted
Rev. Acct.
GF:
Restricted
Rev. Acct.
GF:
Restricted
Rev. Acct.
GF:
Restricted
Rev. Acct.
GF:
Restricted
Rev. Acct.
GF:
Restricted
Rev. Acct.
GF:
Restricted
Rev. Acct.
GF:
Restricted
Rev. Acct.
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 16 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/29/2020 0.00 45,131.67Habitat/Odie St Infrastructure Work 16894 91,787.00EBRADFORD
72-20-5100-5300-023 HILLSBOROUGH ROCKS EXPENDITURES
06/29/2020 0.00 -6,024.45Back out prior yr activity 16881 2,584.51EBRADFORD
72-20-5100-5300-024 SENIOR PROGRAM EXPENDITURES
06/29/2020 0.00 221.59Adj to actual 16877 221.59EBRADFORD
72-20-5100-5300-052 ABC BOARD EXPENDITURES
06/29/2020 0.00 5,000.00Adj per FY20 revenue collected 16883 6,120.00EBRADFORD
06/29/2020 0.00 210.00To cover ALERT activities 16895 6,330.00EBRADFORD
72-20-5100-5300-350 CHRISTMAS TOY DRIVE EXPENDITURES
06/29/2020 0.00 100.00Adj to actual 16874 259.00EBRADFORD
06/29/2020 0.00 100.00Adj to actual 16889 359.00EBRADFORD
72-20-5100-5700-740 CAPITAL VEHICLES-ABC GRANT
06/29/2020 0.00 -210.00To cover ALERT activities 16896 13,670.00EBRADFORD
72-20-5110-5301-331 SUPPLIES -SAFETY AED DEVICES
06/29/2020 0.00 20,300.00Adj per FY20 revenue collected 16885 20,300.00EBRADFORD
72-50-6250-5300-350 COLLABORATVE OUTREACH EXPENDITURES
06/29/2020 0.00 -5,072.56Back our prior yr activity 16887 0.00EBRADFORD
74-00-3460-3100-000 TOURISM BOARD F&B TAX REVENUE
06/29/2020 350,000.00 -10,000.00Yr-end adjustment 17157 340,000.00EBRADFORD
74-00-3900-3900-000 FUND BALANCE APPROPRIATED
06/29/2020 25,000.00 36,200.00Yr-end adjustment 17158 66,900.00EBRADFORD
74-51-6250-5300-120 ADVERTISING
06/29/2020 85.00 100.00Budget public hearing notice 17159 185.00EBRADFORD
74-51-6250-5300-570 MISCELLANEOUS
06/29/2020 4,785.00 -100.00Budget public hearing notice 17160 4,546.00EBRADFORD
74-51-6250-5300-999 6% HOLDBACK
06/29/2020 0.00 26,200.00Yr-end adjustment 17161 26,200.00EBRADFORD
-12,478,059.98
JPrivuznak 3:24:34PM06/22/2020
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Page 11 of 11
GF:
Restricted
Rev. Accts.
GF:
Restricted
Rev. Accts.
GF:
Restricted
Rev. Accts.
GF:
Restricted
Rev. Accts.
GF:
Restricted
Rev. Accts.
GF:
Restricted
Rev. Accts.
GF:
Restricted
Rev. Accts.
Tourism
Board
Tourism
Board
Tourism
Board
Tourism
Board
Tourism
Board
APPROVED: 5/0
DATE: 6/29/20
VERIFIED: ___________________________________
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 17 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/30/2020 TO 06/30/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-3900-3900-000 FUND BALANCE APPROPRIATION
06/30/2020 346,733.00 17,944.00Accounting Cost Alloc Adj 17172 1,226,403.90EBRADFORD
06/30/2020 346,733.00 10,000.00Adj. Audit fees 17174 1,236,403.90EBRADFORD
06/30/2020 346,733.00 -5,200.00GovBody cost alloc adj 17177 1,231,203.90EBRADFORD
06/30/2020 346,733.00 3,359.00Town Hall Campus cost alloc adj 17180 1,234,562.90EBRADFORD
06/30/2020 346,733.00 4,978.00Safety cost alloc adj 17185 1,239,540.90EBRADFORD
06/30/2020 346,733.00 108,845.00Info Serv cost alloc adj 17188 1,348,385.90EBRADFORD
06/30/2020 346,733.00 22,032.00Fleet Maint cost alloc adj 17191 1,370,417.90EBRADFORD
06/30/2020 346,733.00 39,200.00F&B & Occ Tax Adj 17243 1,409,617.90EBRADFORD
06/30/2020 346,733.00 18,838.00COVID-19 recognition pay 17307 1,428,455.90EBRADFORD
06/30/2020 346,733.00 -9,795.00Yr-end adjustment 17320 1,418,660.90EBRADFORD
06/30/2020 346,733.00 -55,367.91To close out Fund 46 project 17328 1,363,292.99EBRADFORD
10-10-4100-5300-040 AUDITOR FEES
06/30/2020 80,000.00 10,000.00Yr-end adjustment 17173 95,940.00EBRADFORD
10-10-4100-5500-970 SERVICE CHARGE/WS FUND
06/30/2020 -144,494.00 -5,000.00Yr-end adjustment 17175 -122,573.00EBRADFORD
10-10-4100-5500-980 SERVICE CHARGE-STORMWATER FUND
06/30/2020 -5,780.00 -200.00Yr-end adjustment 17176 -4,903.00EBRADFORD
10-10-4200-5120-050 FICA
06/30/2020 56,965.00 1,165.00COVID-19 recognition pay 17304 58,647.00EBRADFORD
10-10-4200-5127-070 RETIREMENT
06/30/2020 67,017.00 1,676.00COVID-19 recognition pay 17305 71,301.00EBRADFORD
10-10-4200-5127-071 401(K) RETIREMENT SUPP.
06/30/2020 37,232.00 762.00COVID-19 recognition pay 17306 39,037.00EBRADFORD
10-10-4200-5300-581 RECOGNITION PAY
06/30/2020 0.00 15,235.00COVID-19 recognition pay 17303 15,235.00EBRADFORD
10-10-4200-5500-970 SERVICE CHARGE/WS FUND
06/30/2020 -764,031.00 -9,419.00Yr-end adjustment 17318 -726,059.00EBRADFORD
10-10-4200-5500-980 SERVICE CHARGE-STORMWATER FUND
06/30/2020 -30,561.00 -376.00Yr-end adjustment 17319 -29,042.00EBRADFORD
10-10-4400-5500-970 SERVICE CHARGE-WS FUND
06/30/2020 -299,751.00 17,253.00Yr-end adj & FY19 correction 17170 -282,498.00EBRADFORD
10-10-4400-5500-980 SERVICE CHARGE-STORMWATER FUND
06/30/2020 -11,990.00 691.00Yr-end adj & FY19 correction 17171 -11,299.00EBRADFORD
10-10-5000-5500-970 SERVICE CHARGE/WS FUND
06/30/2020 -61,528.00 2,112.00Yr-end adj & FY19 correction 17178 -59,416.00EBRADFORD
10-10-5000-5500-980 SERVICE CHARGE-STORMWATER FUND
06/30/2020 -36,357.00 1,247.00Yr-end adj & FY19 correction 17179 -35,110.00EBRADFORD
10-10-6300-5127-071 401(K) RETIREMENT SUPP.
06/30/2020 5,870.00 100.00Yr-end adjustment 17181 5,970.00EBRADFORD
10-10-6300-5300-155 MAINTENANCE - PARKS
06/30/2020 44,600.00 -10,000.00To cover Valley Forge Rd repair 17236 119,195.00EBRADFORD
10-10-6300-5300-570 MISCELLANEOUS
06/30/2020 7,000.00 -100.00Yr-end adjustment 17182 6,600.00EBRADFORD
EBRADFORD 4:29:29PM06/29/2020
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Page 1 of 7
GF
Revenue
Gov
Body
Gov
Body
Gov
Body
Admin.
Admin.
Admin.
Admin.
Admin.
Admin.
Accounting
Accounting
Town Hall
Campus
Town Hall
Campus
Public
Space
Public
Space
Public
Space
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 18 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/30/2020 TO 06/30/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-6600-5500-970 SERVICE CHARGE/WS FUND
06/30/2020 -90,878.00 4,787.00Yr-end adj & FY19 correction 17183 -86,091.00EBRADFORD
10-10-6600-5500-980 SERVICE CHARGE-STORMWATER FUND
06/30/2020 -3,635.00 191.00Yr-end adj & FY19 correction 17184 -3,444.00EBRADFORD
10-10-6610-5500-970 SERVICE CHARGE/WS FUND
06/30/2020 -290,223.00 104,658.00Yr-end adj & FY19 correction 17186 -185,565.00EBRADFORD
10-10-6610-5500-980 SERVICE CHARGE-STORMWATER FUND
06/30/2020 -11,609.00 4,187.00Yr-end adj & FY19 correction 17187 -7,422.00EBRADFORD
10-30-5550-5300-570 MISCELLANEOUS
06/30/2020 1,000.00 -5.00Yr-end adjustment 17271 995.00EBRADFORD
10-30-5550-5300-892 WAKE-SCRAP TIRE TAX
06/30/2020 0.00 5.00Yr-end adjustment 17270 5.00EBRADFORD
10-30-5550-5500-970 SERVICE CHARGE/WS FUND
06/30/2020 -232,630.00 21,253.00Yr-end adj & FY19 correction 17189 -211,377.00EBRADFORD
10-30-5550-5500-980 SERVICE CHARGE-STORMWATER FUND
06/30/2020 -5,301.00 779.00Yr-end adj & FY19 correction 17190 -4,522.00EBRADFORD
10-30-5600-5700-730 CAPITAL - INFRASTRUCTURE
06/30/2020 200,000.00 -70,000.00To cover Valley Forge Rd repair 17235 187,616.38EBRADFORD
10-50-6250-5300-001 PAYMENTS - TOURISM BOARD
06/30/2020 378,726.00 25,000.00Yr-end adjustment 17241 425,000.00EBRADFORD
10-50-6250-5300-002 PAYMENTS - TDA
06/30/2020 65,800.00 14,200.00Yr-end adjustment 17242 80,000.00EBRADFORD
10-70-3870-3870-007 TRANSFER FROM FUND 46 N. CAMPUS
06/30/2020 0.00 55,367.91To close out Fund 46 project 17327 55,367.91EBRADFORD
10-71-5600-5982-002 TRANSFER TO GEN CAP IMPROV FUND
06/30/2020 0.00 80,000.00To cover Valley Forge Rd repair 17234 80,000.00EBRADFORD
30-70-3870-3870-002 TRANSFER FROM UTILITIES CAPITAL IMP
06/30/2020 0.00 319,643.15To close out Fund 69 projects 17297 319,643.15EBRADFORD
06/30/2020 0.00 29,999.70To close out Fund 69 projects 17325 349,642.85EBRADFORD
30-70-3870-3870-007 TRANSFER FROM N CAMPUS
06/30/2020 0.00 10,822.06To close out Fund 46 project 17298 10,822.06EBRADFORD
30-70-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND
06/30/2020 0.00 10,264.00Adj to actual 17291 263,129.00EBRADFORD
30-70-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND
06/30/2020 0.00 3,243.00Adj to actual 17292 193,499.00EBRADFORD
30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES
06/30/2020 0.00 10,264.00Adj to actual 17289 263,129.00EBRADFORD
30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES
06/30/2020 0.00 3,243.00Adj to actual 17290 193,499.00EBRADFORD
30-80-3900-3900-000 FUND BALANCE APPROPRIATED
06/30/2020 119,326.00 -222,221.00Cost allocation adj 17200 568,213.07EBRADFORD
06/30/2020 119,326.00 -330,465.21To close out project funds 17299 237,747.86EBRADFORD
06/30/2020 119,326.00 12,903.00COVID-19 recognition pay 17312 250,650.86EBRADFORD
EBRADFORD 4:29:29PM06/29/2020
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Page 2 of 7
Safety &
Risk Mgmt
Safety &
Risk Mgmt
Info
Services
Info
Services
Fleet
Maint.
Fleet
Maint.
Fleet
Maint.
Fleet
Maint.
Streets
Econ.
Development
Econ
Development
GF
Revenue
Streets
WSF
Revenue
WSF
Revenue
Admin of
Enterprise
Admin of
Enterprise
WSF
Revenue
WSF
Revenue
WSF
Revenue
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 19 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/30/2020 TO 06/30/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/30/2020 119,326.00 -29,999.70To close out Fund 69 projects 17326 220,651.16EBRADFORD
30-80-4000-5300-335 SUPPLIES - DISASTER
06/30/2020 0.00 20,000.00To cover COVID expenses 17237 20,000.00EBRADFORD
30-80-7200-5350-610 SERVICE CHARGE-GOVERNING BODY
06/30/2020 144,494.00 -24,767.00Yr-end adj & FY19 correction 17193 122,573.00EBRADFORD
30-80-7200-5350-611 SERVICE CHARGE-ADMINISTRATION
06/30/2020 764,031.00 -47,391.00Yr-end adj & FY19 correction 17194 716,640.00EBRADFORD
06/30/2020 764,031.00 9,419.00Yr-end adjustment 17321 726,059.00EBRADFORD
30-80-7200-5350-612 SERVICE CHARGE-ACCOUNTING
06/30/2020 299,751.00 -17,253.00Yr-end adj & FY19 correction 17195 282,498.00EBRADFORD
30-80-7200-5350-613 SERVICE CHARGE-FLEET MAINTENANCE
06/30/2020 232,630.00 -21,253.00Yr-end adj & FY19 correction 17196 211,377.00EBRADFORD
30-80-7200-5350-614 SERVICE CHARGE-TOWN HALL CAMPUS
06/30/2020 61,528.00 -2,112.00Yr-end adj & FY19 correction 17197 59,416.00EBRADFORD
30-80-7200-5350-615 SERVICE CHARGE-SAFETY & RISK MGMT
06/30/2020 90,878.00 -4,787.00Yr-end adj & FY19 correction 17198 86,091.00EBRADFORD
30-80-7200-5350-616 SERVICE CHARGE-INFORMATION SERVICES
06/30/2020 290,223.00 -104,658.00Yr-end adj & FY19 correction 17199 185,565.00EBRADFORD
30-80-7220-5100-020 SALARIES
06/30/2020 257,299.00 22,186.00Yr-end adjustment 17249 282,985.00EBRADFORD
06/30/2020 257,299.00 -1,000.00Yr-end adjustment 17251 281,985.00EBRADFORD
30-80-7220-5100-021 PERSONNEL EXPANSION
06/30/2020 33,236.00 -27,186.00Move to exp accounts 17246 0.00EBRADFORD
30-80-7220-5120-050 FICA
06/30/2020 19,706.00 1,000.00Yr-end adjustment 17250 21,856.00EBRADFORD
06/30/2020 19,706.00 798.00COVID-19 recognition pay 17308 22,654.00EBRADFORD
30-80-7220-5127-070 RETIREMENT
06/30/2020 23,184.00 2,500.00Yr-end adjustment 17247 26,084.00EBRADFORD
06/30/2020 23,184.00 1,148.00COVID-19 recognition pay 17309 27,232.00EBRADFORD
30-80-7220-5127-071 401(K) RETIREMENT SUPPL.
06/30/2020 12,880.00 2,500.00Yr-end adjustment 17248 15,480.00EBRADFORD
06/30/2020 12,880.00 522.00COVID-19 recognition pay 17310 16,002.00EBRADFORD
30-80-7220-5300-110 TELEPHONE/INTERNET
06/30/2020 2,137.00 250.00Yr-end adjustment 17253 2,387.00EBRADFORD
30-80-7220-5300-581 RECOGNITION PAY
06/30/2020 0.00 10,435.00COVID-19 recognition pay 17311 10,435.00EBRADFORD
30-80-7220-5300-600 PERSONNEL EXPANSION - OP COSTS
06/30/2020 4,750.00 -250.00Yr-end adjustment 17252 0.00EBRADFORD
30-80-8120-5300-150 MAINTENANCE - PLANT & EQUIPMENT
06/30/2020 57,300.00 -1,300.00To cover yr-end overages 17233 66,591.00EBRADFORD
30-80-8120-5300-320 CHEMICALS
06/30/2020 143,000.00 1,300.00To cover yr-end overages 17232 152,700.00EBRADFORD
30-80-8120-5300-450 C.S./INSTRUMENT MAINT.
EBRADFORD 4:29:29PM06/29/2020
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Page 3 of 7
WSF
Disaster
Relief
Admin of
Enterprise
Admin of
Enterprise
Admin of
Enterprise
Admin of
Enterprise
Admin of
Enterprise
Admin of
Enterprise
Admin of
Enterprise
Utilities
Admin
Utilities
admin
Utilities
Admin
Utilities
Admin
Utilities
Admin
Utilities
Admin
Utilities
Admin
Utilities
Admin
WTP
WTP
WTP
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 20 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/30/2020 TO 06/30/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/30/2020 5,700.00 252.00Yr-end adjustment 17230 5,952.00EBRADFORD
30-80-8120-5300-530 DUES & SUBSCRIPTIONS
06/30/2020 4,270.00 -252.00Yr-end adjustment 17231 4,018.00EBRADFORD
30-80-8140-5100-020 SALARIES
06/30/2020 325,830.00 500.00Yr-end adjustment 17257 334,557.00EBRADFORD
30-80-8140-5120-050 FICA
06/30/2020 26,073.00 725.00Yr-end adjustment 17254 26,798.00EBRADFORD
30-80-8140-5127-070 RETIREMENT
06/30/2020 30,675.00 120.00Yr-end adjustment 17255 30,795.00EBRADFORD
30-80-8140-5127-071 401(K) RETIREMENT SUPP.
06/30/2020 17,041.00 500.00Yr-end adjustment 17256 17,541.00EBRADFORD
30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
06/30/2020 115,000.00 -670.00Yr-end adjustment 17259 112,473.28EBRADFORD
30-80-8140-5300-600 PERSONNEL EXPANSION - OPER COSTS
06/30/2020 1,175.00 -1,175.00Yr-end adjustment 17258 0.00EBRADFORD
30-80-8200-5100-020 SALARIES
06/30/2020 325,830.00 10,866.00Yr-end adjustment 17261 339,096.00EBRADFORD
30-80-8200-5100-021 PERSONNEL EXPANSION
06/30/2020 13,881.00 -10,866.00Yr-end adjustment 17260 0.00EBRADFORD
30-80-8200-5300-165 MAINTENANCE - INFRASTRUCTURE
06/30/2020 85,000.00 -2,010.00Yr-end adjustment 17273 168,490.00EBRADFORD
30-80-8200-5300-310 GASOLINE
06/30/2020 22,500.00 2,010.00Yr-end adjustment 17272 24,510.00EBRADFORD
30-80-8200-5300-570 MISCELLANEOUS
06/30/2020 4,500.00 2,755.00Yr-end adjustment 17263 9,405.00EBRADFORD
30-80-8200-5300-600 PERSONNEL EXPANSION - OPER COSTS
06/30/2020 3,525.00 -2,755.00Yr-end adjustment 17262 0.00EBRADFORD
30-80-9990-5300-000 CONTINGENCY
06/30/2020 400,000.00 -20,000.00To cover COVID expenses 17238 235,878.00EBRADFORD
06/30/2020 400,000.00 -9,419.00Yr-end adjustment 17322 226,459.00EBRADFORD
35-30-4000-5300-335 SUPPLIES - DISASTER
06/30/2020 0.00 2,000.00To cover COVID expenses 17239 2,000.00EBRADFORD
35-30-5900-5120-050 FICA
06/30/2020 14,566.00 23.00COVID-19 recognition pay 17313 14,589.00EBRADFORD
35-30-5900-5127-070 RETIREMENT
06/30/2020 17,136.00 33.00COVID-19 recognition pay 17314 17,219.00EBRADFORD
35-30-5900-5127-071 401(K) RETIREMENT SUPPLEMENT
06/30/2020 9,520.00 15.00COVID-19 recognition pay 17315 10,535.00EBRADFORD
35-30-5900-5300-453 C.S./ENGINEERING
06/30/2020 15,000.00 -2,000.00To cover COVID expenses 17240 21,624.09EBRADFORD
35-30-5900-5300-570 MISCELLANEOUS
06/30/2020 5,000.00 -250.00Yr-end adjustment 17269 3,270.00EBRADFORD
06/30/2020 5,000.00 -371.00COVID-19 recognition pay 17317 2,899.00EBRADFORD
EBRADFORD 4:29:29PM06/29/2020
fl142r03
Page 4 of 7
WTP
W. Dist.
W. Dist.
W. Dist.
W. Dist.
W. Dist.
W. Dist.
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WW
Collection
WSF
Contingency
SWF
Disaster
Relief
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 21 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/30/2020 TO 06/30/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/30/2020 5,000.00 -376.00Yr-end adjustment 17324 2,523.00EBRADFORD
35-30-5900-5300-580 CUSTOMER SERVICE & INNOVATION AWARD
06/30/2020 0.00 250.00Yr-end adjustment 17268 1,200.00EBRADFORD
35-30-5900-5300-581 RECOGNITION PAY
06/30/2020 0.00 300.00COVID-19 recognition pay 17316 300.00EBRADFORD
35-30-5900-5350-610 SERVICE CHARGE-GOVERNING BODY
06/30/2020 5,780.00 -877.00Yr-end adj & FY19 correction 17201 4,903.00EBRADFORD
35-30-5900-5350-611 SERVICE CHARGE-ADMINISTRATION
06/30/2020 30,561.00 -1,895.00Yr-end adj & FY19 correction 17202 28,666.00EBRADFORD
06/30/2020 30,561.00 376.00Yr-end adjustment 17323 29,042.00EBRADFORD
35-30-5900-5350-612 SERVICE CHARGE-ACCOUNTING
06/30/2020 11,990.00 -691.00Yr-end adj & FY19 correction 17203 11,299.00EBRADFORD
35-30-5900-5350-613 SERVICE CHARGE-FLEET MAINTENANCE
06/30/2020 5,301.00 -779.00Yr-end adj & FY19 correction 17204 4,522.00EBRADFORD
35-30-5900-5350-614 SERVICE CHARGE-TOWN HALL CAMPUS
06/30/2020 36,357.00 -1,247.00Yr-end adj & FY19 correction 17205 35,110.00EBRADFORD
35-30-5900-5350-615 SERVICE CHARGE-SAFETY & RISK MGMT
06/30/2020 3,635.00 -191.00Yr-end adj & FY19 correction 17206 3,444.00EBRADFORD
35-30-5900-5350-616 SERVICE CHARGE-INFORMATION SERVICES
06/30/2020 11,609.00 -4,187.00Yr-end adj & FY19 correction 17207 7,422.00EBRADFORD
35-80-3500-3505-000 STORMWATER CHARGES 2016
06/30/2020 0.00 1,538.00Yr-end adjustment 17264 1,538.00EBRADFORD
35-80-3500-3505-001 STORMWATER CHARGES 2017
06/30/2020 0.00 1,680.00Yr-end adjustment 17265 1,680.00EBRADFORD
35-80-3500-3505-002 STORMWATER CHARGES 2018
06/30/2020 10,000.00 -6,317.00Yr-end adjustment 17266 3,683.00EBRADFORD
35-80-3500-3505-003 STORMWATER CHARGES 2019
06/30/2020 642,000.00 3,099.00Yr-end adjustment 17267 645,099.00EBRADFORD
35-80-3900-3900-000 FUND BALANCE APPROPRIATED
06/30/2020 0.00 -9,867.00Cost allocation adj 17208 16,757.09EBRADFORD
45-30-5600-5700-720 CONSTRUCTION
06/30/2020 900,284.43 0.91Adj to actual 17275 900,285.34EBRADFORD
45-70-3870-3870-100 TRANSFER FROM GENERAL FUND
06/30/2020 283,550.09 0.91Adj to actual 17274 283,551.00EBRADFORD
46-00-3850-3850-000 INTEREST EARNED
06/30/2020 9,232.84 -9,232.84Close out project 17218 0.00EBRADFORD
46-10-5000-5700-045 DESIGN
06/30/2020 144,509.67 -144,509.67Close out project 17219 0.00EBRADFORD
46-10-5000-5700-570 MISCELLANEOUS
06/30/2020 334,307.12 -334,307.12Close out project 17220 0.00EBRADFORD
46-10-5000-5700-720 CONSTRUCTION
06/30/2020 1,596,708.70 -1,596,708.70Close out project 17221 0.00EBRADFORD
46-70-3870-3870-100 TRANSFER FROM GENERAL FUND
EBRADFORD 4:29:29PM06/29/2020
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Page 5 of 7
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Stormwater
Revenue
Stormwater
Revenue
Stormwater
Revenue
Stormwater
Revenue
Stormwater
Revenue
Downtwn
Access Improv
Downtwn
Access Improv
N. Campus
N. Campus
N. Campus
N. Campus
N. Campus
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 22 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/30/2020 TO 06/30/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
06/30/2020 134,201.00 -134,201.00Close out project 17222 0.00EBRADFORD
46-70-3980-3980-300 DEBT ISSUANCE PROCEEDS
06/30/2020 1,997,329.00 -1,997,329.00Close out project 17223 0.00EBRADFORD
46-71-5000-5970-920 TRANSFER TO GENERAL FUND
06/30/2020 65,237.35 -65,237.35Close out project 17224 0.00EBRADFORD
60-30-5600-5700-731 VALLEY FORGE RD REPAIR
06/30/2020 0.00 80,000.00Emergency DOT Repair 17228 80,000.00EBRADFORD
60-70-3870-3870-103 TRANSFER FROM GF-VALLEY FORGE
06/30/2020 0.00 80,000.00Emergency DOT Repair 17229 80,000.00EBRADFORD
66-00-3850-3850-000 INTEREST EARNED
06/30/2020 0.00 6,927.16Adj to actual 17211 210,731.01EBRADFORD
66-80-8130-5700-000 CONTINGENCY
06/30/2020 636,037.90 6,927.16Adj to actual 17212 441,277.30EBRADFORD
67-00-3850-3850-000 INTEREST EARNED
06/30/2020 0.00 6,796.39Adj to actual 17209 6,796.39EBRADFORD
67-80-8130-5700-000 CONTINGENCY
06/30/2020 0.00 6,796.39Adj to actual 17210 250,875.39EBRADFORD
70-71-6900-5970-920 TRANSFER TO WATER FUND
06/30/2020 7,765,727.00 97,492.00S. Zone Water Tank debt pymt 17244 7,863,219.00EBRADFORD
70-80-6900-5700-732 CAPITAL IMPROV. - WATER TOWER
06/30/2020 101,252.57 -97,492.00S. Zone Water Tank debt pymt 17245 3,760.57EBRADFORD
71-00-3300-3301-031 RESTRICTED REV-COLLINS RIDGE
06/30/2020 295,440.00 -295,440.00Moved to Fund 72 17276 0.00EBRADFORD
71-00-3850-3850-000 INTEREST EARNED
06/30/2020 15,065.07 -3,031.00Close restricted rev acct 17281 12,034.07EBRADFORD
71-20-3700-3701-002 WATERSTONE CONTRIB-WATER TOWER
06/30/2020 400,000.00 -400,000.00Close restricted rev acct 17279 0.00EBRADFORD
71-20-5100-5700-742 COLLINS RIDGE - PUBLIC SAFETY
06/30/2020 235,440.00 -235,440.00Moved to Fund 72 17277 0.00EBRADFORD
71-30-5800-5700-850 COLLINS RIDGE - GARBAGE TRUCK
06/30/2020 60,000.00 -60,000.00Moved to Fund 72 17278 0.00EBRADFORD
71-71-6900-5970-920 TRANSFER TO WATER CAPITAL RESERVE
06/30/2020 403,031.00 -403,031.00Close restricted rev acct 17280 0.00EBRADFORD
75-75-3870-3870-156 TRANS FR W/S US BUS 70 WTR PHASE I
06/30/2020 0.00 10,264.00To record water SDF 17293 299,741.50EBRADFORD
75-75-6900-5970-928 TRAN TO UTL CAP IMP-US 70 PHASE I
06/30/2020 0.00 10,264.00To record water SDF 17294 299,741.50EBRADFORD
76-76-3870-3870-155 TRAN FR W/S CRF - COLLECT SYS REHAB
06/30/2020 0.00 3,243.00To record sewer SDF 17295 1,008,106.50EBRADFORD
76-76-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS
06/30/2020 0.00 3,243.00To record sewer SDF 17296 1,008,106.50EBRADFORD
79-00-3100-3100-000 SPECIAL ASSESSMENT TAXES COLLECTED
06/30/2020 604,838.00 4,062,099.00Roll FY19 budget to FY20 17213 4,666,937.00EBRADFORD
EBRADFORD 4:29:29PM06/29/2020
fl142r03
Page 6 of 7
N. Campus
N. Campus
Gen Cap
Imprv
Gen Cap
Imprv
WFER-
PH II
WFER-
PH II
WFER-
Rd Proj
WFER-
Rd Proj
WSF -
CRF
WSF -
CRF
GF -
CRF
GF -
CRF
GF -
CRF
GF -
CRF
GF -
CRF
GF -
CRF
Water -
CRF
Water -
CRF
Sewer -
CRF
Sewer -
CRF
SAD
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 23 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/30/2020 TO 06/30/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
79-00-7900-5300-040 PMTS.REGIONS BANK (SAD)
06/30/2020 604,838.00 4,062,099.00Roll FY19 budget to FY20 17214 4,666,937.00EBRADFORD
2,669,239.24
EBRADFORD 4:29:29PM06/29/2020
fl142r03
Page 7 of 7
SAD
APPROVED: 5/0
DATE: 6/29/20
VERIFIED: ___________________________________
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 24 of 33
Aug. 10, 2020
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2019-2020
DATES: 06/29/2020 TO 06/29/2020
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
74-00-3460-3100-000 TOURISM BOARD F&B TAX REVENUE
06/29/2020 350,000.00 -10,000.00Yr-end adjustment 17157 340,000.00EBRADFORD
74-00-3900-3900-000 FUND BALANCE APPROPRIATED
06/29/2020 25,000.00 36,200.00Yr-end adjustment 17158 66,900.00EBRADFORD
74-51-6250-5300-120 ADVERTISING
06/29/2020 85.00 100.00Budget public hearing notice 17159 185.00EBRADFORD
74-51-6250-5300-570 MISCELLANEOUS
06/29/2020 4,785.00 -100.00Budget public hearing notice 17160 4,546.00EBRADFORD
74-51-6250-5300-999 6% HOLDBACK
06/29/2020 0.00 26,200.00Yr-end adjustment 17161 26,200.00EBRADFORD
52,400.00
EBRADFORD 9:23:48AM06/22/2020
fl142r03
Page 1 of 1
APPROVED: 5/0
DATE: 6/29/20
VERIFIED: ___________________________________
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 25 of 33
Aug. 10, 2020
BUDGET ORDINANCE
FISCAL YEAR 2020‐21 BUDGET ORDINANCE
TOURISM BOARD
Be it ordained by the Board of the Hillsborough
Tourism Board, Hillsborough, North Carolina:
SECTION I. GENERAL FUND:
It is estimated that the following revenues will be
available in the General Fund for the fiscal year
beginning July 1, 2020 and ending June 30, 2021:
Food & Beverage Tax $ 300,000
Fund Balance Appropriation $ 49,646
$ 349,646
The following amounts are hereby appropriated in the
General Fund for the operation of the Tourism Board
and its activities for the fiscal year beginning July 1,
2020 and ending June 30, 2021 in accordance with the
Chart of Accounts heretofore established for the
Tourism Board:
Tourism Board $ 349,646
$ 349,646
SECTION II. FOOD & BEVERAGE TAX:
The Town of Hillsborough will collect a Food &
Beverage Tax and distribute the funds to the Tourism
Board to fund its operations. These funds are listed as
“Food & Beverage Tax” revenues in the General Fund
in Section I of the ordinance.
SECTION III. BUDGET ORDINANCE:
Copies of this Budget Ordinance shall be filed with the
finance officer, budget officer and the clerk of the
governing board of this town.
Adopted this 29th day of June, 2020.
NORTH CAROLINA
ORANGE COUNTY
I, Katherine M. Cathey, Town Clerk, hereby certify that
the foregoing is a true and accurate copy of the 2020‐
21 Budget Ordinance which will be recorded in the
Town of Hillsborough Minute Book.
IN WITNESS WHEREOF, I have hereunto set my hand
and have caused the official corporate seal of said
Town to be affixed, this the 29th day of June, 2020.
___________________________
Matt Hughes, Chair
___________________________
Jenn Weaver, Mayor
___________________________
Katherine M. Cathey, Town Clerk
Ordinance #20200629-3.C
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 26 of 33
Aug. 10, 2020
BUDGET ORDINANCE
FISCAL YEAR 2020‐21 BUDGET ORDINANCE
TOURISM DEVELOPMENT AUTHORITY
Be it ordained by the Board of the Hillsborough
Tourism Development Authority, Hillsborough, North
Carolina:
SECTION I. GENERAL FUND:
It is estimated that the following revenues will be
available in the General Fund for the fiscal year
beginning July 1, 2020 and ending June 30, 2021:
Occupancy Tax $ 27,000
Fund Balance Appropriation 67,572
$ 94,572
The following amounts are hereby appropriated in the
General Fund for the operation of the Tourism
Development Authority and its activities for the fiscal
year beginning July 1, 2020 and ending June 30, 2021
in accordance with the Chart of Accounts heretofore
established for the Tourism Development Authority:
Tourism Development Authority $ 94,572
$ 94,572
SECTION II. OCCUPANCY TAX:
The Town of Hillsborough will collect an Occupancy Tax
and distribute the funds to the Tourism Development
Authority to fund its operations. These funds are listed
as “Occupancy Tax” revenues in the General Fund in
Section I of the ordinance.
SECTION III. BUDGET ORDINANCE:
Copies of this Budget Ordinance shall be filed with the
finance officer, budget officer and the clerk of the
governing board of this town.
Adopted this 29th day of June, 2020.
NORTH CAROLINA
ORANGE COUNTY
I, Katherine M. Cathey, Town Clerk, hereby certify that
the foregoing is a true and accurate copy of the 2020‐
21 Budget Ordinance which will be recorded in the
Town of Hillsborough Minute Book.
IN WITNESS WHEREOF, I have hereunto set my hand
and have caused the official corporate seal of said
Town to be affixed, this the 29thday of June, 2020.
___________________________
Matt Hughes, Chair
___________________________
Jenn Weaver, Mayor
___________________________
Katherine M. Cathey, Town Clerk
Ordinance #20200629-3.D
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 27 of 33
Aug. 10, 2020
Ordinance #20200629-3.G
AN ORDINANCE AMENDING TOWN CODE CHAPTER 14 REGARDING
TAMPERING WITH TOWN WATER METERS
WHEREAS, the Town of Hillsborough, a North Carolina municipal corporation (the
“Town”) has a duly adopted Town Code of Ordinances (the “Code”); and
WHEREAS, Chapter 14 of the Code establishes regulations related to water and sewer
services provided by the Town; and
WHEREAS, Chapter 14 includes provisions establishing penalties for tampering with
Town-owned water meters, some of which provisions have been superseded by State law; and
WHEREAS, the Town Board wishes to amend the Town Code to make it consistent with
State law regarding penalties for tampering with water meters.
NOW, THEREFORE, be it ordained by the Town of Hillsborough Board of
Commissioners the following:
Section 1. Town Code Section 14-13(a) is amended to read as follows:
(a)Bills shall be mailed out at the beginning of each month and become delinquent if
not paid by the bill due date, which will be no sooner than two weeks after the bill
is mailed. A late penalty charge will be assessed on the penalty date for all
delinquent accounts. If the bill is not paid in full or otherwise resolved by the close
of the business day on the disconnect date, the meter will be turned off and locked.
There will also be a delinquency fee (refer to the town’s fees, rates and charges
schedule) added to the account. Service will be reconnected when the current bill,
past due bills, late penalty and delinquency fee are paid in full. Termination of
service for non-payment will not take place on Friday or the day before a holiday.
If any tampering to the meter or service connection occurs, the meter will be locked,
and service will not be reconnected until all delinquent fees are paid in full or a
payment arrangement is approved. Repeated tampering will result in removal of
the meter.
Section 2. Town Code Section 14-16 is amended to read as follows:
No unauthorized person may:
(1)Supply or sell water from the town system to other persons or carry away water
from any hydrant, public water fountain, or other such public outlet without specific
authorization from the town;
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 28 of 33
Aug. 10, 2020
Ordinance #20200629-3.G
(2)Manipulate, tamper with, or harm in any manner whatsoever any waterline, sewer
line, main, or appurtenance or any other part of the water or sewer system including,
but not limited to, any testing or inspection device used to measure the character or
concentration of wastes discharged into the sanitary sewer system;
(3)Tamper with the water meter so as to alter the true reading for the amount of water
consumed;
(4)Attach or cause to be attached any connection to the waterline before the water
meter.
(5)Knowingly make any false statement, representation, or certification in any
application, record, report, plan or other document filed or required to be
maintained under this chapter.
(6)Use of water from the town system without written permission from the town.
Section 3. All provisions of the Code n conflict with this Ordinance are repealed.
Section 4. This Ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and
was duly adopted this __ day of ______, 2020.
Ayes: 5
Noes: 0
Absent or Excused: 0
Katherine M. Cathey, Town Clerk
29th June
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 29 of 33
Aug. 10, 2020
Ordinance #20200629-3.I
AN ORDINANCE AMENDING Chapter 13, CEMETERIES
ARTICLE IV. – MAUSOLEUMS, MONUMENTS AND MARKERS
SEC. 13-18, ITEM (b)
The Board of Commissioners of the Town of Hillsborough ordains:
SECTION 1. All section references below refer to the Town of Hillsborough Code, Chapter 13,
Article IV, Sec. 13-18
SECTION 2. Section 13-18 Monuments and Markers
Section 13-18, item (b) shall be replaced with the following revision:
(b) Grave space markers shall be composed of either a marble or granite base and shall
be a maximum base size of 66 inches by 18 inches (double) and 28 inches by 16 inches
(single). No marker composed of a brick or concrete base or border shall be permitted.
All markers in zones 9, 10, 11 and 12 must be flat markers level with the surrounding
ground.
SECTION 4. All provisions of any Town Ordinance in conflict with this Ordinance are repealed.
SECTION 6. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, receiving the following vote
and was duly adopted the 29th day of June 2020.
Ayes: 5
Noes: 0
Absent or Excused: 0
(Prior Code, Sec. 13-18; Ord. of 6-11-2001; Ord. of 1-12-2004)
_________________________
Katherine Cathey
Town Clerk
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 30 of 33
Aug. 10, 2020
Resolution #20200629-4.A
RESOLUTION
Designating Juneteenth an Official Holiday in the Town of Hillsborough
WHEREAS, President Abraham Lincoln signed the Emancipation Proclamation declaring “all persons held as
slaves within any State or designated part of a State, the people whereof shall then be in rebellion against the United
States, shall be then, thenceforward, and forever free;” and
WHEREAS, President Lincoln’s Emancipation Proclamation, signed on September 22, 1862, became
effective on January 1, 1863, thereby freeing slaves of this nation’s original sin of human bondage throughout much
of the United States of America, including North Carolina and the Town of Hillsborough; and
WHEREAS, Union General Gordon Granger was dispatched to Galveston, Texas to announce the surrender
of Confederate General Robert E. Lee and on June 19, 1865 declared the freedom of slaves still held in human
bondage in the State of Texas; and
WHEREAS, Juneteenth, also known as Freedom Day, Jubilee Day, Liberation Day, and Emancipation Day, is
recognized in 47 states, with mostly ceremonial observances and only the State of Texas recognizing Juneteenth as
an official state holiday; and
WHEREAS, Governor Beverly Eaves Perdue was the first governor to proclaim the observance of Juneteenth
in the State of North Carolina in June 2010; and
WHEREAS, the Government of the United States of America does not recognize Juneteenth as a federal
holiday; and
WHEREAS, members of Congress, including Senator Kamala Harris of California and Senator Cory Booker of
New Jersey, have recently introduced legislation to recognize Juneteenth as a federal holiday; and
WHEREAS, annual observance of Juneteenth would provide residents and employees of the Town of
Hillsborough an opportunity to reflect on the impact of slavery and remember those who were enslaved here and
their profound contributions to our community; and
NOW, THEREFORE, BE IT RESOLVED the Hillsborough Board of Commissioners designates Juneteenth as an
official town holiday; and
BE IT FURTHER RESOLVED, the Hillsborough Board of Commissioners urges our state and federal legislators
to sponsor legislation making Juneteenth an official state and federal holiday; and
BE IT FURTHER RESOLVED, the Hillsborough Board of Commissioners directs the town clerk to transmit a
copy of this resolution to the Orange County Board of Commissioners, Orange County Board of Education, Chapel
Hill Town Council, and the Carrboro Town Council.
Approved this ___ day of _________ 20____.
Seal
Jenn Weaver, Mayor
Town of Hillsborough
June 2029th
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 31 of 33
Aug. 10, 2020
BUDGET ORDINANCE
FISCAL YEAR 2020‐21 BUDGET ORDINANCE
TOWN OF HILLSBOROUGH
Be it ordained by the Board of Commissioners of
the Town of Hillsborough, North Carolina:
SECTION I. GENERAL FUND:
It is estimated that the following revenues will be
available in the General Fund for the fiscal year
beginning July 1, 2020 and ending June 30, 2021:
Current & Prior Year Property Taxes $ 6,849,000
Local Option Sales Tax 1,448,000
Licenses, Permits and Fees 112,900
Unrestricted Intergovernmental Rev. 862,000
Restricted Intergovernmental Revenue 151,000
Other 25,500
Investment Earnings 24,000
Debt Issuance Proceeds 310,000
Fund Balance Appropriation 749,550
$ 10,531,950
The following amounts are hereby appropriated in
the General Fund for the operation of the Town
Government and its activities for the fiscal year
beginning July 1, 2020 and ending June 30, 2021 in
accordance with the Chart of Accounts heretofore
established for the Town of Hillsborough:
Governing Body $ 133,393
Administration 762,335
Accounting 260,409
Planning 437,673
Town Hall Campus 175,819
Public Space 728,207
Safety & Risk Management 89,365
Information Services 260,406
Police 3,212,429
Fire Marshal & Emergency Mgmt. 183,765
Fire Protection 1,270,488
Fleet Maintenance 350,202
Streets/Powell Bill 996,879
Solid Waste 736,002
Cemetery 7,350
Economic Development 370,879
Special Appropriations 258,474
Disaster Relief 47,875
Contingency 250,000
$ 10,531,950
SECTION II. WATER & SEWER FUND:
It is estimated that the following revenues will be
available in the Water and Sewer Fund for the fiscal
year beginning July 1, 2020 and ending June 30, 2021:
Licenses, Permits, and Fees $ 9,432,502
Other 15,000
Investment Earnings 10,300
Transfers 1,099,404
Retained Earnings Appropriated 547,312
$11,104,518
The following amounts are hereby appropriated in
the Water and Sewer Fund for the operation of the
water and sewer utilities for the fiscal year beginning
July 1, 2020, and ending June 30, 2021 in accordance
with the Chart of Accounts heretofore established
for the Town of Hillsborough:
Administration of Enterprise $ 1,888,142
Utilities Administration 598,867
Billing & Collections 765,923
Water Treatment Plant 1,098,734
West Fork Eno Reservoir 882,985
Water Distribution 1,637,243
Wastewater Collection 1,600,740
Wastewater Treatment Plant 2,299,975
Disaster Relief 31,909
Contingency 300,000
$11,104,518
SECTION III. STORMWATER FUND:
It is estimated that the following revenues will be
available in the Stormwater Fund for the fiscal year
beginning July 1, 2020 and ending June 30, 2021:
Licenses, Permits, and Fees $ 617,500
Retained Earnings Appropriated 40,798
$ 658,298
The following amounts are hereby appropriated in
the Stormwater Fund for the operation of the
stormwater utilities for the fiscal year beginning July
1, 2020, and ending June 30, 2021 in accordance with
the Chart of Accounts heretofore established for the
Town of Hillsborough:
Disaster Relief $ 1,755
Stormwater $ 656,543
$ 658,298
SECTION IV. TAX RATE:
There is hereby levied a tax of sixty‐two cents ($0.62)
per one hundred dollars ($100) valuation of property
as listed for taxes as of January 1, 2020, for the
purpose of raising the revenue listed as “Property
Taxes” in the General Fund in Section I of the
ordinance.
This tax rate is based on an estimated total valuation
of real and personal property (excluding motor
Ordinance #20200629-4.B
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 32 of 33
Aug. 10, 2020
vehicles) for the purposes of taxation of
$1,110,412,000 and an estimated rate of collection
of 90.00% and an estimated total valuation of motor
vehicles of $88,300,000 and an estimated rate of
collection of 85.00%.
SECTION V. RAIL STATION PROJECT FUND:
Revenues totaling $34,000 are hereby approved for
the following line‐items:
Transfer from General Fund $ 34,000
$ 34,000
A total of $34,000 is hereby authorized to be
expended from General Capital Improvements
Fund:
Miscellaneous $ 34,000
$ 34,000
SECTION VI. UTILITIES CAPITAL IMPROVEMENTS:
Revenues totaling $1,074,404 are hereby approved
for the following line‐items:
Transfer from WSF‐EDD $ 259,404
Transfer from WSF‐16” Water Main $ 465,000
Transfer from WSF‐River Pump Sta. $ 200,000
Transfer from WSF‐WW Sys Rehab $ 150,000
$ 1,074,404
A total of $1,074,404 is hereby authorized to be
expended from Utilities Capital Improvements:
Econ Dev District Water Line $ 259,404
16” Water Main $ 465,000
River Pump Station $ 200,000
Wastewater System Rehabilitation $ 150,000
$ 1,074,404
SECTION VII. SPECIAL ASSESSMENT DISTRICT:
Revenues totaling $607,288 are hereby approved for
the following line‐items:
Special Assessment Taxes Collected $ 607,288
$ 607,288
A total of $607,288 is hereby authorized to be
expended from Special Assessment District:
Payments ‐ Regions Bank $ 607,288
$ 607,288
SECTION VIII. FEES, RATES AND CHARGES:
There is hereby maintained a Fees, Rates and
Charges Schedule for the purpose of raising revenue
listed in the General Fund, Water & Sewer Fund, and
Stormwater Fund, Sections I, II & III of this ordinance.
See the Fees, Rates and Charges Schedule for a
detailed listing.
SECTION IX. RECYCLING:
Orange County is hereby authorized to collect and
administer a fee established for the purpose of
providing recycling services within the Town limits.
SECTION X. BUDGET ORDINANCE:
Copies of this Budget Ordinance shall be filed with
the finance officer, budget officer and the clerk of
the governing board of this town.
Adopted this 29th day of June, 2020.
NORTH CAROLINA
ORANGE COUNTY
I, Katherine M. Cathey, Town Clerk, hereby certify
that the foregoing is a true and accurate copy of the
2020‐21 Budget Ordinance which will be recorded in
the Town of Hillsborough Minute Book.
IN WITNESS WHEREOF, I have hereunto set my hand
and have caused the official corporate seal of said
Town to be affixed, this the 29th day of June, 2020.
___________________________
Jenn Weaver, Mayor
___________________________
Katherine M. Cathey, Town Clerk
June 29, 2020
Board of Commissioners Regular Meeting
Approved: ____________________
Page 33 of 33Aug. 10, 2020